Ms excel ppt

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MS EXCEL

Mary Grace M. CabiliSST-III ,LPNHS

MICROSOFT EXCEL

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LO1: Using Excel in Making Rating SheetHow to use this Module?

• Begin reading the performance standards and take the electronic pre-test, compare your answer to answer key. If you got 99-100% correctly, you may not take LO1, proceed to LO2. If you did not passed focus and perform all the tasks.

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LO1: Using Excel in Making Rating Sheet• As trainee, let your trainer

assists you and assess your output for every task you’ve performed.

• Don’t forget to let your trainer signed on your progress/achievement card to every task you’ve finished before you proceed to next task.

Good luck!!!

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PERFORMANCE STANDARDS

Parts of excel screen are able to identified and used according to its function.

Used MS Excel in preparing rating sheets or class records and create charts of MPS and Item Analysis.

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What Do You Already Know?

Direction: Choose the letter the correct answer.

(E- Pre-Test)

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Are you ready? Let’s start!!

1. It is the intersection of column and row.a. cellb. cell referencec. cell cursor

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2. _________is a single sheet of data and it is also called spreadsheet.a. workbookb. worksheetc. working area

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3. A single worksheet can have up to ______columns and ______rows.

a. 32,000 and 65,536

b. 65,536 and 256c. 256and 65,536

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4. A combination of column and row coordinates make up a ____________.

a. cellb. cell addressc. cell cursor

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5. When you enter information

or data into Excel they appear in this line.

a. formula barb. sheet tabsc. row headings

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Let us check your answers……

1. a 2. b3. c4. b5. a

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Definition of Terms/Parts of Excel Screen

Cell is the intersection of column and row.Cell address is the combination of column and row coordinates.Worksheet is a single sheet of data.Workbook is comprised of one or more worksheets.Name box displays the active cell address.

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Definition of Terms/Parts of Excel Screen

Row headings are numbers range from 1- 65,536.Formula bar is where the formula or data you entered appears.Column headings are letters range from A-IVSheet tabs are notebook-like tabs that represent different sheet in a workbook.

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Did you know that…….

• Workbook use an XLS file extension.

• The default workbook can have 255 worksheets.

• Worksheet is also called spreadsheet.

• A worksheet can have up to 256 columns and 65,538 rows with up to 32,000 characters.

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Task 1: Starting Excel1. Click the Start menu button

on the taskbar.2. Click the Microsoft Excel Icon.

Good job!You may now

proceed to task 2.

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Task 2: Formatting Page set-Up1. Click PAGE LAYOUT then click

margins and select custom margins.

2. Click margins set-up TOP, BOTTOM, LEFT & RIGHT = 0.45

3. Click page then change paper to legal size and change orientation to portrait.4. Then, click OK.

Great job!

You are now ready for task

3.

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Task 3: Working Your Worksheet 1CREATING RATING SHEET?

1. Click the cell address then enter the ff. data.A1 Republic of the PhilippinesA2 Department of EducationA3 Region Iv-A CalabarzonA4 Division of Tayabas CityA5 name of your SchoolA6 Address of your schoolA8 RATING SHEETA9 THIRD GRADINGA10 Grade &Section F10-Your Name

You’re doing great!Keep

going…

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Task 4: Merging Cells1. Click and highlight the following cell

addresses then click merge icon or button on tool bar to merge the cell.

A1 - H1 A7 - H7A2 - H2 A8 - H8A3 - H3 A9 - H9A4 - H4 A10- d10A5 - H5 f10 - h10A6 - H6

You’re doing great!Keep

going…

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Task 5.1: Formatting Cells/Encoding1. Click the following cell addresses ,

type the data below and click each cell after typing then click B on the formatting bar .A11 – No.B11 – Name of StudentsC11 - K (15%)D11 - P (25%)E11 - U (30%)F11 - P(30%)G11 – FR H11 - DR

You’re doing great!Keep

going…

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Task 5.3: Formatting Cells/Encoding2. Type the needed data on each cell.

A12- A19 - No. - 1,2,3,4……10B12-B19 - Name……… *d12-d21 - =d12*0.15*e12- e21 - =e12*0.25*f12-f21 - =f12*0.30 *g12-g21 - =gf12*0.30*h12-g21 - =sum(c12:h12)*H12-H21= IF(G18<=74,"B",IF(G18<=79.999,"D",IF(G18<=84.999

,"AP",IF(G18<=89.999,"P",IF(G18>=90,"A")))))

You’re doing great!

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Task 5.4: Formatting Cells/Encoding3. Highlight A11-A21 drag it up to

H11-H21, then click ALL BORDERS on formatting bar.4. Click row headings no. 11, then click B, font size- 11, font style- calibri and center on the formatting bar. Format cells;

* column width A11=3.14,B11= 30C11-H11= 9

You’re doing great!

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Task 5.5: Formatting Cells/Encoding5. Highlight A11-A21 drag it up to

H12-H21, then click FORMAT, choose ROW HEIGHT.6. Once the dialog box appear, type 12 as your row height.7. Highlight A1-A10 drag it up to H1-H10, then click FORMAT, choose

ROW HEIGHT.8. Once the dialog box appear,

type 9 as your row height.

You’re doing great!

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Task 6: Saving your Worksheet1. Rename your worksheet; right

click the mouse, once the dialog box appear, click rename then type the name of your worksheet.2. Click File; choose Save As then click;

type your file name- RATING SHEET.3. Click Save As type then choose MS Excel Workbook or Excel Workbook 1997-2003. Click desktop then click save.

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Task 7: Print Previewing/Printing1. Open File; choose Print Preview

then click;to view your worksheet. Check

your format then exit if it is OK.2. Open File again then click Print to have hard copy of your worksheet.3. After printing, don’t forget

to save your work again. Click save.

Congratulations!!!

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Task 8: Opening your Save Worksheet1. Repeat Task 1; Click File then

choose OPEN then click, once the dialog box appear choose your saved file then click open.2. If changes made click SAVE icon on the title bar but if there is no changes click the X button on the upper right

of the screen to exit and close your file.

Congratulations!! You’re a

Pro!!!

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Task 9: Opening your Save Worksheet1. Take your Post Test then

compare it to answer key. If your score is 99-100% correctly, you proceed to LO2; if not go back and read the module and review then take the post test again. Repeat it until you passed the post test.

Congratulations!! You’re a

Pro!!!

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Task 9: Creating Class Record/

Form 2/MPS/Item Analysis

1. Repeat tasks 1-9, just change the entry and format on task 5 and others.

2. Use specific formula for specific task.

3. Don’t hesitate to ask your trainer to assist you in formulating formula needed and formatting your worksheet.

You did a great job!!!

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LO2: Creating Chart Using Excel

This discusses the various methods available to create chart. For maximum flexibility, you use the Chart Wizard for creating your charts.

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Task 1: Creating Chart of Your MPS1. Enter the data to be charted

into a worksheet.2. Select the range of data that

you entered on Step 1.3. Click insert; then select chart

type and choose the chart type you want. If you like to customize your chart you can edit your chart.

Congratulations!! You’re a

Pro!!!

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How do you Extend Your Learning?At home you can use MS Excel in

the ff.:1. Use MS Excel in bookkeeping.2. Use MS Excel in your financial

calculation.3. Create a chart of your family

budget plan.Congratulations!! You’re

a Pro!!!

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THANK YOU!!!

Mary Grace M. CabiliSST-III ,LPNHS

HAPPY TEACHING!!!