Mountain Rides Transportation Authority

Mountain Rides Transportation Authority PUBLIC NOTICE of Regular Board Meeting Agenda (agenda amended 2/14/13 at 8:50a)

3:00pm., Tuesday, February 19, 2013 Ketchum City Hall Council Chambers, 480 East Ave. N., Ketchum, ID 83340

Board Members: Chair Susan McBryant (Hailey), Vice-Chair Mark Gilbert (Sun Valley), Secretary Steve Wolper (at-large), Peter Everett (Ketchum), Michael David (Ketchum), Nils Ribi (Sun Valley), Sarah Michael (Blaine Co.), Joe Miczulski (Bellevue).

1. 3:00pm: Call meeting to order

2. Comments from the Chair and Board Member thoughts

3. Public comment period for items not on the Agenda (including questions from the press)

4. Presentations a. Recognition of Jim Jaquet for his service to Mountain Rides. b. Route Match update on project status.

5. Action items and discussion items a. Discussion Item: Board meeting schedule for remainder of 2013. (p.2) b. Discussion Item: Excess operating fund allocation from FY2012. (p.3-8) c. Discussion Item: Preliminary results of Ketchum Transportation Hub open house #4. (p.9-12) d. Action Item: Approve RouteMatch Technology project plan. (p.13-19) e. Action Item: Approve submission of Federal Transit Administration FY2014 grants to ITD (p.21-28) f. Action Item: Approve Resolution 02192013 regarding bank signing authorization. (p.29-33) g. Action Item: Approve updated Policy 101: Procurement. (p.34-41) h. Action Item: Approve transfer of bus #15 to City of Ketchum. (p.42-43)

6. Committee reports (p.44-46) a. Planning and Marketing Committee report from Chair Steve Wolper

i. Committee members approve minutes. b. Finance and Performance Committee report from Chair Mark Gilbert

i. Committee members approve minutes.

7. Staff reports a. Transit report from Operations and Maintenance with January 2013 ridership (p.47-57) b. Bike-Ped report (p.58) c. Business Manager report (p.58) d. Executive Director report (p.58)

8. Consent Calendar items a. Approve minutes – January regular board meeting, January 24 special board meeting and February 1 special

board meeting. (p.59-65) b. Approve contract for services with Success Management. (p.66-67) c. Receive and file January 2013 Financials. (p.68-70) d. Receive and file January 2013 Bills Paid. (p.71-74) e. Approve budget amendment to Hailey Bike Share agreement. (p.75-99)

9. Executive Session pursuant to Idaho Statute 67-2345(1)(c) (to discuss acquisition of real estate) and 67-2345(1)(a) (to discuss personnel).

10. Action Items related to Executive Session deliberations/discussions a. Action Item: Appointment of Interim Executive Director. b. Action Item: Approval of lease for south valley facility.

11. Adjournment

NOTE: Public information on agenda items is available from the Mountain Rides office 800 1st Ave. North, or 208-788-7433. Any person needing special accommodation to attend the above noticed meeting should contact Mountain Rides three days prior to the meeting at 208-788-7433.

Mountain Rides AGENDA REPORT

AGENDA: February 19, 2013 TO: Mountain Rides Board FROM: Jason Miller SUBJECT: Agenda Item 5.a – Board meeting schedule for remainder of 2013. RECOMMENDATION: Discuss

BACKGROUND:

We have played around with different days and times for our board meeting in order to better accommodate board members and the public, but we have not finalized when the board meeting will occur.

In order to properly post and notice the board meeting schedule for the year, a schedule must be determined that meets as many needs as possible.

Committee Review: none Legal Review: none Funding: N/A Budget: N/A

Mountain Rides AGENDA REPORT AGENDA: February 19, 2013 TO: Mountain Rides Board FROM: Wendy Crosby SUBJECT: Items 5.b – Excess operating fund allocation from FY2012. RECOMMENDATION: Discuss

BACKGROUND:

A copy of the Excess Operating Funds Policy 107 and a spreadsheet “Excess Operating Reserves-Calculation of Partners Pro Rata share of Net Excess Local Revenues” is attached. This policy was adopted and used for the first time in FY2011. The policy stipulates that following year-end and receipt of audited statements, MRTA determines the level of excess operating funds that should be held in operations and the amount that should be moved into capital accounts. During discussions at the Finance Committee meeting it was suggested that because of operating budget shortfalls resulting from increased rent expense anticipated due to the failure to complete a purchase of a south valley facility and the unexpected costs of a search for an Executive Director, excess operating funds should be held in operations and no contribution to capital should be made this year. Excess operating Funds for FY2012 were $64,389.

Committee Review: Finance Legal Review: none Funding: FY2013 Budget: FY2013

Policy Section 100 - Financial 107: Excess Operating Funds Issued: September 21, 2011 Revised: Purpose: To set out MRTA policy regarding the methodology to establish: 1) the extent to which local operating funds remain unexpended at the end of the Fiscal Year (“FY”), 2) the amount thereof attributable to each member agency of MRTA, and 3) the allocation of unexpended operating funds to the Capital Budget. POLICY At the end of each fiscal year (“FY”), excess local operating funds are to be allocated to MRTA’s Capital Budget and each member agency will be credited with its proportionate share of such excess local operating funds in the manner described below. The amount of excess local operating funds will be determined by the following method: At the end of each fiscal year the Business Manager/Treasurer will determine: 1) The amount by which total income for the applicable FY exceeds all expenses for that FY (hereinafter referred to as “Aggregate Excess Revenues”); and 2) From Aggregate Excess Revenues, the amount thereof that is attributable to funding provided by MRTA’s member agencies (hereinafter referred to as “Aggregate Excess Local Revenues”); and 3) The amount of Aggregate Excess Local Revenues to be retained for cash flow purposes for the following fiscal year “hereinafter referred to as “Operating Carry Over Amount”); and 4) The amount remaining after the Operating Carry Over Amount is deducted from Aggregate Excess Local Revenues (“hereinafter referred to as Net Excess Local Revenues”); and 5) The portion of Net Excess Local Revenues that is attributable to each of MRTA’s member agencies (hereinafter referred to as Member Agency’s Pro Rata Share”). The following principles and procedures are applicable to the determination of the calculations described in the foregoing paragraph:

Policy Section 100 - Financial 1) All calculations will be determined by the Business Manager/Treasurer by applying recognized accounting principles and methods pursuant to applicable standards adopted by the Government Accounting Standards Board (GASB) and any other applicable accounting standard; and 2) The Operating Carry Over Amount for any FY is subject to the review and approval of the MRTA Board of Directors. Such approval shall occur at the time of adoption of MRTA’s Operating Budget however, due to timing of calculation of actual FY expenses, the Operating Carry Over Amount will be somewhat tentative and may be subject to adjustment following fiscal year end; and 3) The amount of Net Excess Operating Revenues is subject to revision to reflect any adjustments made to MRTA’s financial statements as a result of recommendations made by MRTA’s auditor after it completes its review of MRTA’s financial statements for the applicable FY. The Member Agency’s Pro Rata Share for any FY is subject to revision to reflect any such adjustments to MRTA’s financial statements; and 4) Each Member Agency’s Pro Rata Share will be determined by the Business Manager/Treasure as follows: Net Excess Local Revenues for the applicable FY will be multiplied by the fraction representing each Member Agency’s Pro Rata Share. Each Member Agency’s Pro Rata Share is a fraction, the numerator of which is the amount of the member agency’s contribution to MRTA’s Operating Budget for the applicable FY and the denominator of which is the aggregate amount of local funds contributed by MRTA’s member agencies to fund MRTA’s operating budget for the applicable FY, an example follows in Exhibit 1; and 5) Annually, and as soon as practicable following adoption of MRTA’s Capital Budget, MRTA’s Executive Director or his/her designee shall notify each member agency in writing of the amount credited to that Capital Budget as each Member Agency’s Pro Rata Share, both for the current FY and in the aggregate with respect to prior FYs in which such an allocation was made. Transfers from MRTA’s operating fund to its capital funds will also be governed by this policy and allocated to MRTA’s member agencies. For the purpose of this Policy, “member agency” or “member agencies” means each and every entity that is a signatory to the Joint Powers Agreement creating MRTA, as amended from time to time. This Policy shall be effective upon its adoption and shall be applied with respect to MRTA’s Operating and Capital Budgets adopted for FY2012 and thereafter, and to all transfers from MRTA Operating to Capital Funds for FY2011.

Policy Section 100 - Financial Exhibit 1

FYE2011

Aggregate Excess Revenue

$75,000 Aggregate Excess Local Revenues

$75,000

Operating Carryover Amount

$50,000 Net Excess Local Revenue

$25,000

Total Local Revenue

Sun Valley contribution

$300,000 Ketchum Contribution

$497,610

Blaine County Contribution

$123,000 Hailey Contribution

$75,000

Bellevue Contribution

$0 Total Local Revenue

$995,610

Sun Valley pro rata %

0.3013 Ketchum pro rata %

0.4998

Blaine County pro rata %

0.1235 Hailey pro rata %

0.0753

Bellevue por rata %

0.0000 Total

1.0000

Sun Valley pro rata share of Net Excess Local revenue

$7,533 Ketchum pro rata share of Net Excess Local revenue

$12,495

Blaine County pro rata share of Net Excess Local revenue $3,089 Hailey pro rata share of Net Excess Local revenue

$1,883

Bellevue pro rata share of Net Excess Local Revenue

$0 Total Net Excess Local Revenue

$25,000

FY2012 Excess Operating Funds and Transfer FundsCalculation of Partners Pro Rata Share

Aggregate Excess Revenue $64,389Aggregate Excess Local Revenues $64,389Total Transfers into Capital Funds during FY2012 $0Operating Carryover Amount $64,389 **Net Excess Local Revenue $0

Total Local Revenue FY2012Sun Valley Contribution to Revenue $275,000Ketchum Contribution to Revenue $522,610Blaine County Contribution to Revenue $122,000Hailey Contribution to Revenue $65,000Belleuve Contribution to Revenue $0Total Local Revenue FY2011 $984,610

Sun Valley pro rata % 0.2793Ketchum pro rata % 0.5308Blaine County pro rata % 0.1239Hailey pro rata % 0.0660Bellevue por rata % 0.0000Total 1.0000

Sun Valley pro rata share of Net Excess Local Revenue $0Ketchum pro rata share of Net Excess Local Revenue $0Blaine County pro rata share of Net Excess Local Revenue $0Hailey pro rata share of Net Excess Local Revenue $0Bellevue pro rata share of Net Excess Local Revenue $0Total Net Excess Local Revenue $0

Capital Accounts

Cumulative

Sun Valley 0 $29,674 $6,026 $0 $35,700Ketchum 0 $49,220 $9,997 $0 $59,217Blaine County 0 $12,067 $2,470 $0 $14,537Hailey 0 $7,418 $1,507 $0 $8,925Bellevue 0 $0 $0 $0 $0

$98,379 $20,000 $118,379

opening balance

FY2011 contribution

FY2012 contribution

**Finance Committee determined that given the abandonment of the Bellevue site for a SV Facility and the subsequent unbudgeted increased rent expense, as well as unexpected expenses related to an ED search, excess operating reserves would be held in the Operations fund and no funds would be moved into capital accounts

direct contribution

per BOD

Mountain Rides AGENDA REPORT

AGENDA: February 19, 2013 TO: Mountain Rides Board FROM: Jason Miller and Kim MacPherson SUBJECT: Item 5.c – Preliminary results of Ketchum Transportation Hub open house #4 RECOMMENDATION: Discuss

BACKGROUND:

Recently Open House 4 of 4 was held to solicit public input on the final sites for a potential Ketchum Transportation Hub in downtown. The open house focused on two possible cross street locations, Sun Valley Rd and East Ave as well as 2nd St. and Washington Ave., with two possible configurations at each location.

We had good attendance and received many thoughtful comments, although the overall tenor of the comments was fairly negative. Next steps for wrapping up the process include a summary report from the committee that has worked on these open houses over the past year; a review and recommendation on final location from the MRTA board (March meeting); and hand-off of the recommendation to the Ketchum City Council for their final review.

Committee Review: Marketing Legal Review: none Funding: FY2013 Budget: FY2013

ADVANTAGES CHALLENGES

I like this Closing streetI like this! Ok to close street Vans drive through parking lotForget affordable housing and Closing 2nd street no good. use the whole 1/2 of lot you own. How much is city paying for this? (mistake) 2nd street is a cluster so losing it not huge but NO NEW hotels, airline flights but we need more concerned about buses coming from the south buses and less parking for locals…Makes NO sense!! and making a left on 2nd. Great idea, let's close all the streets in town. (Just Kidding)Seems viable New hotel traffic & bus traffic?low impact on existing downtown facilities Draw 1/2 mile radius this site (2a,b,4,5)- which offers more Seems like you could come up with a business & amenities to bus passengers? Not this onebetter configuration here. I'm fine with location. Losing too much parking, day & nightClose enough to downtown but lack visibility NOBrings people & vitality to Main St Pushing traffic to signalized intersections Closing 2nd is good, pushes traffic flow to signalized creates more congestion intersections@SV Rd and Main and 1st & Main No to transfer station-anywhere in town!!Encourages 2nd to be used for bike/peds The site should be the corner of 1st St & Washington Emphasized access to parking off of Main & the city owns the lotGreat central location-close to rest/bars Why is this supposed to be a good transfer spot? 2A=better site than 2B It isn't on any route to anywhereBetter than East Ave but still not good- we just don't need a hub.Brings people to W side of Main StSave money.

Not blocking views in main part of downtown Outside of central part of town-would Wells Fargo stopLeast net loss of parking spaces etc…still exist?DO IT! BEST of 4! Would the center be used or seen as a hassle to get to Best of 4. This is great. in cold weather?Also look at Forest Service. Not too far away. WHY HAVE BUS TERMINAL for our small area?Bus access near bars-SMART! Do we really need a bus terminal?Reconfigure bus drive thru on lot to take 2 street New hotel traffic & bus traffic? bus spots off second=less parking loss (A response to that: No need to worry!)Lease lot for 2 yrs with option to buy @fixed price Draw 1/2 mile radius this site (2a,b,4,5)- which offers more Add commercial uses and/or live-work on site business & amenities to bus passengers? Not this oneOpportunity to create something positive on the lot- What happened to Forest Service alternative???? instead of merely parking buses on city streets It is the best choice!This is best bet & you're not taking away city streets Just stop-give it some time to see how the town develops.Less parking loss/bars What happened to all the "In Lieu Parking" money that no businesses on either side of street was to be used to improve our existing parking??!Creates nice plaza No to all optionsKeeps streets open to auto traffic Will cause traffic jams! Forget it.This works, least impact, unfortunately the most This isn't even needed in our community- expensive bus flows ok as is

LOCATION 2A Washington St

LOCATION 2B Washington St with Parcel

Open House #4 Comments 2/13/13

ADVANTAGES CHALLENGES

Good! Buy the property & leave the street as is! We need people to put on buses first.Yes, Bruce will give us the property! Don't build it!! We don't need a hub, the system works (Note: Bruce does not own the property) well as is.This is a good location What about the proposed site/lot at the corner ofThis is the one for nightlife! Washington Ave & 2nd St, which is in the centerBest option! of town, across from a city parking lot, and theGOOD proposed Wash Place housing project? Jim RuscittoBest option if we all have NO CHOICE!!Put people/foot traffic near businessesIf a Hub is needed, this would be the best of the choices offered-however if there was some way to use Wash Place URA instead, I'd vote for that.Good choice & a positive step forward to help with employee parking.This is the best option with regard to everyone's (silly) parking issueBest case in a Bad situation!Good use of near downtown core. Starbucks/Perch is already congested and stealing parking there is unfair to businesses already located there. 2B will make a new opportunity for businesses in an underutilized vicinty of town.

Great to have it in the core&calm this busy intersection Somehow minimize footprint; otherwise best locationNone Too big for the area-too much noise and crowdingGood access for people to shops & restaurants Will people be able to drive in the area easily? NoKeeps through traffic for autos This entire area around SV Rd is a problem on Seems to be the best longterm solution. Consider that so many levels Opportunity for iconic bldg-make downtown more Would other stops still be in place? (Wells Fargo etc) intimate by filling in wide right of way Unfair to businesses NO!Seems to have best flow for traffic Not enough parking. NO! Don't hurt my business.Provide a parking management solution Not enough parking/unfair to businesses/stinky buses simultaneously then much opposition goes away No, too much parking loss in the coreTraffic can still use East-great configuration Eats up some parkingGreat Location-close to town square & will get more Restaurant outside dining could be compromised foot traffic in the core, which is good for business! This would be awful for Ketchum core!In CORE. This area already serving as defacto bus hub Will do in parking in the core-no parking left!! that works well. Low traffic impact. Useful location Don't need this transfer station in our small town! that will work well & help encourage more bus use. This would be terrible for square & core of KetchumNone! Service industries (BP,EP,F-Stop, Starbucks) need The selections 4&5 will bring significant #'s of tourists traffic flow & accessibility to the hub. Fewer tourists driving & more using Please don't pick this one-the businesses are losing their transit will free up parking. parking-this does not promote business. Thank you!Looks like a huge majority hates this location- No! Keep our parking for now & the future. should make this decision easier Draw 1/2 mile radius around this site (2a,b,4)- how many The bus system is working well. Don't fix it! business & amenities served by each 1/2 mile radius-

LOCATION 2B Washington St with Parcel (con't)

LOCATION 4 East Ave

ADVANTAGES CHALLENGES

This is a good location people on footAnother option could be to enclose the front of the Awful impact on business on East Ave. This was not good city tourist information center (Starbuck's) with a from the beginning glassed in waiting area for buses and all routes The hub needs to go to the west side of Main St! that already stop on both sides of Sun Valley Rd This will just add congestion to one of the busiest corners at this location. This building has existing tourist in town. The hub belongs on the west side of Main information as well as restrooms, etc. Jim Ruscitto Absolutely not-4-5 worst options possible

Takes away area for outdoor functions-Labor Day, ReggaeBAD IDEA! We need our parking not congestion!Don’t do it! No proven need to screw up one of the busiest areas of the whole town! Amen!!Terrible location for a bus hub.Worst idea for our city- we already gave up many parking spots for our retailers!!!Having ridden the bus to various locations such as downtown to WS, SV, RR, etc., I have found it very convenient to change destinations; don't need a Hub. At the bus terminal, will there be multiple buses standing and idling? If there is one bus standing and idling, that is too many. Jim Riscitto

I like it the best! No advantages taking any street-2B is best-But why aNo Hub anyway-won't increase ridershipGreat access Not compatible with traffic, pedestrian flow on SV RdConcerned about East Ave trapping cars on both sides Too congested but like location-central Would like to see this away from SV Rd!!Good visibility SV Rd too busy! NO for 5!Close to where riders need to be NO! NO! NO! NO!Also in core (as is location 4). Also a good location Takes business away-parking & customers- We need (useful) for hub. thoroughfare to SVNone, site plan is better than location 4 but still wrong No, East Ave follow through too important to cut off!!! location in town. Ruins SV Rd!! Cut off East Ave from coreNone Needs 2x right turns out of parking to let East Ave flow-

then goodChanges traffic flow in town. Seems crowded

CHALLENGES (Continued from column on right) Seems like a temporary fix-ultimately becomes Conf 4Too dangerous to cross SV Rd Ketchum does not need a bus station in town or Bad for Peds & changing riders another bathroom for bus drivers! No advantageWill ruin SV Rd! (better site plan than 4 but wrong location! whatsoever! What si the city thinking??No to transfer station-anywhere in town!! This is a myopic vision. This plan is all about what might beThis is a terrible location good for Mtn rides and addresses no needs of the Truly a bad idea. Why make a hub in the first place, the community. There is no transportation need for a hub system is working well as is. and no benefit to the town by building it and/orHow am I going to get to Atkinson's or turn left on SV blocking streets. Rd during a busy time? As bad as #4-absolutely not!!5 is a bad option. It effects SV Rd adversely No way-this is worse than #4

LOCATION 5 Sun Valley Rd & East Ave

LOCATION 4 East Ave (con't)

Mountain Rides AGENDA REPORT AGENDA: February 19, 2013 TO: Mountain Rides Board FROM: Jason Miller and Rod Kelly SUBJECT: Item 5.d – Approve RouteMatch Technology project plan. RECOMMENDATION: Approve BACKGROUND: On Feb 1st Route Match sent a new Project Manager to our office to take a first-hand look at many of the problems that we were experiencing, it was a pretty successful meeting considering he actually answered and fixed some of our ongoing issues. Route Match has agreed to fix our issues primarily with regards to data collecting and our depot signs, very specifically pre-clearing on bus stops, any outstanding ranger issues and outdoor sign templates prior to their new hardware and software rollout scheduled to occur the first or second week of March, 2013.

Committee Review: Marketing Legal Review: none Funding: Operations Budget: FY2013

Implementation Work Plan

Site Name MRTASite Lead PM Rod Kelly [email protected] 208-788-7433 x104

Document PurposeThis document is provided as an overall work plan to assist in understanding the project schedule and the associated tasks and issues. The document will be updated regularly to show progress on the various items tracked within.

Project Manager Thom Sokol [email protected] (404) 973.2891Project Oversight Sam Pandolfo [email protected] (404) 671.3873

VP of Professional Svcs Richard Greenaway [email protected] 404-671-3838

The Implementation Work Plan will be maintained by the RouteMatch Project Manager assigned to you.

Contacts A simple list of all project contacts and stakeholders involved. This list should include project personnel from RouteMatch as well as main contacts with the client agency.

Critical Success Factors A listing of the identified goals or areas of importance for considering the project successful.

Project Scope Overview A list of the software, modules, licenses, and hardware included in the project

Scheduling Overview

This is a simple chart to display large scale tasks and project phases, such as onsites, equipment installations, training periods and the like. The purpose is to provide a high level view for planning of resources based on date constraints. Early on in the project, several schedule proposals may be listed for discussion and agreement.

Issue Log

This is a list of items requiring attention by RouteMatch's development team, either bug reports or open feature needs and requests, for tracking. This list references DM numbers, which are RouteMatch's internal tracking number for development related items.

Name Title Project Role Phone Email LocationRod Kelly Lead Customer Contact 208-788-7433 x104 [email protected]

Name Title Project Role Phone Email LocationThom Sokol Project Manager (404) 973.2891 [email protected] Pandolfo Project Oversight (404) 671.3873 [email protected] Coogan Account Manager (303) 997.1502 [email protected]

MRTA Contacts

RouteMatch Contacts

Signage design is sufficient and displaying accurate information

MRTA Critical Success FactorsOperational Success FactorsRangers are operational and delivering data to RouteMatchRoutes are successfully being performed by the DriversRangers are replaced with ToughPads

Signoff each milestone in a timely fashion

Project Success FactorsCoordinate all activities among team membersSchedule weekly recurring communicationComplete all tasks in a timely matterMake all relevant staff available during trainingCommunicate executive sponsorship and buy-inManage the resistance to change

Wireless Devices 17 Panasonic ToughpadsInstallation Type ASP

MRTA Project Scope OverviewRouteMatch Software Product RM Fixed Route

Additional Modules MDC / AVL, Signage

Wireless Devices Installation Devices installed by Client

Tablet Cradles 17Tablet Mounts 17

Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9Week 10 Week 11

Week 12

Week 13

Critical Path Items 2/4/2013 2/11/2013 2/18/2013 2/25/2013 3/4/2013 3/11/2013 3/18/2013 3/25/2013 4/1/2013 4/8 4/15/2013 4/22 4/29

MRTA Signage

1 - Onsite "Kickoff"

1 - Provide Signage Information

1 - Design Review

2 - Build4 - Deploy

5 - Issue Resolution Confirmation

MRTA Route Review

1 - Onsite "Kickoff"

2 - Route review

5 - Issue Resolution Confirmation

MRTA Ranger Replacement - TENTATIVE

Verizon certification of Toughpads - This is being tracked by RouteMatch but the certification date is not in RouteMatch's control.

2 - Upgrade to 6.00 - Tentative Verizon certification

1 - Hardware Review2 - Hardware Order

2 - Toughpad installs

3 - RMMobile Training4 - Toughpad Go-Live

4 - Toughpad Burning

5 - System Acceptance

MRTA Project Schedule Overview

Issues List

Item # Category Issue

1Operations Issues and Training

Rod Kelly felt that the staff and drivers' training levels are not sufficient to operate the software. This includes for example; creating dispatching views, reassigning vehicles, viewing and editing routes, etc.

2Operations Issues and Training

They had moved a number of Rangers to new vehicles for various reasons and did not know they needed to reassign the devices in RouteMatch. This alone has taken out half of their Ranger fleet

3Operations Issues and Training

The drivers are not confident in the use of the Rangers or MDC’s. This is a factor of issues 1 and 2 above. They randomly click buttons half the time according to the ride along performed on 2-2-2013

4Route Setup and Configuration

A lot of the stops are not configured correctly; No approach angles and runs that need to be split into multiple runs being the main culprits. This is causing stops to "preclear" and also multiple drivers cannot be assigned to a bus (only one run). Thom to also investigate ETA to make sure it is working correctly

5 Ranger Issues Some of the Rangers are freezing up and screens are blanking out etc

6 SignageThe YMCA and Visitor signs have been correctly 100% now. However there was no design process and the client isn’t sure if the signs are actually meeting their needs

7 Signage The Daktronics sign has a display issue8 Ranger Replacement Upgrade to 6.09 Ranger Replacement Replace Rangers with Tablets/ToughPads

10 Software Support Any day to day issues that come up with RouteMatch or operations (Citrix Issues, etc).11

Client's Issue List (For reference in discussing with client)Issue # Category Issue

1 Depot SignsTimes are off, we need to make adjustments to the ETA as well. (need to see a sign comparable)

2 Depot SignsProviding a route direction and route description field for the indoor signs so that we don’t have to share between the Dak sign and the indoor.

3 Depot Signs Make the lines even on the Dak sign

4 Pre-ClearingBlue Rte. – All over the route but most often between Sage and Warm Springs Base and Between Skiway and Limelight

5 Pre-Clearing Bronze Rte.- Between Sage and Warm Springs Base and Between Skiway and Limelight6 Pre-Clearing Valley Rte.- Cherry Creek Stop7 Pre-Clearing Red Rte.– Between Sunrise and Lupine8 Pre-Clearing Silver Rte.– Multiple locations along Sun Valley Rd

MRTA Issue Log and Action Items

Action Item Owner Due Date Original Due Date Status Date Closed

Provide training on basic RouteMatch operations. PSO 2/22/2013 2/22/2013 Closed 2/22/2013

Rob to get a list of Ranger to vehicle assignments and provide this to Thom. Thom to assist with making the Ranger assignments PSO 2/15/2013 2/15/2013 Closed 2/22/2013

The drivers will need to be retrained with the Rangers then ToughPads PSO 2/22/2013 2/22/2013 Closed 2/22/2013This can be addressed by reviewing their routes in depth. They have received cursory attention from CSO on these issues but not a resolution. This likely can be addressed with about 20 hours of PSO work. PSO 2/22/2013 2/22/2013 In ProgressIf a Ranger is truly experiencing mechanical or software issues, it needs to be determined if it can be fixed with an updated software package from Mentor. If not, that Ranger needs to be RMA’ed or scrapped, preferably scrapped. CSO 2/22/2013 2/22/2013 In ProgressThom is to provide examples of how other agencies are using the depot monitor signs. Thom is also to provide MRTA with proper design documentation regarding the signs and provide them with options on configuration PSO 3/15/2013 3/15/2013 In ProgressThom to enter a DM for this. PSO 2/15/2013 2/15/2013 In ProgressUpgrade team addressing this. Need to confirm timeline PSO / Upgrade TBD TBD In ProgressNeed certification by Verizon. PSO TBD TBD Not Started

Thom to work with CSO to resolve Citrix Log in Issue CSO 2/15/2013 2/15/2013 In Progress

Related to Issue # in list aboveAddressed with Issue 4 above for ETA, Addressed with Issue 6 above for signage.

Addressed with Issue 6 above for signage.Addressed with Issue 7 above for signage.

Addressed with Issue 4 above for Route Adjustment.Addressed with Issue 4 above for Route Adjustment.Addressed with Issue 4 above for Route Adjustment.Addressed with Issue 4 above for Route Adjustment.Addressed with Issue 4 above for Route Adjustment.

Mountain Rides AGENDA REPORT AGENDA: February 19, 2013 TO: Mountain Rides Board FROM: Wendy Crosby SUBJECT: Item 5.e – Approve submission of Federal Transit Administration FY2014 grants to ITD RECOMMENDATION: Approve BACKGROUND:

Attached is a spreadsheet outlining the final FY2014 Grant Applications proposed for MRTA. As you can see we have elected to drop 5 of 9 pre-applications based on the limited funding available to Idaho and specifically to District 4. The applications we are proposing represent requests to maintain service at existing levels and to provide capital for the higher priority vehicle replacement needs. Application deadline is Feb. 22, 2013.

Committee Review: Finance Legal Review: none Funding: FY2014 Budget: FY2014

2013 Funding Applications (for FY2014 funding - April 1, 2014)PRE-APPLICATIONS

SUBMITTEDAPPLICATIONS TO BE

SUBMITTED

Strategy # Strategy Description MRTA Application DescriptionMRTA Federal Requested

AmountMRTA Federal

Requested AmountApplication

Program

4.D001Enable mobility by maximizing value of existing network

Existing MRTA fixed route system (Valley, Blue, Green, Red) $975,000 $975,000 5311

4.D001Enable mobility by maximizing value of existing network

Existing MRTA Hailey Route (deviated fixed route) $90,000 $90,000 5310

4A.L005Assess Hailey Route and add or change

Enhance MRTA Hailey Route with earlier and later weekday $25,000 5310

4A.L006

Increase mobility within communities of WR Valley with more frequent service

Increase Hailey to Ketchum and Sun Valley Valley Route service during peak hour commute $105,000 5311

4.D001Enable mobility by maximizing value of existing network

Purchase 1 new 29' heavy duty bus for fixed route operations for replacement of bus 4 $315,000 $315,000 5339

4.D003Increase options between WR Valley and Twin and Shoshone

Purchase 3 new vanpool vans for vanpool service for replacement of aging vans $87,000 $87,000 5339

4.D003Increase options between WR Valley and Twin and Shoshone

Purchase 3 new vanpool vans for expansion of vanpool service (mini-vans) $62,000 5339/5311

4A.L003Build and maintain transit infrastructure

Rebuild 3 shelters, install 1 new shelter, and improve bus stop signage $41,000 5311

4A.L026

Provide Capital to Expand Mobility Options for Special Needs Populations

Purchase 1 ADA van to expand demand response service $30,000 5310

Funding available based on Projected ITD allocation to District 4 projects

Program District 4 Amount MRTA requestother District 4 pre-app

requests5311 $1,259,356 $975,000 $677,000.005310 $81,331.00 $90,000 $285,000.00

Funding available based on Projected ITD allocation to statewide projects

Program Statewide Amount MRTA requestother statewide pre-app

requests5339 $1,250,000 $402,000 Unknown

Generic Application 2013

Organization: Mountain Rides Transportation Authority GEN-2013-MT-00004

Generic Application

Organization Name:

Mailing Address:

Mountain Rides

Transportation Authority

800 1st Ave North

Ketchum, ID 83340

Phone: (208) 788-7433

Fax: (866) 554-1103

Strategy Number 4A.L035

Strategy Name Mobility services within the counties of Blaine, Camas, and

Lincoln

Project Name 5311 Support existing MRTA fixed route system

(Valley, Blue, Green, Red, Silver and Bronze)

PROJECT DESCRIPTION

To select multiple districts or LMMNs, hold the CTRL key and make your selections.

Please select the program you are applying for on this application.

5311

What mode will this project use? Fixed Route

Is this a new or an existing project? Existing

What district(s) will this project operate in? 4

Select all Local Mobility Management Networks (LMMN) this project will

touch? 4A

Do you plan on using more than one program to fund this strategy? No

Describe how these programs will work together to meet the needs of this

strategy. Funding under the 5311 program would enable continuation of

MRTA's existing fixed route service, including Valley Route, Blue Route,

Silver Route, Bronze Route, Red Route, and Green Route. These routes are

all year-round routes runnning 7 days a week and serve as the backbone of

fixed route transit in District 4A. They are vital to the mobility of those who

live, work and visit Blaine County. Ridership on the entire MRTA system is

approaching 500,000 riders per year and MRTA has done much to ensure

that the system meets local transportation needs in the District and in Blaine

County.

How have you documented your demand for this strategy?MRTA records

ridership data through the Routematch system. Ridership on our fixed route

Page 1 of 1402/15/2013

Generic Application 2013

Organization: Mountain Rides Transportation Authority GEN-2013-MT-00004

Generic Application

system has grown from 320,000 in 2007 to 440,000 in 2012. Every time we

have added service, ridership has surpassed expectations and estimates.

We continue to see strong demand in 2013 and estimate that this will

continue as our economy rebounds, jobs grow, gas stays high and

community needs increase. MRTA is proud to have the highest per capita

ridership of any system in Idaho and we want to be able to continue to

succeed!

List the populations you intend to serve with this project.This service

supports the population of the entire Wood River Valley which includes the

communities of Bellevue, Hailey, Ketchum and Sun Valley as well as those

residents and visitors living outside city limits in Blaine County, between the

communities of Bellevue, Hailey, Ketchum and Sun Valley. As this is a

public, largely fixed route system, all demographics use the service;

however the some of key demographics include commuters, youth, seniors,

visitors, service workers, recreationists, families, and those with disabilities.

How does your request for funding relate to the demographics of you target

population?The funding will support the service, which is used by a large

variety of demographics. There is no single target population. Our goal is to

get as many people as possible using our service, regardless of

demographics. We don't limit ourselves by demographics and target

populations - we want our service to transcend these things. We want our

service to be viewed as a better way to get around than using a car.

What kind of marketing and outreach have you done for this project.Or what

kind of marketing and outreach do you plan to do if this is a new

project.Mountain Rides is very focused on marketing and does a variety of

marketing efforts including distribution of printed schedules, targeted trip

planning,

Is this project dependent on another strategy you are applying for? No

If you answered 'Yes", list the strategy number and project name of the

dependent strategy.

Describe how this project depends on the funding of another project being

submitted. For example Fixed Route/paratransit or Capital for a new

project, etc.

Page 2 of 1402/15/2013

Generic Application 2013

Organization: Mountain Rides Transportation Authority GEN-2013-MT-00004

Generic Application

If this project is not funded, how will it affect the other project(s)?

Is your organization receiving money from Federal Grants outside of Idaho

Transportation Department? Please list program names and dollar

amounts. Yes MRTA receives 5309 funding for capital projects. We currently

have the folowing awards:

details on SV facility

EF

Hub

Does this project operate, in part or entirely, within a Metropolitan Planning

Area (MPA)?

No

If you have answered "Yes" to operating within (in part or entirely) and MPA,

the following 4 questions are required.

Is this project currently identified within the approved Metropolitan

Transportation Plan?

Have you notified the Metropolitan Planning Organization (MPO) of your

intent to submit an application for federal assistance for this project?

Does this project operate within the rural, urban, or both rural and urban,

areas of the MPA?

Describe other MPA funding sources being utilized to support this project .

00000

SUSTAINABILITY

Your plan should include projections on how you will sustain your project over time and decrease dependency

on federal assistance. Describe how your project will be sustained over time decreasing dependency on

federal assistance.

Our area is fortunate in that we have local option tax funding for resort areas that is used to fund Mountain

Rides. As these funds grow over time, in addition to growing fare revenue on the Valley Route, there will be less

and less of a need for federal assistance to keep these routes running. We also hope to grow additional

non-tax based assistance over time to help sustain our services.

PROJECT SERVICE AND DETAIL

If the request is funded, it will be necessary to write a formal Scope of Work. The descriptions given in this section will

provide the basis for the funding agreement's Scope of Work between the State and your agency. Because these

descriptions are included in the agreement, you must accurately represent the service you will provide. Please be

Page 3 of 1402/15/2013

Generic Application 2013

Organization: Mountain Rides Transportation Authority GEN-2013-MT-00004

Generic Application

specific about the services you are proposing to offer if you are to be funded at the level you request . This means you

must describe the routes and what times of day these services are available. Upload the Route maps, operating plan

and route schedule with your application.

Will this application include Operating Funds? Yes

What are the names of the Routes that will be funded by this project? Blue

Route, Red Route, Green Route, Valley Route, Silver Route, Bronze Route

Define the Service Area including Town(s), Community(ies), etc. this project

will serve. The service area is Blaine County. Specifically, the project will

serve the City of Bellevue, City of Hailey, City of Ketchum, City of Sun

Valley, and parts of rural Blaine County. The ridership is much broader than

just Blaine County and includes all who live, visit or work in Blaine County.

Describe the Route Services this project will fund. BE SPECIFIC!

(Example: what type of trips, client priorities, etc.) This project will fund

MRTA fixed route services including our Valley Route (commuter fixed route

that connects Bellevue, Hailey, Ketchum, and Sun Valley and rural Blaine

County), the Blue Route (primary route connecting Ketchum and Sun Valley),

the Red Route (primary route connecting Elkhorn nieghborhoods with River

Run and Ketchum), and the Green Route (primary route connecting parts of

Blaine County with Ketchum and River Run). It will also fund our seasonal

winter Silver and Bronze Routes (connecting Ketchum/Sun Valley with ski

mountain). Trip types on these routes include for work, school, shopping,

recreation, and health care.

Upload Route Maps and Schedules.

http://www.i-trips.org/_Upload/13486-MRschedWin13_FINAL.pdf

PERFORMANCE

The following are the performance measures that ITD will incorporate in the scope of work at the time of contract.

These should be the projected numbers you expect from this project for the time of service, April 1, 2014 through

March 31, 2015. If operating funds are included in this project, this Performance section is require.

OPERATING COST per VEHICLE REVENUE MILE:Total Operating Expenses (including Administrative and

Preventitive Maintenance Costs) divided by the Total Number of Vehicle Revenue Miles.

OPERATING COST per VEHICLE REVENUE HOUR: Total Operating Expenses (including Administrative and

Preventitive Maintenance Costs) divided by the Total Number of Vehicle Revenue Hours.

OPERATING COST per PASSENGER TRIP: Total Operating Expenses (including Administrative and Preventive

Page 4 of 1402/15/2013

Generic Application 2013

Organization: Mountain Rides Transportation Authority GEN-2013-MT-00004

Generic Application

Maintenance Costs) divided by the Total Number of Passenger Trips.

PASSENGER TRIPS per VEHICLE REVENUE HOUR: Total Passenger Trips divided by the Total Number of Vehicle

Revenue Hours.

SERVICE INFORMATION

ITEM ROUTE TOTALS

Total Number of Passenger Trips 460,000

Total Number of Vehicles in Service (excluding spares and backups) 9

Total Number of Vehile Revenue Miles 505,000

Total Number of Vehicle Revenue Hours 46,000

ITEM TOTALS

Operating Cost per Vehicle Revenue Mile $0

Operating Cost per Vehicle Revenue Hour $0

Operating Cost per Passenger Trip $0

Passenger Trips per Vehicle Revenue Hour 0.0000

CAPITAL PURCHASE

Capital Purhase would include Acquisition of Transportation Services or User-side Subsidy; purchase of

capital assets such as a facility, bike racks, storage, etc; and purchase of rolling stock.

Are you requesting Capital Funds? No

Are you applying for funds to do Acquisition of Transportation Services or User -side Subsidy? No *

Explain your Acquisition of Transportation Services or User-side Subsidy project.

Are you purchasing other capital assets, i.e.: facility, bike rack, storage, etc.? No *

Describe the building project or capital purchase and how it will benefit the project or the service it is

associated with.

Are you purchasing new rolling stock? No *

(not a replacement vehicle: existing rolling stock will be replaced based on the Vehicle Replacement Plan)

Explain your rolling stock need(s).

Submit an operating plan for this vehicle. Plan should include a budget and funding sources.

Are you purchasing a service vehicle (non-revenue vehicle)? No *

Explain your service vehicle need(s).

RURAL AREA PROGRAM CRITERIA

If you have select "Fixed Route" for this project, how will you meet the ADA-specified complementary

paratransit requirements?MRTA provides complementary ADA-specific paratransit services for the fixed route

Page 5 of 1402/15/2013

Generic Application 2013

Organization: Mountain Rides Transportation Authority GEN-2013-MT-00004

Generic Application

services in Ketchum and Sun Valley for those within 3/4 mile of the routes. We operate 2 small mini-vans for

this service for those who qualify and have a compliant process in place to establish new riders and make

reservations. Complementary ADA expenses will be funded through local match.

____________________________________________________

I certify that this organization will comply with any and all federal and state

reporting requirements.

By submitting this application, I certify that the funds I am asking for are

what it will take to provide this strategy for one year.

I acknowledge that any funding left in the award at the end of the funding

agreement is available for the next period.

Person Authorized to Sign Name

Person Authorized to Sign Title

Submission of this form is recognize aws your digital signature.

ITD Use Only

Sub-Recipient - Submit Monthly Service Data, Operating Expenditures and

Reimbursement Request

Sub-Recipient - Submit Capital Cash Expenditures and Reimbursement

Request

Key Number

RFP/IFB out for BID Date Contract Awarded Date

First Bus Delivered Date All Buses Delivered Date

Contract Complete Date RFP/IFB Issued Date

Page 6 of 1402/15/2013

Mountain Rides AGENDA REPORT AGENDA: February 19, 2013 TO: Mountain Rides Board FROM: Wendy Crosby SUBJECT: Agenda Item 5.f – Approve Resolution 02192013 regarding bank signing authorization RECOMMENDATION: Approve

BACKGROUND: Attached is a copy of Check Signing Policy 103. With Jason’s departure we need to ensure that proper signatures are on file with Mountain West Bank to ensure compliance with our check signing policy. I have attached a copy of a resolution that the Bank has requested. I will need Board members to complete an information form that will allow the bank to prepare signature cards. Once the signature cards are prepared, I will need to obtain your signatures and timely return of the cards. Jim will be on vacation from 2/20 through 3/3 and with Jason’s departure 2/27 I will require a Board member to sign checks. Committee Review: none Legal Review: none Funding: n/a Budget: n/a

Resolution 02-19-2013

Authorization of Signing Authority - Mountain West Bank _________Mountain Rides Transportation Authority_______________ hereby authorizes the following

Officers and Directors to have signing authority on all MRTA Mountain West Bank accounts:

Executive Director

Operations Manager

Maintenance & Facilities Manager

All Board members

These positions change from time to time and MWB may use the listing of Officers and Directors on the

Mountain Rides Transportation Authority website, www.mountainrides.org, to obtain the names of these

individuals. A copy of individuals holding these positions as of 2/19/2013 is attached and MRTA will

undertake to notify MWB of changes to this list.

__________________________________________ Susan McBryant Board Chair, Mountain Rides Transportation Authority __________________________________________ Mark Gilbert Board Vice Chair, Mountain Rides Transportation Authority __________________________________________ Rod Domke Maintenance & Facilities Manager, Mountain Rides Transportation Authority __________________________________________ Jim Finch Operations Manager, Mountain Rides Transportation Authority

LIST of Officers and Directors with Signing Authority effective 2-19-2013 Executive Director- VACANT

Operations Manager- Jim Finch

Maintenance & Facilities Manager- Rod Domke

Board members:

Susan McBryant

Mark Gilbert

Steve Wolper

Michael David

Sarah Michael

Nils Ribi

Joe Miczulski

Peter Everett- UNAVAILABLE

Policy Section 100 - Financial

1

Policy 103: Check Signing Policy Issued: May 4, 2011 Revised: Purpose: This policy establishes control and provides an orderly process for signing checks from any Mountain Rides Transportation Authority (MRTA) checking account to pay for liabilities incurred by MRTA. Personnel Affected: Executive Director, Operations Manager, Maintenance & Facilities Manager, Business Manager, Board Members included on Bank signature card. Policy and Procedure: All checks require TWO signatures – regardless of amount – no exceptions Checks will be signed as follows:

1. The Board authorizes the Executive Director, the Operations Manager, and the Maintenance & Facilities Manager to sign checks in any amount less than or equal to $5,000. Bills are paid when due and will be received and filed at the monthly board meetings, following review and verification as to proper and authorized purpose, and accuracy as to amount and payee, by the Business Manager.

2. The Board authorizes the Executive Director and one other authorized signer to sign checks greater than $5,000 but less than or equal to $25,000. Bills are paid when due and will be received and filed at the monthly board meetings, following review and verification as to proper and authorized purpose, and accuracy as to amount and payee, by the Business Manager.

3. Any payments in amounts over $25,000 must be pre-authorized and approved by the Board of MRTA pursuant to the MRTA Policy Section 101 Procurement. Checks are not to be issued until this occurs and a signed Purchase Order Form (Exhibit 1) is submitted to the Business Manager. The Purchase Order (and related paperwork) is then attached to the check stub and invoice and becomes a permanent record. The Business Manager will use this authorization to process the payment, print the check and collect the two signatures needed, i.e. the Executive Director and one other authorized signer. The Purchase Order form will be numbered and the form number will be entered into the minutes as a permanent record of approval of the full Board of Directors of MRTA and to protect the signing parties.

4. The following individuals will be placed on the Signature Card at the bank:

Executive Director Operations Manager

Maintenance & Facilities Manager All Board members A Board Member signature would be required in the case of an absence of the Executive Director (and when the Executive Director is not expected to return prior to the required issuance of a check). The Board Member signature(s) would take the place of the Executive Director.

Policy Section 100 - Financial

2

Exhibit 1

Purchase Order for Procurements over $25,000

PURCHASE ORDER Date: PO #

Mountain Rides

Transportation Authority

491 Sun Valley Rd E.

PO Box 3091

Ketchum, ID 83340

208-788-7433

Fax 866-554-1103

www.mountainrides.org VENDOR:

SHIP TO:

Mountain Rides

800 1st Ave. N.

Ketchum, ID 83340

SHIPPING METHOD SHIPPING TERMS DELIVERY DATE

QUANTITY ITEM # DESCRIPTION JOB UNIT PRICE LINE TOTAL

S u b t o t a l

S a l e s T a x

T o t a l

Please send two copies of your invoice.

Please refer to letter of quote dated

Please confirm order details as soon as possible.

Send all correspondence to:

Jason Miller [email protected]

208-720-5977 0r Rodney Domke

[email protected]

Authorized by Date 208-720-9029

Your Transportation Solution

Mountain Rides AGENDA REPORT AGENDA: February 19, 2013 TO: Mountain Rides Board FROM: Wendy Crosby SUBJECT: Agenda Item 5.g – Approve updated Policy 101: Procurement. RECOMMENDATION: Approve

BACKGROUND: During an ITD audit last July for which we received a draft list of findings in January, there were several

items that will require corrective action. One of these is a requirement for a procedure to handle protests and contract issues/disputes. I have attached a red-lined copy of the MRTA Procurement Policy 101 that adds this procedure. Legal review has occurred and changes are incorporated into this version.

Committee Review: Finance Legal Review: yes Funding: n/a Budget: n/a

Policy Section 100 - Financial

530.01:01025136.1 1

Policy 101: Procurement Issued: April 27, 2011 Revised: February 19, 2013 A. Purpose:

This policy establishes procedures and control and provides an orderly process for purchasing goods and services necessary in the ordinary course of business of Mountain Rides Transportation Authority (MRTA). B. Personnel Affected: Board of Directors, Executive Director, Operations Manager,

Maintenance & Facilities Manager and other Maintenance employees involved in purchases, Business Manager, Outreach & PR Specialist, Bike & Mobility Specialist

C. Definitions

The following capitalized words and phrases whenever used in this Chapter shall be construed as defined below:

A. BOARD shall mean the Board of Directors of the MRTA. B. BUSINESS MANAGER shall mean the Business Manager of MRTA.

C. CONTRACT shall mean a written agreement, including, without

limitation, letter of agreement, memorandum of understanding, contract, contract change order, purchase order, or an amendment or supplemental agreement to any of the foregoing.

D. DBE shall mean Disadvantaged Business Enterprises.

E. FTA shall mean the United States Department of Transportation, Federal Transit Administration.

F. INVITATION FOR BIDS (IFB) shall mean a solicitation for submittal of bids for SUPPLIES, NONPROFESSIONAL SERVICES or a PUBLIC WORKS project.

G. ITD shall mean the State of Idaho Transportation Department.

H. NONPROFESSIONAL SERVICES shall mean and include services of a

nonprofessional character of any type, description or variety including, without limitation, landscape maintenance services, janitorial services, repair of office machines and equipment, and security guard services.

I. PROCUREMENT shall mean a CONTRACT for SUPPLIES, SERVICES,

or PUBLIC WORKS.

J. PROFESSIONAL SERVICES shall mean and include professional services of any type or variety, including, without limitation, services rendered by accountants, actuaries, appraisers, architects, attorneys, consultants, doctors, and engineers.

K. PURCHASE shall mean the acquisition, renting, or leasing of SUPPLIES.

Policy Section 100 - Financial

530.01:01025136.1 2

L. REQUEST FOR PROPOSAL (RFP) shall mean a solicitation for submittal of proposals for PROFESSIONAL SERVICES.

M. REQUEST FOR QUALIFICATIONS (RFQ) shall mean a solicitation for

submittal of qualifications to perform PROFESSIONAL SERVICES. N. SIGNIFICANT IDAHO PRESENCE as defined in Idaho Code shall mean

a bidder must have, for a minimum of one year, prior to the bid, maintained in Idaho fully staffed offices, or fully staffed sales offices or divisions, or fully staffed sales outlets, or manufacturing facilities, or warehouses or other related property. Further if the bidder is a corporation, it must be registered with the office of the Secretary of State and licensed to do business in the State of Idaho.

N. SERVICES shall mean PROFESSIONAL AND/OR NON-

PROFESSIONAL SERVICES, or both, in accordance with the context. O. SUPPLIES shall mean and include personal property, goods, equipment

and materials, including, without limitation, materials required for the maintenance or repair of any property of MRTA or of any other person or agency for which it is the duty of MRTA to maintain or repair.

D. Procedures:

All vendors from which purchases are made must be in the MRTA accounting system. All purchases will be made, regardless of the amount, with the intention of getting the best possible price for the goods and/or services without compromising on the quality, reliability, timeliness, etc. of the goods and/or service. Positive efforts shall be made to utilize local businesses, small businesses, minority-owned firms, and women's business enterprises, and businesses in the DBE Directory whenever possible (refer to applicable Federal DBE policy, which is not incorporated into this policy). All new vendors must be pre-approved by the Business Manager before goods and/or services are ordered. Completion of a Vendor Application form (Exhibit 1) must be submitted to the Business Manager in order to obtain approval. All purchases made on behalf of MRTA must comply with the following:

a. All purchases under or equal to $5000 may be made by the appropriate

department head and/or delegate. However, if the purchase will cause MRTA to be over budget in that particular expenditure category, written pre-approval of the Executive Director is necessary before purchasing the goods/services. MRTA has a “best price practice” meaning that generally the lowest cost supplier is preferred HOWEVER, other criteria such as reliability, quality, timeliness, etc., are also factors considered in the decision.

b. All purchases over $5,000 and up to or equal to $25,000 for goods/services need the written approval of the Executive Director before the purchase is made. In addition, Purchases will be recorded in a log (Exhibit 2) that tracks the purchase process, including quotes received, vendor selected and reason for selection. Once the Executive Director has reviewed the request to ensure the purchase doesn’t cause MRTA to be over budget and that the cost is reasonable, prudent and necessary and that quotes received are appropriate, approval is granted by indicating on the log.

c. All purchases over $25,000 and up to or equal to $50,000 require compliance with State and applicable Federal Laws as outlined in Idaho Code, Title 67 State

Policy Section 100 - Financial

530.01:01025136.1 3

and Government Affairs Chapter 28 Purchasing by Political Subdivisions, Sections 67-2806 and 67-2808, or any successor thereto regarding the procurement process. This section of the Idaho Code requires a solicitation for a minimum of 3 written bids, a compilation of the bids and approval by the Board of the bid selected. In addition to these requirements, the following MRTA procedures must be completed:,

i. written pre-approval of the request by the Executive Director, ii. written pre-approval of the request by the MRTA Board of Directors, if it

is a new request (pre-approval is not required for bids that cover an expense that is reoccurring, i.e. a bid for Health coverage, insurance coverage, tires, fuel, etc.)

iii. Solicitation of bids (Exhibit 3) iv. Recap of bids and selection of vendor (Exhibit 4) v. a MRTA Purchase Order (Exhibit 5 attached)

After the Executive Director reviews the request and deems the purchase to be within budget and reasonable and prudent, the board is notified and required to approve the request in writing before the order for the goods/services is made. Board pre-approval is not required for bids on reoccurring items, e.g. fuel, tires, health plan, insurance coverage and the like, where MRTA is attempting to minimize or control the cost of the reoccurring expense. Once the Executive Director and Board (if necessary) approvals are obtained, a solicitation of bids occurs. Following receipt of bids, results are compiled and a recommendation is made to the Executive Director and then to the Board as to the selected vendor. Both the Executive Director and the Board must approve the selection in writing. Once that approval is obtained, a Purchase Order is created and submitted to the Business Manager. The Purchase Order will be numbered and the number will be entered into the Board minutes as a permanent record of approval of the Board of Directors of MRTA and to protect the check signing parties.

d. If an emergency and/or unexpected incident occurs for which the purchase of the

goods and/or service is critical to keep MRTA fully functioning and the amount exceeds $25,000, the MRTA Board must declare by written resolution that an emergency exists and that public interest and necessity demand the immediate expenditure, pursuant to Section 67-2808 , or any successor thereto. Once the Board declares an emergency, the Executive Director is authorized to make the purchase without complying with bid procedures, as outlined in Section 67-2808, or any successor thereto. The Executive Director shall prepare a report for the next regularly scheduled meeting of MRTA’s Board of Directors describing any procurement made under emergency/exigent circumstances for a procurement costing more than $25,000. This exception only applies to ensure that MRTA can maintain fully functional and not be forced to reduce its services to the public.

e. All purchases over $50,000 have the same requirements outlined in c. above and

in addition, require a sealed bid process as detailed in Section 67-2806 of the Idaho Code (http://www.legislature.idaho.gov/idstat/Title67/T67CH28SECT67-2806.htm), or any successor thereto. This section of the Idaho Code requires two public notifications of the request for bids, written specifications/instructions for bids, and receipt of sealed bids.

Policy Section 100 - Financial

530.01:01025136.1 4

E. Capitalization Policy:

All items purchased for more than $5000 AND in addition, when an item is complete unto itself, and is not a component of another capitalized item AND when the item has a useful life of greater than one year, it will be capitalized in the records of Mountain Rides and booked in the appropriate fixed asset category unless specifically recommended otherwise by MRTA’s outside auditors. Goods and/or services purchased for less than or equal to $5,000 will be expensed in the fiscal year the goods and/or services were received, subject to GAAP.

F. Compliance with ITD and Federal grant requirements

a. A PROCUREMENT funded in full or in part pursuant to the terms of a federal grant or loan shall be advertised, prepared, awarded, performed, and administered in compliance with all applicable requirements of federal laws, regulations and orders whenever compliance with those laws, regulations and orders is a prerequisite of federal financial assistance. A PROCUREMENT funded in full or in part pursuant to the terms of a state grant or loan shall be advertised, prepared, awarded, performed, and administered in compliance with all applicable requirements of state laws, regulations and orders whenever compliance with those laws, regulations and orders is a prerequisite of state financial assistance. All procurements shall be carried out in accordance with applicable state laws and implementing regulations and applicable requirements of the state or federal financial assistance.

b. In addition to complying with the above procedures, local and DBE Vendors should be included for consideration and must be used where appropriate and available under the ITD guidelines.

c. Purchases made with Federal funds for goods and/or services over $50,000 must use a formal procurement process for large purchases (a sealed bid process) and produce a schedule that provides the following information:

Policy Section 100 - Financial

530.01:01025136.1 5

i. RFP/IFB; publish two notices soliciting bids in the official city newspaper, with the first notice at least two weeks before bid opening and the second notice at least a week prior to bid opening. The notice must succinctly describe the personal property or services to be procured and must state that specifications, bid forms, instructions, contract documents and other information must be made available upon request to any interested bidder. ii. A list of any pre-bid meeting and attendees. iii. Provide a closing date. iv. A list of bidders. v. Notification date of the successful bidder. vi. List of any protests. vii. Date the contract was signed. viii. For vehicles purchased; proof of insurance must be provided.

d. Purchases made with Federal funds over $100,000 requires full compliance with requirements for purchases over $50,000 (listed above) and applicable federal requirements (see FTA Circular 4220.1F, http://www.fta.dot.gov/documents/C_4220_1F.pdf , or any successor thereto). In addition, the following forms must be completed and procedures followed:

i. Buy America Certifications (pre and post-delivery). ii. Debarment and Suspension Certification. iii. Lobbying Certification.

iv. DBE Approval Certification. iv. Certificate of Compliance with Bus Testing Requirement.

vi. Pre-award & Post Delivery Audit forms, 49 U.S.C.5323, 49 CFR Part 663. vii. Bus Testing Certification, 49 U.S.C. 5323(c) 49 CFR part 665.

Policy Section 100 - Financial

530.01:01025136.1 6

G. Receiving and Acceptance The receiving and acceptance function is the final phase in completion of the purchasing cycle. At

this point, acceptance or rejection of material is accomplished and final determination is made as to quantity, quality, delivery and payment authorization.

1. Material or services and equipment will be delivered according to the instructions on the

purchase order, which in most cases will be to the initiating department. 2. Upon receipt and acceptance of material equipment or service, the department must

confirm that all items are received in good order and then must forward all shipping papers to the Business Manager for authorization of payment. Shipment contents should be reconciled to the packing slip.

3. Packing slip should be delivered to the Business Manager where it is matched to the purchase order. Upon receipt of the invoice, it will be reconciled to the purchase order and packing slip.

4. If the material is not acceptable or the quantity is incorrect, the department must advise the vendor immediately and negotiate a correction that is acceptable to the department. If it is advisable to hold up payment until this adjustment can be made, the Business Manager must be immediately informed.

5. When material and supplies are ordered on long term contracts or when a partial payment is to be made on an open purchase order, the department must complete a Request for Payment Form (Exhibit 6), attach a copy of the purchase order, and forward it to the Business Manager.

• Miscellaneous

• Under no circumstances shall this policy be circumvented by dividing purchases into smaller orders, spreading an order over time, or similar action.

• Committing MRTA to any obligation or contract that exceeds a term of one year requires the Executive Director’s prior approval. The total amount of the contract determines the procurement procedures (i.e. contracts greater than one year in length require the Executive Director’s written approval; contracts exceeding $25,000 require prior Executive Director AND MRTA Board approval). Commitments/leases/contracts for terms of greater than one year should include provisions to void the commitment if public funding for the expense is eliminated.

• Any changes or exceptions to this Procurement Policy require MRTA Board approval.

H. Termination The performance of work under a procurement may be terminated in whole or in part by MRTA by a written “Notice of Termination” specifying the extent to which performance of work under the order is terminated and the date upon which such termination becomes effective. MRTA will not be liable to Seller for any work done or materials purchased after such termination or for lost profits or other damages. Such right of termination is in addition to and not in lieu of rights of any other provisions of the procurement. Seller’s failure to effect delivery by date specified or to fulfill any other terms of the procurement will entitle MRTA to cancel a procurement at MRTA’s option.

I. I.Protest Procedures and Appeals Process 1. Who May Protest or Appeal: Any document holder showing a substantial economic interest in the award of a contract under a procurement who claims to be aggrieved in connection with the solicitation or proposed award of a contract under this procurement may protest in accordance with the procedures set forth herein.

Policy Section 100 - Financial

530.01:01025136.1 7

2. Timing of Protest: Protests based on the contents of a procurement must be received by MRTA no later than 7 business days prior to the date and time designated for submittal of Bids, Proposals, or Statements of Qualification. Protests based on other circumstances must be received within 5 business days after the allegedly aggrieved person or party is notified of contract award or intent thereof, whichever is earlier.

3. Contents of Protest: A protest shall be in writing and shall include: (1) the procurement title and/or number under which the protest is made; (2) the name and address of the allegedly aggrieved party; (3) a detailed description of the specific grounds for the protest and all supporting documentation; and (4) the specific ruling or relief requested. The written protest shall be addressed to: MRTA, PO Box 3091, Ketchum ID 83340 and mailed postage pre-paid by US Mail, certified with return receipt.

4. Protest Procedure: Upon receipt of a timely written protest, the MRTA procurement officer will consider the protest in accordance with established procedures and promptly issue a written decision stating the reasons for the action taken and informing the allegedly aggrieved person of his/her right to appeal the decision to the Executive Director.

5. Appeal Procedure: The decision made by the MRTA procurement officer shall be final and conclusive unless a written appeal to the Executive Director is received within five (5) business days of written, email or facsimile transmittal to the protester. The written appeal must be mailed to MRTA postage pre-paid by US Mail, certified with return receipt. The Executive Director will consider the appeal and promptly issue a written decision, which shall be final and conclusive. A copy of the decision shall be (a) mailed by U.S. mail and (b) emailed or faxed to the allegedly aggrieved protester, and the FTA.

6. Failure to Comply with Requirements: Failure of the protester to strictly comply with these protest and appeal requirements will render a protest or an appeal untimely or inadequate and may result in rejection by MRTA.

7. Deadlines for all purchases below $100,000: A written protest in a purchase action valued below $100,000 (whether based on the content of the procurement or otherwise) must be received by MRTA within the earlier of (a) 2 business days of the opening of bids or (b) the time the Contract is executed or performed.

8. Exhaustion of Administrative Remedies: A protester may not commence litigation prior to exhausting all administrative remedies. Failure to exhaust all administrative remedies shall constitute an absolute waiver of the Protester's right, if any, to commence litigation.

9. Commencement of Litigation: After the exhaustion of all administrative remedies, the Protester shall have 10 business days in which to commence litigation. Failure to commence litigation within this limitation shall constitute an absolute waiver of the Protester's right, if any, to do so. MRTA may award and execute a Contract during this ten day period in accordance with state law.

10. Protests at the FTA Level (For Federally-Funded Projects only): Protests made to the FTA will be limited to MRTA's failure to have or follow its protest procedures, MRTA's failure to review a complaint or protest, or violations of Federal law or regulation. Any protest to the FTA must be made in accordance with the following guidelines: a. A protest must be filed with the FTA no later than 5 working days after the protester learns or should have learned of an adverse decision by MRTA or other basis of appeal to FTA. b. A protest to FTA must be filed in accordance with FTA Circular 4220.1F, as amended.

Mountain Rides AGENDA REPORT AGENDA: February 19, 2013 TO: Mountain Rides Board FROM: Jason Miller SUBJECT: Agenda Item 5.h – Approve transfer of bus #15 to City of Ketchum. RECOMMENDATION: Approve

BACKGROUND: We put an ad in the Idaho Mountain Express on October 23, 2012 to try to sell Bus #15. We then listed it on Craig’s list on November 22 and then again on January 7, 2013. We then sent an email to all the local private schools and activity clubs. Our only response was from John Kearney at the Ketchum Parks & Rec Office and he is very interested. It needs a new transmission which will cost approximately $3000. By donating it we will be able to take it off our books and put it into a program that can use it and wants it. John’s letter is attached.

Committee Review: none Legal Review: none Funding: Capital Equipment Budget: FY2013

Mountain Rides AGENDA REPORT AGENDA: February 19, 2013 TO: Mountain Rides Board FROM: Steve Wolper and Mark Gilbert SUBJECT: Agenda Item 6.a, 6.b - Committee reports RECOMMENDATION: APPROVE

BACKGROUND: a. Planning and Marketing Committee: report from Chair Steve Wolper i. Committee members approve February committee minutes b. Finance and Performance Committee: report from Chair Mark Gilbert i. Committee members approve February committee minutes

Committee Review: Planning & Marketing and Finance & Performance, previously Legal Review: none Funding: none Budget: FY2013

MINUTES

Planning and Marketing Committee, Wednesday, 2/6/13, 1:00pm

Webb Conference Room Annex, 191 8th Street, Suite D, Ketchum, ID 83340

In attendance: Sarah Michael, Nils Ribi, Steve Wolper, Jason Miller, Wendy Crosby, Kim MacPherson, Jim Finch, and Rod Kelly

Absent: Joe Miczulski

Meeting Start: 1:03pm Meeting End: 2:50pm 1) Appoint committee chair and vice-chair and discuss committee job description.

a) The committee discussed the purpose of the Planning and Marketing Committee which is to preview Planning and Marketing issues and submit recommendations to the full board. Steve and Jason will create a draft of the responsibilities of the Planning and Marketing Committee to submit to Board. Steve Wolper will remain the chair of the committee and Sarah Michael will be vice chair.

2) Discuss potential cost saving service changes.

a) At present, on some routes, we are substituting intra-day small buses for the larger bus for cost saving measures. Jim explained the substitution process and that we try to minimize the inconvenience from transfers on riders. The cost savings is of additional substitutions is minimal. When the highway project starts the inherent traffic delays will be a cost to us with the Valley Route. The group discussed some conceptual changes to the Valley Route to reduce costs. The real opportunity for cost savings will come with the next schedule change in June although there may be the need to make some changes to the Valley Route starting in mid-April due to highway construction.

3) Update on Bike and Pedestrian Master Plan development process.

a) Jason gave a brief overview of the bike and pedestrian master plan for the county. There was a discussion of the plan and some recommended changes.

4) Discuss status of Route Match project.

a) Rod Kelly gave an update of Routematch details to present. The project plan will be presented at the February Board Meeting. ITD set acceptance date as of June 2013.

5) Preview final Ketchum transportation hub open house materials.

a) Jason gave a preview of the Hub Open House #4 which will be held on Wednesday, February 13th.

6) Other items to come before the committee. There were none.

Minutes

Finance and Performance Committee 2/6/13, 3:00pm

Webb Conference Room Annex, 191 8th Street, Suite D, Ketchum, ID 83340

In Attendance: Susan McBryant, Nils Ribi, Michael David, Jason Miller, Jim Finch, Wendy Crosby

Absent: Mark Gilbert, Peter Everett

1) Reviewed preliminary January financials and payables.

2) Appointed Mark Gilbert committee chair and Michael David vice-chair. Committee job description

will be developed by Jason and Mark Gilbert and will be presented to the full board at the Feb. meeting.

3) Discussed the revisions to the FY2013 budget. Decided in light of the uncertainty surrounding a south valley facility that the revisions would be deferred until the March meeting at which time MRTA would have a better understanding of facility expenses (rent) for the balance of FY 2013

4) Discussed FY2014 federal operating and capital grant applications.

5) Reviewed excess operating fund allocation for FY2012. Susan indicated that given the unforeseen

expenses in the ED search and in rent for a south valley facility, MRTA should investigate the ability to hold Excess Operating Reserves in the Operations Fund rather than moving them to a capital account. Wendy will check the existing policy to see if that is possible. If so, F & P Committee will recommend that the funds be held as operating funds.

6) Discussed south valley facility. Susan requested that MRTA Board tour possible sites on the 19th as

decided during the previous board meeting. Jason and Wendy will arrange a tour.

7) Discussed update to procurement policy as required by ITD during their site review. It will be reviewed by legal counsel and referred to the Board at the Feb. meeting.

Adjourned 4:45PM

Mountain Rides AGENDA REPORT AGENDA: February 19, 2013 TO: Mountain Rides Board FROM: Jim Finch, Operations Manager; Rod Domke, Maintenance and Facilities Manager SUBJECT: Agenda Item 7.a – Transit report from Operations and Maintenance with January

2013 ridership RECOMMENDATION: Review

BACKGROUND: OPERATIONS REPORT- JIM FINCH, OPERATIONS MANAGER:

Ridership Monthly Ridership January ridership showed continued improvement despite a seemingly mediocre ski season! Overall ridership was up 6% compared to January 2012.

Town routes: -2.3% 44528 passengers compared to 45575 in 2012

Blue route +3.6% Red route +4.3% Silver route -8% Bronze route +12% Green route +15%

Note: Operations used 8 hours of the 80 hour service reserve to supplement Holiday Silver route/Dollar Lodge passenger overloads and operational delays (gridlock at East Ave and at Dollar Lodge). Staff is certain the current balance of 48 hrs is sufficient to meet our customers’ needs as we head into Presidents week and scheduled March events at Dollar Mountain.

Valley Route: +22% 14444 passengers total compared to 11853 in 2012.

Hailey route: +2 passenger trips! 2442 passengers

Vanpool: +168% 3405 passengers compared to 1270 trips in 2012. This year we have 4 additional vans operating for SVCo employees (2280 passenger trips!)

Route Match/Rangers/IT: Route Match Update: Rod Kelly, Operations Coordinator report: On Feb 1st Route Match sent Thom Sokol (new Project Manager) to our office to take a first-hand look at many of the problems that we were experiencing, it was a successful meeting considering he actually answered and fixed some of our ongoing issues. Route Match has agreed to fix our outstanding issues regarding data collecting and depot signs. Specifically: Ranger units pre-clearing stops on identified route segments and improving the outdoor sign template. These fixes are promised prior to the new hardware and software rollout scheduled to occur in early March, 2013. (See Route Match items 4.b and 5.d)

Safety-Risk Management: Safety-Risk Management: • One passenger Accident in January 2013 resulted in ADA-wheel chair passenger injury. Passenger was

transported to St. Luke’s Hospital. • No vehicle accidents. • One vehicle incident to report in January 2013- bus stuck in snow Broadway Run. Traffic detour due to

highway 75 closure (power pole down) caused grid lock on Broadway run. MRTA Bus Driver was not at fault.

Service recognition: MRTA hosted the 2nd Annual Service and Safety Awards Banquet on January 19th. Our employees were recognized for 1 to 30 years of service! We also recognized Jose Victorino as the 2012 Operations Employee of the Year! Jose demonstrates Exemplary Service on a daily basis. He is entering his fifth year of service as a Full Time Driver, Trainer, and Team Leader. Congratulations Jose! Thanks to everyone in attendance!

KART COUNT BEGINNING 1994

RIVER RUN PARKING LOT

OPENED

PEAK BUS STARTED July 2002

FREE PARKING

AT WS STARTED

VAN POOL SERVICE STARTED Dec 2006

MOUNTAIN RIDES

FORMED - Aug 2007

SV Co. PRTNRSP STARTED

Hailey Service Started in April

2010

Svco vanpool July 2012

1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

January 101,587 87,272 84,707 75,845 78,140 71,992 64,411 66,291 59,164 51,085 58,675 59,796 51,726 52,375 44,915 53,918 59,203 63,645 61,140 64,817 January

February 91,039 104,458 93,576 83,545 81,722 72,184 74,142 75,403 61,006 49,182 53,791 50,878 49,614 43,439 50,255 56,519 59,508 65,127 65,814 February

March 93,573 98,833 94,200 85,906 67,884 60,005 72,635 65,583 61,534 48,432 58,854 51,297 50,530 43,757 53,810 50,513 53,470 71,335 62,500 March

April 16,935 29,828 19,719 23,869 21,335 20,538 19,720 20,454 19,799 15,478 17,277 18,934 19,907 11,900 25,396 19,040 24,350 34,073 30,834 April

May 4,117 4,467 4,442 4,803 3,465 2,983 3,089 4,958 3,527 4,803 6,115 5,853 6,279 8,459 17,186 12,984 17,198 22,800 24,759 May

June 12,453 10,981 11,016 12,767 9,075 9,506 9,970 12,736 10,856 12,535 13,287 12,469 14,526 19,385 28,780 21,510 22,263 25,958 23,540 June

July 26,870 27,619 24,451 26,177 22,107 23,386 24,388 26,347 27,153 27,637 23,336 24,069 24,768 31,880 41,959 31,072 33,907 37,365 37,544 July

August 27,526 27,280 26,506 27,637 25,226 28,378 29,922 30,172 30,699 30,542 25,406 23,522 27,974 31,424 38,194 31,058 34,268 38,218 36,117 August

September 9,590 9,090 9,894 8,663 7,393 8,124 8,266 11,053 7,191 6,331 8,700 11,544 13,442 15,413 19,736 18,349 19,843 23,974 25,989 September

October 7,720 9,006 9,499 11,514 12,029 12,612 13,276 15,151 13,332 13,619 14,506 14,647 12,902 17,977 24,193 19,829 19,766 24,720 28,245 October

November 16,553 5,525 8,299 8,472 5,631 3,829 6,964 4,913 6,956 6,975 7,099 8,642 8,310 9,934 13,908 15,456 20,291 23,320 28,538 November

December 87,820 65,399 56,190 48,136 44,077 39,111 41,257 37,588 37,816 41,478 42,243 39,102 32,706 34,329 39,623 44,132 55,383 50,825 57,138 December

495,783 479,758 442,499 417,334 378,084 352,648 368,040 370,649 339,033 308,097 329,289 320,753 312,684 320,272 397,955 374,380 419,450 481,360 482,157 TOTALS

-3% -8% -6% -9% -7% 4% 1% -9% -9% 7% -3% -3% 2% 24% -6% 12% 15% 0%YTD change over last year

(16,025) (37,259) (25,165) (39,250) (25,436) 15,392 2,609 (31,616) (30,936) 21,192 (8,536) (8,069) 7,588 77,683 (23,575) 45,070 61,910 797

MOUNTAIN RIDES YEARLY RIDERSHIP STATSCumulative TOTAL - Town Buses / Valley Buses / Vanpools / Hailey Bus

SV-K TOWN BUSES RIDERSHIP BY CALENDAR YEAR1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

January 101,587 87,272 84,707 75,845 78,140 71,992 64,411 66,291 59,164 49,369 56,271 57,189 48,750 48,242 37,096 44,109 47,918 48,378 45,575 44,528 -2.3% JanuaryFebruary 91,039 104,458 93,576 83,545 81,722 72,184 74,142 75,403 61,006 47,456 51,413 48,292 46,915 39,340 41,742 47,263 48,617 50,266 50,033 -0.5% FebruaryMarch 93,573 98,833 94,200 85,906 67,884 60,005 72,635 65,583 61,534 46,705 56,296 48,472 47,405 39,263 44,609 40,766 42,220 53,964 45,525 -15.6% MarchApril 16,935 29,828 19,719 23,869 21,335 20,538 19,720 20,454 19,799 13,880 14,965 16,441 17,424 7,869 14,671 9,379 12,259 17,034 13,222 -22.4% AprilMay 4,117 4,467 4,442 4,803 3,465 2,983 3,089 4,958 3,527 3,352 3,926 3,551 3,736 3,434 4,318 3,854 3,906 4,437 5,588 25.9% MayJune 12,453 10,981 11,016 12,767 9,075 9,506 9,970 12,736 10,856 10,434 10,129 9,153 10,700 12,738 13,000 8,535 7,372 7,395 6,923 -6.4% JuneJuly 26,870 27,619 24,451 26,177 22,107 23,386 24,388 26,347 25,722 25,124 20,025 20,680 20,394 23,701 24,769 17,784 18,372 17,105 19,661 14.9% JulyAugust 27,526 27,280 26,506 27,637 25,226 28,378 29,922 30,172 28,701 27,919 22,060 20,047 23,095 22,982 23,017 18,408 18,266 18,423 16,353 -11.2% AugustSeptember 9,590 9,090 9,894 8,663 7,393 8,124 8,266 11,053 5,163 4,223 6,022 8,979 10,183 8,478 6,028 6,995 6,306 7,404 8,437 14.0% SeptemberOctober 7,720 9,006 9,499 11,514 12,029 12,612 13,276 15,151 11,702 11,370 11,980 12,110 9,377 10,073 9,644 8,159 4,753 6,780 7,224 6.5% OctoberNovember 16,553 5,525 8,299 8,472 5,631 3,829 6,964 4,913 5,488 5,052 4,636 6,235 5,101 3,333 3,441 4,992 6,305 8,913 8,225 -7.7% NovemberDecember 87,820 65,399 56,190 48,136 44,077 39,111 41,257 37,588 36,376 38,892 39,627 36,438 29,369 27,579 30,070 34,198 39,929 36,385 38,882 6.9% December

495,783 479,758 442,499 417,334 378,084 352,648 368,040 370,649 329,038 283,776 297,350 287,587 272,449 247,032 252,405 244,442 256,223 276,484 265,648 44,528 TOTALS-3% -8% -6% -9% -7% 4% 1% -11% -14% 5% -3% -5% -9% 2% -3% 5% 8% -4%

(16,025) (37,259) (25,165) (39,250) (25,436) 15,392 2,609 (41,611) (45,262) 13,574 (9,763) (15,138) (25,417) 5,373 (7,963) 11,781 20,261 (10,836)

MOUNTAIN RIDES TOWN BUS RIDERSHIP STATS

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013January 0 1,716 2,404 2,607 2976 3907 7556 8753 9918 12444 11853 14444 21.9%February 0 1,726 2,378 2,586 2699 3808 7771 8246 9296 12080 11982 -0.8%March 0 1,727 2,558 2,825 3125 4113 8098 8549 10055 14543 13003 -10.6%April 0 1,598 2,312 2,493 2483 3689 8717 7759 9949 13870 12400 -10.6%May 0 1,451 2,189 2302 2543 4622 9628 6404 10451 14140 13500 -4.5%June 0 2,101 3,158 3316 3826 5731 12027 9650 11650 14050 11576 -17.6%July 1,431 2,513 3,311 3389 4374 6902 12992 10111 12134 16013 11819 -26.2%August 1,998 2,623 3,346 3475 4879 7041 11240 9490 12455 11627 11621 -0.1%September 2,028 2,108 2,678 2565 3259 5418 9652 8862 10788 12481 11117 -10.9%October 1,630 2,249 2,526 2537 3525 6054 10347 9412 11973 13903 13531 -2.7%November 1,468 1,923 2,463 2407 3209 5375 7835 8942 11159 12673 12365 -2.4%December 1,440 2,586 2,616 2664 3203 5817 8299 8644 12280 11390 12491 9.7%

9,995 24,321 31,939 33,166 40,101 62,477 114,162 104,822 132,108 159,214 147,258143% 31% 4% 21% 56% 83% -8% 26% 21% -8%

14,326 7,618 1,227 6,935 22,376 51,685 -9,340 27,286 27,106 -11,956

MOUNTAIN RIDES VALLEY BUS RIDERSHIP STATS VALLEY RIDERSHIP BY CALENDAR YEAR

2010 2011 2012 2013January 0 1,247 2,442 2,440 0% $.50 Hailey fare on Valley route effective 11/12/11February 0 1,229 2,464 100%March 0 1,228 2,152 75%April 368 1,483 2,282 54%May 611 1,527 2,315 52%June 575 1,343 1,542 7% Woodside construction project impacts 6/20/12July 575 1,307 1,710 27%August 697 1,384 1,689 15%September 659 1,360 1,997 47%October 935 1,542 3,047 98%November 967 1,734 2,820 63%December 1,074 1,740 2,330 34%Total 6461 17124 26790 2440 56%

MOUNTAIN RIDES HAILEY TOWN BUS RIDERSHIP STATS

HAILEY TOWN BUSES RIDERSHIP BY CALENDAR YEAR

0

500

1,000

1,500

2,000

2,500

3,000

3,500

Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13

Series5

2006 2007 2008 2009 2010 2011 2012 2013 Yr over Yr %January 226 880 1056 1367 1576 1270 3405 168% January SVCo +4 vansFebruary 291 742 1010 1595 1552 1335 -14% February

March 381 1103 1198 1195 1600 1820 14% MarchApril 342 2008 1902 1774 1686 2930 74% AprilMay 403 3240 2726 2230 2696 3456 28% MayJune 916 3753 3325 2666 3170 3599 14% JuneJuly 1277 4198 3177 2826 2940 4354 48% July

August 1401 3937 3160 2850 3841 6053 58% AugustSeptember 1517 4056 2492 2090 2940 4438 51% September

October 1850 4202 2258 2105 2495 4443 78% OctoberNovember 1226 2632 1522 1860 2167 5128 137% NovemberDecember 134 933 1254 1290 2100 1310 3635 177% December

Total 134 10763 32005 25116 24658 27973 42461 3405 TOTALS197% -22% -2% 13% 52%

21,242 -6,889 -458 3,315 14,488

MOUNTAIN RIDES VAN POOL RIDERSHIP STATSVANPOOL RIDERSHIP BY YEAR

n-10

b-10

ar-1

0

pr-1

0

y-10

n-10

ul-1

0

g-10

p-10

ct-1

0

v-10

ec-1

0

n-11

b-11

ar-1

1

pr-1

1

y-11

n-11

ul-1

1

g-11

p-11

ct-1

1

v-11

ec-1

1

n-12

b-12

ar-1

2

pr-1

2

y-12

n-12

ul-1

2

g-12

p-12

ct-1

2

v-12

ec-1

2

n-13

Mountain Rides Last 3 Years of Ridership by Month

59,203

47,918

9918

1367

0

Customer Service: Mountain Rides has won the Favorite Green Service Provider SustainIt! Award. Voted on by the readers of Habitat magazine (the sister publication to the Sun Valley Guide), the SustainIt! Awards recognize individuals and businesses in our community who are working to move the Wood River Valley towards a greener, more sustainable future. Mountain Rides will be featured in the April issue of Habitat magazine.

MAINTENANCE REPORT – Rod Domke, Maintenance and Facilities Manager Our winter season is still on track, aside from bus #5 breaking down with transmission issues, things are running fairly smooth. We hope to have it back on the valley route by the end of the week.

Carlos Tellez, our head mechanic, has been voted employee of the year, for the maintenance dept, at our awards banquet in January.

FY 2012-13 UNSCHEDULED MAINTENANCE LOG

Road

DATE

BUS # Call MILEAGE REASON

10/20/12 5 Yes 432077 Electrical issues in the fuel system 10/21/12 4 Yes 412,500 Check Engine light - Low coolant level 10/22/12 5 no 432340 Check Transmission light on - Elec Connection 11/08/12 5 Yes 437238 Check Engine light-Crank sensor issue 12/12/12 14 No 135800 Brake switch issue - Dash light on 12/21/12 27 Yes 111800 Won't Start - Loose terminals at battery 01/07/13 5 no 449,300 Rear Suspension shifted - Broken torque rod 2/08/13 5 Yes 454,655 Transmission failure – Towed to Ketchum

Untimely Maintenance FY12/13 Date of

Date of

Defect

BUS # Mileage Repair Reason for Lengthy Repair

10/10/12 27 100075 10/24/2012 Rush Truck-Latest Programing for fuel dilution 10/24/12 25 55870 11/7/2012 Rush Truck-Latest Programing for fuel dilution 01/07/13 5 449300 1/18/2013 Waiting for parts from manufacturer-rear suspension

FUEL EFFICIENCY REPORT FISCAL 12/13 TO DATE

ROUTE MILES GALS AVG MPG

AVG COST/MILE FUEL COST

HAILEY Fuel

9,353 1399.783 6.682 $0.575 $5,380.46 IC

BLUE 41,956 6432.564 6.522 $0.573 $24,037.62 31ft Gillig GOLD - 0.000 #DIV/0! #DIV/0! $- Sprinter SILVER 13,781 2444.478 5.638 $0.638 $8,789.90 IC/Gillig Bronze 7,630 969.147 7.873 $0.456 $3,480.77 IC/Gillig RED 19,562 1609.310 12.156 $0.297 $5,804.95 Sprint/Gillig GREEN 12,922 945.503 13.667 $0.277 $3,575.57 Sprinter DV BASE 75,369 10499.877 7.178 $0.533 $40,171.65 IC/Gillig TOTAL DIESEL 180,573 24300.662 7.431 $0.505 $91,240.92

Charters/Backup buses 2458 282.725 $1,038.78

FLEET TOTAL 183031 24583.387 7.445 $0.478 $87,544.25

FISCAL 12/13

LESS TAX

PUMP$

Fleet Diesel Cost/Month Taxes Avg$/Gal Gals Miles MPG

October $17,217.100

$1,099.060 $4.102 4465.391 32711 7.325

November $17,635.690

$1,188.630 $3.959 4754.428 36630 7.704

December $24,929.260

$1,855.780 $3.608 7422.890 53101 7.154

January $27,762.200

$2,078.580 $3.562 8377.778 59685 7.124 February $- $- #DIV/0! 0.000 0 #DIV/0! March $- $- #DIV/0! 0.000 0 #DIV/0! April $- $- #DIV/0! 0.000 0 #DIV/0! May $- $- #DIV/0! 0.000 0 #DIV/0! June $- $- #DIV/0! 0.000 0 #DIV/0! July $- $- #DIV/0! 0.000 0 #DIV/0! August $- $- #DIV/0! 0.000 0 #DIV/0! September $- $- #DIV/0! 0.000 0 #DIV/0! Diesel 12/13 $87,544.250 $6,222.05 $3.499 25020.487 182127 7.279 DV EXPRESS $-

#DIV/0! 0.000 0 #DIV/0!

TOTAL $87,544.25

182127

FUEL EFFICIENCY REPORT FOR VANS

FISCAL 12/13

LESS TAX

PUMP$

Van Fuel Cost/Month Taxes Avg$/Gal Gals Miles MPG October $8,609.900 $103.21 $3.681 2366.882 35845 15.144 November $6,448.060 $45.63 $3.553 1827.670 29061 15.901 December $5,993.870 $74.81 $3.166 1916.562 28374 14.805 January $5,298.290 $12.96 $2.890 1838.099 24686 13.430 February $- $- #DIV/0! 0.000 0 #DIV/0! March $- $- #DIV/0! 0.000 0 #DIV/0! April $- $- #DIV/0! 0.000 0 #DIV/0! May $- $- #DIV/0! 0.000 0 #DIV/0! June $- $- #DIV/0! 0.000 0 #DIV/0! July $- $- #DIV/0! 0.000 0 #DIV/0! August $- $- #DIV/0! 0.000 0 #DIV/0! September $- $- #DIV/0! 0.000 0 #DIV/0!

Fuel 12/13 $26,350.120 $236.61 $3.315 7949.213 117966 14.840

Mountain Rides AGENDA REPORT AGENDA: February 19, 2013 TO: Mountain Rides Board FROM: Jason Miller; Wendy Crosby SUBJECT: Items 7.b, 7.c, 7.d – Bike/Ped Report, Business Manager Report, Executive Director

Report RECOMMENDATION: REVIEW

Bike-Ped Report: All bike-ped programs including Safe Routes to School, the new 5B BikeShare program, and May Bike Month events are being worked on in earnest ahead of the spring season. Kaz Thea, our Bike-Ped Coordinator, will be responsible for the programs going forward and has been brought up to speed on where these various programs are headed, especially the launch of the bike share program in April-May.

The bike share working group led by Kaz and Mariel Platt, city of Hailey, continues to meet and work on finalizing membership structure, initial launch partners (those who will help test the system in the first month), bike rack hub locations, and all the supporting documents for the program. There will be many details that will be forthcoming as the launch date approaches.

Business Manager Report: There have been lots of HR changes, since our last update. Colleen Williams, our long time driver returned to work following an FMLA absence, Tarun Mehra will not be returning to work following the end of his FMLA leave, Jason’s departure; all have occurred at the same time and during a 3 payroll month! Year-end reporting is done; W-2’s and 1099’s were sent out and all government reports completed. Grants are nearing completion and will be submitted before the 2/22/13 deadline. The employee survey was completed by all employees and results will be reviewed and discussed at Committees in March. Executive Director Report: As my last ED report, I want to simply say thank you. Thank you to the board for all you do to lead Mountain Rides forward and continue to figure out how to improve public transportation in Blaine County. And thank you for giving me the opportunity to lead an incredible organization through an amazing time of growth and change. I have thoroughly enjoyed it and will miss working with you all and the community at large. Keep on rolling!

Mountain Rides AGENDA REPORT AGENDA: February 19, 2013 TO: Mountain Rides Board FROM: Wendy Crosby SUBJECT: Agenda Item 8.a, 8.b, 8.c, 8.d, 8.e – Consent Calendar items RECOMMENDATION: Review and Approve as part of Consent Agenda

BACKGROUND: a. Approve minutes – January regular board meeting, January 24 special board meeting, February 1

special board meeting b. Approve contract for services with Success Management - Attached is the contract for services

that spells out the scope of work with Success Management for the executive director recruitment, as approved at the special board meeting on February 1st. The recruitment has started with ads and distribution locally, regionally and nationally.

c. Receive and file January 2013 Financials • Revenues are right on budget • Increased ridership has led to strong pass sales • Payroll expenses as a whole are under budget because the budget has not yet been

revised for the Gold Route savings • Retirement Plan expenses are running higher than budgeted but this is a timing issue and

with the departure of the ED the budgeted amount will be reduced when budget revisions are made.

• Legal expenses for the month are running higher due to work being done on the lawsuit stemming from the Feb 2012 accident but are well within YTD budget

• Bus Advertising Contract expenses are running over budget for the month due to commissions paid on early collections for bus ads. More advertisers are paying in full rather than over the course of the contract (YTD Bus Ad Revenue is running nearly 50% over budget)

• Internal/Other Expenses include costs of the very successful employee banquet • Fuel continues to come in under budget but prices continue to fluctuate- $2.70 to $3.30

for unleaded and $3.50 to $3.90 for diesel d. Receive and file January 2013 Bills Paid

Large, unusual items of note: • Transfers to/from State Treasurers Bank to cover cash flow $50,000 • Anderson Neilson Robins Arritt $9,500 for audit • Atkinson’s Market $1,920.21 for employee Xmas gift cards • Quarterly retirement plan contribution to American Funds $19,374.94 • Transfer to Capital Equipment fund for SV Co vanpool fare contribution for replacement

vehicles $37,044 e. Approve budget amendment to Hailey Bike Share agreement - Our existing contract with the city

of Hailey has been amended to include additional funding for 2 more bikes (bringing our total to 18), spare parts and marketing. This is part of our existing subcontractor agreement with the city of Hailey, as part of the Community Climate Challenge grant that Hailey received from EPA.

RECORDED

REGULAR MEETING MOUNTAIN RIDES TRANSPORTATION AUTHORITY

Wednesday, January 16, 2013, 4:00 p.m. Sun Valley City Hall Meeting Room, Sun Valley, Idaho

Board Members of the Mountain Rides Transportation Authority of the Cities of Bellevue, Hailey, Ketchum and Sun Valley, and Blaine County, State of Idaho, met in a Regular Meeting in the Sun Valley City Hall Meeting Room, Sun Valley, Idaho. PRESENT: Chairman Susan McBryant, Vice-Chairman Mark Gilbert, Secretary Steve Wolper, Peter Everett (by phone), Sarah Michael, Joe Miczulski, and Nils Ribi.

ABSENT: Board Member Michael David.

ALSO Mountain Rides Executive Director Jason Miller PRESENT: Mountain Rides Business Manager/Treasurer Wendy Crosby Mountain Rides Operations Manager Jim Finch Mountain Rides Operations Coordinator Rod Kelly Mountain Rides Maintenance and Facilities Manager Rod Domke Administrative Support Coordinator Kim MacPherson

•••••••• 1. CALL TO ORDER Chairman Susan McBryant called to order the meeting of Wednesday, January 16, 2013 at 4:00 p.m.

••••••••

2. Comments from the Chair and Board Member thoughts New Mountain Rides Chairman Susan McBryant said she’d had good transition meetings with Executive Director Jason Miller and outgoing Chairman Peter Everett. 3. Public comment period for items not on the Agenda (including questions from the press) There was no comment from the public at this time. 4. Action items and discussion items a. Discussion Item: Welcome new Blaine County Board representative. New Blaine County-appointed Board Member Sarah Michael said it was good to re-engage with Mountain Rides after helping initiate valley-wide public transit service five years ago as a County Commissioner. b. Discussion Item: Status of South Valley Transportation facility. Mountain Rides Executive Director Jason Miller said Mountain Rides was looking at other potential sites in the south valley. Staff will inform the Federal Transit Administration of the timeline setback in order to amend the grant and get an EIS done quickly once a new property is identified. There will be no changes to the Valley route service to Bellevue through May. Schedules have been printed and the service is funded. Board Member Nils Ribi said Sun Valley City accepted service level drops when they decreased their funding, and it was appropriate that Bellevue should be asked to accept the same. Board Member Michael said the County Commissioners want to discuss the situation with Bellevue leadership before making any decisions. Board Member Peter Everett asked if the Bellevue P&Z decision was legal and appropriate. The Mountain Rides Board has worked on a Bellevue site for many years, and would like to find a south valley site ASAP. Continuing to rent the Woodside facility will incur budget shortfalls, and Valley route service will have to be cut one way or the other. Another factor to be considered in the location search is the “deadhead” distance the buses have to travel from the end of their route to the bus barn. Bellevue is at the very end of the route, and ideally located. A facility in Bellevue would save Mountain Rides $60,000 annually in rent and deadhead.

MOUNTAIN RIDES TRANSPORTATION AUTHORITY – Regular Meeting _January 16, 2013 Page No. 2 c. Discussion Item: FY2014 Federal Transit Administration Funding Applications for operating and

capital projects. Mountain Rides Business Manager Wendy Crosby said the FTA funding application is basically the same. Projects have to match the strategy presented in the Local Coordinated Mobility Plan. The Board confirmed that capital requests are consistent with the Mountain Rides Capital Improvement Plan. Staff will meet with District 4 Coordinating Council to review goals in Mountain Rides’ Local Coordinated Mobility Plan prior to sending funding requests to the Public Transportation Advisory Board and ultimately to ITD. One issue that may come up is fixed-route service in Twin Falls, which has been a District priority the existing provider may not be able to provide. d. Discussion Item: Board meeting room conflict and need for adjustment to time and/or day. In an attempt to accommodate Board members who work during the day, the Board set a test meeting time for Tuesday, February 19, at 3:00 p.m. at Ketchum City Hall. Board Member Mark Gilbert moved to amend the Mountain Rides adopted meeting schedule to try a test Board meeting time for the February meeting on February 19 at 3:00 pm MST. Motion seconded by Board Member Joe Miczulski. Motion passed unanimously. e. Discussion Item: Board committee assignments for 2013. Planning and Marketing Committee meets 1:00pm first Wednesday of the month. Members: Steve Wolper, Sarah Michael, Joe Miczulski, Nils Ribi. Finance and Performance Committee meets 3:00pm first Wednesday of the month. Members: Peter Everett, Mark Gilbert, Susan McBryant, Michael David. f. Action Item: Approve award of vehicle fuel bid to United Oil. One bidder—current supplier United Oil—submitted a valid bid and met all criteria. Board Member Mark Gilbert moved approval of the award of vehicle fuel to United Oil, seconded by Board Member Sarah Michael. In discussion, Mountain Rides Maintenance and Facilities Manager Rod Domke said the bid was low compared to budget because fuel prices are currently down. Board Member Gilbert said the bid should be a contract for the supplier to provide fuel at a specified price. Board members directed staff to submit the current bid/contract to the MRTA attorney for final approval, and work with other local entities to look for cost-savings options in the future. Motion passed unanimously. g. Action Item: Approve Strategic Action Initiatives for 2013, based on outcomes of strategic workshop. Board Member Ribi suggested: • Committee Involvement should specify what each committee is responsible for. • Communications and Marketing didn’t seem like a priority. – The Board removed it. • The Capital Account Allocation Policy could better be done in late spring so funding partners know what is expected. Executive Director Miller said all three previous items should be done prior to city budgeting, even thought it would be a time challenge. • Board Member Ribi said “Catch-all” didn’t seem appropriate in a Strategic Plan. He suggested something important

enough to be added to the strategic plan should be presented to committee and/or the Board and amend the Strategic Plan.

• Board Member Everett suggested a “dashboard” of five paramount performance indicators that are before the Board every month. Executive Director Miller has already recommended six important items that are currently before committee.

Board Member Mark Gilbert moved to change the Strategic Action Plan as discussed, seconded by Board Member Peter Everett. Motion passed unanimously. 6. Committee reports There were no committee meetings in January. 7. Staff reports a. Transit report from Operations and Maintenance with December 2012 ridership and year end ridership • Mountain Rides Maintenance and Facilities Manager Rod Domke said the redesigned ski racks are working great. • Rush Truck Center continues to devise new programs for the IC buses. The fuel dilution problem has improved

considerably, and Mountain Rides should start saving money in service work. • A problem with the building heating ventilation system was diagnosed by Steve Wolper and fixed by an electrician

for $260 instead of replacing the system for $14,000.

MOUNTAIN RIDES TRANSPORTATION AUTHORITY – Regular Meeting _January 16, 2013 Page No. 3 Mountain Rides Operations Manager Jim Finch said Mountain Rides had faced some operation challenges in 2012, including Highway 75 construction, Woodside rebuild, etc., but there was still a .1% gain in ridership. 2012 was the best year for ridership since the merger of all public transit providers in Blaine County. VanPool is seeing significant gains, and Sun Valley Company is committed to the service. Mountain Rides drivers participate in a public relations training program with Sun Valley Guest Services; and Administrative Support Coordinator Kim MacPherson met with Sun Valley Company bellmen to enable them to help guests ride the bus. Mountain Rides is considered a Sun Valley Company “department”. Chairman McBryant commended the partnership with Sun Valley as an extraordinary collaborative effort to welcome guests to our area. Mountain Rides Operations Coordinator Rod Kelly is committed to getting the RouteMatch system working. RouteMatch doesn’t appear to have committed staff and finances to keeping its commitment to its development schedule, and other Idaho agencies are having the same problems with them. Ultimately, ITD has to require performance from RouteMatch. Kelly has set five goals for 2013, which, if accomplished, will make great strides in getting the system fully operational. Staff needs to set a timeline in which to accomplish defined performance. b. Bike-Ped report No report. c. Business Manager report In the interest of time, Mountain Rides Business Manager/Treasurer Wendy Crosby indicated she had nothing additional to report beyond the written report. She distributed the December Review and Expenditure Budget Performance Report that didn’t make it into Board members’ packets this month. d. Executive Director report In the interest of time, Jason Miller also indicated he had nothing additional to report beyond the written report. 8. Consent Calendar items a. Approve minutes – December regular board meeting. b. Receive and file December 2012 Financials. c. Receive and file December 2012 Bills Paid. Board Member Nils Ribi moved to approve the Consent Calendar, including the Minutes of December 19, 2012 Regular Board Meeting, the December 2012 Financial Report, including the Review and Expenditure Budget Performance Report for December 12, and December 2012 Checks Issued Report. Motion was seconded by Board Member Mark Gilbert. In discussion, Board Member Gilbert asked about a negative number in the Financial Statement, a couple of expenditures, and noted the Checks Issued Report had not been signed. Business Manager Wendy Crosby will check on the negative number. Board Member Nils Ribi amended his motion to include signature on the Checks Issued Report. Amended motion seconded by Board Member Mark Gilbert. Amended motion passed unanimously. 9. ADJOURNMENT With no other business to come before the Board, Board Member Mark Gilbert moved to adjourn the meeting at 1:56 p.m., seconded by Mountain Rides Executive Director Jason Miller. Motion passed unanimously. ________________________________________ Vice-Chairman Susan McBryant

cc: Commissioner Angenie McCleary, Blaine County Susan E. Robertson, Sun Valley City Administrator Gary Marks, Ketchum City Administrator Sandy Cady, Ketchum City Clerk Heather Dawson, Hailey City Administrator Mary Cone, Hailey City Clerk Dee Barton, Bellevue City Clerk Tess Cenarrusa, Carey City Clerk Randall Patterson, Carey Mayor

RECORDED

SPECIAL BOARD MEETING MOUNTAIN RIDES TRANSPORTATION AUTHORITY

Thursday, January 24, 2013, 3:00 p.m. Ketchum City Hall Council Chambers, 480 East Ave N, Ketchum, Idaho 83340

Board Members of the Mountain Rides Transportation Authority of the Cities of Bellevue, Hailey, Ketchum and Sun Valley, and Blaine County, State of Idaho, met in a Special Meeting in the Ketchum City Hall Council Chambers, Ketchum, Idaho. PRESENT: Chairman Susan McBryant, Vice-Chairman Mark Gilbert, Secretary Steve Wolper, Sarah Michael, Joe Miczulski, Nils Ribi, and Michael David.

ABSENT: Board Member Peter Everett.

ALSO Mountain Rides Executive Director Jason Miller PRESENT: Mountain Rides Business Manager/Treasurer Wendy Crosby

•••••••• 1. CALL TO ORDER Chairman Susan McBryant called to order the meeting of Thursday, January 24, 2013 at 3:05 p.m. 2. Board Member Sarah Michael made a motion to go into Executive session pursuant to Idaho Statute 67-2345(1)(c) (to discuss acquisition of real estate) and 67-2345(1)(a) (to discuss personnel) at 3:06pm. Motion seconded by Board Member Michael David. Motion passed unanimously. 3. ADJOURNMENT With no other business to come before the Board, Board Member Joe Miczulski moved to adjourn the meeting at 4:55 p.m., seconded by Board Member Steve Wolper. Motion passed unanimously. ________________________________________ Vice-Chairman Susan McBryant

cc: Commissioner Angenie McCleary, Blaine County Susan E. Robertson, Sun Valley City Administrator Gary Marks, Ketchum City Administrator Sandy Cady, Ketchum City Clerk Heather Dawson, Hailey City Administrator Mary Cone, Hailey City Clerk Dee Barton, Bellevue City Clerk Tess Cenarrusa, Carey City Clerk Randall Patterson, Carey Mayor

RECORDED

SPECIAL BOARD MEETING MOUNTAIN RIDES TRANSPORTATION AUTHORITY

Friday, February 1, 2013, 4:00 p.m. Ketchum City Hall Council Chambers, 480 East Ave N, Ketchum, Idaho 83340

Board Members of the Mountain Rides Transportation Authority of the Cities of Bellevue, Hailey, Ketchum and Sun Valley, and Blaine County, State of Idaho, met in a Special Meeting in the Ketchum City Hall Council Chambers, Ketchum, Idaho. PRESENT: Chairman Susan McBryant, Vice-Chairman Mark Gilbert, Secretary Steve Wolper, Sarah Michael, Joe Miczulski, Nils Ribi, Michael David, and Peter Everett (by phone).

ALSO Mountain Rides Executive Director Jason Miller PRESENT: Mountain Rides Business Manager Wendy Crosby Mountain Rides Operations Manager Jim Finch Mountain Rides Administrative Support Coordinator Kim MacPherson

•••••••• 1. CALL TO ORDER Chairman Susan McBryant called to order the meeting of Friday, February 1, 2013 at 4:00 p.m. •••••••• 2. Board Member Susan McBryant started the discussion of scheduling a time for the board to tour the available properties that meet selection criteria for a south maintenance facility. The locations include: the City of Hailey streets department land near the airport, 4021 Glenbrook, and 2 county lots in south Bellevue which are site constrained. The dates for the tour will be made between Feb 15th and 19th, possibly at noon on Tuesday the 19th. The board also suggested that we extend the current lease since the lease is up at the end of February. 3. Action Item: Approval of process for recruitment of Executive Director. The ad hoc committee has worked hard to formulate a job announcement and job description. The committee met with Trish Wilson of Success Management and would like to hire her. The approach would mean that Sarah Michael will send out the job announcement and description and then hand off the job to Trish. Trish would then receive all resumes and would act as a buffer between the Board and the candidates. The cost would be $3000 to handle the recruitment and is flexible as to how much time the board would need to be involved. The process should take about 10 weeks. Motion to approve utilization of Success Management was moved by Board Member Sarah Michael and seconded by Board Member Mark Gilbert. Motion passed. Nils Ribi abstained. 4. Comments from the Chair and Board Member thoughts. Board members made comments about the wording of the job announcement and description. Peter commented that we should add multi-modal transportation versus having just transit. The committee will look at all applications and then get full board participation. Board Member Sarah Michael will send out a weekly email to the whole board and Chair Susan McBryant will speak to the press. Board Member Michael David left at 5:00pm. 2. Board Member Sarah Michael made a motion to go into Executive session pursuant to Idaho Statute 67-2345(1)(a) (to discuss personnel) at 5:12pm. Motion seconded by Board Member Joe Miczulski. Motion passed unanimously. 3. ADJOURNMENT With no other business to come before the Board, Board Member Peter Everett moved to adjourn the meeting at 5:55 p.m., seconded by Board Member Steve Wolper. Motion passed unanimously. ________________________________________ Vice-Chairman Susan McBryant

MOUNTAIN RIDES TRANSPORTATION AUTHORITY – Special Meeting _February 1, 2013 Page No. 2 cc: Commissioner Angenie McCleary, Blaine County Susan E. Robertson, Sun Valley City Administrator Gary Marks, Ketchum City Administrator Sandy Cady, Ketchum City Clerk Heather Dawson, Hailey City Administrator Mary Cone, Hailey City Clerk Dee Barton, Bellevue City Clerk Tess Cenarrusa, Carey City Clerk Randall Patterson, Carey Mayor

Jan 13 Budget % of Bud... Oct '12 - ... YTD Bud... % of Bud... Annual Budget

Ordinary Income/ExpenseIncome

41000 · Federal Funding41200 · Federal - 5311 112,965.65 110,000.00 102.7% 258,170.65 305,000.00 84.6% 760,000.0041300 · Federal - 5316 12,275.24 15,000.00 81.8% 75,623.23 49,000.00 154.3% 150,000.0041400 · Federal - 5317 5,183.19 3,750.00 138.2% 19,106.19 15,000.00 127.4% 45,000.0041500 · Federal - Stimulus 0.00 -4,500.95

Total 41000 · Federal Funding 130,424.08 128,750.00 101.3% 348,399.12 369,000.00 94.4% 955,000.00

42000 · State Funding42100 · State - Safe Routes 0.00 0.00 0.0% 0.00 0.00 0.0% 15,000.0042400 · State - Training 0.00 0.00 0.0% 369.50 1,500.00 24.6% 6,500.00

Total 42000 · State Funding 0.00 0.00 0.0% 369.50 1,500.00 24.6% 21,500.00

43000 · Local Funding43100 · Local - Ketchum 37,130.67 37,130.58 100.0% 148,522.68 148,522.32 100.0% 445,567.0043200 · Local - Hailey 4,621.41 4,621.42 100.0% 18,485.66 18,485.68 100.0% 55,457.0043300 · Local - Bellevue 0.00 0.00 0.0% 0.00 0.00 0.0% 0.0043400 · Local - Blaine County 8,782.08 8,782.08 100.0% 35,128.34 35,128.32 100.0% 105,385.0043500 · Local - Sun Valley 17,464.49 17,464.58 100.0% 69,857.97 69,858.32 100.0% 209,575.0043600 · Local - Sun Valley Company 29,890.00 29,890.00 100.0% 93,940.00 93,940.00 100.0% 149,450.00

Total 43000 · Local Funding 97,888.65 97,888.66 100.0% 365,934.65 365,934.64 100.0% 965,434.00

44000 · Fares44100 · Fares - Valley Cash 7,347.10 5,500.00 133.6% 21,869.65 27,000.00 81.0% 75,000.0044200 · Fares - Valley Passes 7,349.75 6,000.00 122.5% 68,331.00 56,500.00 120.9% 125,000.0044300 · Fares - Vanpool 3,310.00 4,000.00 82.8% 29,402.50 29,000.00 101.4% 140,000.00

Total 44000 · Fares 18,006.85 15,500.00 116.2% 119,603.15 112,500.00 106.3% 340,000.00

45000 · Revenue45100 · Rev - Advertising 7,391.66 8,000.00 92.4% 31,926.65 21,500.00 148.5% 36,000.0045200 · Rev - Business Sponsors 0.00 0.00 0.0% 0.00 0.00 0.0% 1,500.0045450 · Rev - Misc. 0.00 401.2545500 · Rev - Charter/Special Event 0.00 0.00 0.0% 1,585.00 1,100.00 144.1% 15,000.00

Total 45000 · Revenue 7,391.66 8,000.00 92.4% 33,912.90 22,600.00 150.1% 52,500.00

48000 · Transfers48400 · Transfer - Housing Fund 1,500.00 1,500.00 100.0% 6,000.00 6,000.00 100.0% 18,000.00

Total 48000 · Transfers 1,500.00 1,500.00 100.0% 6,000.00 6,000.00 100.0% 18,000.00

49000 · Interest Income 34.28 42.00 81.6% 160.23 168.00 95.4% 500.0049500 · Diesel Tax Refunds 4,143.00 4,000.00 103.6% 8,080.00 7,500.00 107.7% 17,000.00

Total Income 259,388.52 255,680.66 101.5% 882,459.55 885,202.64 99.7% 2,369,934.00

Gross Profit 259,388.52 255,680.66 101.5% 882,459.55 885,202.64 99.7% 2,369,934.00

Expense51000 · Payroll Expenses

51100 · Salaries and Wages 152,144.49 170,000.00 89.5% 406,524.80 418,000.00 97.3% 1,140,000.0051300 · FICA Expense 9,191.73 11,000.00 83.6% 24,393.04 25,900.00 94.2% 72,000.0051350 · Medicare Tax Expense 2,149.68 2,500.00 86.0% 5,704.82 6,050.00 94.3% 17,000.0051400 · Retirement Plan Expenses 13,061.69 10,000.00 130.6% 32,788.80 28,600.00 114.6% 80,000.0051500 · Workers Comp Expense 0.00 0.00 0.0% 9,432.00 9,500.00 99.3% 30,000.0051600 · SUI Expense 4,028.05 4,800.00 83.9% 7,979.57 11,500.00 69.4% 32,000.0051700 · Medical Ins. Expense 7,881.22 8,750.00 90.1% 28,415.44 35,000.00 81.2% 105,000.0051800 · Dental Ins. Expense 683.48 1,000.00 68.3% 2,957.67 4,000.00 73.9% 12,000.0051000 · Payroll Expenses - Other 180.10 175.00 102.9% 479.40 550.00 87.2% 1,700.00

Total 51000 · Payroll Expenses 189,320.44 208,225.00 90.9% 518,675.54 539,100.00 96.2% 1,489,700.00

52000 · Insurance Expense52100 · Ins. - Vehicles 0.00 0.00 0.0% 40,511.00 47,500.00 85.3% 95,000.0052150 · Ins- Deductibles/claims 0.00 1,000.00 0.0% 0.00 2,000.00 0.0% 6,000.0052200 · Ins. - Liability- Perf Bond PSP 0.00 0.00 0.0% 0.00 0.00 0.0% 500.00

Total 52000 · Insurance Expense 0.00 1,000.00 0.0% 40,511.00 49,500.00 81.8% 101,500.00

53000 · Professional Fees53100 · Accounting & Audit 0.00 200.00 0.0% 9,600.00 9,800.00 98.0% 9,800.0053200 · IT Systems 143.75 1,000.00 14.4% 2,783.19 5,000.00 55.7% 19,000.0053400 · Legal Fees 1,562.00 750.00 208.3% 2,618.00 4,250.00 61.6% 8,000.0053500 · Other Professional Fees 353.00 400.00 88.3% 1,864.00 2,100.00 88.8% 5,000.00

Total 53000 · Professional Fees 2,058.75 2,350.00 87.6% 16,865.19 21,150.00 79.7% 41,800.00

54000 · Equipment/ Tool Expense54100 · Shop Equipment expense 0.00 0.00 0.0% 194.95 0.00 100.0% 0.0054200 · Shop Tools 540.12 0.00 100.0% 1,008.62 0.00 100.0% 0.0054300 · Office Equipment 0.00 0.00 0.0% 777.78 0.00 100.0% 0.00

2:51 PM Mountain Rides Transportation02/14/13 Revenues and Expenditures Budget PerformanceAccrual Basis January 2013

Page 1

Jan 13 Budget % of Bud... Oct '12 - ... YTD Bud... % of Bud... Annual Budget

Total 54000 · Equipment/ Tool Expense 540.12 0.00 100.0% 1,981.35 0.00 100.0% 0.00

55000 · Rent and Utilities55100 · Rent 2,200.00 2,000.00 110.0% 8,800.00 8,000.00 110.0% 10,000.0055200 · Utilities 1,648.19 2,200.00 74.9% 5,827.29 7,300.00 79.8% 17,000.00

Total 55000 · Rent and Utilities 3,848.19 4,200.00 91.6% 14,627.29 15,300.00 95.6% 27,000.00

56000 · Supplies56100 · Office Supplies 0.00 250.00 0.0% 793.83 1,550.00 51.2% 2,500.0056200 · Janitorial & Safety Supplies 73.85 150.00 49.2% 661.27 1,100.00 60.1% 2,000.0056300 · Department Supplies 530.01 1,000.00 53.0% 4,732.08 5,300.00 89.3% 10,000.0056400 · Uniforms 134.11 125.00 107.3% 3,480.25 3,950.00 88.1% 6,500.0056500 · Postage and Delivery 0.00 75.00 0.0% 162.79 325.00 50.1% 900.00

Total 56000 · Supplies 737.97 1,600.00 46.1% 9,830.22 12,225.00 80.4% 21,900.00

57000 · Repairs and Maintenance57100 · Equipment Repairs/Maintenance 20.00 100.00 20.0% 985.62 1,000.00 98.6% 2,500.0057200 · Building Repairs/Maintenance 814.18 750.00 108.6% 4,461.75 5,000.00 89.2% 14,000.0057250 · Bus Stop Repairs/Maint 130.00 500.00 26.0% 856.47 1,100.00 77.9% 3,000.0057300 · Grounds Repairs/Maintenance 186.41 600.00 31.1% 1,039.59 1,750.00 59.4% 5,100.00

Total 57000 · Repairs and Maintenance 1,150.59 1,950.00 59.0% 7,343.43 8,850.00 83.0% 24,600.00

58000 · Communications Expense58100 · Office Phone Expense 399.59 400.00 99.9% 1,601.47 1,600.00 100.1% 6,500.0058200 · Cell & Two-Way Mobile 631.82 1,000.00 63.2% 2,519.31 4,000.00 63.0% 16,000.0058300 · Internet/Website 108.13 250.00 43.3% 432.52 1,000.00 43.3% 3,500.00

Total 58000 · Communications Expense 1,139.54 1,650.00 69.1% 4,553.30 6,600.00 69.0% 26,000.00

59000 · Travel and Training59100 · Vehicle/Airfare 79.92 0.00 100.0% 503.39 1,800.00 28.0% 5,000.0059200 · Lodging 0.00 0.00 0.0% -356.76 400.00 -89.2% 2,500.0059300 · Meals/Entertainment 0.00 50.00 0.0% 223.85 850.00 26.3% 2,500.0059400 · Training/Education 235.00 0.00 100.0% 169.64 1,300.00 13.0% 3,000.00

Total 59000 · Travel and Training 314.92 50.00 629.8% 540.12 4,350.00 12.4% 13,000.00

60000 · Business Expenses60100 · Business Registration Fees 0.00 25.00 0.0% 46.00 100.00 46.0% 500.0060400 · Dues & Subscriptions 93.00 100.00 93.0% 93.00 400.00 23.3% 7,500.0060500 · Bank Fees 25.06 50.00 50.1% 210.97 200.00 105.5% 600.0060700 · Bad Debt 0.00 47.50

Total 60000 · Business Expenses 118.06 175.00 67.5% 397.47 700.00 56.8% 8,600.00

61000 · Advertising61100 · Print Advertising 0.00 500.00 0.0% 1,816.91 2,500.00 72.7% 6,000.0061200 · Radio Advertising 0.00 200.00 0.0% 0.00 800.00 0.0% 2,500.0061300 · Online Advertising 35.00 50.00 70.0% 140.00 180.00 77.8% 500.0061400 · Vehicle Graphics 0.00 500.00 0.0% 0.00 1,500.00 0.0% 4,000.0061500 · Bus. Adv. Contract 1,765.87 1,000.00 176.6% 4,232.01 3,250.00 130.2% 8,500.00

Total 61000 · Advertising 1,800.87 2,250.00 80.0% 6,188.92 8,230.00 75.2% 21,500.00

62000 · Marketing and Promotion62100 · Info. Displays-Stop Signage 550.71 55.00 1,001.3% 3,625.46 2,220.00 163.3% 4,000.0062200 · Graphic Design 530.00 0.00 100.0% 2,285.00 2,750.00 83.1% 5,000.0062300 · Promotional Items 0.00 0.00 0.0% 0.00 0.00 0.0% 2,500.0062400 · Events and Misc. 746.03 50.00 1,492.1% 818.03 250.00 327.2% 3,000.0062450 · External Marketing Support 0.00 625.00 0.0% 0.00 2,500.00 0.0% 7,500.0062500 · Internal / Other 1,531.00 1,000.00 153.1% 3,317.89 3,000.00 110.6% 3,500.00

Total 62000 · Marketing and Promotion 3,357.74 1,730.00 194.1% 10,046.38 10,720.00 93.7% 25,500.00

63000 · Printing and Reproduction63100 · Copies, Passes & Flyers 11.98 300.00 4.0% 576.53 1,200.00 48.0% 3,500.0063200 · Schedules, Maps & Brochures 0.00 0.00 0.0% 5,642.01 7,500.00 75.2% 12,000.00

Total 63000 · Printing and Reproduction 11.98 300.00 4.0% 6,218.54 8,700.00 71.5% 15,500.00

64000 · Fuel Expense 35,152.03 40,000.00 87.9% 120,093.98 131,000.00 91.7% 367,334.0065000 · Vehicle Maintenance

65100 · Parts Expense 8,764.34 5,000.00 175.3% 23,796.72 27,500.00 86.5% 95,000.0065200 · Fluids Expense 1,524.57 1,500.00 101.6% 5,109.91 7,500.00 68.1% 16,000.0065300 · Tires Expense 960.03 500.00 192.0% 17,250.32 23,000.00 75.0% 28,000.0065400 · Purchased Services 507.50 250.00 203.0% 2,333.46 2,250.00 103.7% 5,000.0065500 · Vehicle Computer/Diagnostic 334.80 200.00 167.4% 506.30 500.00 101.3% 2,000.00

Total 65000 · Vehicle Maintenance 12,091.24 7,450.00 162.3% 48,996.71 60,750.00 80.7% 146,000.00

Total Expense 251,642.44 272,930.00 92.2% 806,869.44 877,175.00 92.0% 2,329,934.00

Net Ordinary Income 7,746.08 -17,249.34 -44.9% 75,590.11 8,027.64 941.6% 40,000.00

2:51 PM Mountain Rides Transportation02/14/13 Revenues and Expenditures Budget PerformanceAccrual Basis January 2013

Page 2

Jan 13 Budget % of Bud... Oct '12 - ... YTD Bud... % of Bud... Annual Budget

Other Income/ExpenseOther Expense

69500 · Contingency Expense-Operations 3,333.33 3,333.33 100.0% 13,333.32 13,333.32 100.0% 40,000.00

Total Other Expense 3,333.33 3,333.33 100.0% 13,333.32 13,333.32 100.0% 40,000.00

Net Other Income -3,333.33 -3,333.33 100.0% -13,333.32 -13,333.32 100.0% -40,000.00

Net Income 4,412.75 -20,582.67 -21.4% 62,256.79 -5,305.68 -1,173.4% 0.00

2:51 PM Mountain Rides Transportation02/14/13 Revenues and Expenditures Budget PerformanceAccrual Basis January 2013

Page 3

Type Date Num Name Memo Amount Balance

11100 · Mountain West Checking 16,281.96Liability Check 1/2/2013 QuickBooks Payroll Service Created by Payroll Se... -39,844.69 -23,562.73Bill Pmt -Check 1/2/2013 3005 Kim MacPherson' expense reimbursement -100.87 -23,663.60Bill Pmt -Check 1/2/2013 3006 Rod Domke expense reimbursement -285.34 -23,948.94Bill Pmt -Check 1/2/2013 3007 Sunny Grant -97.50 -24,046.44Bill Pmt -Check 1/2/2013 3008 Virginia Rhinehart Monthly Rent -2,200.00 -26,246.44Bill Pmt -Check 1/2/2013 3009 Schaeffer MFG. CO. 1140316 -1,140.15 -27,386.59Bill Pmt -Check 1/2/2013 3010 Wendy Crosby expense reimbursement -15.00 -27,401.59Bill Pmt -Check 1/2/2013 ACH CenturyLink 208-726-7140 623B 208-726-1690 623B -224.70 -27,626.29Bill Pmt -Check 1/2/2013 ACH Cox Communications 001-2401-205184001 -28.13 -27,654.42Deposit 1/2/2013 Deposit 1,047.95 -26,606.47Paycheck 1/3/2013 DD Aguilar, Hortencia Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Anderson, Charles Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Carlson, Rod E Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Conlago, Maira P. Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Domke, Rodney F Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Escario, Fernando Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Fairbrook, Douglas H Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Finch, James F Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Glasscock, David T Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Gray, Stuart Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Green, William E Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Grubbs, Torrey E Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Harder, Mike Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Kelly, David W Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Kelly, Rodney D Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Kirkpatrick, Wendy J Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Larsson, Larry D Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Leon, Teofilo O Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD MacPherson, Kim Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD McCarty, Isabelle Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Miller, Jason M Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Munoz, Kisler A Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD O'Hara, Ryan Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Oliviera, Everton R Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Parker, Michael J Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Pearson, Joseph Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Romero-Campos, Raul Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Selisch, Kurt Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Sproule, William Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Stavros, William A. Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Sullivan, Jerry Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Torres, April L Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Vasquez, Pamela Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Vega, Roberto Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Victorino, Jose L Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Williams, Gordon K Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Johnson, Mark F Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Shroyer, Randall R Direct Deposit 0.00 -26,606.47Paycheck 1/3/2013 DD Tellez, Carlos Direct Deposit 0.00 -26,606.47Deposit 1/3/2013 Deposit 50,000.00 23,393.53Liability Check 1/3/2013 3003 Idaho Child Support Receipting 326231 -244.60 23,148.93Liability Check 1/3/2013 3004 National Benefit Services, LLC Mountain Rides FSA -429.24 22,719.69Deposit 1/3/2013 Deposit 1,669.16 24,388.85Bill Pmt -Check 1/3/2013 3011 Ketchum Computers, Inc. -575.00 23,813.85Deposit 1/3/2013 Deposit 185.00 23,998.85Deposit 1/3/2013 Deposit 583.00 24,581.85Deposit 1/3/2013 Deposit 9,239.00 33,820.85Liability Check 1/4/2013 E-pay United States Treasury 82-0382250 QB Track... -11,616.78 22,204.07Deposit 1/4/2013 Deposit 958.33 23,162.40Bill Pmt -Check 1/7/2013 3012 NAPA Auto Parts -1,198.90 21,963.50Bill Pmt -Check 1/7/2013 3013 Alsco -137.35 21,826.15Bill Pmt -Check 1/7/2013 3014 Business As Usual -189.50 21,636.65Bill Pmt -Check 1/7/2013 3015 Valley Brake & Truck Parts, L.L.C. -145.77 21,490.88Bill Pmt -Check 1/7/2013 3016 Copy & Print -204.69 21,286.19Bill Pmt -Check 1/7/2013 3017 National Benefit Services, LLC -100.00 21,186.19Bill Pmt -Check 1/7/2013 3018 United Oil -17,646.73 3,539.46Bill Pmt -Check 1/7/2013 3019 Anderson Nielson Robins Arritt, C... -9,600.00 -6,060.54Bill Pmt -Check 1/7/2013 3020 FallLine KAR353 -585.51 -6,646.05Bill Pmt -Check 1/7/2013 3021 Imperial Supplies LLC -191.44 -6,837.49Bill Pmt -Check 1/7/2013 3022 Mason's Trophies & Gifts -33.60 -6,871.09Bill Pmt -Check 1/7/2013 3023 Sentinel Fire & Security -348.00 -7,219.09Deposit 1/7/2013 Deposit 857.70 -6,361.39Deposit 1/8/2013 Deposit 2,115.00 -4,246.39Bill Pmt -Check 1/8/2013 3024 UPS Store - 2444 (Ketchum) -24.47 -4,270.86Check 1/9/2013 3025 Benigno Figuero refund for Dec Van Po... -135.00 -4,405.86Bill Pmt -Check 1/9/2013 3026 Rush Truck Centers -650.88 -5,056.74Bill Pmt -Check 1/9/2013 3027 Les Schwab 117-00888 -5,787.38 -10,844.12

3:02 PM MRTA - Operations Main02/14/13 Checks IssuedAccrual Basis As of January 31, 2013

Page 1

Type Date Num Name Memo Amount Balance

Deposit 1/9/2013 Deposit 37,044.00 26,199.88Deposit 1/9/2013 Deposit 15,638.00 41,837.88Deposit 1/9/2013 Deposit 280.00 42,117.88Deposit 1/9/2013 Deposit 752.40 42,870.28Deposit 1/10/2013 Deposit 74,965.83 117,836.11Bill Pmt -Check 1/14/2013 3028 Gillig LLC 36869600 -998.25 116,837.86Bill Pmt -Check 1/14/2013 3029 L.L. Green's Hardware -52.06 116,785.80Bill Pmt -Check 1/14/2013 3030 Chateau Drug & True Value Hard... -20.95 116,764.85Bill Pmt -Check 1/14/2013 3031 Atkinsons' Grocery -1,920.21 114,844.64Bill Pmt -Check 1/14/2013 3032 City of Ketchum -695.23 114,149.41Bill Pmt -Check 1/14/2013 3033 Express Publishing Inc. -586.35 113,563.06Bill Pmt -Check 1/14/2013 3034 Dick York's Auto Service Tow Bus -370.00 113,193.06Bill Pmt -Check 1/14/2013 3035 Clear Creek Disposal 1327 -77.53 113,115.53Bill Pmt -Check 1/14/2013 3036 Home Media Solutions LLC -160.88 112,954.65Bill Pmt -Check 1/14/2013 3037 Kaps Parts Plus -47.94 112,906.71Bill Pmt -Check 1/14/2013 3038 Ketchum Computers, Inc. -86.25 112,820.46Bill Pmt -Check 1/14/2013 3039 Jim Finch expense reimbursement -45.00 112,775.46Deposit 1/14/2013 Deposit 3,259.58 116,035.04Deposit 1/14/2013 Deposit 638.30 116,673.34Liability Check 1/15/2013 E-pay United States Treasury 82-0382250 QB Track... -11,506.18 105,167.16Bill Pmt -Check 1/15/2013 ACH Intermtn Gas Co #10630400-001-6 #10630400-001-6 -858.58 104,308.58Bill Pmt -Check 1/15/2013 ACH Intermtn Gas Co #10630400-353-1 #10630400-353-1 -89.33 104,219.25Deposit 1/15/2013 Deposit 38,235.00 142,454.25Liability Check 1/16/2013 QuickBooks Payroll Service Created by Payroll Se... -39,300.19 103,154.06Deposit 1/16/2013 Deposit 37,545.00 140,699.06Paycheck 1/17/2013 DD Aguilar, Hortencia Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Anderson, Charles Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Carlson, Rod E Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Conlago, Maira P. Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Domke, Rodney F Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Escario, Fernando Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Fairbrook, Douglas H Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Glasscock, David T Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Gray, Stuart Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Green, William E Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Grubbs, Torrey E Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Harder, Mike Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Johnson, Mark F Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Kelly, David W Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Kelly, Rodney D Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Kirkpatrick, Wendy J Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Larsson, Larry D Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Leon, Teofilo O Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD MacPherson, Kim Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD McCarty, Isabelle Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Miller, Jason M Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Munoz, Kisler A Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD O'Hara, Ryan Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Oliviera, Everton R Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Parker, Michael J Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Pearson, Joseph Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Romero-Campos, Raul Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Selisch, Kurt Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Shroyer, Randall R Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Sproule, William Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Stavros, William A. Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Sullivan, Jerry Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Tellez, Carlos Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Torres, April L Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Vasquez, Pamela Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Vega, Roberto Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Victorino, Jose L Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Williams, Gordon K Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Williams-Mehra, Colleen Direct Deposit 0.00 140,699.06Paycheck 1/17/2013 DD Finch, James F Direct Deposit 0.00 140,699.06Liability Check 1/17/2013 3040 National Benefit Services, LLC Mountain Rides FSA -429.24 140,269.82Liability Check 1/17/2013 3041 Idaho Child Support Receipting 326231 -244.60 140,025.22Bill Pmt -Check 1/17/2013 ACH American Funds plan ID BRK100102 -19,374.94 120,650.28Bill Pmt -Check 1/17/2013 3042 Nicole Brown -1,765.87 118,884.41Deposit 1/17/2013 Deposit 1,866.67 120,751.08Bill Pmt -Check 1/17/2013 ACH Verizon Wireless -212.97 120,538.11Bill Pmt -Check 1/17/2013 ACH Verizon Wireless 208-720-7044 -10.89 120,527.22Bill Pmt -Check 1/17/2013 ACH City of Hailey 40205001 -74.70 120,452.52Bill Pmt -Check 1/17/2013 3043 All Seasons Landscaping MOU009 -194.40 120,258.12Bill Pmt -Check 1/17/2013 3044 Blue Printing Inc. -15.00 120,243.12Bill Pmt -Check 1/17/2013 3045 Canteen Vending formerly Magic ... -66.00 120,177.12Bill Pmt -Check 1/17/2013 3046 Fisher Janitorial & Paper Supply -73.85 120,103.27Bill Pmt -Check 1/17/2013 3047 Kaps Parts Plus -170.40 119,932.87

3:02 PM MRTA - Operations Main02/14/13 Checks IssuedAccrual Basis As of January 31, 2013

Page 2

Type Date Num Name Memo Amount Balance

Bill Pmt -Check 1/17/2013 3048 Kent's Precision Electric Inc. -380.00 119,552.87Bill Pmt -Check 1/17/2013 3049 Minert & Associates, Inc. -360.00 119,192.87Bill Pmt -Check 1/17/2013 3050 National Benefit Services, LLC -626.56 118,566.31Bill Pmt -Check 1/17/2013 3051 Postmaster PO Box 3091 - Annual... -38.00 118,528.31Bill Pmt -Check 1/17/2013 3052 St Luke's Clinic - Hailey Account 940000328 -68.00 118,460.31Bill Pmt -Check 1/17/2013 3053 Wells Fargo -420.83 118,039.48Check 1/17/2013 ACH STO eBank -50,000.00 68,039.48Bill Pmt -Check 1/17/2013 3054 Jason Miller expense reimbursement -414.79 67,624.69Liability Check 1/18/2013 TAP Idaho State Tax Commission 000186434 -3,410.00 64,214.69Deposit 1/18/2013 Deposit 1,653.00 65,867.69Bill Pmt -Check 1/21/2013 ACH Idaho Power Acc#6584167465 -409.49 65,458.20Check 1/21/2013 ACH Facilities Fund monthly transfer -10,173.21 55,284.99Check 1/21/2013 ACH Capital Equipment Fund sale Bus #9 -7,225.62 48,059.37Check 1/21/2013 ACH Contingency Fund -3,333.33 44,726.04Deposit 1/22/2013 Deposit 280.00 45,006.04Deposit 1/22/2013 Deposit 505.70 45,511.74Deposit 1/23/2013 Deposit 256.45 45,768.19Deposit 1/23/2013 Deposit 633.60 46,401.79Deposit 1/23/2013 Deposit 28,426.00 74,827.79Bill Pmt -Check 1/24/2013 3055 Adam B. King, Attorney -836.00 73,991.79Bill Pmt -Check 1/24/2013 3056 All Seasons Landscaping MOU009 -34.43 73,957.36Bill Pmt -Check 1/24/2013 3057 Certified Folder Display Service, Inc -52.80 73,904.56Bill Pmt -Check 1/24/2013 3058 Gem State Welders Supply Inc. -110.82 73,793.74Bill Pmt -Check 1/24/2013 3059 Kaps Parts Plus -80.99 73,712.75Bill Pmt -Check 1/24/2013 3060 United Oil -15,795.68 57,917.07Bill Pmt -Check 1/24/2013 3061 Webb Landscape -645.00 57,272.07Bill Pmt -Check 1/24/2013 3062 White Cloud Communications Inc. -288.00 56,984.07Deposit 1/24/2013 Deposit 1,955.42 58,939.49Bill Pmt -Check 1/24/2013 ACH Idaho Power Acct.#6080567068 6080567068 -127.72 58,811.77Bill Pmt -Check 1/24/2013 3063 Blaine County Seniors Council, Inc. VOID:mis-print 0.00 58,811.77Bill Pmt -Check 1/24/2013 3064 Blaine County Seniors Council, Inc. -1,416.00 57,395.77Deposit 1/24/2013 Deposit 645.25 58,041.02Deposit 1/28/2013 Deposit 266.42 58,307.44Deposit 1/28/2013 Deposit 404.90 58,712.34Deposit 1/29/2013 Deposit 916.18 59,628.52Bill Pmt -Check 1/29/2013 3065 CTAI webinar -175.00 59,453.52Bill Pmt -Check 1/29/2013 3066 Integrated Technologies -31.98 59,421.54Bill Pmt -Check 1/29/2013 3067 Kim MacPherson' expense reimbursement -52.64 59,368.90Bill Pmt -Check 1/29/2013 3068 Silver Creek Ford fomerly Sawtoot... -134.65 59,234.25Bill Pmt -Check 1/29/2013 3069 Sunny Grant -120.00 59,114.25Liability Check 1/29/2013 3070 Idaho Department of Labor 0001211374 -3,951.46 55,162.79Deposit 1/29/2013 Deposit 17,022.00 72,184.79Liability Check 1/30/2013 QuickBooks Payroll Service Created by Payroll Se... -39,811.95 32,372.84Deposit 1/30/2013 Deposit 72,990.00 105,362.84Deposit 1/30/2013 Deposit 713.30 106,076.14Paycheck 1/31/2013 DD Aguilar, Hortencia Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Anderson, Charles Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Carlson, Rod E Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Conlago, Maira P. Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Domke, Rodney F Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Escario, Fernando Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Fairbrook, Douglas H Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Finch, James F Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Glasscock, David T Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Gray, Stuart Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Green, William E Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Grubbs, Torrey E Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Harder, Mike Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Johnson, Mark F Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Kelly, David W Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Kirkpatrick, Wendy J Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Larsson, Larry D Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Leon, Teofilo O Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD MacPherson, Kim Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD McCarty, Isabelle Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Miller, Jason M Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Munoz, Kisler A Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD O'Hara, Ryan Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Oliviera, Everton R Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Parker, Michael J Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Pearson, Joseph Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Romero-Campos, Raul Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Selisch, Kurt Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Shroyer, Randall R Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Sproule, William Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Stavros, William A. Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Sullivan, Jerry Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Tellez, Carlos Direct Deposit 0.00 106,076.14

3:02 PM MRTA - Operations Main02/14/13 Checks IssuedAccrual Basis As of January 31, 2013

Page 3

Type Date Num Name Memo Amount Balance

Paycheck 1/31/2013 DD Torres, April L Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Vasquez, Pamela Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Vega, Roberto Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Victorino, Jose L Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Williams, Gordon K Direct Deposit 0.00 106,076.14Paycheck 1/31/2013 DD Kelly, Rodney D Direct Deposit 0.00 106,076.14Liability Check 1/31/2013 3071 Idaho Child Support Receipting 326231 -244.60 105,831.54Liability Check 1/31/2013 3072 National Benefit Services, LLC Mountain Rides FSA -432.88 105,398.66Liability Check 1/31/2013 ACH Aflac DQR88 -509.94 104,888.72Liability Check 1/31/2013 3073 Blue Cross of Idaho 10034150-R001 -9,366.68 95,522.04Liability Check 1/31/2013 3074 Met Life SBC KM05725871 -933.95 94,588.09Deposit 1/31/2013 Deposit 1,500.00 96,088.09Bill Pmt -Check 1/31/2013 3075 Thornton Heating & Sheet Metal I... -367.71 95,720.38Bill Pmt -Check 1/31/2013 ACH CenturyLink 208-726-7140 623B 208-726-1690 623B -224.73 95,495.65Bill Pmt -Check 1/31/2013 ACH Cox Communications 001-2401-205184001 -28.13 95,467.52Bill Pmt -Check 1/31/2013 3077 Rod Domke expense reimbursement -90.00 95,377.52Check 1/31/2013 Transfer Capital Equipment Fund SV Co Jan 2013 vanp... -37,044.00 58,333.52Deposit 1/31/2013 Deposit 308.55 58,642.07Deposit 1/31/2013 Interest 4.45 58,646.52

Total 11100 · Mountain West Checking 42,364.56 58,646.52

TOTAL 42,364.56 58,646.52

3:02 PM MRTA - Operations Main02/14/13 Checks IssuedAccrual Basis As of January 31, 2013

Page 4

-1-

First Amendment to Hailey Community Climate Challenge Mountain Rides Subaward Agreement

This First Amendment to Hailey Community Climate Challenge Mountain Rides

Subaward Agreement (“Amendment”) is entered into this ____ day of March, 2013, by

and between the City of Hailey, a municipal corporation (“City”) and Mountain Rides

Transportation Authority, a joint powers authority (“Mountain Rides” or

“Subawardee”).

RECITALS

A. The City is a municipal corporation duly organized and existing under the

laws of the State of Idaho.

B. Mountain Rides is a legal entity created pursuant to Idaho Code § 67-2328.

C. On February 28, 2011, the City and Mountain Rides entered into the Hailey

Community Climate Challenge Mountain Rides Subaward Agreement

(“Agreement”).

D. The City and Mountain Rides now desire to amend the Agreement as set forth

herein.

AGREEMENT

NOW, THEREFORE, IN CONSIDERATION of the above recitals which are

incorporated below, and of the mutual covenants and agreements herein contained the

City and Mountain Rides agree to amend the Agreement, as follows:

1. Paragraph 4 of the Agreement is amended with the addition of the following

underlined language and the deletion of the stricken language:

4. Payment Terms. Mountain Rides shall be reimbursed for

allowable costs from the funds from the Grant in an amount not to exceed

$260,000.00. This amount shall be used for 18 Social Bicycles, to be used in

Hailey and any of the following expenses that provide support to the bike share

program:

a. Spare parts.

b. Bike racks.

c. Development and installation of signage.

d. Other equipment or materials that are deemed necessary to

the success of the bike share program.

In addition, $3,483 shall be used for various media ads and other marketing and outreach

materials and expenses to successfully launch the program and recruit new bike share

members/users. Invoices may be submitted monthly, as appropriate, along with

supporting documentation of actual costs. Mountain Rides acknowledges that the City

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has notified Mountain Rides that it may not receive any funds from the Grant unless

Mountain Rides has provided the City its Data Universal Numbering System (DUNS)

number. Mountain Rides’ DUNS number is 020510860.

2. Paragraph 5 of the Agreement is amended with the addition of the following

underlined language and the deletion of the stricken language:

5. In-Kind Donations. Mountain Rides shall provide the 18 bicycles,

valued at a minimum of $8,000, for the bike share system, and $4,000 of in-kind

labor for system implementation and management.

3. The remainder of the provisions of the Agreement shall remain in full force and

effect.

IN WITNESS WHEREOF, the parties, having been duly authorized, have

hereunto caused this Amendment to be executed, on the day and year first above written,

the same being done after public hearing, notice and statutory requirements having been

fulfilled.

CITY OF HAILEY:

Attest:

By: _______________________ ________________________

Fritz X. Haemmerle, Mayor Mary Cone, City Clerk

MOUNTAIN RIDES TRANSPORTATION AUTHORITY

__________________________

By: Jason Miller, Executive Director