Moorepay Overview

Company Overview

Who are Moorepay?

Founded in 1966, Moorepay is one of the UK’s leading payroll, HR and compliance providers.

Part of NGAGlobal HR market-leader

Breath of Service

Honesty

Efficient Reliable

Peace of Mind

Technology

Why Moorepay?

Running a business is never easy…

Payroll HR Compliance

Maternity and Sick Pay

Payroll Processing and

Pay Slips

Complex Legislation

Year End Returns and RTI

Employee Records

Working Conditions

Holidays and Absence

Management

Performance Management

HMRC

HSE

Ministry of Justice

Data Protection

The Moorepay Proposition: An Integrated HR and Payroll solution…

Moorepayhr

Managed

Payroll

Online

Payslips and

P60’s

Reporting

Functionality

HR

Functionality

Auto

Enrolment

T@A

Channel Package Proposition

Auto Enrolment

Time and Attendance

Sta

ndalo

ne /

C

om

plim

enta

ryPa

ckage O

pti

ons

1 2 3Payroll + + HR + AE

Managed PayrollCloud-based HR

Software

Online Payslips

Holiday Bookings

Real Time HR Reports

Mobile App

HR Advice

Cloud-based input

BACS Payments

Auto Enrolment

Pension Interface File

HR Documentation

Managed Auto Enrolment

Record Keeping

Communication

In addition to package 1 In addition to package 1

& 2

Package One: Payroll +

2 + HR

3 + AE

1 Payroll +

Managed Payroll

Online Payslips

Cloud-based Input

BACS Payments

Auto Enrolment

Pension Interface File

HR Documentation

• End-to-end payroll processing

• HMRC compliant • Payroll Frequency

• Weekly • Monthly• Fortnightly• Periodically

• Cloud-based payroll input

• Online payslips / P60’s• P11D reports• Timesheets via self-

service• BACS payments• Third party payments• Subject matter experts• Disaster recovery• Payroll reports

Payroll

• Set up pension scheme on payroll

• Enrol eligible employees• Calculate contributions• AE reports• Additionally, can provide

pensions interface file

Auto Enrolment (AE)

• Contracts of employment

• Company handbook• Principal statement• Documentation & letter

pack• HR podcasts

HR

3 + AE

Package Two: + HR

1 Payroll +

• Cloud-based – accessible anywhere, anytime

• Fully integrated with payroll

• Record employee information

• Record safety incidents• Record performance

reviews• Book holidays

• Team planner• Sickness planning

• Analyse and share HR data

HR Software

• Edit personnel details• Book holidays • View payslips• Browse company

directory

Mobile App

2 + HR

Cloud-based HR Software

Holiday Bookings

Real Time HR Reports

Mobile App

HR Advice

• HR advice and support via telephone and email

HR

Package Three: + AE

1 Payroll +

• Moorepay help manage the entire AE process

• Send all relevant communication to employees via self-service or by post

• Record all employee decisions at each period

• Provide detailed reports - employee and employer contributions, opt-ins /

opt-outs, new starters and leavers etc.

• Employees’ can view pension contributions and opt-out via self-service

• Upload interface file to the Pensions Provider

Auto Enrolment (AE)

2

3

+ HR

+ AE

Managed Auto Enrolment

Record Keeping

Communication

Rate Card

Service Overview

Fully Managed Bureau BACS

Payroll

Ensure your employees are paid accurately… on-time, every-time

Online Holiday & Absence

Management

Payroll Integration

All Employee Data Accessible

Additional Modules &

Functionality

HR Software

Moorepayhr is a cloud-based integrated HR & Payroll solution

Full Integration

Streamlined Processes

Reduced Admin

HR +

Intelligence

Accessibility

Why Moorepayhr?

Benefit Overview

Owner Manager Employee

Improve productivity

Freedom to concentrate on your business

Data security

Increased operational efficiencies

24/7/365 access to information

Reduced HR administration

Monitor teams attendance and

performance

Real time MI

Request holidays & edit personal

information

View payslips online

Increased data accuracy

Zero training required

What is Compliance?

Protection

Knowledge

Learning

Documentation

H&S Management

SoftwarePlus – HR Analytics

Moorepayhr

Advice Line

Legal

What is Auto Enrolment?

All businesses are now required by law to automatically enrol all eligible workers into a workplace pension and make a contribution to it.

People are living longer

Not saving for their retirement

Put in place to avert national bankruptcy

Why?

Your staging date

October 2012 -February 2014

1st June 2015 -1st April 2017

1st April 2014 -1st April 2015

May 2017 -February 2018

2018Small

49 employees or less

Medium50-249

employees

Large250+

employees

NewEstablished

after April 2012

An employer’s staging date depends on the size of their company... 18 months

to plan

The penalties

Penalties will be issued if you don’t comply with statutory notices.

Number of Employees Prescribed Daily Rate

1 - 4 £50

5 - 49 £500

50 - 249 £2,500

250 - 499 £5,000

500+ £10,000

Escalating daily rate

Fixed £400 penalty

Administrative Nightmare

Heavy administrative burden including 30+ tasks that need to be carried out or monitored:

Re-assess over 30 tasks

every pay run

Keeping audit recordsMake communications to

employees within time limits

Accept applications from non-eligible employees

to opt-in

Auto-enrolling eligible employees

Reporting to the Pensions Regulator

Re-enrolling opting out employees every 3 years

What we’re doing…

• Pension Scheme set up• Postponement periods

can be applied• Enrolment of eligible

employees • Default contribution for

employees and employers

• Calculation & deduction of pension contributions

• Stop opt-outs from joining the Pension Scheme

• Standard monthly reports:

• Enrolled employees• Eligible employees

• Nest AE interface file• Generic AE interface file• Bespoke reports

(Additional Cost £)

• Cloud-based software• Compliant in 5 easy

clicksFeatures:• Pension scheme

generation • Workforce analysis &

auto enrol in two easy clicks

• Automatically send all communications to employees

• Employee Self service – Contributions, Documentation and Statements.

• Detailed Reports: Pension summary of employee and employer contributions

• Pension File sent directly to Pension Provider and, in some instances, automated.

• Full audit trail

• AE Software (Package 2) with a Managed Service

• We’ll manage the whole auto enrolment process for you!

Standard AE Software AE Managed

• Unlimited Advice in relation to AE available in all packages

• Step-by-step guidance• Pin-point your exact staging date• Detail your responsibilities

• Provide letter templates for every scenario

• Q&A: ask us any auto-enrolment questions

• Lead gen tool

Advic

e

Line

5 Simple Clicks – AE Software

Manage the whole process in 5 simple clicks with our cloud-based Auto Enrolment Software.

Our software will help you meet regulations while allowing your people to plan for the future with minimum effort or fuss.

Competitors

Who are our main competition?

Payroll HR

Pro’sRelationship: Trust the accountants get it right

All under one roof: Keeps the businesses financials together for control and visibility

Ease: Easy option for them when they first started to recruit

Fixed Charges: Accountants offer monthly charges for doing everything for the client

Cost: Some accountants process payrolls at low cost to win and retain the other more profitable works

Why do clients Use an Accountant

Con’sBACS Payments: Most accountants are not BACS accredited, making it impossible to offer a secure payments solution as part of the payroll function. Moorepay was the 1st online BACS accredited bureau in the country.  Reporting; Most accountants only offer basic reports as part of the payroll solution. Moorepay can virtually produce any bespoke report a client requires.  Expertise: Accountants are tax and vat experts. We are payroll experts. As a group we sit on the advisory board of HMRC  Service: Most accountants generally have one person that processes payroll for all clients with limited contingency for sickness, holiday, meetings and breaks. Moorepay offer a payroll team giving clients answers quickly from people that are familiar with the clients payroll.  Conflict of interest: Accountants/Auditors checking own work. Accountants can be the independent eye checking our work Cost: Hidden charges within packaged pricesHigher Rates: Moorepay offer clear pricing model so that clients know exactly what the charges are and only pay for what they actually use. Moorepay can offer more competitive prices than accountant 70% of the timeBasic Service: Unable to offer integrated solutions or web based payslips Basic Reports: Only able to offer online archive for reports Harder to move away: Accountants use payroll as the glue between them and the client giving them regular contact to help protect the other services that make them more money such as Audit fees.

Pro’sControl: Businesses can run the payroll whenever they want and give them flexibility to

change things.

Cost: For smaller payrolls and excluding resources, payroll is generally cheaper to in house

Tight Turnaround: If a client has a late cut offs for the payroll this would generally be run in house

In-house Payroll

Con’sKnowledge: Business may not have the required knowledge to run a in house payroll and with legislation changes such as RTI this can make payroll more difficult to run in house

Contingency: IT issues could result in payroll being run late or not at all

Single point of failure: Being reliant on one individual could result in employees being paid late or not at all

Business Continuity: Major disaster such as a fire/gas leak, or theft from office break in could result in employees being paid late or not at all.

Resource Efficiency: Time spent doing payroll when other activities can be done doing other things