MOUNT HOREB MIDDLE SCHOOL 2016/2017 STAFF HANDBOOK The Mount Horeb Area School District does not discriminate against pupils based on sex, race, national origin, ancestry, pregnancy, marital or parental status, sexual orientation, or physical, mental, emotional or learning disability/handicap in its educational programs or activities. If you believe you have been discriminated against based on a protected class a complaint may be filed the District Administrator or his/her designee by calling (608)437-2400.
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MOUNT HOREB
MIDDLE SCHOOL
2016/2017
STAFF HANDBOOK The Mount Horeb Area School District does not discriminate against pupils based on sex, race,
national origin, ancestry, pregnancy, marital or parental status, sexual orientation, or physical,
mental, emotional or learning disability/handicap in its educational programs or activities. If you
believe you have been discriminated against based on a protected class a complaint may be filed
the District Administrator or his/her designee by calling (608)437-2400.
TABLE OF CONTENTS
BOARD OF EDUCATION .............................................................................................................1
SCHOOL BOARD MEETINGS .....................................................................................................1
BOARD OF EDUCATION SUBCOMMITTEES ..........................................................................1
MIDDLE SCHOOL STAFF ............................................................................................................2
SCHOOL MENTORS/BUDDIES ...................................................................................................3
Students will be allowed to access the internet/email through a filtered network. To the extent
possible, staff will monitor student use within their classroom. Students will be responsible for
using the internet/email in a safe and appropriate manner.
Students must agree to:
*Use of technology in the classroom is at the sole discretion of the classroom teacher.
*Report to school personnel any inappropriate messages, content or threats or requests to meet
offline.
*Use the internet/email in a positive manner and refrain from bullying, harassing, or intimidating
any other person.
*Use blogs, wikis, live chats, or social networking websites under the supervision of staff and in
a responsible manner
*Get the permission of any student or staff member prior to taking photos or videos.
*The school has the authority to inspect a student’s device if there is reason to believe a student
has violated school rules, district behavior standards, Board policies or laws.
*Use that violates these guidelines may result in denial of BYOT privileges and/or other
disciplinary measures.
*Students must use the “guest” wireless network to access internet/email.
Other Important Information
Parents and students must understand:
*Students bringing electronic devices to school do so at their own risk, just like personal items.
The school will not be held responsible if a device is lost, stolen, misplaced or damaged.
*District personnel will not be responsible for tech support of personal devices.
*Students having their own devices are not precluded from using district provided electronics,
as different software programs run differently on various devices.
*Students without their own device will not be penalized or miss out on instruction. It is not
mandatory to bring in devices.
*Students will not be able to print from their devices to the district printers.
*Students will sign an agreement noting their understanding of the guidelines.
*The guidelines will be published annually in the student handbook and on them Middle School
webpage.
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CLOSING OF SCHOOL As soon as the district administration determines that the schools must be closed or delayed due
to inclement weather or special circumstances they will call selected radio and TV stations. The
announcement will be made over the following radio and TV stations:
WTSO 070AM WMGN 98.1FM
WDMP 810 AM WIBA 101.5FM
WIBA 1310AM WJJO 94.1 FM
WHIT 1550 AM WZEE/Z104 104.1FM
WTDY1480 AM WWOM/Q106 106.3FM
WNWC 102.5FM WOLX 94.9 FM
TV-15 TV-27 WISC-TV 3
COLLECTING MONIES
No money shall be solicited from pupils without the knowledge of the principal. Teachers are
not to engage in merchandising any material for personal gain. Teachers are to collect no fees or
monies for supplies other than those approved. Any new, or change in, fundraising activities or
other solicitations must be approved prior to the start of the activity. All collected monies are to
be secured daily in the school building office for deposit at the bank.
CLASSROOM CRISIS RESPONSE PLAN
Staff should examine and refer to the Emergency Manual that is posted in the rooms of the
building.
COURSE DROP/ADD PROCEDURE
During the first three (3) days of a semester, students may request to drop or add elective
class(s) to their schedule. A primary factor in the consideration of adding or dropping a class
will be the space available in the course and within the student’s schedule.
For the eighth grade students electing music (band, orchestra or choir) at each semester there will
be a two-week preparatory experience designed for the students who have not already been part
of a performing music course. This two week experience affords students the opportunity to opt
out of music and into Integrated Studies, at the two-week mark. The same policy will hold true
for students who elect integrated studies who have previously been enrolled in a performing
music course. This two-week add/drop window is designed to benefit students with an elective
placement better suited to their needs.
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DATES TO REMEMBER – 2016/2017
Grade 8 Parent Drop-In 4:00-6:00 p.m. ............................................................................ August 30
Grade 7 Parent Drop-In 4:00-6:00 p.m. ............................................................................ August 30
Grade 6 Parent Drop-In Orientation 4:00-6:00 p.m. ......................................................... August 30
First Student Day-Grades PreK-9 ................................................................................. September 1
First Student Day-Grades 10-12 ................................................................................... September 2
No School...................................................................................................................... September 5
Early Release 12:40 p.m. ............................................................................................ September 12
Grade 6 Parent Information Night 6:30-7:30 p.m. ...................................................... September 13
Picture Day.................................................................................................................. September 14
Parent/Teacher Conferences 4:00-7:45 p.m. ...................................................................... October 6
Early Release 12:40 p.m. ................................................................................................. October 10
Parent/Teacher Conferences 4:00-7:45 p.m. .................................................................... October 13
Picture Retake Day .......................................................................................................... October 18
Early Release – 12:40 p.m. .............................................................................................. October 27
No School......................................................................................................................... October 28
End of First Quarter ....................................................................................................... November 3
Early Release 12:40 p.m. ............................................................................................. November 14
No School..................................................................................................................... November 23
Thanksgiving - NO SCHOOL ..................................................................................... November 24
Thanksgiving Break – NO SCHOOL .......................................................................... November 25
Early Release 12:40 p.m. ............................................................................................. December 12
Freshman Orientation-H.S. 4:00-7:30 p.m. ................................................................. December 12
Winter Break .............................................................................................. December 22-January 2
First Day Back ................................................................................................................... January 3
Teacher in-service – NO SCHOOL ................................................................................. January 16
Early Release 12:40 p.m. ................................................................................................. January 20
End of Second Quarter ..................................................................................................... January 20
Early Release 12:30 p.m. ............................................................................................... February 13
No School....................................................................................................................... February 24
Parent Teacher Conf. (12:00-8:00 p.m.) – NO SCHOOL. .................................................. March 9
Spring Break ................................................................................................................. March 27-31
End of Third Quarter .............................................................................................................. April 4
Early Release 12:40 p.m. ..................................................................................................... April 10
No School............................................................................................................................. April 14
Early Release 12:40 p.m. ........................................................................................................ May 8
Memorial Day (no school) .................................................................................................... May 29
Last Student/Teacher Day-released at 11:00 a.m. ................................................................. June 8
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DIRECTIONS FOR DUTY STAFF The staff on duty in the lunchroom - is asked to enforce rules of common courtesy and
encourage good eating habits and proper table manners. Ms. Hanson will review lunchroom
procedures with the duty staff.
Recess duty staff - Please be alert and available. Try to move around and observe as much area
as possible. Supervisors should not stand together in a single area. Bicycle riding, skateboarding
or roller blading on the play area is prohibited during the school hours. Recess quarrels and any
activity deemed unsafe should be stopped. If necessary, seek the assistance of another staff
member. Never deny a student the use of the restroom during the lunch period. In the event of
an emergency, stay with the injured student and summon another student or adult to go for
assistance.
End of the day duty staff - Please arrive at your designated area promptly after school.
Make sure you are attentive to the following items: *students walking their bikes on school
property *students carrying their skate boards/roller blades on school property *students
walking on the sidewalks *students crossing at crosswalks *inappropriate behaviors
*students pushing and/or shoving or engaging in other potentially dangerous behaviors.
DISCIPLINE REFERRALS
Students who are sent to the office will be kept in the office until the next class period. Students
will sign into the office when they are sent out of class. An official referral regarding the event
must be filled out by the staff member. In addition, the staff member must contact the parent that
day via phone or email and document that communication that occurred on the form in the
office. The severity of the offense will dictate the consequence. If the consequence involves a
detention, the parent will be contacted by Ms. Hanson. In cases that result in suspensions, all
teachers of the student will be notified. Staff members are encouraged to be part of the re-entry
conference for students who receive an out-of-school suspension. Please input all information
on discipline referrals electronically as soon as possible
CLASSROOM FOOD INCENTIVES
Refer to Wellness and Life Threatening Allergies Policies
DRESS CODE ENFORCEMENT
Teachers should refer the name of the student regarding perceived inappropriate student dress to
the office.
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EMERGENCY LOCKDOWN PROCEDURE
Lockdown Procedures
* “We have a threat inside/outside the building, please go into
soft/hard Lockdown procedures,” will be announced via PA system.
Soft Lockdown Hard Lockdown Check halls (and restrooms) and bring students into room. Contact their teachers. Lock doors.
Do not check halls or restrooms. Lock doors immediately. DO not allow anyone inside the room.
Take attendance Take attendance
Lights can stay on Turn lights off
Classroom phones may be used Classroom phones may not be used. Do not call the office for information
Keep blinds open Keep blinds open
Restroom use OK Request escort from office x3201 or x3204
Restroom use not permitted. Do not let students leave for any reason
Instruction continues Have students sit quietly on floor, out of sight of doors and windows
No cell phones or electronic devices Remind students no cell phones. Light may be visible outside the classroom.
No passing until all clear. Ignore bells.
No passing until all clear. Ignore bells.
If medical emergency, contact office. Help will be provided as soon as possible.
If medical emergency, call 911. Law enforcement will attempt to escort EMS.
If Soft Lockdown, be prepared to go into Hard Lockdown
When the Lockdown has ended, you will hear administration announce, “Thank you for your cooperation, the soft/hard Lockdown is now over.” If Hard Lockdown, police or administration will come by to unlock doors.
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EXTRA CURRICULAR AND OTHER AFTER SCHOOL ACTIVITIES
Each supervisor or coach of an activity that is held outside of regular school hours is responsible
for all student participants and the facility. The supervisor or coach must continue supervision
until all students have gone and the facility is properly picked up and secured.
FACULTY ACCIDENTS If you are involved in an accident on the school premises, you must immediately report the
accident and file a written report with the building principal.
FIELD TRIP INFORMATION
Chaperones When seeking chaperones for trips a good rule to follow is 1 chaperone to 8-10 students
depending on the activity. All chaperones need to have a background check completed and
approved prior to their supervision of students. Please contact the office for the needed
information regarding background checks. All bus and field trip requests should be completed
electronically. These forms should be sent to the building principal.
Permission Slips
The individual teacher or house teachers should inform the parents, Principal, transportation
department, and food service of upcoming field trips. The following information is to be
included in the permission form:
*student name *request for approved chaperones *lunch arrangements
*date/times *purpose of the trip (educational objective) *return deadline
*mode of transportation *space for parent signature *trip destination
*emergency contact number
Please refer to the sample permission form that is on the website. The District wide permission
form may be used for bus or walking trips within the district. This form will serve as permission
for all trips within the school district. It is still important to inform the parents of each trip and
its purpose.
Student emergency information, prescription medicine and first aid kit(s) need to be taken on all
field trips. Contact the school office to check out a kit and inform the school secretaries of kit
replacement needs.
Trip Expenses
It is important that the field trips are an extension of the educational program. The majority of
the costs of field trips are covered through the budgeting process of the building and school
district. There may be an occasion in which it is necessary to charge students for fees or
admission costs. The fees and admission costs charged to the student must not exceed the cost of
the trip. Make sure you consult with the principal prior to charging a fee for a trip. The end of
the school year trips should not be funded with any district funds. Student expenses will be
covered by the school in the cases where there is a financial hardship.
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FIRE DRILL PROCEDURES
Please review the following instructions with your classes:
--Outline for your class the specific actions to take during a fire drill
--Review signs outlining safe routes out of your classroom
*Signs are available in the middle school office.
--Instruct your students that when they are in the bathroom, or away from their class, they
must make a “safe effort” to get back to your group at the safe area for attendance
purposes.
We are asking that you follow these procedures:
--Please shut off lights and close your classroom doors when you leave.
--Please escort your students to the assigned location in a quiet and orderly fashion.
--Please take your grade book or class roster to the safe area.
-- Once outside, please take attendance and advise administrators of anyone unaccounted.
-- Proceed towards the high school gym unless told otherwise by staff representative that
the event is merely a drill; if a drill, proceed towards the front of the building
--Review each drill with your students to see how they can improve building safety in
future situations.
Fire Evacuation Procedures Immediately take your attendance/grade book & evacuation folder. Exit the building with
all students.
In the event of a DRILL only:
Once outside, move away from the building and take attendance
o In the case of a missing student, notify the nearest administrator you see.
Students who went to the library, band room, etc. should report to the
original teacher of that class period.
A school representative (Jeff, Kim, Chris, or Melissa) will direct you to gather at the
front of the building until the “All clear” is called.
Do not re-enter until the “All clear” is called.
In the case of an EMERGENCY:
Lead students to Intermediate Center entrance by designated route
(see map).
Proceed to the front entrance and continue into the gym. Gather in
designated areas (see gym map-right)
Students will be directed to gather quietly with their teacher for
attendance. An administrator will complete a second round of
attendance taking once everyone is evacuated to the gym.
Direct students to check in with their homeroom teacher and wait for
An all clear from administration.
After attendance, if you have:
o Missing or extra students, or need assistance, hold up the RED sign
o No issues, hold up the YELLOW sign
13.
Seat your students when attendance is complete. An administrator will direct you on
how to proceed.
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GRADING Appropriate assessment of student achievement is very important. It is imperative that each
instructor follow a system of progress or performance evaluation/monitoring that is realistic,
appropriate, and consistent. Different educational programs require different forms of
assessment. It is expected that the mechanics of grading be communicated early and regularly
with students and home. Teachers are expected to follow the district’s guidelines regarding
assessment expectations, grading scale and Infinite Campus expectations.
It is important that teachers in the same team and grade level follow the established grading
procedures. Each Applied Arts staff and CORE team will be responsible for any of his/her
specific content area grading procedures on record in the principal's office.
All grading procedures must follow the assessment expectations and the established grade scale
of the school district. Report cards are sent home electronically every nine weeks. Teachers
must have a conversation with the parents/guardians of any student receiving a below average
grade (D or F) prior to the mid-term or end of the quarter.
HALL SUPERVISION
Consistent and regular hall supervision is absolutely essential to have a safe and courteous
environment. Likewise, we are responsible for the welfare of the students in the building and on
school property. Therefore, teachers should be outside their doors before the start of the
school day and outside their classroom doors during each passing time and at the end of
the school day. Past experience has proven that positive student behavior in the halls will
continue into the classroom. It is important that you never leave students unsupervised.
*Doors open at 7:30 a.m. and snacks will be sold at that time.
*Coverage in the commons starts at 7:30 a.m. and goes through 8:00 a.m.
HARASSMENT/BULLYING
MOUNT HOREB AREA SCHOOL DISTRICT
ANTI-BULLYING/ HARASSMENT/INTIMIDATION
FOR STUDENTS AND STAFF
POLICY #443.71 The Mount Horeb Area School District subscribes to the philosophy that bullying, harassment or
intimidation in any fashion is unacceptable behavior. The School District sets high expectations for
students and staff and expects that students and staff act as role models of excellent behavior across
all environments and the community. Bullying, harassing and intimidating behavior is prohibited in
all schools, buildings, property and educational environments, including any property or vehicle
owned, leased or used by the school district. Educational environments include, but are not limited
to, every activity under school supervision. This policy includes interactions between students or
staff and other students, parents, community members, or other Mount Horeb Area School District
Intent of Policy and Expectation of the Board of Education The Mount Horeb Area School District subscribes to the philosophy that bullying in any fashion
is unacceptable behavior. The School District sets high expectations for students and staff and
expects that students and staff act as role models of excellent behavior across all environments
and the community. Bullying behavior is prohibited in all schools, buildings, property and
educational environments, including any property or vehicle owned, leased or used by the school
district. Educational environments include, but are not limited to, every activity under school
supervision.
School Climate The district strives to maintain schools with healthy, positive and safe learning environments for
all students and employees. It is important to promote a social climate with social norms free of
bullying, harassment and intimidation. All school personnel: teachers, administrators, board
members, counselors, school nurses, volunteers and other non-instructional staff; parents and
students are responsible for maintaining a safe healthy school environment.
Schools shall provide instruction to students and school personnel that will include evidence-
based methods of preventing bullying and harassment, as well as how to effectively identify and
respond to bullying in schools. Schools will use the Positive Behavioral, Interventions and
Support (PBIS) to enhance positive social climate. The student services department is available
to provide assistance if needed.
Education of Students and School Employees At the beginning of each school year, the superintendent or designee shall, in writing, inform
school staff, parents, and others responsible for the welfare of a student of the District’s bullying
prevention policy. This will be done through the district’s code of student conduct, employee
handbooks and/or other reasonable means.
All school employees are mandated reporters of any known bullying or harassment
incidents. Each school year, principals will:
• Provide all employees and volunteers with instruction in methods of reporting and investigating
claims of bullying and harassment, and on the district bullying prevention policy and procedures.
• Develop a process for discussing the District’s policy on bullying and harassment with
HEALTH AND SAFETY GUIDELINES
Please use the following guidelines in your work environment.
Fire Code:
No candles or any other open flames except for pre-approved activities such as science
experiments. These exceptions will need approval from the fire inspector and building
principal.
No personal lighting such as Lava lamps, halogen lamps or personal desk lamps.
No small appliances such as coffee pots, hot plates, microwaves or refrigerators.
No personal extension cords.
No hanging items of any kind from the ceilings.
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Bean bag chairs must be wipe able and labeled “fire resistant/retardant”.
No walls in the buildings may have coverings of each individual wall of more than 20%.
Wall coverings include anything that is a non fixed item (paper, fabric, framed picture,
laminated items, etc…).
Holiday lights may be used if they are unplugged at the end of the day but cannot be hung
around doors or from the ceiling.
Health and safety:
No upholstered furniture is allowed. All furniture must have a wipe able surface.
No personal cleaning products such as Clorox wipes, hand sanitizer or Lysol should be
brought in by students or staff for general classroom use. Please ask a custodian for
school approved products if you need additional cleaning products.
Students and staff may use personal hand sanitizer.
No food/ candy to be used for incentive or rewards will be paid for by the district per the
district Wellness Policy.
No food should be offered to students that contain any type of peanut/ nut products.
No latex products such as balloons or latex gloves are allowed. Mylar balloons and
nitrile or other type of synthetic gloves are allowed.
Please reference wellness and life threatening allergies policies.
HOME-SCHOOL-COMMUNITY RELATIONS Home and school communications are an important aspect of every teacher's job description.
Periodic newsletters describing room/team activities and projects are always welcome to
parents/guardians.
HOMEWORK The homework assignments will vary between grade levels and teachers. The need of assigning
homework at the various grade levels will vary depending on the needs of the students and the
content. Teachers at a given grade level should continually communicate as to the "homework
load" of students -- house to house -- subject to subject. The expectation is that a student should
have no more than an average of one hour of homework per night.
HOURS OF DUTY Teachers are to be in their teaching stations by 8:00 a.m. The end of the teachers' day is 4:00
p.m. except for Fridays and the nights before holidays when the day ends at 3:30 p.m. Please
refer to the district handbook information for additional obligations of time as it relates to the
building, curriculum, and instruction.
INFINITE CAMPUS
Teachers are expected to follow the district guidelines regarding Infinite Campus guidelines.
The following information is to provide clarification of these expectations for the 2016-2017
school year.
1) All staff will be expected to take a.m. and p.m. attendance through Infinite Campus.
2) All staff will be expected to post report card grades on Infinite Campus. The Middle
School staff will post mid-quarter and quarter grades on the system.
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3) All Middle School staff will be expected to post all daily grades for tests, quizzes,
projects and assignments within five (5) school days from the assignment/project due
date.
4) Parents and/or guardians have access to the following information on Infinite
Campus:
a) Summary Data – student demographics c) Health Information
b) Daily Attendance Records d) Grades/Report Cards
INTRUDER DRILLS
Intruder drills will take place once a semester during the school year. Please refer to your
classroom emergency manual for instructions.
KEYS/FOBS Each teacher has a key/fob to enter his/her classroom and the building. Coaches also have keys
to the gym and locker rooms. Staff are responsible for their keys and should never loan them to
students. Teachers may work in the building outside of the student day. Please check custodial
schedule and make sure the building is secure when you leave. Report any loss of keys/fobs, as
soon as possible, to the office.
LEAVE OF ABSENCE/STAFF ILLNESS The paperwork for all leaves (personal, professional, etc.) needs to be completed and approved
prior to the date of the leave.
LESSON PLANS
Teachers should have daily lesson plans prepared and left in the classroom in anticipation of any
substitute teacher situation. The lesson plan should include the following items.
*Objectives of each day’s presentation or of the unit
*Methods of presentation (lecture, discussion)
*Basic details of lesson (textbook, pages, worksheets, etc.)
Each teacher should provide a substitute folder that contains information concerning seating of