“Supported by the World Scout Foundation” MESSENGERS OF PEACE GLOBAL SUPPORT FUND “Supported by the World Scout Foundation” 023 *OREDO 6XSSRUW )XQG LQGG
Mar 29, 2016
“Supported by the World Scout Foundation”
MESSENGERS OF PEACE GLOBAL SUPPORT FUND“Supported by the World Scout Foundation”
MESSENGERS OF PEACEThe information contained herein describes the
Messengers of Peace Project and the Messengers
of Peace Support Fund which in turn defines the
process of, how to apply for either of two separate
types of grants, being those over 25’000 or those
under 25’000 as well as how these applications
are evaluated, processed and the system of
approval, managing and reporting for grants.
“Supported by the World Scout Foundation”
Index
Messengers of Peace
Introduction, purpose and funding
Grants Above 25’000
Guidelines
Grant Application Form
Evaluation of Application
Interim Reporting
Final Report
Grants Below 25’000
Grant Application Form
Guidelines
Evaluation of Application
Interim Report
Final Report
Guidelines for Evaluators Forms
Evaluation of the Project
Notifications
Notification of a successful Application
Notification of a successful Application
Guidance for Project Reporting and Management
Reporting hints
Fund Management
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The Messengers of Peace Global Support Fund
The aim of the Messengers of Peace initiative is to inspire millions of young men and women throughout the world to work for the cause of Scouting: Creating a better world!
The initiative promotes young men and women as Leaders for Life – in their communities and in their world.
Messengers of Peace has two elements:A. The Global Network of Messengers of Peace
B. The Global Support Fund
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Background
What do we mean by “Peace”?
What will the Fund support?
Support to specific peace projects
Support to young people living in “hot” conflict situations
Training in dialogue
Capacity strengthening
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The Global Network of “Messengers of Peace”
Who will receive support from this fund?
How do we apply?
When should we apply?
How will our application be judged?
Your regional or global review team will ask:
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Other issues the team will consider are:
Who will make the decision?
How will the decision be communicated?
How will the funds be transferred?
How will we have to report?
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How will our project be audited?
How will my success be celebrated?
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MESSENGERS FOR PEACE SUPPORT FUND Grant Application: Above 25’000 USD
SUBMIT IN ENGLISH – USE TIMES FONT SIZE 12 – DO NOT EXCEED SIX PAGES
WHEN IN DOUBT ASK YOUR REGIONAL OFFICE FOR ASSISTANCE. AND BE ABSOLUTELY SURE YOU CAN ACHIEVE WHAT YOU SET OUT TO DO, ON TIME AND WITHIN YOUR BUDGET.
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MESSENGERS FOR PEACE SUPPORT FUNDGRANT APPLICATION FORM
APPLICATION FOR GRANTS ABOVE 25’000 USD
The application cannot exceed 6 pages.
You must fill in the proposal using the Times font in size 12.
1. General Information1.1 NAME OF THE NATIONAL SCOUT ORGANISATION
1.2 TITLE OF THE PROJECT (MAXIMUM 8 WORDS)
1.3 NAME AND TITLE OF PERSON RESPONSIBLE FOR THE PROJECT
1.4 CONTACT ADDRESS
1.5 TELEPHONE NUMBERS
1.6 EMAIL ADDRESS OF THE PERSON RESPONSIBLE FOR THE PROJECT
1.7 BANK ACCOUNT INFORMATION
ANNEXES
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2. Project2.1 TYPE OF PROJECT (YOU CAN TICK MORE THAN ONE BOX)!
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2.2 LEVEL OF INTERVENTION!
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2.3 IDENTIFIED NEEDS
a. Context
b. Specific issues addressed
2.4 OBJECTIVES OF THE PROJECT
a. Objective
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b. Results
c. Measuring impact
d. Sustainability
2.5 IDENTIFICATION OF BENEFICIARIES
a. Youth benefits
b. Community benefits
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c. Other beneficiaries
d. Number of beneficiaries
e. Number of scout and non-scout beneficiaries
2.6 DEVELOPMENTAL PERSPECTIVES
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3. Implementation3.1 DURATION OF THE PROJECT
3.2 METHODS USED
3.3 PROJECT COORDINATION
a. Management
b. People involved
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3.4 PARTNER(S) FOR THE PROJECT
3.5 STRENGTHS AND WEAKNESSES
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4. Budget
4.1 TOTAL BUDGET FOR THE PROJECT
4.2 BUDGET REQUESTED FROM MESSENGERS FOR PEACE
4.3 PLEASE FILL IN THE BELOW TABLE FOR THE TOTAL BUDGET OF THE PROJECT
Beneficiary Expenses
Sub-Total Beneficiary Expenses
Support Expenses
Sub-Total Support Expenses
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Evaluation1. Criteria
2 Need assessment
3 Feasibility of the project
4 Impact
Regional Decision Committee
MOP Committee’s Decision
EVALUATION FOR APPLICATIONGrants above 25’000USD
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INTERIM FUNDING REPORT For both grants – over 25’000 and under 25’000USD – See Guidelines for Reporting
Please provide brief information in each of the sections below. The information will be used to assess if Interim Funding payment (40%) will be made or if further information is required by the Regional Decision Committee. The boxes are indicative only; please use the amount of space that is required.
I. What steps have been taken to implement the project thus far:
EVALUATION FOR APPLICATIONGrants above 25’000USD
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II. Identify any planned steps which have not, as yet, been taken followed by reasons for the change or delay.
III. Please identify areas where more progress had been achieved than anticipated. If possible, identify the reasons for the progress.
IV. Are there any outcomes you can identify at this stage?
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V. Please include any additional comments that would help the Regional Decision Committee facilitate this decision.
VI. Number of beneficiaries reached
Number of Scout and non – Scout beneficiaries
VII. Report on expenses to date
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Beneficiary Expenses to date
Sub-Total Beneficiary Expenses to date
Support Expenses to date
Sub-Total Support Expenses to date
*Final 10% of grant deposited to Association bank account of record following approval of Final Report.
Please return this form via email to [email protected], fax to Regional Office or post to the Regional Office, Attention: Regional Decision Committee.
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MESSENGERS FOR PEACE SUPPORT FUND
FINAL REPORTING FORM
REPORTING FOR GRANTS ABOVE 25’000 USD
5. General
Project code: ...........................
6. Results6.1 SPECIFIC RESULTS ACHIEVED
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6.2 BENEFICIARIES
6.3 VOLUNTEERS
6.4 PARTNERSHIPS
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6.5 MAIN DIFFICULTIES
6.6 Significant impact
7. Lessons Learned
7.1 WRITE A SHORT ACCOUNT FROM ONE (OR SEVERAL) BENEFICIARY(IES) DESCRIBING HOW THE PROJECT HAS CHANGED THEIR LIFE IN A SIGNIFICANT AND LASTING WAY.
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7.2 WHAT DID YOU LEARN FROM THE PROJECT?
7.3 KEY ELEMENTS FOR SUCCESS
7.4 WHAT ARE YOUR FUTURE PLANS?
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8. Budget8.1 PLEASE FILL IN THE BELOW TABLE FOR THE TOTAL EXPENDITURE OF THE PROJECT
Beneficiary Expenses
Support Expenses
8.2 IF THERE IS MORE THAN 20% DIFFERENCE ON ONE EXPENDITURE LINE FROM YOUR BUDGET, PLEASE EXPLAIN THE REASONS.
8.3 TOTAL FUND RECEIVED BY OTHER PARTNERS FOR THE PROJECT (IF APPLICABLE)
Annexes
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MESSENGERS FOR PEACE SUPPORT FUND Grant Application: Between 1000 and 25’000USD
APPLICATION CAN BE IN ENGLISH, FRENCH, SPANISH, RUSSIAN or ARABIC- DO NOT EXCEED SEVEN PAGES AND THE SUMMARY MUST BE IN ENGLISH
WHEN IN DOUBT ASK YOUR REGIONAL OFFICE FOR ASSISTANCE. AND BE ABSOLUTELY SURE YOU CAN ACHIEVE WHAT YOU SET OUT TO DO, ON TIME AND WITHIN YOUR BUDGET.
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MESSENGERS FOR PEACE SUPPORT FUND Grant Application: Between 1000 and 25’000USD
APPLICATION CAN BE IN ENGLISH, FRENCH, SPANISH, RUSSIAN or ARABIC - DO NOT EXCEED SEVEN PAGES AND THE SUMMARY MUST BE IN ENGLISH
WHEN IN DOUBT ASK YOUR REGIONAL OFFICE FOR ASSISTANCE. AND BE ABSOLUTELY SURE YOU CAN ACHIEVE WHAT YOU SET OUT TO DO, ON TIME AND WITHIN YOUR BUDGET.
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GRANT APPLICATION FORM
APPLICATION FOR GRANTS BELOW 25’000 USD
9. General Information
9.1
9.2
9.3 BANK ACCOUNT INFORMATION
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10. Project
10.1 TYPE OF PROJECT (YOU CAN TICK MORE THAN ONE BOX)!
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!
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10.2 LEVEL OF INTERVENTION!
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!
10.3 IDENTIFIED NEEDS
10.4 OBJECTIVES OF THE PROJECT
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10.5 IDENTIFICATION OF BENEFICIARIES
10.6 DEVELOPMENTAL PERSPECTIVES
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11. Implementation11.1 DURATION OF THE PROJECT
11.2 ACTIVITIES
11.3 PROJECT COORDINATION
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11.4 PARTNER(S) FOR THE PROJECT
12. Budget12.1 TOTAL BUDGET FOR THE PROJECT
12.2 BUDGET REQUESTED FROM MESSENGERS OF PEACE
12.3 PLEASE FILL IN THE BELOW TABLE FOR THE TOTAL BUDGET OF THE PROJECT
Beneficiary Expenses
Support Expenses
Sub-Total Support ExpensesTotal Expenditure
Annexes
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Evaluation1. Criteria
2 Need assessment
3 Feasibility of the project
4 Impact
Regional Decision Committee
MOP Committee’s Decision
EVALUATION FOR APPLICATIONGrants under 25’000USD
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MESSENGERS OF PEACE SUPPORT FUNDGUIDELINES FOR COMPLETING EVALUATION FORMS
I. EVALUATION OF THE APPLICATION
Criteria1. MESSENGERS OF PEACE CRITERIA
2. NEED ASSESSMENT
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3. FEASIBILITY OF THE PROJECT
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4. IMPACT
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Evaluation
DECISION GRID:
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II. EVALUATION OF THE PROJECT
1. CHECK LIST
2. PROJECT
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3. FUTURE PERSPECTIVES
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INTERIM FUNDING REPORT For both grants – over 25’000 and under 25’000USD
Please provide brief information in each of the sections below. The information will be used to assess if Interim Funding payment (40%) will be made or if further information is required by the Regional Decision Committee. The boxes are indicative only; please use the amount of space that is required.
VIII. What steps have been taken to implement the project thus far:
IX. Identify any planned steps which have not, as yet, been taken followed by reasons for the change or delay.
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X. Please identify areas where more progress had been achieved than anticipated. If possible, identify the reasons for the progress.
XI. Are there any outcomes you can identify at this stage?
XII. Please include any additional comments that would help the Regional Decision Committee facilitate this decision.
XIII. Number of beneficiaries reached
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XIV. Report on expenses to date
Beneficiary Expenses to date
Sub-Total Beneficiary Expenses to date
Sub-Total Support Expenses to dateTotal Expenditure to date
PLEASE RETURN THIS FORM VIA EMAIL TO [email protected], FAX TO REGIONAL OFFICE OR POST TO THE REGIONAL OFFICE, ATTENTION: REGIONAL DECISION COMMITTEE.
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MESSENGERS OF PEACE SUPPORT FUND FINAL REPORTING FORM FOR GRANTS BELOW 25’000 USD
The report cannot exceed 5 pages. You must fill in the report using Times font, size 12.
13. General
14. Results14.1 SPECIFIC RESULTS ACHIEVED
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14.2 BENEFICIARIES
14.3 VOLUNTEERS
14.4 MAIN DIFFICULTIES
14.5 SIGNIFICANT IMPACT (CHECK APPLICATION SECTION 2.4.B. AND 2.5)
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15. Lessons Learned15.1 WRITE A SHORT ACCOUNT FROM ONE (OR SEVERAL) BENEFICIARY (IES) DESCRIBING
HOW THE PROJECT HAS CHANGED THEIR LIFE IN A SIGNIFICANT AND LASTING WAY.
15.2 AS PROJECT IMPLEMENTERS, WHAT DID YOUR GROUP LEARN FROM THE PROJECT?
15.3 KEY ELEMENTS FOR SUCCESS
15.4 WHAT ARE YOUR FUTURE PLANS?
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16. Budget16.1 PLEASE FILL IN THE TABLE BELOW REFLECTING TOTAL EXPENSES.
Beneficiary Expenses: Expenses directly related to the activities of the project.
Support Expenses:
Total Expenditure
16.2 IF THERE IS MORE THAN 20% DIFFERENCE BETWEEN PROJECTED AND ACTUAL EXPENDITURES ON ANY EXPENDITURE LINE FROM YOUR BUDGET, PLEASE EXPLAIN THE REASONS.
Please include photos, films, narratives, other testimonials, etc. about the project.
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MESSENGERS OF PEACE SUPPORT FUNDGUIDELINES FOR EVALUATORS
EVALUATION OF THE APPLICATION
Criteria1. MESSENGERS OF PEACE CRITERIA
2. NEED ASSESSMENT
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3. FEASIBILITY OF THE PROJECT
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4. IMPACT
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Evaluation
DECISION GRID:
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IV. EVALUATION OF THE PROJECT
1. CHECK LIST
2. PROJECT
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3. FUTURE PERSPECTIVES
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CONTRACT FOR SUCCESS For both grants – Over 25’000 and under 25’000
Messengers of Peace has accepted your project proposal, with pleasure.
I. REMINDER OF THE OBJECTIVES:
In this collaboration, the parties agree to the following responsibilities:
II. MESSENGERS OF PEACE, REPRESENTED BY
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NOTIFICATION OF REFUSAL
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REPORTING
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Managing Funds
NEVER EVER TRY TO COVER UP ANY MISTAKES.