M/s CMC Pvt, Ltd - ISRO

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भारत सरकार Government of India

अन्तररक्ष विभाग Department of Space

सतीश धिन अंतररक्ष केन्र Satish Dhawan Space Centre शार SHAR

श्रीहररकोटा डा.घ.524124 आं.प्र. भारत SRIHARIKOTA P.O. 524124, AP, INDIA टेलिफोन:+91 8623 225023 Telephone: +91 8623 225023 फेक्स: +91 8623 225170 Fax: +91 8623 225170

GOVERNMENT OF INDIA :: DEPARTMENT OF SPACE SATISH DHAWAN SPACE CENTER SHAR :: SRIHARIKOTA – 524 124

SRI POTTI SREERAMULU.NELLORE DISTRICT (A.P)

TENDER NOTICE NO. SDSC SHAR/Sr.HPS/PT/23/2018-19

On behalf of President of India, Sr. Head Purchase and Stores, SDSC SHAR, SRIHARIKOTA invites on line

quotations for the following.

Sl No

Ref. No. Description Qty.

01 SHLS 2018 00 1361 GLOBAL Tender [Two Part basis]

Supply of High Pressure Seamless Gas Cylinders and spare kits

1 LS

02 SHAR SC 2018 00 8757 e-procurement [Single Part basis]

Services for Computer Education for the Students of Class-IV to Class X of Space Central School, SDSC SHAR, Sriharikota, Pulicat Nagar and Swarnamukhi Nagar for a period of TWO years for 675 Students.

675 Nos.

03 SHAR SPP 2018 00 9217 e-

procurement [Single Part basis]

Design, Fabrication, supply, Erection and Commissioning of Infrared based continuous Drier

1 No.

04 SHAR SP 2018 00 9592 e-

procurement [Two Part basis].

Procurement of Materials, Fabrication, supply, erection, commissioning as per drawings & technical specification document

1 No.

05 SHAR SC 2018 00 9624 e-

procurement [Two part basis]

Housekeeping Consumables

1 LS

06 SHAR SP 2018 00 9721 e-

procurement [Two Part basis]

Supply, erection, Testing and Commissioning of Automated Weighing and feeding system for Ammonium Perchlorate (AP), Aluminum Powder (Al) and Resin for 4.5t and 2.5 Vertical Mixer Facility.

1 Lot

07 SHAR SC 2018 00 9806 e-

procurement [Two part basis]

Providing Direct to Home (DTH) Service at SDSC SHAR

Guest House Complex, Sriharikota.

1 LS

08 SHAR SC 2018 00 9873 e-

procurement [Single part basis]

Duty Medical Officers on contract basis to work in 3 shift at

SHAR Hospital ETR for a period of 30 months.

30

Months

09 SHAR LS 2018 00 9904

GLOBAL Tender e-procurement

[Two Part basis]

Supply of Refrigerated Liquid Helium

80000 Ltrs.

10 SHAR SPP 2018 00 9968 e-

procurement [Single Part basis]

Procurement of material, fabrication, supply, inspection, transportation and testing & commissioning of 75t Modular loads

1 LS

11 SHAR CMD 2018 0 10015 e-


Supply of 11 kV (E), grade XLPE insulated, HT, UG Power Cables

13500

Mtrs.

12 SHAR CMD 2018 0 10030 e-


Supply, Installation, Testing and Commissioning of 11kV/415V, 3000kVA Transformer

1 Lot

13 SHAR CMD 2018 0 10044 e-


Construction Supervision and Inspection Services for Construction of Facilities for Visitors Complex, Sriharikota

1 LS

14 SHAR CMD 2018 0 10058 e-


Supply, Installation, Testing and Commissioning of Indoor & Outdoor VCB Panels

1 LS

Last Date for downloading of tender documents : 29.01.2019 at 16:00 hrs.

Due Date for submission of bids online : 29.01.2019 at 16:00 hrs. Due Date for Bid Sealing on : 29.01.2019 at 16:01 hrs. to 29.01.2019 at 17.30 hrs. Due Date for Open Authorization : 29.01.2019 at 17.31 hrs. to 31.01.2019 at 17:00 hrs.

Due Date for opening of tenders : 01.02.2019 at 14:30 hrs.

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Instructions to Tenderers:

No tender fee shall be applicable for tenders submitted through EGPS

01. For full details/scope of work and terms and conditions etc., please see the enclosed annexures.

02. Interested tenderers can download the e-tender from ISRO e-procurement website https://eprocure.isro.gov.in and submit the offer on line in the e-procurement portal. Offers sent physically by post/courier/in person will not be considered.

03. Tender documents are also available on ISRO website www.isro.org; ISRO e-procurement website https://eprocure.isro.gov.in and SDSC SHAR, Sriharikota website www.shar.gov.in. The same can be down loaded and offer submitted on line in the e-procurement portal.

04. Quotations received after the due date/time will not be considered.

05. The tender documents are available for download upto 29.01.2019 at 1600 hrs. and last date for submission of tenders on line 29.01.2019 at 1600 hrs. and Tender Opening on 01.02.2019 at 14:30 hrs. 06. Sr. Head, Purchase and Stores, SDSC-SHAR, Sriharikota reserves the right to accept or reject any/or all the quotations. DT: 03.01.2019 Sr. HEAD, PURCHASE AND STORES

https://eprocure.isro.gov.in/

http://www.isro.org/


http://www.shar.gov.in/

REQUEST FOR PROPOSAL Indoor and Outdoor VCB Panels

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SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF INDOOR AND OUTDOOR

VACUUM CIRCUIT BREAKER PANELS AT SDSC SHAR

1. Proposals are invited from the interested bidders for the enclosed scope of work in two part bid.

Part-1 technical and unpriced part of the work and Part-2 Priced commercial part.

2. The scope of the work includes the Supply, installation, testing and commissioning of indoor and

outdoor Vacuum Circuit Breaker Panels at SDSC SHAR. The supply and installation of the system

should meet all relevant National and International standards. SDSC SHAR, Sriharikota is located

about 100km north of Chennai and 85km south of Nellore.

3. The address and contact numbers for seeking clarifications regarding this RFP are given below –

(a) Bids/queries to be addressed to Sr.Purchase & Stores Officer, SCF

(b) Postal address for sending the Bids Tender Section

Satish Dhawan Space Centre SHAR,

ISRO, Dept. of Space, Govt. of India, Sriharikota –

524124,

SPSR Nellore Dist, Andhra Pradesh

(c) Name/designation of the contact

personnel

Mr.Senthil Selvan

(d) Telephone numbers of the contact

personnel

08623-22 5174/5023

(e) e-mail ids of contact personnel [email protected]

(f) Fax number 08623-22 5170

4. This RFP is divided into three Parts as follows:

A. Part I – Contains General Information and Instructions for the Bidders about the RFP and

commercial terms & conditions.

B. Part II – Contains essential details of the items/services required, such as the Schedule of

Requirements (SOR), Technical Specifications, services required, etc.

C. Part III –Contains qualification criteria, Evaluation Criteria and Annexures.

5. This RFP is being issued with no financial commitment and the Buyer reserves the right to change

or vary any part thereof at any stage. Buyer also reserves the right to withdraw the RFP, should it

become necessary at any stage.

6. BID SUBMISSION

Bids duly filled in by the Bidder should invariably be submitted as stipulated in the Letter inviting

bid. Bids shall be submitted in the following manner.

6.1. PART – I : UN PRICED TECHNO-COMMERCIAL PART OF THE BID FOR THE WORK

Complete Techno–commercial part of the bid shall be filled online in the “Vendor Specified Terms’

form of the e-tender. Any documents related to technical literature, guarantee /warranty certificates

and any other document as per the tender shall be scanned and uploaded to the e-tender under


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‘Documents solicited from Vendor’ form only in ISRO e-procurement portal

(https://eprocure.isro.gov.in).

Technical and unpriced commercial bid Part-I shall comprise the attachments,

specifying attachment number arranged in the order as follows:

(a) Submission of bid letter along with one set of proposal document (RFP) duly signed and

stamped as token of acceptance

(b) All the annexure enclosed in proposal duly filled, signed and sealed

(c) Unpriced copy of schedule of prices with all other commercial terms, taxes, duties,

exemption certificates and conditions duly filled (Prices to be kept blank), signed and

stamped

(d) Data sheets for all the equipment & checklists enclosed in proposal duly filled, signed, &

stamped.

(e) Technical details, catalogue, etc as applicable and any other document as mentioned in

the proposal.

(f) Any other relevant document, bidder desires to submit.

(g) Any bids/offers with price details in Techno-Commercial Offer (Part –I) shall be

rejected.

In case if the space is not adequate to upload, hard copy of the balance documents (without

any price figures) shall be submitted before due date.

Envelope of technical bid shall be marked with following:

PART-I TECHNO-COMMERCIAL BID

Name of client : Satish Dhawan Space Centre SHAR

Indian Space Research Organisation

Title of the proposal : “Supply, installation, testing and commissioning

of indoor and outdoor Vacuum Circuit Breaker

Panels at SDSC SHAR”

Due date and time of the opening :

From (Name of the bidder with address) :

To: Head, Purchase & Stores Satish Dhawan Space Centre SHAR ISRO, Dept. of Space, Govt. of India Sriharikota – 524 124, SPSR Nellore Dist,

https://eprocure.isro.gov.inh/


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Andhra Pradesh, India

6.2. PART – II : PRICE PART OF THE BID FOR THE WORK

Price bid shall be filled in the on-line ‘price bid’ form of the e-tender only in ISRO e-procurement

website https://eprocure.isro.gov.in.

The price schedules for the BOM and other prices shall be uploaded on-line in the respective

forms along with the price bid in the e-portal.

a) SDSC SHAR may open Part – I of the bid on the due date of opening subject to meeting the

minimum evaluation criteria. Price Bids (Part-II) of technically and commercially acceptable offers

shall be opened at a later date.

b) Unit rate for each of the item shall be indicated separately. The rate quoted shall be on FOR

DESTINATION BASIS i.e., FOR SDSC SHAR, Sriharikota basis. Even unloading of the material at

our site shall be your responsibility. Thus transportation of material from your works to SDSC SHAR

and unloading at our site shall be the responsibility of tenderers. Department will provide the

required material handling equipment at free of cost based on then availability.

c) If the offers submitted by the tenderers are silent on taxes, it will be presumed that quoted rates are

inclusive of taxes & duties and no claim in this regard will be entertained later.

d) Supplier has to consider entire bill of material required for erection and commissioning complex as

per the approved drawings/schematics.

e) SDSC SHAR reserves the right to reject any or all the Bids without assigning any reasons thereof.

f) Total amount shall be spelled out in terms of figures and words also.



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PART I – GENERAL INFORMATION & STANDARD CONDITIONS OF RFP

S.No Description Vendor

Compliance

1. Prices quoted should be on the basis of F.O.R. SDSC SHAR, Sriharikota,

The purchaser will not pay separately for transit insurance. All risks in transit shall

be exclusively liable on the contractor and the purchaser shall pay only for such

stores as are actually received in good condition in accordance with the contract.

2. LIQUIDATED DAMAGES: In the event of the Supplier failing to complete the

work within the delivery period specified in the contract agreement or in extension

agreed thereto, the Department shall reserve the right to recover from the

Supplier as liquidated damages, a sum of 0.5 percentage per week or part thereof

of the undelivered portion of the total contract price of equipment or work. The

Total liquidated damages shall not exceed the 10.0 percentage of the total

Contract.

3. OFFER VALIDITY: Bid shall remain valid for acceptance for a period of FOUR

months from the due date of submission of the Bid. The Bidder shall not be

entitled during the said period to revoke or revise his Bid or to vary the Bid except

and to the extent required by SDSC SHAR in writing. Bid shall be revalidated for

extended period as required by SDSC SHAR in writing. In such cases, unless

otherwise specified, it is understood that validity is sought and provided without

varying either the quoted price or any other terms and conditions of Bid finalized

till that time.

4. GST (on Supply): Reduced GST @ 5% is applicable as per the Notification

No.47/2017 and 07/2018. Please indicate the GST on supply items accordingly.

If not indicated it will be presumed that GST @5% is inclusive of your quoted

prices.

5. GST (on service/erection): GST @ 18% is applicable on services/erection

related works. Please indicate the GST accordingly for services/erection works.

If not indicated it will be presumed that GST @18% is inclusive of your quoted

prices

6. INCOME TAX: Income tax at the prevailing rate and as applicable from time to

time shall be deducted from the supplier's bills as per Income Tax Act. and a

certificate will be issued (TDS Certificate).

7. DELIVERY SCHEDULE: The supply, installation and commissioning of the

system shall be completed within 34 weeks from the date of placement of the

order.

S.NO Milestone Schedule

1 PO Date T0


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Compliance

2 Submission of all drawings on receipt of PO T0 +2 Weeks

3 Approval of drawings by the Department T0 +4 Week

4 Manufacturing on approval of drawings. T0 +16 Week

5 Intimation of readiness of VCB panels for

inspection.

Minimum 15 days in advance

6 Inspection at works. T0 +18 Weeks

7 Delivery of VCB panels on clearance for

dispatch by Dept. inspecting engineers. T0 +20 Weeks

8 Site Readiness intimation by Dept. Minimum 15

days in advance

9 Installation of VCB Panels on intimation of

readiness by the Department T0 +22 Weeks

10 Testing & Commissioning. T0 +24 Weeks

The time for the date of delivery of the stores stipulated in the purchase order

shall be deemed to be the essence of the contract and delivery must be

completed no later than the date(s) specified therein. Failure to do so, without

adequate justification may involve cancellation of the contract at the discretion of

purchaser. The schedule as above is only indicative. However, Department

prefers earlier delivery schedule in view of Project commitments.

8. RISK COVERAGE: The Supplier shall arrange comprehensive risk coverage at

his own cost covering the value of equipment including transportation to the site

from manufacturer’s works, storage at site, fabrication, erection, testing and

commissioning at site. The period of such coverage shall be up to contractual

completion period or any extension granted by Department thereof.

9. SERVICES/TRAINING DURING COMMISSIONING:

The vendor should provide the supporting services as detailed below.

a) The vendor has to provide complete configuration and operational training

on the system to technical team at SDSC SHAR.

b) Maintenance manual with list of critical spares and drawings shall be handed

over as part of documentation.

10. WARRANTY WITH OPERATIONS SUPPORT:

The VCB panel shall be guaranteed for a period of 12 months from the date of

commissioning. The supplier shall repair/replace damaged equipment without

any extra cost during guarantee period. The supplier shall repair / replace the

damaged equipment without any extra cost during the guarantee period. During


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Compliance

warranty, Contractor shall maintain adequate spares so that equipment is not

down for a period of more than 48 hours. During the warranty period supplier

should provide and adhere to the following:

a) The contractor shall provide comprehensive warranty for all equipment

and accessories against any manufacturing defects/bugs. They shall

maintain the equipment and repair/replace all the defective components

at the installed site at no additional cost.

b) Break down maintenance should be responded, a priority

technician/engineer shall be deputed to site within 24 hours’ time.

c) Department will not provide any transport.

d) Accommodation shall be provided on chargeable basis based on the

availability.

11. Earnest Money Deposit: Bidders are required to submit Earnest Money Deposit

(EMD) for amount of Rs 96,000/- (Rupees Ninety six thousand only) in a single

installment through Demand Draft (DD)/Bankers Cheque/ Fixed Deposit

Receipts or Bank Guarantee from any of the Nationalised/Scheduled Banks

executed on non-judicial stamp paper of appropriate value. In case of Bank

Guarantee, it shall be valid for a period of 90 days beyond the final tender validity

date. It shall be taken in favour of Sr. Accounts Officer, SDSC SHAR payable at

State Bank of India, Sriharikota branch. Any tender not accompanied with EMD

shall be treated as invalid tender and rejected.

MSME registered vendors with NSIC or vendors who have already applied for

renewal of registration, Central PSUs/PSEs/Autonomous Bodies, KVIC, National

Small Industries Corporation, etc., shall be exempt from the payment of EMD.

Vendors seeking exemption from payment of EMD shall submit necessary

documentary proof.

EMD of a vendor shall be forfeited if the tenderer/Contractor withdraws or

amends his tender or deviates from the tender in any respect within the period of

validity of the tender. Failure to furnish security deposit/performance bond by a

successful vendor within the specified period shall also result in forfeiture of EMD.

EMD shall be refunded to all the unsuccessful vendors within thirty days after

placement of the Purchase Order. EMD shall be refunded to the successful

tenderer/Contractor after payment of the Security Deposit or may be adjusted

against the Security Deposit. EMD shall be refunded to all the participants in

cases where the tender is cancelled or withdrawn by the Centre/Unit, within thirty

days from the date of such cancellation or withdrawal.

12. SECURITY DEPOSIT


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Compliance

The supplier, whose tender is accepted, shall be required to furnish by way of

Security Deposit for the due fulfillment of the contract such a sum as shall amount

to 10 % of the contract price of the work awarded.

The security deposit (bearing no interest) shall be held by the Department as

security till satisfactory completion, testing and handing over of all the system

and for the due performance of all suppliers’ obligations under the contract as

per delivery period or extension granted thereof by the Department.

The supplier within 10 days of Purchase Order or signing of Contract , deposit

with the Accounts officer, Satish Dhawan Space Centre SHAR, Sriharikota as

detailed above by any one or more of the following modes namely

i. By a crossed demand draft in favour of Accounts officer, Satish Dhawan

Space Centre SHAR drawn on SBI and payable at Sriharikota.

ii. By an acceptable bank guarantee. The bank guarantee shall be from a

nationalized bank/scheduled bank & shall be valid for 90 days beyond

completion period.

In case of breach of contract, the Security deposit shall be forfeited in addition to

other relief available to the Department under this contract.

13. MODE OF PAYMENT

Our Bankers are State Bank of India, SDSC SHAR, Sriharikota – 524 124. You

may furnish your banker details for transferring the payments through ECS mode

14. TERMS OF PAYMENTS

General guideline TERMS OF PAYMENTS are as indicted below. Any deviation

to these payment terms to be brought out.

FOR SUPPLY OF EQUIPMENT / MATERIAL

a) 80% supply cost as prorata basis against receipt of material at

SDSC SHAR.

b) Balance 20% after successful commissioning & acceptance by

Department of equipment and system covered under contract and

against submission of 10% of the order value as Performance bank

guarantee valid till warranty period with a grace period of 2 months.

FOR ERECTION, TESTING AND COMMISSIONING EQUIPMENTS /

MATERIAL AT SITE:

c) 90% on prorata basis of installation.

d) Balance 10% after successful commissioning & acceptance by

Department of equipment and system covered under contract and

against submission of 10% of the order value as Performance bank

guarantee valid till warranty period with a grace period of 2 months.


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Compliance

15. PERFORMANCE BANK GUARANTEE

a) The supplier shall guarantee for the performance of the contract by

providing bank guarantee in favor of the Department for an amount

equivalent to 10 % (ten percent) of the total value of this contract valid till

the warranty period with a grace period of 2 months.

b) The performance bank guarantee shall be submitted by the supplier with in

fifteen days from the date of accepting the equipment/material as per

the CONTRACT. The format for the performance bank guarantee shall be

obtained from the Department.

Department reserves right to forfeit the PBG in non-performance of the vendor.

16. Bidder shall note that the conditional discounts would not have edge in the

evaluation process of tenders.

17. Non‐acceptance of any conditions where ever called for related to guarantee or

warrantee, performance bank guarantee, liquidate damages are liable for

disqualification of bids.

18. Wherever installation and commissioning is involved, the guarantee / warranty

period should recon only from the installation, commissioning and acceptance.

19. Where counter terms and conditions / printed or cyclostyle conditions of sale

have been offered by the tenderer, the same shall not be deemed to have been

accepted by the purchaser, unless the purchaser’s specific written acceptance

thereof is obtained.

20. Quality and Workmanship: Raw materials used in the installation shall be

uniform grade, new and exclusively developed, produced and supplied to meet

site requirements. Workmanship will be suitable for the purpose intended and in

accordance with the highest standards and practices.

21. Safety: All equipment shall be complete with approved safety devices. Wherever

a potential hazard to personnel exists, provisions shall be made for safe access

of personnel to the equipment/sub-assemblies during erection, operation and

maintenance.

22. Test Certificates, wherever necessary, should be forwarded along with supplies.

23. The tenderer shall at all times indemnify the Purchaser against all claims which

may be made in respect of the stores for infringement of any right protected by

the patent Registration of design or Trade Mark and shall take all risks of

accidents or damage, which may cause a failure of the supply from whatever

cause arising and the entire responsibility for the sufficiency of all means used

by him for the contract.


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Compliance

The supplier has to coordinate with other agencies involved in realization of the

substation and plan their commissioning works with absolute cooperation.

24. ARBITRATION: In the event of any question, dispute or difference arising under

these conditions of any condition in the purchase order, (except as to any matters

the decision of which is specially provided for by these conditions) the same shall

be referred to the sole arbitration approved by Director, SDSC SHAR. The

arbitration shall be conducted within India as per the Arbitration and Conciliation

Act, 1996 and the applicable language shall be English. The award of the

Arbitrator shall be final and binding on the parties of this purchase order.

25. APPLICABLE LAW AND JURISDICTION

The laws of India shall govern this purchase order for the time being in force. The

Courts of Andhra Pradesh, India only shall have jurisdiction to be with and decide

any legal matters or disputes what so ever arising out of the purchase order.

26. FORCE MAJEURE: Should a part or whole work covered under this purchase

order be delayed due to reasons of Force Majeure which shall include legal

lockouts, strikes, riots, civil commotion, fire accident, quarantines, epidemic,

natural calamities and embargoes the completion period for work, equipment

referred to in this agreement shall be extended by a period not in excess of the

duration of such Force Majeure. The occurrence shall be notified within

reasonable time.

27. PACKING & FORWARDING: The tenderer will be held responsible for the stores

being sufficiently and properly packed for transport by rail, road, sea or air, to

withstand transit hazards and ensure safe arrival at the destination. The packing

and Marking of packages shall be done by and at the expenses of the Contractor.

28. Site Visit: Bidder is advised to visit and examine the site and shall collect all

other information which may be required for preparing and submitting the Bid

and entering into the contract. Claims and objections due to ignorance of existing

conditions or inadequacy of information shall not be considered after submission

of the Bid and during implementation.

29. The firm will have to provide 02 sets of operational and maintenance manual in

English language.

30. OEM Certificate: In case the Bidder is not the OEM, the agreement certificate

with the OEM for sourcing the principal equipment and spares shall be

mandatory. However, minor aggregates and spares can be sourced from

authorized vendors subject to quality certification and approval of Department.

Also, they shall be licensed to work on 11Kv HT installations by any State

Electricity Authority, copy of license also shall be furnished with the tender.


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Compliance

31. Equipment needs to be manufactured on orders as per approved drawing and

standards.

32. The tenderer should be in possession of type and routine test certificate strictly

complying as per IS which are issued by CPRI or any other approved testing

laboratories and shall enclose with the quotation.

33. The tenderer shall furnish the list of customers with capacities of VBC Panels

supplied and performance certificates who are using their VCB Panels of similar

rating along with their offer.

34. Inspection & Acceptance:

a) No items shall be dispatched to SDSC SHAR without inspection and

approval by the SHAR team unless such inspection is waived in writing by

SDSC SHAR.

b) Inspection and testing shall be conducted in approved manner satisfactory

to department.

c) No item is to be delivered unless an acceptance certificate for the same has

been issued by SDSC SHAR.

35. The following information/documents are to be furnished online wherever

applicable.

(a) Product literature

(b) Core banking account number

(c) PAN details in quotation and invoices

(d) GST Registration details.


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PART II

ESSENTIAL DETAILS OF ITEMS/ SERVICES REQUIRED

1. Introduction

Supply, installation, testing and commissioning of free standing, modular, cubicle type, dust and

vermin proof, metal clad in construction, front operated 630A, 500 MVA HT VCB INDOOR and

OUTDOOR (IP55) Panel for operation on 11kV, 3 Phase, 50 Hz, AC Supply system suitable for

indoor / outdoor installation, manufactured in conformation to IS 3427, IEC 60298, BS 5227, VDE

0670, complete with power and control wiring, interconnections, Triple Pole Copper Bus bar fully

tinned and totally covered with colour coded heat shrinkable sleeves and non-hygroscopic, high

dielectric strength, Bus bar support insulators, earthing, painting along with trip circuit battery

charger complete as directed by Department. Each Vacuum Circuit Breaker shall be housed in

independent VCB panel.

The general construction of the cubicle shall be metal clad in construction and of compartmentalized

design with independent compartments for the following:-

a. Vacuum Circuit Breaker mounted on a mobile truck

b. Three phase bus bars

c. Instrument transformers and cable terminations

d. LV auxiliary control and measuring equipment

e. Cable entry and termination facility for incomer / outgoing HT cables and control

cables shall be provided behind the VCB truck assembly.

f. LV equipment like meters, switches, relays, etc., mounted in LV chamber in front

side.

g. Control wiring terminal blocks on the rear side of the panel.

The VCB compartment shall be provided with explosion vents or similar safety arrangements at the

top of the panels to let out gases under pressure generated during event of any rare, severe fault

inside the panel.

The circuit breaker compartments shall be suitable for accommodating vacuum circuit breaker

mounted on a draw out truck. The breaker compartment is separated from the bus bar and cable

compartments. The partition between the breaker compartment and the cable compartment also

carry individual shutters for the primary contact arms. The shutters are made of earthed metal or

suitably insulated material and operated automatically by the movement of the truck.

The VCB shall be of horizontal isolation and horizontal draw out type. The breaker truck shall have

distinct positions of Service and Test/ Isolated. The control wiring from the breaker to the control

equipment on the LT chamber shall be made through plug and socket arrangement.


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An inter-locking channel and centering channel is to be fixed to the cubicle bottom sheet. These

components together with the locking shaft ensure that the truck is smoothly guided inside the

cubicle and is stopped in Service, Test / isolated positions.

2. System Requirements


Compliance

2.1. Necessary view glass / cut outs shall be provided such that all

switching operations can be performed with front door closed.

2.2. Insulators should have high anti-cracking qualities.

2.3. Full electrical and mechanical interlocking.

2.4. Access door fully integrated in interlock system.

2.5. Earthed metal partitions and shutters.

2.6. Separately pad lockable shutters for bus and cable side.

2.7. Access to cable terminals from the rear.

2.8. Adequate nos. of auxiliary contacts shall be provided for remote

switching operation also.

2.9. Separately removable insulated shutter cover over the Vacuum

bottles on the rear side.

2.10. Suitable gasketing arrangement on all cut outs / openings through

which control wiring is conveyed.

2.11. All unwanted openings are to be suitably covered / plugged to avoid

vermin entry.

2.12. The cut out provided for racking out the VCB truck out of the VCB

panel shall have provision to be covered appropriately once the VCB

is loaded inside the panel.

3. Scope of the Works

3.1. Works under Dept. Scope


Compliance

a) Required site clearance for erection of VCB panels

b) Clearances for design, fabrication drawings, dispatch, etc.

c) Pre-delivery inspection


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Compliance

d) Material handling support for unloading and erection time at free of cost

based on the availability.

e) Limited accommodation will be provided based on the availability

3.2. Works under Vendor Scope


Compliance

a) Supply, Installation, Testing and Commissioning of indoor HT VCB

Panel with 6 nos 11kV, 3 phase, 25kA, 630 Amps VCBs- 1 set

The configuration of the 6 VCBs panel is as under:

i) 2 nos of VCBs as incomer feeders.

ii) 3 nos of VCBs as outgoing feeders

iii) One VCB as bus coupler.

b) Supply, Installation, Testing and Commissioning of Outdoor HT VCB

Panel with 3 nos 11kV, 3 phase, 25kA, 630 Amps VCBs- 1 set

The configuration of the 3 VCBs panel is as under:

i) 2 nos of VCBs as incomer feeders.

ii) One VCBs as outgoing feeders

c) 20AH, 30V Trip Circuit Battery Charger - 1 set

d) 30V DC Power Supply Unit -1 Set

e) Earthing Truck –2 sets.

f) General arrangement drawings of VCB HT panel with all details such as

makes of Relays, CTs, PTs and all Meters etc shall be submitted to the

department and prior approval shall be obtained from the department

before taking up the fabrication works of the panels.

g) Following documents shall be essentially furnished in triplicate during

supply.

i) Detailed maintenance manual of VCB panel.

ii) Detailed user manuals / maintenance instructions in respect of

the protection relays, digital meters installed in the panel.

iii) Final GA / schematic / control wiring drawings and other

drawings as necessary.

iv) Type test certificates in respect of the VCBs and panel.

v) Factory test reports for VCB panel and the bought out items like

meters / relays / CT /PT.

h) VCB and all the Equipment associated instruments and meters etc.

supplied shall be guaranteed for a period of 18 months from the date of


14 | P a g e


Compliance

supply or 12 months from the date of commissioning whichever is

earlier. Defects if any noticed during this period shall be attended by the

supplier including replacement of the defective materials / equipment at

free of cost.

i) All test facilities required shall be provided for the tests prescribed in the

schedule by the party without any additional cost at their factory as well

as at site for commissioning of transformers.

j) As part of factory acceptance testing, pre delivery inspection QA checks

shall be carried out at factory. Manufacturer shall provide all the test

facilities at free of cost for carrying out the inspection/tests and to enable

smooth conduct of the QA checks

k) The tests shall be carried out in the presence of Dept. Inspection Panel

(CLIP) before dispatch from their works and during commissioning of the

same.

l) On receipt of Purchase Order the agency shall be submitting the

following drawings for approval before manufacturing :

i) General arrangement drawings

ii) Foundation drawings

iii) Control wiring drawings s

m) The scope of work shall include all transportation of the transformers

and their accessories to the site of work with utmost care in handling.

n) Details required for installation viz., providing MS channels / foundation

bolts over the trenches shall be furnished.

o) All loading and unloading arrangements shall form part of the part of the

scope and all required man power shall also be provided by the agency

for unloading / shifting of the transformers over the plinth, assembling all

accessories and installing in position as required.

p) Material handling equipment like hydra / fork lift shall be spared by Dept,

based on then availability at free of cost. However mobilising necessary

man power required for the above works shall be the responsibility of

the supplier.

q) The supplier shall be responsible for handling and ensuring safe custody

of the transformers and accessories from the time of supply at site till

installation, testing and commissioning and handing over the same to

the department on satisfactory completion of work.


15 | P a g e


Compliance

r) The supplier shall co-ordinate with other agencies during the course of

the installation, testing and commissioning of the VCB Panels and

accessories as applicable and to ensure the safe commissioning.

s) The installation work shall be started and completed immediately once

the readiness of site is intimated to the agency without any delay.

t) The works of installation, testing and commissioning shall be done by

employing qualified competent engineers / supervisors and all

instructions of the department shall be strictly followed for the

completion of work with good workmanship as required and as per the

IE rules and regulations and other mandatory requirements.

u) Any mandatory requirement specified by the inspecting authority like

CEA (minor in nature) shall be carried out without any additional cost

which is also a part of work.

v) The department shall reserve the right to accept / reject any part of work,

which is not acceptable as healthy engineering practice of carrying out

such work as the case may be. In case of any failure to carry out the

scope of work in time as per the instruction of department the work shall

be carried out / got done by the department at the cost and risk of the

agency and the entire amount with supervision charges shall be

recovered from the agency.

4. Design & Construction

The VCB shall be of rating 630A, 11 kV, 3 Phase, 50 Hz, symmetrical breaking capacity of 25 kA

min., and suitable for short time current of 25kA for 3 sec. The VCB shall fully conform to IEC:

60056 and IS: 13118.

The VCB shall be motor charged with spring closing mechanism by 230 V, 50 Hz, single phase

motor. The VCB shall have 3 Nos. vacuum interrupters fully segregated within an epoxy body. The

VCB shall have Close / Neutral/ Trip switch, closing coil, Auxiliary contacts and service, Test /

isolation position micro switches including necessary interconnections complete as required and

as per the specified in detail in the RFP and with the following components.

The specifications as detailed here under are common to all VCBs in the HT panel except for the

following deviations:


16 | P a g e


Compliance

4.1. Protection relays, CTS, ammeter, and test terminal block are required in

incomer and outgoing VCBs.

4.2. PT and voltmeter are required for the incomer VCBs only.

4.3. Multifunction meter (load manager) is required for outgoing VCBs.

4.4. Metering and protection features are not required for buscoupler VCB.

4.5. Electrical and mechanical interlocks are required between incomers and

bus coupler of 6VCB indoor panel and between incomers of 3VCB

outdoor panel as shown in the SLD of the RFP.

4.6. Schedule of Inventory VCB Panels

The following shall be SCHEDULE OF INVENTORY for VCB panel except Bus Couple.


Compliance

f) CURRENT TRANSFORMER: Each VCB panel shall be provided with

Three nos. of resin cast encapsulated twin secondary current

transformers of dual ratio as follows with accuracy class 0.5 for metering

and 5P10 for protection, with suitable burden for protection as well as

metering. The Short Time Rating shall be 20 KA/ 1 Sec.

VCB Panel CT ratio shall be: 600A-200A / 5-5 A for Incomers and

Outgoings

g) POTENTIAL TRANSFORMER: Each VCB panel shall be provided with

One set of 3 phase, 3 Limbs, 11 KV/110 V, Resin cast draw out type

potential transformer with necessary fuse protection on primary and

secondary, 100 VA / phase burden with Class 0.5 accuracy and

connected on the incoming side.

h) RELAYS:

i) All indoor and outdoor VCB panels shall be provided with IDMT

non-directional shunt trip relay with two poles arranged for over

current protection (with setting 50% - 200%) and one pole for

earth fault protection (with setting 20%-80%) and under voltage

protection. Relay shall be microprocessor based numerical type

suitable for SCADA interfacing.

ii) Master Trip for incoming and outgoing feeders in Indoor and

Outdoor VCB panel.


17 | P a g e


Compliance

iii) Transformer Differential protection relay for outgoings in Indoor

6VCB panel which shall be either integrated in Common

Protection relay or Separate Transformer protection relay.

i) METERING: Indoor and Outdoor VCB panels shall be provided with the

following digital type meters all compatible for SCADA with IEC

61850/MODBUS protocol,

i) One no. flush mounting digital Ammeter of range 0– 600 with built

in selector switch.

ii) One no. flush mounting digital voltmeter 0 – 15 kV, with built in

selector switch.

iii) One no. flush mounting Digital Multi-function meter (For 3 phase

power monitoring – Load Manager) with built in selector switch

j) INDICATING LAMPS: Each VCB shall be provided with the following LED

indicating lamps:

i) Red and Green colour indicating LEDs to indicate ON / OFF

conditions of VCB – 1 Set.

ii) Amber colour LED to indicate VCB tripping on fault – 1 No.

iii) White colour LED with push button to indicate trip circuit healthy

– 1 Set.

iv) Blue colour LED to indicate spring charged conditions – 1 No.

v) White colour LED for indicating Breaker isolated position – 1 No.

vi) White colour LED for indicating Breaker plugged in position – 1

No.

vii) Bus Coupler VCB shall have all the indications except indications

under 2.

k) Cable Termination for Indoor VCB Panel: Separate Cable adopter box

is not required behind the indoor panel for HT cable end termination.

However the VCB panel shall have provision for termination of 3Cx240

sq. mm, 11kV XLPE cable with removable gland plates at the rear side

bottom of the VCB panel. Necessary provisions shall also be made for

terminating the control cables in the panel. Necessary statutory clearance

between the power and control / SCADA cable entry shall be ensured

wherever they enter same compartment.

Provision shall also be made for terminating control cables like tripping /

status, wiring for REF relay sensing from the MV panel CTs all on the rear

side of the VCB panel. Accordingly suitable terminal blocks shall be

provided in the outgoing VCB feeders.

l) Cable Termination for Outdoor VCB Panel: Separate Cable adopter

box is required behind the panel for HT cable end termination and the

VCB panel shall have provision for termination of 3Cx240 sq. mm, 11 kV


18 | P a g e


Compliance

XLPE cable with removable gland plates at the rear side bottom of the

VCB panel. Necessary provisions shall also be made for terminating the

control cables in the panel. Necessary statutory clearance between the

power and control / SCADA cable entry shall be ensured wherever they

enter same compartment.

m) BUSBARS: Three phase 630 Amps rating heat shrinkable sleeved

electrolytic grade copper bus bars tinned fully – 1 set. The Bus bar

compartment shall have suitable capacity non-hygroscopic and high

dielectric strength SMC/DMC/FRP/Epoxy bus bar supports. The busbar

support shall be rigid for all thermal and electro-dynamic stresses arising

out of short circuit currents for 3 sec. The VCB panel shall also be readily

extendable on both sides. The busbar joints shall be fully encapsulated

by using HT tape / monoplast compound. The busbar and every tap off

joint shall be colour coded.

n) Electrical and Mechanical interlocking / Alarm provision: Electrical

and Mechanical interlocks are required between incomers 1&2 and bus

coupler of Indoor VCB panel and between incomer 1&2 of Outdoor VCB

Panel such that as given in detailed specifications.

o) SCADA Provisions : The VCB panel shall be of SCADA compatible with

following provisions.

i) All meters shall be SCADA compatible having communicable

ports suitable to MODUBUS / IEC 61850 protocol.

ii) The protection relay shall be SCADA compatible with

communicable port to MODUBUS / IEC 61850 protocol.

iii) The VCB shall have adequate auxiliary contacts (minimum

6NO+6NC) wired up to terminal blocks and positioned on the rear

side of the VCB panel and clearly identified for SCADA wiring.

The VCB panel shall have MODBUS /IEC 61850 PROTOCOL

port at front /rear and position micro switches including all

interconnections.

p) EARTH TRUCK FOR VCB PANEL:

In case the VCB is not having in-built earth switch option, the same shall

be supplied separately as independent Earth truck of following minimum

specifications.

The earth truck supplied shall be suitable for the same VCB panel frame.

The truck shall have rugged wheels and shall be possible to be driven in

to the VCB panel freely over the VCB rails without any obstruction.

Necessary guides / rollers shall be provided to guide the earth truck


19 | P a g e


Compliance

smoothly inside the VCB panel. The truck shall be mechanically rigid and

of similar construction as that of VCB truck frame.

The contacts provided shall be of spring loaded and of horizontal plug-in

type, same as the VCB contacts. They shall also be rated for same

current as that of the VCB moving contacts. Necessary provision shall be

made for earthing all the three phase contacts so as to solidly connect

them to the metallic frame of the truck thereby ensuring continuity.

The earth truck shall be capable of making in fault at 100kA peak and

carry 40kA for 1 sec. Necessary safety provision shall be built-in so as to

ensure that it is impossible to earth a live circuit and is totally safe for the

operator. The earthing truck shall have facility to convert it circuit earthing

or vice versa as per the requirement at site easily.

q) BATTERY CHARGER:

Battery: 30V Maintenance Free VRLA battery (comprising of 15 cells of

2 V each), 20 AH along with corrosion resistant MS stand, Make –

Amaraja /Exide/ Amco, Standard- 01 set.

Battery Charger: Float cum boost charger for charging the 20AH, 30V

battary alongwith metering & protection system, Make- Protech, Aplab,

BCH, Electronic System, Power House- 01 No.

r) DC POWER SUPPLY UNIT: 30V, DC power supply unit free of DC ripples

– 1 Set , Make- Protech, Aplab, BCH, Electronic System, Power House-

01 No.

4.7. Configuration


Compliance

a) The switch gear shall be of integrated cubicle type, floor mounting, free

standing, front operated type and shall be suitable for operation on

11kV, 3 Phase, 50Hz supply. The switch gear shall be designed for

symmetrical breaking capacity of not less than 25kA for 3 sec. The

switch gear construction shall be such that it can be readily extendable

on either side. The switch gear shall be suitable for operation at

ambient temperature of 5 C to 50 C and relative humidity between

30% and 95%.

4.8. Construction Features


20 | P a g e


Compliance

a) The switch gear cubicle shall be fabricated from 2mm thick CRCA

sheet steel and shall be folded and braced to provide rigid support for

all components.

b) All joints in sheet shall be seam welded, all slag shall be rounded off

and welding pits smoothened. All panels and covers shall be properly

fitted.

c) All VCB panels shall be of totally enclosed design and completely dust

and vermin proof.

d) All doors and removable covers and metal to metal joints shall be

gasketed. Similarly the panel to panel gaps shall also be heavily

gasketed to render the joints effectively dust tight. Soft compressible

gaskets shall be used between all metal joints, doors and with covers

to prevent ingress of dust.

e) Cable entry holes/ other dummy holes shall be provided with

grommets to avoid ingress of dust and vermin. The gaps around the

cutouts provided for conveying the wiring channels etc, shall be

properly covered / closed.

f) A horizontal wire way with screwed cover shall be provided at the top

to take interconnecting control wiring between different vertical

sections.

g) Separate and adequate compartments shall be provided for

accommodating instruments, indicating lamps, selector switches,

control fuses etc. These shall be accessible for maintenance without

any danger of accidental contact with live parts of circuit breaker or

bus bar connections.

h) Each panel shall be provided with cubicle illumination lamp in

shrouded holder, controlled by door operated switch.

i) Space Heater of minimum 80W rating along with control switch shall

be provided inside each panel. Cubicle lamp and space heater shall

be operated from 230v, 50Hz, AC supply. A 3-pin 10A industrial power

plug along with control switch shall be provided for other applications.

j) All front and internally mounted switchgears, meters, switches, relays

etc shall be provided with individual identification labels and shall be

clearly indicated by mounting directly below the respective equipment.

Labels shall be on engraved acrylic sheet.

k) Fully segregated circuit breaker compartment ensuring no arc transfer

or foreign body travel from CB compartment to cable and busbar

compartment.


21 | P a g e


Compliance

l) Separate compartment for voltage devices like relays, meters, control

switches, indicating lamps, control wiring etc.

4.9. BUS BARS


Compliance

a) The Bus bar shall be made up of high conductivity, high strength copper

tinned fully and insulated with heat shrinkable sleeves of colours R, Y, B for

the 3 phases and complying with the requirements of IS: 5082.

b) The bus bars shall be housed in a non-segregated compartment in the

cubicle at the convenient locations. The main horizontal bus bar shall run

throughout the entire length of the board and shall be of capacity as

indicated in the schedule.

c) The bus bar shall be suitably supported with non-hygroscopic and high di-

electric strength SMC/DMC/FRP/epoxy insulators at suitable intervals to

withstand the forces arising from short circuits on the system.

d) Large clearance and creepage distances shall be provided in the bus bar

system to minimize the possibility of fault. High tensile bolts, nuts and

spring washers shall be provided at all bus bar joints.

e) Earth bus bar of size as per statutory requirement shall be provided

throughout the full length of the panel at the bottom and projected outside

on both ends of the panel so as to facilitate termination of earth conductors

from earth pits.

f) Each panel shall be provided with tinned/ nickel plated earth bus of size min

25x3mm.

4.10. Circuit Breaker


Compliance

a) The circuit breaker shall be suitable for indoor operation and be of triple

pole 11kV and current rating as given in the schedule.

b) It shall be of VCB type as indicated in the schedule with symmetrical

breaking capacity of not less than 25 kA.

c) The breaker shall be of flush, front operated, metal clad, draw out type and

shall be provided with trip free manual closing mechanisms with ON & OFF

indications.


22 | P a g e


Compliance

d) The three poles shall have individual vacuum arc-extinguishing chamber

mounted on insulators. The circuit breaker shall be housed in a separate

compartment.

4.11. Interlock


Compliance

a) Auxiliary / Control Plug interlocks:

i) A breaker cannot be inserted into or taken out from the panel

when in SERVICE position without connecting the auxiliary /

control plug.

ii) Auxiliary / control plug cannot be removed when the breaker is

in SERVICE or intermediate position.

b) Breaker Rack In / Rack Out interlocks:

i) A breaker in closed condition cannot be inserted into a panel in

Service position or cannot be taken out from panel when in

SERVICE position.

ii) A breaker cannot be operated in between TEST & SERVICE

position.

iii) The breaker shall not be moved either test to service or vice

versa in ON position.

iv) The breaker shall not be switched ON in any position other than

test or service.

c) Other Interlocks:

i) Mechanical interlocking of the breaker with panel door is

required so that panel door shall not be opened with breaker in

ON position. It shall be FOOLPROOF.

ii) Earth switch should be mechanically interlocked with the breaker

so that both the devices cannot be switched ON simultaneously.

iii) Safety shutters shall be of self-closing type which shall close

automatically when the truck is withdrawn.

iv) Independent Safety shutters for Upper and lower disconnects

contacts, each independently pad lockable in open and closed

condition.


23 | P a g e


Compliance

d) Other safety requirements

i) A screw type racking arrangement for easy insertion and

withdrawal of the breaker renders perfect contact pressure,

independent of operator’s force.

ii) The cradle shall have the markings for the two distinct and

separate positions viz., Service and Test of the circuit breaker.

iii) Bus bar and jumpers are covered with special heat shrinkable

PVC sleeves and flexible insulating shrouds for busbar to jumper

joints and jumper to stationary contact joints.

iv) Suitable mechanical interlocks – castle key shall be provided

between incomers and bus coupler in addition to electrical

interlocks.

v) Electrical close circuit along with anti-pumping feature and trip

circuit.

e) There shall be suitable sheet steel barriers between the following:

i) Instrument panel and potential transformers.

ii) Instrument panel and current transformers.

iii) Bus bar chamber and circuit breaker compartments.

f) Necessary SMC sheets as fire barriers / insulators shall be introduced at

appropriate places if felt necessary and as directed by Department

Engineers at the time of inspection.

4.12. Terminals


Compliance

a) Cable termination arrangement with adopter box for Outdoor VCB panel

and without adopter box for Indoor VCB panel shall be provided for the

incoming / outgoing HT feeders (as per schedule) suitable for

bottom/side entry and also for the control cables.

b) Necessary SMC sheets shall be introduced between the main terminals

so as to avoid accidental shorting due to fall of tools / hardware.

c) The control cables and wiring shall be terminated in separate screw type

cable terminals mounted on DIN rail and of adequate size to terminate

the wires / cables.

d) A Test Terminal Block shall be provided in front of the panel to facilitate

shorting of CTs during calibration / test purpose in all the panels having

CTs.

4.13. Protective Devices


24 | P a g e


Compliance

a) Microprocessor based, SCADA compatible IDMTL type digital

(numeric) relays shall be provided. The IDMT non-directional shunt

trip relay shall be with 2 poles shall be arranged for over current

protection (setting 50% - 200%) and one pole for earth fault protection

(with setting 20% - 80%). The breakers shall be provided with 30 V DC

operated shunt trip coil.

b) VCB shall be provided with IDMT non-directional shunt trip relay with

two poles arranged for over current protection (with setting 50% -

200%) and one pole for earth fault protection (with setting 20%-80%)

and under voltage protection. Relay shall be microprocessor based

numerical type of make as mentioned in the point 3 of “General

information” with adequate input and output suitable for SCADA

interfacing and with following features.

c) The relay shall be complete with a wide range of standard

communication protocols (IEC 61850 / MODBUS). Relay shall provide

simple and powerful operator interface. The LED and LCD display on

the front panel shall be fully programmable to user requirements. The

relay shall be capable of control functions. Necessary displays shall be

readable on the front panel and available for local viewing and remote

transmission. Each relay inputs and outputs are to be freely assignable

and combinations of any thresholds are independently programmable

for each output. Voltage input is to be derived from PT and current

inputs are to be derived from CTs mounted in the VCB panel.

d) The minimum functions covered by this relay shall be as follows:

i) Phase over-current protection.

ii) Instantaneous short circuit protection

iii) Earth fault over current protection

iv) Output relay latching

v) Under / Over voltage protection.

vi) Output Relay Test ( Test Trip facility )

vii) Transformer Differential protection

e) Master Trip for incoming and outgoing feeders.

4.14. Instrument Transformers:

4.14.1. Current Transformer


25 | P a g e


Compliance

a) The current transformer shall comply with IS : 2705 part I,II and III with

all latest amendments.

b) All Current transformers supplied shall be of dry type epoxy resin

insulated.

c) The accuracy class of the current transformer used for metering shall

be class 0.5 and class 5P10 for protection as per latest relevant Indian

standards.

d) The current transformer shall have the required VA capacity to supply

connected meters and relays without exceeding the accuracy limits

specified above. They shall have a rated secondary current of 5A.

e) All meters supplied shall be suitable for operation from current

transformers having nominal secondary rating of 5 amps.

f) All CTs shall have undergone routine tests as specified in relevant

Indian standards.

4.14.2. Potential Transformer


Compliance

a) The potential transformers shall be dry epoxy resin insulated suitable

for the services indicated complete in all respects conforming to the

modern practice of design and manufacture and shall be of draw out

type.

b) The accuracy class of the PT shall be class 0.5.

c) The core shall be of high grade non-ageing electrical silicon laminated

steel of low hysteresis loss and high permeability to ensure high

accuracy at both normal and over voltages.

d) Secondary windings:- All voltage transformers shall be connected in

star. The star winding to be used for metering shall be of accuracy

class as specified in the relevant IS.

e) The rated burden of this winding shall be as specified in the

specification.

f) The potential transformer shall with-stand satisfactorily dielectric test

voltage, corresponding to basic insulation level as specified in relevant

Indian specification.

g) Each potential transformer shall have undergone routine tests as

specified in relevant Indian standards.


26 | P a g e

h) Note: The ratings and applicability of CTs and PTs shall be as

mentioned in schedule.

4.14.3. Metering


Compliance

a) All meters provided in the panel shall be of digital type and SCADA

compatible with built in selector switch and of detailed

specifications as indicated in the schedule.

4.14.4. Wiring


Compliance

a) Internal wiring of the switch gear shall be with FR-PVC Insulated multi

stranded flexible copper conductor wire with good quality plastic

beads/ferrules for easy identification on both ends.

b) The wires shall be neatly laid and bunched and conveyed through PVC

or metallic cable trough / tray inside the panel.

c) The inter-panel wiring including the control supplies shall be looped from

one panel to other through rubber grommets.

d) For added safety, wherever the cable bunch passes through HV

compartment, it is advised to be routed through earthed metallic conduits

/ trays.

e) Note: The control wiring shall strictly comply with wiring drawings

provided by manufacturers of relay and instruments such that the all the

indented protection and metering functions are ensured.

4.14.5. Painting


Compliance

a) The sheet steel parts of the circuit breaker panel shall have under gone

the 7 tank / 9 tank pre-treatment process and then primer followed by

powder coating as per standard. The painting shall be uniform and shall

penetrate through all holes, bends and corners. The colour shade shall

be Siemens Grey /RAL 7035. The coating thickness shall be around 40-

60 microns.

4.14.6. Earthing


27 | P a g e


Compliance

a) Double earthing shall conform to IS-3043 –1966 with latest amendments

throughout continuous length of panel with 25x3mm copper strip coated

with tin. Each of the panel shall have integral earthing facility for cable

and busbar side earthing by breaker transfer principle. Earth switches

should be operable from front.

4.14.7. Surge Suppressors


Compliance

a) Panel shall be provided with metal oxide type surge suppressors.

5. IS Codes

The VCBs, Instrument Transformer, Relays etc shall conform to respective IS Specification with

latest amendments s.

S.No Description IS Code Vendor

Compliances

a) 11kV HT Panel IS 3427, IEC 60298, BS

5227, VDE 0670

b) General requirement of

circuit breakers

IS 13118, IEC 60056

c) Current Transformers IS 2705

d) Voltage Transformers IS 3156

e) Protective relays IS 3231

f) Meters IS 1248

g) Degrees of Protection IS 2147

6. Makes


Compliance

b) VCB Panel ABB/ Siemens/ MEI/ Andrew Yule/

L&T/Schneider/Easun Reyrolle / BHEL

c) Relays ABB/ Siemens/ Schneider / Easun Reyrolle/Alind

/ C&S Electric/Prok dv’s/ L&T


28 | P a g e


Compliance

d) Meters L&T, Conzerv (Scheider), A.E, CG

Schlumberger, MECO, Rishab, Neutronics,

Nippen, Riken, Kryard, Elmeasure

e) CTs/PTs Schneider, Kappa Electricals, Intrans, A.E, MEI,

PARAS, Voltamp

f) MCBs Legrand, Siemens, Schneider, Hager, GE, ABB,

L&T

7. Quality and Acceptance Procedure

S.No DESCRIPTION VENDOR

COMPLIANCE

7.1. Factory Acceptance Test: Inspection shall be carried out by

Department representative. Vendor should demonstrate the

specifications at OEM Factory as part of factory acceptance test

(FAT) before dispatching. Vendor has to ensure all the relevant test

setup. Vendor shall provide all the test facilities at free of cost for

carrying out the tests and to enable smooth conduct of the QA

checks

7.2. The circuit breaker shall be tested for the following acceptance/

routine tests as specified in the relevant latest Indian standards,

before despatch in the presence of Department Engineers (CLIP) at

the works of the supplier and the test certificates shall be furnished

in triplicate.

7.3. Following are the minimum tests required:

i) Operation tests.

ii) Measurement of resistance of the main circuits / Milli-volt drop

test

iii) One minute power frequency voltage dry with stand tests on

the circuit breaker (High Voltage Test).

iv) One minute power frequency voltage dry with stand tests on

the auxiliary circuits.

7.4. Subject to the clearance from Department after the satisfactory

completion of above tests at factory / works shall only the panel can

be despatched. With respect to Outsourcing Components like

Vacuum interrupter, meters and relays, the manufacturer’s Test

Certificates shall be produced during inspection and sent along with

supply.

7.5. All the test certificates shall be submitted along with the supply. This

will be the pre-condition for dispatch and acceptance of the supply.

8. Installation, Testing and Commissioning of HT Panels at Site


29 | P a g e

S.No DESCRIPTION VENDOR

COMPLIANCE

8.1. Unloading: Unloading of the panel with its accessories at site shall

be the under the scope of the department. The switch board shall be

supplied in a properly packed condition. After ascertaining that there

is no damage to the packing, all the items shall be inspected after

unpacking. It shall be ensured that the switch board is in accordance

with the requirements as described in the schedule and drawings. It

shall also be ensured that all the meters, relays, indication lamps etc.

are in good condition and have not suffered any damage during

transit.

8.2. Installation: The indoor 6VCB panel is to be placed over the cable

trench and outdoor 3VCB panel is to be mounted over plinth at site

and shall be installed using necessary channels / frames. All VCB

panels are to be properly grouted and the panel body shall be

earthed using GI earth strip of 50 x 6 mm which shall be extended till

the Earth strip in the trench / nearby earth strips. The supplier has to

supply necessary bolts for grouting of the panels and shall furnish

the drawings / templates if any required for grouting the foundation

bolts. The supplier shall depute experienced Engineer / Technician

for executing the installation works.

8.3. Testing and Commissioning: However during Commissioning /

energisation of the VCB panel, the supplier shall depute their

supervisor and perform the following tests shall be conducted on the

switch board at site prior to commissioning.

i) Insulation resistance between the phases and individual

phases and earth.

ii) Earth continuity checks.

iii) All protective relays and tripping mechanism shall be

checked for their proper operation and setting/grading shall

be done as per the directions by Department.

iv) All metering functions shall be checked to ensure proper

operation/ indication.

v) Operation and functionality tests of the VCBs and interlocks.

vi) For testing the protective relay, the relay testing kit shall be

brought by the supplier to site during commissioning.

vii) Necessary test certificates shall be submitted to the

Department recording the results of above tests and then the

panel shall be commissioned by the supplier/ their

authorized representative. The installation, testing and

commissioning shall be done in compliance to the Indian

Electricity rules and Central Electricity Authority norms.


30 | P a g e

9. VCB Panels SLD

9.1. Indoor 6 VCB Panel

9.2. Outdoor (IP55) 3 VCB Panel

10. SPECIFICATIONS

10.1. Indoor 6VCB Panel

S.No Technical Particulars Specification Offered Specs

i) Type of VCB panel In-door, totally enclosed, dust and

vermin proof, free standing, floor

mounting type with panel

extension facility on both sides.

ii) Type of operation of VCB Horizontal draw out and

Horizontal isolation type


31 | P a g e


iii) Rated Voltage and No.of Poles 11 kV, 3 poles

iv) Rated insulation level / Highest

system voltage

12 kV

v) Rated Frequency 50 Hz

vi) No. of Phases Three

vii) Rated line current 630 A

viii) Rated breaking capacity 500 MVA , 25 kA ( min )

ix) Rated making capacity To be furnished

x) Operating Sequence 0-3 MIN-CO-3 MIN-CO

xi) Duration of Short time current To be furnished

xii) Impulse withstand Voltage 75kV peak

xiii) Power frequency withstand

Voltage

28kV

xiv) Opening time and Breaking time To be furnished

xv) Closing time To be furnished

xvi) Type test certificate CPRI Test Certificate to be

furnished

xvii) 7 Number of breaks in series per

pole

One per pole

xviii) 1 Minimum clearance

a) Between Poles

b) Between Earth and poles

To be furnished

xix) Operating mechanisms of the

circuit breaker

a) Type of closing mechanisms Motor operated spring energy

stored and manual charging

facility.

b) Rated voltage of motor 230V AC Motor

c) Nature of VCB operating

mechanism

Trip free with anti-pumping facility

d) Rated supply voltage of

closing coil

30V DC


32 | P a g e


e) Current required at rated

supply voltage to close the

circuit Breaker

To be furnished

f) Rated supply voltage of

shunt opening release

30V DC

g) Number and type of spare

auxiliary switch

To be furnished

h) App. Current required at

Rated supply voltage by all

Auxiliaries

To be furnished

xx) Weight of each circuit breaker

panel (app.):

xxi) Over all dimensions (app.) Width

Height

Depth

xxii) List of Accessories fitted with

VCB

a) Mechanical close / Trip Knob

– 1 set.

b) Mechanical ON / OFF

Indicator –1No.

c) Mechanical spring charged /

free indicator – 1No.

d) 30V DC Closing coil -1 No.

e) 30V DC Shunt trip coil -1 No

f) Close/Neutral/Trip/ control

switch -1 No.

g) Space heaters with switch

and thermostat – 1 set

h) Operating handles / keys

xxiii) Instrument Transformers details

- Please furnish the make and

type considered.

Specifications shall be as

mentioned under Schedule of

VCB panel.


33 | P a g e


(Applicable only for the VCBs as

mentioned in schedule of

quantities)

xxiv) 2 Metering Details - Please furnish

the make and type of meters

considered.

(Applicable only for VCBs as

mentioned in the schedule of

quantities)



VCB panel.

xxv) Relay details – Please furnish the

make and type of relay

considered.



quantities)



VCB panel.

xxvi) 2 Compatibility for SCADA and for

Remote operation

Shall be Provided for relays and

meters as per schedule

description.

xxvii) 2 List of confirmation standards

a) 11kV HT Panel

b) General requirement of VCB

c) Current Transformers

d) Voltage Transformers

e) Protective relays

IS 3427, IEC 298, BS 5227,

IS 13118

IS 2705

IS 3156

IS 3231

(Latest confirmation stds. if any

shall be specified)

xxviii) 2

Remarks and deviations if any Shall be mentioned clearly by the

tenderer. If required separate

sheet may be attached high-

lighting all deviations.

10.2. Outdoor 3VCB Panel

S.No Technical Particulars Specification Offered

Specs

i) Type of VCB panel Outdoor, totally enclosed, dust and

vermin proof, free standing, floor


34 | P a g e


Specs

mounting type with METAL CLAD in

construction.

ii) Type of operation of VCB Horizontal draw out and Horizontal

isolation type

iii) Rated Voltage and No.of Poles 11 kV, 3 poles

iv) Rated insulation level / Highest

system voltage

12 kV

v) Rated Frequency 50 Hz

vi) No. of Phases Three

vii) Rated line current 630 A

viii) Rated breaking capacity 500 MVA , 25 kA ( min )

ix) Rated making capacity To be furnished

x) Operating Sequence 0-3 MIN-CO-3 MIN-CO

xi) Duration of Short time current To be furnished

xii) Impulse withstand Voltage 75kV peak

xiii) Power frequency withstand

Voltage

28kV

xiv) Opening time and Breaking time To be furnished

xv) Closing time To be furnished

xvi) Type test certificate CPRI Test Certificate to be furnished

xvii) 7 Number of breaks in series per

pole

One per pole

xviii) 1 Minimum clearance

a) Between Poles

b) Between Earth and poles

To be furnished

xix) Operating mechanisms of the

circuit breaker

i) Type of closing mechanisms Motor operated spring energy stored

and manual charging facility.

j) Rated voltage of motor 230V AC Motor


35 | P a g e


Specs

k) Nature of VCB operating

mechanism

Trip free with anti-pumping facility

l) Rated supply voltage of

closing coil

30V DC

m) Current required at rated

supply voltage to close the

circuit Breaker

To be furnished

n) Rated supply voltage of

shunt opening release

30V DC

o) Number and type of spare

auxiliary switch

To be furnished

p) App. Current required at

Rated supply voltage by all

Auxiliaries

To be furnished

xx) Degree of Protection IP55 or better

xxi) Weight of each circuit breaker

panel (app.):

xxii) Over all dimensions (app.) Width

Height

Depth

xxiii) List of Accessories fitted with

VCB

a) Mechanical close / Trip Knob – 1

set.

b) Mechanical ON / OFF Indicator –

1No.

c) Mechanical spring charged / free

indicator – 1No.

d) 30V DC Closing coil -1 No.

e) 30V DC Shunt trip coil -1 No

f) Close/Neutral/Trip/ control switch

-1 No.


36 | P a g e


Specs

g) Space heaters with switch and

thermostat – 1 set

h) Operating handles / keys

xxiv) Instrument Transformers details

- Please furnish the make and

type considered.


mentioned in schedule of

quantities)

Specifications shall be as mentioned

under Schedule of VCB panel.

xxv) 2 Metering Details - Please furnish

the make and type of meters

considered.

(Applicable only for VCBs as


quantities)



xxvi) Relay details – Please furnish the

make and type of relay

considered.



quantities)



xxvii) 2 Compatibility for SCADA and for

Remote operation

Shall be Provided for relays and

meters as per schedule description.

xxviii) 2 List of confirmation standards

a) 11kV HT Panel

b) General requirement of VCB

c) Current Transformers

d) Voltage Transformers

e) Protective relays

IS 3427, IEC 298, BS 5227,

IS 13118

IS 2705

IS 3156

IS 3231

(Latest confirmation stds. if any shall

be specified)

xxix) 2

Remarks and deviations if any Shall be mentioned clearly by the

tenderer. If required separate sheet

may be attached high-lighting all

deviations.


37 | P a g e

PART III

EVALUATION CRITERIA & ANNEXURES

A. MINIMUM QUALIFICATION CRITERIA

The following are the minimum essential criteria to further validate/accept the bid. Vendor is requested

to provide all the necessary supporting documents. If any deviation/non-compliances/lack of supporting

document bid shall be summarily rejected.

Sl.

No.

Clause Description Compliance by

bidder (Enclose

Supporting

Documents)

1.1. The BIDDER should be a well-established and reputed

manufacturer or firm, with experience of minimum 5 years as on

01.04.2018

Enclose Certificate of incorporation, Partnership deed, or

Registration with Govt. Department or PSU or corporate

Companies

1.2. In case bidder is not an OEM :

a) Please attach Manufacturer’s authorization certificate for

the supply of VCB Panels.

b) Bidder should have an annual turn-over of not less than

Rs.100 Lakhs during the last three financial years.

c) As per the audited financial results, the bidder/firm should

have earned profit continuously during the last three

financial years.

d) Latest solvency certificate from any

Nationalized/Scheduled bank shall be submitted for a value

of minimum Rs.20 lakhs. The solvency certificate must

have issued after April 2018.

e) Vendor should have backend support from OEM for the

VCB Panel during warranty and post warranty period.

Vendor’s association with OEM should be clearly brought

out with documentary evidences.

f) The offered specifications shall be thoroughly vetted by

OEM (original equipment manufacturer) on the OEM letter

head with sign & stamp, without which the offer is

summarily rejected.


38 | P a g e

Sl.

No.

Clause Description Compliance by

bidder (Enclose

Supporting

Documents)

1.3. Technical proposal of the bidder, which is not able to

substantiate/satisfy the claims made by it with respect to the

technical requirements laid down in this RFP, is liable to be rejected

1.4. The firm must provide a self-declaration that there is no

complaint/vigilance inquiry against them in any Govt./Department

/PSU and they have not been black listed by any Govt.

Department/PSU.

1.5. Offers of those bidders taking Subsystem wise full scope of the

work (supply, installation and commissioning) as per the

requirements indicated in the RFP only will be considered.

Signature of Authorised Person with Seal


39 | P a g e

B. Evaluation Criteria. The broad guidelines for evaluation of Bids will be as follows:


Compliance

1.0 In respect of Two-Bid system, the technical Bids forwarded by the Bidders

will be evaluated by the Buyer with reference to the technical

characteristics of the equipment as mentioned in the RFP. The

compliance of Technical Bids would be determined on the basis of the

parameters specified in the RFP. The Price Bids of only those Bidders will

be opened whose Technical Bids would clear the technical evaluation.

2.0 During evaluation, SDSC SHAR may request Bidder for any clarification

on the bid, additional documents. If required department will visit the

installation of bidder where similar system is installed and operational.

3.0 Performance of Bidder on similar nature of works executed/ under

execution shall be taken into consideration before selecting the Bidder for

opening his price bid.

4.0 The time schedule for completion is given in the Proposal document.

Bidder is required to confirm the completion period unconditionally.

5.0 SDSC SHAR reserves the right to reject any bid if

technically/commercially not meeting the requirement/terms & conditions.

Such decisions by the SDSC SHAR shall bear no liability whatsoever

consequent upon such decision.

6.0 Total price inclusive of all taxes and duties will be considered for

arriving L1 and awarding the contract as per the procedures.

7.0 If there is a discrepancy between the unit price and the total price that is

obtained by multiplying the unit price and quantity, the unit price will

prevail and the total price will be corrected. If there is a discrepancy

between words and figures, the amount in words will prevail for

calculation of price.

8.0 Offers of those bidders taking full scope of the work (supply and erection)

only will be considered.

9.0 SDSC SHAR shall not be obliged to furnish any information/clarification

to unsuccessful bidder as regard non acceptance of their Bids

10.0 Splitting of the order/WORK is not possible.

11.0 As part of evaluation, if required Department officials will visit the similar

installation of the bidder(s).



40 | P a g e

VENDOR EVALUATION FORMAT

SDSC SHAR seeks response to the following questionnaire for assimilating data which would be used

for evaluating the capability of the supplier for executing the referred work. Hence, the supplier is

requested to provide only genuine data and any discrepancy found at a later point of time may result in

rejection of the supplier from purchase process. Furnishing of data cannot be construed as automatic

qualification for participation in the tender. Questionnaire should be signed by a responsible and

authorized person of the Company / Agency.

S. No Description Supplier Response

1. Type of the Business

(Proprietary/Pvt. Ltd/Public Ltd/Joint

Venture/Consortium)

2. Name of the company/firm

3. Registration

4. Year of Inception

5. Registered address

6. Name & Address of the Office of the Chief

Executive

7. Contact person for this tender with name &

address, email and contact number

8. Locations of the Branches (if any)

9. Current Annual turn-over

10. The Profit & Loss Account details for the last

3 years which is duly audited and Submitted

as part of the Annual Report.

11. In Rs. Lakhs only For any 3 Years

2014-15 2015-16 2016-17 2017-18

Total assets :

Turnover :

Profit/Loss :

12. Details of last three years’ experience of Tenderer in executing similar type of work which

are completed


41 | P a g e

Sl.No

Full postal

address of the

client with

Contact Person

with Phone

number

Description of

the work

Value of

the work

(Rs. in

Lakhs)

Completion

Time as per

PO

Actual

period of

completion

Reasons for

delay

1

2

3

Note: In order to consider as valid experience, all the experience has to be supported with the

completion certificate and purchase order copies.

13. Details of present works being executed by the Tenderer

Sl.No Full postal address of the client with

Contact Person with phone number

Description of the

work

Value of the work

(Rs. in Lakhs)

Note: copy of purchase orders may be enclosed.



42 | P a g e

Annexure -I

NAME OF THE WORK : ________________________________________

________________________________________

NAME OF BIDDER : ________________________________________

EXCEPTIONS AND DEVIATIONS

In line with Proposal Document, Bidder may stipulate Exceptions and deviations to the Proposal

conditions if considered unavoidable.

SL.

NO

Reference in

Specification Dept. Specification Offered Specification DEVIATION

PAGE

NO CLAUSE NO

NOTE :

Only deviations are to be written in this FORM.

Any deviations taken by the Bidder to the stipulations of the Proposal document shall be brought out

strictly as per this format and enclosed along with the bid.

Any deviations not brought out as per this Proforma (FORM) and written elsewhere in the Proposal

document shall not be recognized and the same is treated as null and void.

Any willful attempt by the Bidders to camouflage the deviations by giving them in the covering letter or

in any other documents that are enclosed may render the Bid itself non-responsive.

(SIGNATURE OF BIDDER)


43 | P a g e

TO BE SUBMITTED ALONGWITH TECHNICAL BID

Annexure -II

ACCEPTANCE OF TERMS AND CONDITIONS BY THE VENDOR

We hereby agree to all the terms and conditions as given in Tender Notice No.

______________________________ dated:_________________ for Supply, Installation, Testing and

Commissioning of VCB Panels at SDSC SHAR, Sriharikota.

Company Seal (Authorised Signatory of Company)

Place : ________________

Date : ________________


44 | P a g e


Annexure -III

CERTIFICATE TO BE FURNISHED BY THE VENDOR

1. The equipment once delivered will be subjected to an inspection by the Department CLIP at the

given consignee location. The specifications of the equipment will be in conformity with the details

provided by the user and as per given specifications. The date of completion of commissioning

would be deemed to be date on which the warranty will commence.

2. We shall provide onsite comprehensive warranty of12 MONTHS from the date of commissioning.

3. We confirm that we abide by the delivery schedule as laid out in tender enquiry.

4. We certify that any cost incurred on additional items/systems/components /accessories required

would be borne by us.

Company Seal (Authorised Signatory of Company)

Place :________________

Date : _________________


45 | P a g e


Annexure -V

CHECK LIST

S.No Description Compliance

1. The detailed scope of work and technical specifications are under stood and

price was quoted accordingly.

Yes / No

2. Demand Draft towards the EMD (indicate the DD

number__________________ & Date:___________).

Yes / No

3. Validity of Offer is 4 months Yes / No

4. Supporting documents is attached for Minimum Evaluation Criteria Yes / No

5. Vendor Evaluation Format is attached Yes / No

6. GST to be indicated in % if not mentioned it shall be assumed that the price

quoted are inclusive of taxes

Yes / No

7. Delivery Schedule is acceptable Yes / No

8. Accepted the Department Payment Terms Yes / No

9. Warranty and services during warranty are acceptable Yes / No

10. 10 % of the Order Value shall be submitted as Security Deposit for the

performance of the contract, valid till acceptance of the system.

Yes / No

11. 10 % of the Order Value shall be submitted as Performance Bank Guarantee. Yes / No

12. Liquidated Damages clause acceptable Yes / No

13. Last three years audited financial results are enclosed Yes / No

14. Latest income tax certificate is enclosed Yes / No

15. Latest solvency certificate Yes / No

16. Registration certificate of the company is enclosed Yes / No


S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR

Welcome, Materials Master (isro)31 August 2017,

17:16:08 IST

MAIN VIEW HELP

Preview For STANDARD TERMS AND CONDITIONS

Page Destination: Tender Header Format Type : Normal

. :

GOVERNMENT OF INDIA

DEPARTMENT OF SPACE

SATISH DHAWAN SPACE CENTRE

PURCHASE DIVISION

Tele No.08623-225023/225174/225127 Fax No.08623-225170/22-5028 e-Mail ID : [email protected], [email protected], [email protected]

STANDARD TERMS & CONDITIONS

1.OFFERS SHALL BE SENT ONLINE ONLY USING STANDARD DIGITAL SIGNATURE CERTIFICATE OF CLASS III WITH ENCRYPTION / DECRYPTION. THE TENDERS AUTHORISED ONLINE ON OR BEFORE THE OPEN AUTHORISATION DATE AND TIME ONLY WILL BE CONSIDERED AS VALID TENDERS EVEN THOUGH THE BIDS ARE SUBMITTED ONLINE.

2.THE TENDERER MUST AUTHORISE BID OPENING WITHIN THE TIME STIPULATED IN THE SCHEDULE BY SDSC SHAR. OTHERWISE THE ONLINE BID SUBMITTED WILL NOT BE CONSIDERED FOR EVALUATION. PHYSICAL COPY WILL NOT BE CONSIDERED EVEN THOUGH IT IS RECEIVED BEFORE THE BID SUBMISSION DATE. In case of two-part tenders, parties shall submit their offers as follows:-

1) Part-I – Techno-commercial Bid (No price details shall be mentioned in this bid and shall not upload the details of price along with the techno-commercial bid) 2) Part-II – Price Bid

In view of Two Part Tender, the Offers submitted contrary to above instructions will be summarily rejected. 3.In case, the tenderer is not interested to participate in the tender, the tenderer shall submit regret letter giving reasons, failing which future enquiries will not be sent. 4.Offer Validity: The validity of the offers / tenders should be 90 days (in case of single part tender) and 120 days (in case two part

tender) from the date of opening of the tenders. Tenders with offer validity less than the period mentioned above, will not be considered for evaluation. 5.GST - GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown separately in the tender. GST details are given below

GSTIN: 37AAAGS1366J1Z1 LEGAL NAME : SATISH DHAWAN SPACE CENTRE SHAR VALIDITY FROM:29/08/2017

TYPE OF REGISTRATION:REGULAR 6.Customs Duty - SDSC-SHAR is eligible for 100% Customs Duty exemption as per Notification No. 050/2017 539 (b) Dt: 30.06.2017.

This may be taken into account while quoting for import items, if any. In case tenderers offering items considering customs duty exemption, they should also indicate the bill of materials and price, separately, with Customs Duty component and terms and conditions thereto. 8.Advance Payment - Wherever advance payment is requested, Bank Guarantee from any Nationalized Bank/Scheduled Bank should be

furnished. In case of advance payments, if the party is not supplying the material within the delivery schedule, interest will be levied as per the Prime Lending Rate of RBI plus 2% penal interest. Interest will be loaded for advance payments/stage payments as per the prime lending rate of RBI and will be added to the landed cost for comparison purpose. In case of different milestone payments submitted by the parties, a standard and transparent methodology like NPV will be adopted for evaluating the offers.

9.Liquidated Damages - In all cases, delivery schedule indicated in the Purchase Order/Contract is the essence of the contract and if the party fails to deliver the material within the delivery schedule, Liquidated Damages will be levied @ 0.5% per week or part thereof subject to a maximum of 10% of total order value. 10.Performance Bank Guarantee - Performance Bank Guarantee for 10% of the order value should be furnished in the form of Bank

Guarantee from nationalized/scheduled bank or by Demand Draft valid till warranty period plus sixty days as claim period.

Page 1 of 3

11.Security Deposit – Security Deposit for 10% of the order value is mandatory, if the ordered value is Rs.5.00 lakhs and above. Party shall furnish the Security Deposit in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till

completion of the contract period plus sixty days towards claim period for faithful execution of the contract. 12.BANK GUARANTEE FOR FIM: Supplier has to submit Bank guarantee for equal value of Free Issue of Materials (FIM) issued by the Department from Nationalised / Scheduled Bank valid till receipt and acceptance of supply and satisfactory accounting of FIM plus sixty days as claim period.

13.The delivery period mentioned in the tender enquiry, IF ANY, is with the stipulation that no credit will be given for earlier deliveries and offers with delivery beyond the period will be treated as unresponsive. 14.The Department will have the option to consider more than one source of supply and final orders will be given accordingly.

15.The bidders should note that conditional discounts would not have edge in the evaluation process of tenders. 16.Non-acceptance of any conditions wherever called for related to Guarantee/ Warranty, Performance Bank Guarantee, Security Deposit, Liquidated damages are liable for disqualification. 17.Wherever installation/ commissioning involved, the guarantee/warrantee period shall reckon only from the date of installation and

commissioning. 18.Purchase/Price Preference will be extended to the MSMEs under the Public Procurement Policy for MSMEs formulated under the Micro, Small and Medium Enterprises Development Act, 2006 and instructions issued by Government of India from time to time. Vendors who would like to avail the benefit of MSME should clearly mention the same and submit all the documentary evidences to substantiate their claim along with tender itself.

19.The drawings, specifications, end use etc., given by the Centre/Unit along with the tender enquiry are confidential and shall not be disclosed to any third party. 20.SPECIAL CONDITIONS FOR SUBMITTING QUOTATIONS IN FOREIGN CURRENCY BY THE INDIAN AGENTS

The Tenderer should submit the following documents/information while quoting:- a)Foreign Principal's proforma invoice/quote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent. b)Copy of Agency agreement with the Foreign Principal and the Indian Agent, precise relationship between them and their mutual

interest in the business. c)Registration and item empanelment of the Indian Agent. d)Agency Commission will be paid only Indian Currency.

e)Compliance of the tax laws by the Indian Agent. 21. High Sea Sales- Against High Sea Sale transactions: a.Offers shall be on all inclusive basis including delivery upto Sriharikota at the risk and cost of the supplier. Customs Clearance is the responsibility of the supplier and at his cost and risk.

b.100% payment will be made within 30 days after receipt and acceptance of the items at our site. c. GST as applicable d.Customs Duty Exemption Certificate and other relevant documents required for Customs clearance will be provided.

e.High Sea Sales Agreement furnished by the supplier in accordance with the terms and conditions of our purchase order will be signed and issued by SDSC-SHAR. 22.The following information/ documents are to be submitted wherever applicable.

1.Product Literature 2.Core banking account number of SBI, RTGS Details 3.PAN No. in quotation and invoices

4.GST Registration details. 5.In case of MSME, registration details / documents from Competent Authority. 23.EXCLUSION OF TENDERS

The following tenders shall be summarily rejected from the procurement process a.Tenders received from vendors who have not qualified in terms of their registration. b.Tenders received against publishing of a limited tender in the CPP portal.

c.Tenders of vendors who have been removed from the vendor list or banned/debarred from having business dealings. d.Unsolicited tenders from vendors. e.The tenders which materially depart from the requirements specified in the tender document or which contain false information.

f.The tenders which are not accompanied by the prescribed Earnest Money Deposit. g.The tenders of vendors who have not agreed to furnish Security Deposit, Performance Bank Guarantee and Liquidated Damages. h.The validity of the tenders is shorter than the period specified in the tender enquiry.

i.The tenders received from vendors or their agents or anyone acting on their behalf, who have promised or given to any official of the Centre/Unit/Department, a gratification in any form, or anything of value, so as to unduly influence the procurement process. j.The tenders received from vendors, who, in the opinion of the Centre/Unit, have a conflict of interest materially affecting fair competition.

Page 2 of 3

k.The tenders received from Indian agents on behalf of their foreign Principals/OEMs (in cases where the Principals/OEMs also submit their tenders simultaneously for the same item/product in the same tender).

l.In case two or more tenders are received from an Indian agent on behalf of more than one foreign Principal/OEM, in the same tender for the same item/product. m.If a firm quotes ‘NIL’ charges / consideration, the bid shall be treated as un-responsive and will not be considered.

Page 3 of 3