More than experience CERN – 3rd MAY 2011 – Kick-off meeting Maintenance Assessment Project – Kick-Off Meeting Arek Burnos, Tony Vaclavicek, Tom Pryslak.

More than experience

CERN – 3rd MAY 2011 – Kick-off meeting

Maintenance Assessment Project – Kick-Off Meeting

Arek Burnos, Tony Vaclavicek, Tom PryslakConsultancy team

BalticBerg Consulting

Fully integrated asset management and maintenance consulting

BalticBerg Consulting

BalticBerg Consulting at CERN project

Project target

BalticBerg Team assignment and contacts

Project Timeline

Project’s needs

Scope of the project

Detailed schedule for first week of the project

BalticBerg’s champions at CERN

Q&A session2

BalticBerg Consulting at CERN project

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Assessment Master Plan Implementation of the plan

Continued support

Maintenance improvement path

Where we are right now?

PROJECT OBJECTIVES

Execution of a deep dive Maintenance Best Practices Assessment and Benchmarking analysis based on comparing data, practices and standards of CERN and comparable laboratories, institutes, research facilities and other similar research or industrial operational systems.

Review of the current state of the DataStream CMMS / Infor EAM application usage at CERN’s facilities to determine the proper approach to improving the quality of available data as well as improving maintenance processes.

Provide agreed deliverables Findings Recomendation Prioritization of recomendations by BalticBerg Experts

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The Organization Possible improvement

Best Practice

BalticBerg Team assignment and contacts

Tom Pryslak – Senior Reliability Engineer

[email protected]

+1 317 919 9164

Jennifer Ohl – CMMS / EAM Expert

[email protected]

+1 773 844 4831

Tony Vaclavicek – Leading Consultant

[email protected]

+31 681 514 024

Arek Burnos – Project Manager

[email protected]

+48 505 173 493

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Assigned to the project for the whole time of assessment on site CERN

Present in the whole project, available on site on:02-05.05.2011And about 20.05.2011

CERN office: 112R-015Phone number: 0 22 767 73258

Project Timeline

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The Maintenance Assessment Project

Preparation of the project offsite and

onsite CERN

Kick-off meeting

03.MAY.2011

Interviews and Sessions, Data gathering and analysis

Follow up, fulfilling the

data, detailed analysis of the

situation

Recommendations and findings

summary, report preparation

Report meetingPlanned around 20.MAY.2011

Project’s needs

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The methodology of the assessment Interviews Group sessions Data and documentation gathering

Project’s needs overview: Availability of selected personnel for the time of the project Documentation of the processes Documentation utilized in maintenance operations and management Downloads of CMMS

Asset Hierarchy Work orders (3 years) Purchasing history for Spares and MRO Supplies (3 years) Inventory usage history (3 years)

Reliability and maintenance improvement analysis done during last 6 months (if any done and documented)

Scope of the project

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Maintenance Best Practices Assessment and Benchmarking analysis

Work Order Processing,

Work Order Tracking,

Maintenance Management,

Planning & Scheduling,

EAM/CMMS System Utilization,

Personnel/Organization,

Spare parts Inventory/MRO Supply Chain,

Asset Management,

Failure analysis for critical assets,

Maintenance intervention cycle covering cooperation of all above areas in maintenance operations’ matter and detailing such activities like order placement, order registration, access and safety procedures, execution practices, work effects registration, order closing, reporting and other related activities.

DataStream CMMS / Infor EAM application usage analysis

Asset/Equipment Management

Work Management

Spare Parts and Materials Management

MRO Supply Management

Resource Management

Current state of the DataStream CMMS application usage at CERN’s facilities to determine the proper approach to improving the quality of available data as well as improving maintenance processes.

Tuesday PM13:00 – 14:15 - Goran Perinic /Cryogenics14:30 – 15:45 - David Widegren / Access, Safety, Engineering tools

16:00 – 17:15 - Ingo Ruehl / Handling Engineering(Reliability roles? Work request center?)

Wednesday AM – Cryogenics8:30 – 9:30 – Planning / Scheduling9:45 – 10:45 – WO Processing / Generation, Data Entry, Closeout11:00 – 12:00 – Material Management / Requirements, Issuing, Stores

Wednesday PM – Cryogenics continuation12:30 – 13:15 – Maintenance Technician / Maintenance Process13:30 – 15:00 - Data Management / Assets, BOMs, Spares, WO data, etc.15:15 – 16:15 – Stores Management / Receiving, Put-Away, Issuing 16:30 – 17:00 – Store Clerk/Inventory Tech / On-Hand Inventory

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Detailed Interview and Discussion Schedule

Thursday AM – Handling Engineering8:30 – 9:30 – Planning / Scheduling9:45 – 10:45 – WO Processing / Generation, Data Entry, Closeout11:00 – 12:00 – Material Management / Requirements, Issuing, Stores

Thursday PM – Handling Engineering continuation12:30 – 13:15 – Maintenance Technician / Maintenance Process13:30 – 15:00 - Data Management / Assets, BOMs, Spares, WO data, etc.15:15 – 16:15 – Stores Management / Receiving, Put-Away, Issuing 16:30 – 17:00 – Store Clerk/Inventory Tech / On-Hand Inventory

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Detailed Interview and Discussion Schedule

Friday AM – Cooling & Ventilation8:30 – 9:30 – Planning / Scheduling9:45 – 10:45 – WO Processing / Generation, Data Entry, Closeout11:00 – 12:00 – Material Management / Requirements, Issuing, Stores

Friday PM – Cooling & Ventilation continuation12:30 – 13:15 – Maintenance Technician / Maintenance Process13:30 – 15:00 - Data Management / Assets, BOMs, Spares, WO data, etc.15:15 – 16:15 – Stores Management / Receiving, Put-Away, Issuing 16:30 – 17:00 – Store Clerk/Inventory Tech / On-Hand Inventory

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Detailed Interview and Discussion Schedule

BalticBerg’s champions at CERN

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Main Champion: Mr/MrsTel.E-mail.

Supporting Champions:

Thank you

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Q&A session

Thank you

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Thank You,

Tom Pryslak, Tony Vaclavicek, Arek Burnos