Mpl mtgctr brochure jan2014

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M E E T I N G C E N T E R at McAllen Public Library

January 2014 Edition

Welcome to the Meeting Center at McAllen Public Library! Located in the heart of north McAllen, the Meeting Center is a place where people and ideas meet and connect. As such, it is an ideal setting for your professional or social event. Whether you are holding a broad business conference or a personal family reception, our plentiful spaces offer a contemporary locale for your occasion. McAllen Public Library’s friendly staff will assist you in taking full advantage of our facilities and state-of-the-art technology. Location 4001 N. 23rd St. McAllen, TX 78504 956.681.3000 (p) Online http://www.mcallenlibrary.net http://www.facebook.com/mcallenlibrary http://www.twitter.com/mcallenlibrary

Welcome

Hours Mon-Thu 9AM-9PM Fri-Sat 9AM-6PM Sun 1PM-9PM

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Event Facilities State-of-the-art audiovisual technology, including audio, Blu-Ray/DVD,

video projector, AV controls, videoconferencing, and flat panels Computer power and wireless Internet points (Wi-Fi) Furniture and equipment included in room rental Outdoor AC outlets Event Possibilities The exceptional quality of our rooms provide event organizers, exhibitors, and the public with flexibility for a variety of events, such as: Exhibitions Training workshops Meetings, seminars, and conferences Presentations Dinners and parties Performances

At a Glance

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Gallery Areas Auditorium Theatre-style seating with a small stage. Includes access to two Green Rooms connected to a unisex restroom. Ideal for movie screenings, lectures, and presentations. Seating: 180 Setup option: Fixed - see page 11 AV available: Wi-Fi, AV controls, video projector, drop down screen, Blu-Ray/DVD, audio system, document camera, lectern Meeting Rooms A & B May be rented separately or together. Ideal for conferences, lectures, receptions, parties, or presentations. Includes access to a Catering Room, which is equipped with counter space for basic food preparation and serving. Open flames or cooking on-site are prohibited at McAllen Public Library. Seating: 240 (together), 120 (separately) Setup option: Varies - see page 11 AV available: Wi-Fi, AV controls, video projector, drop down screen, Blu-Ray/DVD, audio system, lectern

Space Details Find your ideal setting

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Gallery Areas (cont’d) Conference Rooms A & B Must be rented separately. Each is equipped for meetings and programs. Seating: 16 (each) Setup option: Fixed - see page 11 AV available: Wi-Fi, AV controls, Blu-Ray/DVD, flat panels, video conferencing (Conference Room B only; protocol compatibility: H323 and SIP) Lobby/Gallery Area A corridor running from the Library’s entrance lobby to the Auditorium entrance. May be rented separately or in conjunction with the Auditorium, Meeting, and/or Conference Rooms. Public has access to Lobby/Gallery Area during regular library hours. Seating: Varies Setup option: Varies - see page 11 AV available: Wi-Fi

Space Details Find your ideal setting

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Adult Areas

Quiet Reading Room Features audio output only (i.e., no video). Restricted to: author readings, presentations, and other literary-type events open to the public. No closed door meetings. Seating: 40 Setup option: Fixed - see page 11 AV available: Wi-Fi, audio Board Room A beautifully appointed meeting room with executive style seating. Seating: 18 Setup option: Fixed - see page 11 AV available: Wi-Fi, AV controls, Blu-Ray/DVD, flat panels, video conferencing (protocol compatibility: H323 and SIP) Electronic Classrooms A & B Must be rented separately. Each features audiovisual equipment for multimedia instruction, presentations, and lectures. Seating: 20 (each) | Computer Workstations: 12 (Classroom A only) Setup option: Fixed - see page 11 AV available: Wi-Fi, AV controls, Blu-Ray/DVD, flat panels

Space Details Find your ideal setting

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Adult Areas (cont’d) Teen Social Space The trendy, multipurpose gathering space of Area 3918 (a.k.a. the Teen Department). Includes a large video flat panel. Restricted to: teen-oriented events open to the public. No closed door meetings. Seating: Varies Setup option: Fixed - see page 11 AV available: Wi-Fi, AV controls, Blu-Ray/DVD, flat panel

Children’s Area Program Room Ideal for a wide variety of children’s meetings and programs. Restricted to: child-oriented events open to the public. No closed door meetings. Seating: 48 children Setup option: Fixed - see page 11 AV available: Wi-Fi, Blu-Ray/DVD, flat panel

Space Details Find your ideal setting

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Outdoor Areas Children’s Outdoor Area Enclosed courtyard space. Features unique glass mosaics. Restricted to: child-oriented events open to the public. No closed door meetings. Seating: Varies Setup option: Varies - see page 11 AV available: Wi-Fi Fountain Circle & Mall May be rented separately or together. The Fountain Circle buttresses the grand canopy over the library’s entrance and the Mall extends outward from the Fountain Circle into the parking lot area. Seating: Varies Setup option: Varies - see page 11 AV available: Wi-Fi, outdoor AC outlets Dewey Learning Trail A landscaped walking trail featuring 10 pictorial guideposts corresponding to the 10 subject areas of the Dewey Decimal System. Seating: 10 concrete benches Setup option: Varies - see page 11 AV available: Wi-Fi, outdoor AC outlets

Space Details Find your ideal setting

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Rental Rates Book the best setting

Area Standard Nonprofit

(50% off Standard)

Gallery Areas

Auditorium $185 $93

Meeting Room A $115 $58

Meeting Room B $110 $55

Meeting Room AB $225 $113

Conference Room A $35 $18

Conference Room B $25 $13

Lobby/Gallery Area $220 $110

Adult Areas

Quiet Reading Room Contact staff, see pg. 14 Contact staff, see pg. 14

Board Room $80 $40

Electronic Classroom A $90 $45

Electronic Classroom B $90 $45

Teen Social Space Contact staff, see pg. 14 Contact staff, see pg. 14

Children’s Area

Program Room Contact staff, see pg. 14 Contact staff, see pg. 14

Outdoor Areas

Children’s Outdoor Area

Contact staff, see pg. 14 Contact staff, see pg. 14

Fountain Circle $250 $125

Mall $250 $125

Dewey Learning Trail $140 $70

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Introductory Rate! December 2011 to

June 2012. See details at right.

Details: (1) Each rate purchases one 4-hour block of time, which includes time for setup and teardown of whatever furniture, equipment, and/or materials you might bring to the event. You can setup when your reservation begins. (2) Introductory Rate! An

additional 25% discount applies to both standard and nonprofit rates for events taking place from December 2011 to June 2012.

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Rental Rates Book the best setting

What Rate Do You Qualify For? The Library defines standard and nonprofit entities as: Standard entity: Private citizens, private foundations or businesses. Nonprofit entity: Groups or organizations eligible for tax-exempt

status under sections 501(c)(3) or other tax-exempt sections of the Internal Revenue Code.

Fees are non-negotiable. A fifty percent discount applies to nonprofit entities when the group or individual submits a copy of a current 501(c)(3) letter of exemption to Library Staff.

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Space Setup Find the best arrangement

For events held in the Meeting Center’s outdoor areas, customers must provide and set up their own furniture and equipment. Indoor areas come with a fixed or built-in arrangement of furniture and equipment (see pages 4-8), with the exception of Meeting Rooms A & B. These two spaces may be rented separately or together and Library Staff can setup library-owned furniture in one of three ways: Presentation Style (Tables): Rows of tables facing the drop down

screen. Approximate # of seats: 40 (A & B separately), 80 (A & B together) Presentation Style (No Tables): Rows of chairs facing the drop down

screen. Approximate # of seats: 120 (A & B separately), 240 (A & B together)

Squares of 4: Each square is a table with seating for 4. Approximate # of seats: 40 (A & B separately), 80 (A & B together)

Please advise Library Staff of the setup your event requires when you submit a Reservation Request Form (see page 14). Special setups for Meeting Rooms A & B are the responsibility of the customer. Please do not expect to be allowed to setup before your reservation or block of time begins.

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Floor Plan

Dewey Learning Trail

Children’s Outdoor Area

Children’s Program

Room

Teen Social Space

Fountain Circle & Mall

Adult Collections

Are

a 3

918

(T

een

Sectio

n)

Children’s Section

Study Rooms

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Your Place

Au

dito

rium

Meeting Rooms A & B

Lobby/Gallery Area

Conference Rooms A & B

Quiet Reading

Room

Board Room

Ele

ctro

nic

C

lassro

om

s A

& B

Fountain Circle & Mall

Catering Room

Green Rooms Public

Computer Lab

Audiovisual &

Genealogy Collections

Study Rooms

Lo

an

Desk

&

S

elf-C

heck

Ou

t Un

its

Staff Areas

N

Café

Main Entrance

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CONTACT Let’s begin here

Ready to reserve a space at the Meeting Center? Initiate the process by submitting a Reservation Request Form in person at the Library’s Welcome or Information Desks. The form is available online: http://www.mcallenlibrary.net/services/meetingcenter You may also email a completed form to Library Staff at: [email protected] If your request is approved, you will be emailed a Rental Agreement and invoice. You must return a signed Agreement and payment in full no later than 14 days from the date Library Staff send you the Agreement and invoice. Failure to do so will result in cancellation of your reservation request. We accept checks or money orders only, payable to McAllen Public Library.

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