MS4 Compliance and Stormwater Asset Management MS4 Compliance and Stormwater Asset...MS4 Compliance and Stormwater Asset Management Trey Shanks CFM, IAM, PACP [email protected]

MS4 Compliance andStormwater Asset Management

Trey ShanksCFM, IAM, PACP

[email protected]

GAFM Technical Conference

Athens, Georgia

March 7, 2019

Jamie Joyner P.E., CFM

[email protected]

Stormwater Management

2

MS4 Minimum Control Measures

• Public Education

• Public Involvement and Participation

• Illicit Discharge Detection and Elimination

• Construction Site Stormwater Runoff Control

• Post-Construction Stormwater Management

• Pollution Prevention and Good Housekeeping for Municipal Operations

3

Asset Management Model

EPA Asset Management Model

5EPA Fundamentals of Asset Management

Asset Management Balance

6

Cost

Asset Management Maturity Assessment

What is your MS4 organization’s population?

A. Phase II (<10,000)

B. Phase II (10,000–40,000)

C. Phase II (>40,000)

D. Phase I

Survey! This is a test.

Building an Asset Management Program

9

STEP 3

Establishment of Levels of Service

STEP 2

Condition & Criticality Scoring

STEP 1

Asset Inventory & Data Gathering

STEP 4

Risk Based Analysis

STEP 5

Policies and Strategies

STEP 6

Financial, Staffing & Tactical Plans

What is the state of our current

system?

GA MS4: Illicit Discharge Detection and Elimination

10

BMPs Measurable Goal

Legal Authority • Ordinance prohibiting non-stormwater discharges to MS4

Outfall Map and Inventory • Streams and outfalls

IDDE Plan • Field screening procedures• Source tracing procedures• Discharge elimination procedures

Education • Public• Businesses• Government employees

Complaint responses • Complaint response procedures

Water Quality Compliance

11


Inventory

• Streams

• Outfalls

GA MS4: Post-Construction Stormwater Management

12


Legal Authority • Ordinance adopting GSMM or local design manual

Inventory • Public structures (detention ponds, retention ponds, etc.)• Private structures

Inspection Program • Inspection procedures• Inspection schedule• Report to EPD

Maintenance Program • Long-term O&M for structures• Maintenance program documentation• Maintenance agreements

GI/LID Program • Inventory of structures• Site feasibility evaluation procedures• List of allowable structures• Inspection and maintenance procedures

GA MS4: Pollution Prevention for Municipal Operations

13


MS4 Control Structure Inventory and Map

• Inventory and map catch basins, ditches, ponds, storm drain lines

Inspection Program • Inspection procedures• Inspection schedule• Report to EPD

Maintenance Program • Maintenance for structures• Maintenance program documentation

Street and Parking Lot Cleaning

• Street sweeping• Trash/litter removal

Employee Training • Train employees in stormwater protection practices• Document training

Waste disposal • Procedures for proper waste disposal• Document waste disposal

Flood management projects • Assess for water quality impacts

Municipal facilities • Inventory facilities• Inspect facilities• Document inspections

Storm System Features


Storm System Inventory

15


Inventory

• Streams

• Outfalls

• Drainage Network

• Feature Type

Survey! Rank your system.

1. Very Poor

2. Poor

3. Fairly Poor

4. Fair

5. Good

6. Very Good

7. Excellent

Storm System Location Mapping: Complete and accurate location data is available for all assets.

Criticality Assessment

17

Storm System Criticality: Complete and accurate criticality of all assets is available to identify the importance of each asset for system service and the impact in the event of failure of the asset.

1) Very Poor

2) Poor

3) Fairly Poor

4) Fair

5) Good

6) Very Good

7) Excellent


Asset Size

19

Asset Material

20

GrassedRock, stone, gravelConcrete

Full System Inventory

21

Inventory

• Streams

• Outfalls

• Drainage Network

• Feature Type

• Size and Material

• Invert Elevations

1) Very Poor

2) Poor

3) Fairly Poor

4) Fair

5) Good

6) Very Good

7) Excellent

Storm System Attributes: Complete, detailed,

and accurate attributes of all assets are available.

Attribute examples include asset type (i.e., pipe)

material, shape, size, connectivity in system.


Asset Condition

23

GoodFairPoor

Assigning Pipe Condition Score

Grade Description PACP* Defects

A- Very Good Mild DefectsCrack, Surface Roughness

Increased, Aggregate Visible

B- GoodStructural Defects <= 10% Diameter. Minor

Corrosion

Fracture, Joint Offset, Aggregate Projecting

C- FairStructural Defects <=

25% Diameter. Moderate Corrosion

Crack, Spalling, Defective Point Repair, Major Sag, Aggregate

Missing

D- PoorMissing or Broken Pipe.

Severe Corrosion.

Broken, Fracture, Reinforcement Projecting,

Reinforcement Visible

E- Very PoorCollapse or

Imminent CollapseHoles, Collapse, Missing Wall

24*NASSCO Pipeline Assessment Certification Program

Assigning Pipe Condition Score

C (Fair)B (Good)A (Very Good)

D (Poor) E (Very Poor)25


1) Very Poor

2) Poor

3) Fairly Poor

4) Fair

5) Good

6) Very Good

7) Excellent

Storm System Condition: Complete, detailed, and

accurate condition of all assets is available to have

documented remaining useful life and probability of

failure for each asset.

Data Management

27


1) Very Poor

2) Poor

3) Fairly Poor

4) Fair

5) Good

6) Very Good

7) Excellent

Storm System Data Management: Asset

data is securely stored, readily accessible to

all who require it, and in a format allowing for

efficient use for decision-making.


29

STEP 3


STEP 2


STEP 1


STEP 4

Risk Based Analysis

STEP 5


STEP 6

Financial, Staffing & Tactical PlansWhat is the goal

performance?

• Flood protection

• Biological natural habitat

• Recreational amenity

• Water quality treatment

GA MS4: Public Education

30

GA MS4: Public Involvement

31


1) Very Poor

2) Poor

3) Fairly Poor

4) Fair

5) Good

6) Very Good

7) Excellent

Storm System Service Levels: Current and

desired service performance, and trade offs

between costs, risks and services are well

understood by staff, leadership and the public.


33

STEP 3


STEP 2


STEP 1


STEP 4

Risk Based Analysis

STEP 5


STEP 6

Financial, Staffing & Tactical PlansWhat are our

priorities?

Risk-Based Assessment

Risk = Criticality x Condition

34

Consequence of Failure

•Compliance impact

•Loss of service

•Impact to public health/safety

•Impact to property

•Impact to other infrastructure

•Repair difficulty

•Public image

Probability of Failure

•Age

•Physical condition

•Performance

•Available capacity

•Maintenance history

Risk Based Assessment

35

Very Good Good Fair Poor Very Poor

Very High

Impact

Condition

Cri

tica

lity

Low

Impact

Medium

Impact

High

Impact

Probability of FailureC

on

se

qu

en

ce

of

Fa

ilu

re

Condition Assessment

36

GoodFairPoor

Criticality Assessment

37

High Risk


A. Very Poor

B. Poor

C. Fairly Poor

D. Fair

E. Good

F. Very Good

G. Excellent

Storm System Risk Based Prioritization & Decision-Making: Asset risks are well understood and documented based on evidence of the

probability and the consequence of failure. Decisions made about assets and service

delivery are informed with appropriate and timely information, are transparent, and

are aligned with community priorities and long-term reliable service delivery.


39

STEP 3


STEP 2


STEP 1


STEP 4

Risk Based Analysis

STEP 5


STEP 6


What are our service policies and strategies?

Policies, Strategies, and Plans

40

Ottawa, Canada

Strategic Asset

Management Plan,

2017

Policies, Strategies and Plans

41

Ottawa, Canada

Strategic Asset

Management Plan,

2017

Business Case Planning

42


1) Very Poor

2) Poor

3) Fairly Poor

4) Fair

5) Good

6) Very Good

7) Excellent

Storm System Policies: Policies are adopted by

leadership that are understood and provide clear direction on

how the community will achieve reliable service delivery.

Policies are a regular reference for guiding decisions.


1) Very Poor

2) Poor

3) Fairly Poor

4) Fair

5) Good

6) Very Good

7) Excellent

Storm System Strategies: A strategy / framework is

in place and implemented that identifies specific reliable

service delivery goals, the approach to achieving them,

and how organizational plans or initiatives fit together to

inform decision making and achieving the goals.


1) Very Poor

2) Poor

3) Fairly Poor

4) Fair

5) Good

6) Very Good

7) Excellent

Storm System Management Plans: A long

term, robust plan is in place that documents the timing of

expenditure to maintain, rehabilitate, replace, and/or

remove all existing assets, the current infrastructure

deficit, and the average annual reliable funding level.


46

STEP 3


STEP 2


STEP 1


STEP 4

Risk Based Analysis

STEP 5


STEP 6


What are our financial & tactical

strategies?

Staffing

Equipment

O&M Approach

Capital Projects

Funding Strategy

Monitoring, Review

Update and Improvement

Whole-Life Cost Planning

• Maintenance vs. replacement planning

• Optimization of planned investments

48

Life SafetyProperty Damage

Environmental Impact

Project Readiness

Project CostFiscal

Efficiencies

Sustainable Practice

Economic Impact

Level of Service Goals

City Criteria

BenchmarksCouncil Goals

Project Prioritization System

Business Case for Projects/Activities

Project Prioritization System

49


1) Very Poor

2) Poor

3) Fairly Poor

4) Fair

5) Good

6) Very Good

7) Excellent

Storm System Capital Improvement Plans: A long-

term(>10-year) capital plan is in place that is current and

informed by service delivery goals and risk to service

delivery. The capital plan is integrated with the long term

financial plan and is implemented and maintained.


1) Very Poor

2) Poor

3) Fairly Poor

4) Fair

5) Good

6) Very Good

7) Excellent

Storm System Financial Plans: A comprehensive long

term financial plan exists and is based on up to date

information. The plan looks forward 10 years or more.

Revenues are sufficient, predictable, and stable to fund long

term reliable service delivery in alignment with the asset

management and capital plans.

Roles and Responsibilities

52

Cost

Council

Senior Mgmt

Policies and goals

Targets

Risk appetite

Storm System Mgmt

Options

Cost

Risk implications

GA MS4: Construction Site Stormwater Runoff Control

53


Legal Authority • Ordinance requiring erosion and sediment controls at construction sites

Site Plan Review Procedures • Develop procedure, implement, document site plan reviews

Inspection Program • Construction site inspection procedures• Conduct and document inspections

Enforcement Procedures • Implement enforcement procedures• Document enforcement actions

Complaint responses • Complaint response procedures

Certification • Trained MS4 staff


1) Very Poor

2) Poor

3) Fairly Poor

4) Fair

5) Good

6) Very Good

7) Excellent

Storm System Staffing: Staff have the necessary time,

knowledge, skills, and capacities to achieve asset

management outcomes and are implementing asset

management as part of their jobs. Roles are clearly

understood by everyone, including leadership, and all

responsibilities are addressed.


1) Very Poor

2) Poor

3) Fairly Poor

4) Fair

5) Good

6) Very Good

7) Excellent

Storm System Leadership: There is no perception of siloes across

departments at all levels of the organization. There is a strong culture of

teamwork and information is readily and consistently shared through formal

and informal channels. Staff and elected officials understand the need for

management of storm system infrastructure and support its implementation,

are effective leaders, have a culture of inter-disciplinary teamwork, value

informed decision making, and continuously develop their skills, experience

and capacity.

Asset Management Drivers

• improved financial performance

• better informed asset investment decisions

• better managed risk

• improved services and outputs

• improved efficiency and effectiveness

• demonstrated compliance

• enhanced reputation

• improved organizational sustainability

• demonstrated social responsibility

Georgia MS4 Spiderweb Results

57

Mapping

Criticality

Attributes

Condition

DataMgmt

Policies

StrategiesServiceLevels

Decision-Making

AssetMgmtPlans

CIP

FinancialPlans

Staffing

Current


58

Mapping

Criticality

Attributes

Condition

DataMgmt

Policies


Decision-Making

AssetMgmtPlans

CIP

FinancialPlans

Staffing

Current

2-Year Goal


59

Mapping

Criticality

Attributes

Condition

DataMgmt

Policies


Decision-Making

AssetMgmtPlans

CIP

FinancialPlans

Staffing

Current

2-Year Goal

10-Year Goal

Mapping

Criticality

Attributes

Condition

Data Mgmt

Policies


Asset MgmtPlans

CIP

FinancialPlans

Staffing

Leadership

Current

Example MS4 Spiderweb Results

Mapping

Criticality

Attributes

Condition

Data Mgmt

Policies


Asset MgmtPlans

CIP

FinancialPlans

Staffing

Leadership

Current

1-Year Goal


Mapping

Criticality

Attributes

Condition

Data Mgmt

Policies


Asset MgmtPlans

CIP

FinancialPlans

Staffing

Leadership

Current

1-Year Goal

5-Year Goal


MS4 Compliance andStormwater Asset Management

Trey ShanksCFM, IAM, PACP

[email protected]

GAFM Technical Conference

Athens, Georgia

March 7, 2019

Jamie Joyner P.E.

[email protected]

MS4 Compliance and Stormwater Asset Management MS4 Compliance and Stormwater Asset...MS4 Compliance and Stormwater Asset Management Trey Shanks CFM, IAM, PACP [email protected]

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