Confidential and Commercially Sensitive Gen 2 Template 04/2011 Monthly Project Status Report Submitted to: Infrastructure Ontario For Month Ending: 03/31/2018 Loan Client Name: The Corporation of the Town of Pelham Project Name: Pelham Community Center Loan Number: 1076 Prepared by: Robert Nippell Email: [email protected]Approved by: Teresa Quinlin Construction Start: October 7 th 2016 Construction Finish: June 1 st 2018 Prime Consultant: Michaela Weiner, Petroff Partnership Architects Contractor: Ball Construction Please forward reports to: Mail: Customer Relations Coordinator Business Development & Customer Relations Division Infrastructure Ontario 777 Bay St., 9 th Floor Toronto, Ontario. M5G 2C8 Email: [email protected]Fax: 416-263-5900
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Confidential and Commercially Sensitive Gen 2 Template 04/2011
Monthly Project Status Report
Submitted to: Infrastructure Ontario
For Month Ending: 03/31/2018
Loan Client Name: The Corporation of the Town of Pelham
1.1 Provide a Description of the Project ............................................................................. 4
1.2 Has the Project Budget Changed? .............................................................................. 4
1.3 Has the Substantial Completion Date Changed? ........................................................ 4
1.4 What Percentage of the Project is complete? .............................................................. 5
1.5 Were any Milestones reached? ................................................................................... 5
1.6 Are there any Risks with the potential to negatively impact Budget, Schedule or Quality? ........................................................................................................................ 5
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EXECUTIVE SUMMARY
1.1 Provide a Description of the Project The Pelham Multi-Purpose Community Centre will serve as the place for residents of all ages to gather and enjoy a wide-variety of recreational, social, health and community activities for many, many years. The elegant yet very efficient design includes:
• adaptable and multi-purpose community rooms • double gymnasium (dividable into four sections) • double arena (main arena with 1,000 seats; second with approximately 100 seats) • indoor walking/running track • concession area • change rooms and washrooms • atrium / lobby area
1.2 Has the Project Budget Changed?
Yes No
Amount Percentage (+/-)
Original Budget 36,204,777 Revised Budget 36,204,777 0% Cost-to-Date 27,711,278 77% Forecast to Complete 8,493,499 Estimated Cost at Completion 36,204,777 0% Variance to Original Budget - 0% Contingency Remaining 654,878 131%
1.3 Has the Substantial Completion Date Changed?
Yes No
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1.4 What Percentage of the Project is complete?
• 77%
1.5 Were any Milestones reached?
Yes No
See in section 4.1
1.6 Are there any Risks with the potential to negatively impact Budget, Schedule or Quality?
Yes No
See in section 6.1
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2 ACTIVITIES
2.1 Project Design
• No updates
2.2 Procurement
• Tenders for Landscaping and Irrigation deferred to late February 2018. Landscaping
required May 2018.
2.3 Construction
• Complete ductwork, lights, sprinklers, painting over Atrium – April 11. • Complete porcelain tile floors at 2nd floor – April 13. • Install Basketball nets and gym curtains – April 16 to 27. • Commence tiling 1st floor public corridors & Atrium – April 16. • Complete Rink A & B dasher boards and netting – April 18. • Install Gym Scoreboards & Rink A centre hung board – April 23 to 24. • Install operable partitions – April 25 to 27. • Commence Gym wood floor – April 30.
2.4 Planned Activities for Next Period
• Commence rubber skaters flooring – May 7. • Commence poured rubber running track floor – May 14. • Still projecting June 1, 2018 substantial completion.
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3 PROJECT BUDGET AND FINANCING
3.1 Project Budget
• The project budget changes reflect the difference in projected price of tenders and the actual price of tenders.
See section 6.1
3.2 Source of Funding
• Funds received from Infrastructure Ontario. • Sale of Surplus Lands. • Fundraising Campaign.
3.3 Loan Program Project Budget/Cost Status Summary
See chart in Appendix 7.1
4 SCHEDULE • Project is on schedule.
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4.1 Project Milestones
2017
• March 6 – Commencement of structural steel was met. • April 28 – Core slab Completed over change rooms (was May 5). • June 21 – Pour Gym SOG – (was June 15). • July 4 – Slab on steel deck: Completed – (was June 22). • July 7 – Structural Steel: Phase 1 to 5 completed. (Completion was August 11). • Aug 10 – Running track & Bleacher precast: Completed (was August 22). • July 14 – Steel Deck: Phase 1 to 5 completed (was Aug 4). • July 18 – Exterior Back up Masonry: Rink A & B complete (was Sept 29). • Aug 1 – Slab on grade: All complete - was Sept 26 (not including 2 refrigerated rink
slabs). • Aug 15 – Pour 2nd floor toping between rinks (was Sept 19). • Aug 17 – Set refrigeration skid plant (was July 7). • Aug 18 – Structural Stud & Sheathing: Completed at Gym, Rink B, Rink A – (was Oct
13). • Sept 7 – Started upper IMP wall panels (was Sept 4). • Sept 21 – Pour topping at 2nd floor running track –Complete roofing membrane. • Sept 27 – Start Aluminum window framing. • Oct 3 – Commence parking lot construction. • Oct 4 – Complete IMP and flashings. • Oct 18 – Small HVAC mechanical units set on roof. • Nov 16 – Rink A and B Temporary heaters hooked up and ready. • Nov 18 – Completed parking lot construction (curbs, sidewalks, base asphalt, Molok
garbage units). • Nov 23 – Rink B refrigerated slab poured. • Nov 23 – Permanent Power to main transformer energized. • Nov 30 – Commence elevator #2 installation. • Nov 30 – Completed exterior brick. • Dec 14 – Poured Rink ‘A’ refrigerated slab. • Dec 20 – Completed installation of exterior Atrium glass. • Dec 22 – Completed all exterior rolling shutter doors.
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2018
• Jan 12 – Completed Stair F misc metal. • Jan 17 – Commenced shower ceramics. • Jan 31 – Commenced pouring bleacher toppings. • Feb 1 – Completed Team Change masonry walls. • Feb 1 – Completed Elevator #1 installation. • Feb 6 – Completed Bleacher guards. • Feb 11 – Completed bleacher toppings. • Feb 19 – Elevator #2 installation commenced. • Feb 26 – Received interior lighting for Arenas and Gym (from Mexico). • Feb 27 – Support steel for basketball nets complete. • Mar 1 – Completed masonry interior partitions (north side Rink A). • Mar 1 – Tiling of floors in locker rooms commenced. • Mar 5 – Support Steel for glass balustrade in Atrium completed. • Mar 5 – Commenced water piping to boilers & pumps in Mechanical Room. • Mar 6 – Installation of Rink B lights commenced. • Mar 15 – Completed Rink B light installation. • Mar 15 – Commenced tiling of corridor floors (now 50% complete). • Mar 16 – Commenced lighting installation in Rink A (now 80% complete). • Mar 19 – Commenced Rink B dasher boards (nearly complete). • Mar 19 – Completed installation of Rink B scoreboard. • Mar 22 – Installed operable wall tracks. • Mar 28 – Commenced Rink A dasher boards. • Apr 3 – Templates made for glass Atrium & Stair ‘F’ glass balustrades. • Apr 3 – Commenced vanity top installation in washrooms.
4.2 Project Schedule
See chart in Appendix 7.2
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5 COMMUNICATIONS
5.1 Project Communications
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6 RISK MANAGEMENT
6.1 Potential Issues/Areas of Concern/Opportunities
• Risk #1 – Building Enclosure – No longer an issue.
• Risk #2 – Cost Control – Present available Coordination contingency stands at $154K ($654K – $500K). Changes to rubber flooring, electrical, millwork benches still to be priced.
• Risk #3 – Cost Control – No longer an issue.
• Risk #4 – Manpower – Ecco Electric has boosted crew to install light fixtures. Increased crew sizes will be required to complete rubber skaters flooring by June 1- to be confirmed.
• Risk #5 – Material Deliveries – Some door hardware for interior aluminum doors are not scheduled to arrive for several more weeks. Rubber flooring delivery from Europe is scheduled for late April which meets schedule requirements with boosted crew size. Earliest delivery for additional rubber flooring requested for Rink B looks to be early to mid July 2018. Rink Seating is now in production and scheduled to arrive on site in late April – pre-drilling to commence in mid April to shorten installation time. Operable walls fabrication is underway with installation scheduled for April 25 to 27. Exterior mechanical roof screens- in production – April delivery to be confirmed.
• Risk #6 – Sound System – Work awarded and under budget. Installer to complete by June 1.
• Risk #7 – Architect’s changes & info Millwork fabrication has been delayed for changes to P-Lam colours and contemplated changes to players’ bench seating material. All is now site measured and ready for production. Exact installation time frame to be determined. Alternate detail and scope for theatre lighting support was presented for Owner approval. Could impact completion of ceilings in MP 228/229.
• Risk #8 – Timely receipt of technical info and layout of FFE items for coordination and rough in: Locations for additional electrical and data rough ins for furniture received – minor changes still being confirmed based on accepting prior rough-ins installed under present contract. Info for electrical rough in for roller shades provided. Info for projector screens provided April 3. Info for building signage outstanding.
• Risk #9 – Weather – Extended winter conditions are delaying completion of zinc soffits &
parapet flashings, start of landscaping, cleaning of brick and installation of veneer under Gym windows. Landscaping will likely extend into June 2018
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6.2 Outstanding Items/Decisions Pending
• FF&E. Town’s FFE Installation to dovetail with Ball’s completion of finishes in late May and June.
6.3 Quality Assurance/Quality Control Compliance
• Roofing deficiencies are being addressed as weather permits. Aesthetic remedial work to face of exposed concrete stair walls was approved by the architect and is 90% compete. Some deficiencies in Zinc siding to be addressed when weather warms up.
6.4 Environmental/Health & Safety
• Ongoing vigilance on site clean up, maintaining safety barricades and proper tie offs, personal safety equipment, and safety orientation with new workers. Ball insists on providing a signal person to guide equipment while backing up and no gasoline to be stored inside the building.
Details Current Period Total-to-Date Lost Time Injuries - - Accidents with No Lost time - -
6.5 Lien Status
• None
Confidential and Commercially Sensitive Gen 2 Template 04/2011
(Chart for 3.3 Loan Program Project Budget/Cost Status Summary)
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7.2 Construction Schedule – as of April 6, 2018
(Attached as a separate PDF)
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7.3 Updated Construction Cost Outflow
*Note: major variance in Aug-18 is a result of 10% holdback expected to be released at substantial completion of community centre.
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
Cumulative
Expenses
Monthly
Expenses
PELHAM COMMUNITY CENTRE: CONSTRUCTION COST Projected Construction Cost Actual Construction Cost as of April 1st 2018 (forecasted onward)
Cumulative Actual Construction Cost Cumulative Projected Construction Cost
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7.4 Updated Cash Flow (Attached as a separate PDF)
Confidential and Commercially Sensitive Gen 2 Template 04/2011
7.5 Project Photographs
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7.6 Project Budget
(Provided by Ball Construction – and only pertains to their budget)
N:\East Fonthill Lands Development\Pelham Community Centre\Infrastructure Ontario Monthly Report\15-March 2018\PCC Cash Flow - Mar 31.xlsx
Month Totals
Opening, Cash Position
Reserve 951,776
Donations 3,000,000
Debenture Phase 1 9,066,151
Debenture Phase 2 12,138,592
Interest Income Earned from Meridian Account 51,809
Sale of Surplus Lands 12,000,000
Construction Bridge Loan -
Cash Inflow for period 37,208,327
Construction Costs (for work completed in the prior month) (32,199,282)
Release of Holdback (after substantial completion - Sept 2018) (3,379,312)
Hst (626,183)
Cash Outflow for period (36,204,777)
Net Cash Flow for Period
Ending, Cash Position 1,003,550
7.4 Projected Cash Flow: Pelham Community Centre
Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual ActualMonth Totals Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17
Actual Actual Actual Actual Actual Actual Actual Actual Projected Projected Projected Projected ProjectedSep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 There-After
Star Tile install Altro Flooring & Base - Concession 188
Hendrix install Kitchen 188 SS countertop & equipment
Site Works
U/G Gas Main to Bldg & Meter
Rough In Parking lot Lighting & Light bases
Place top granulars to parking
Concrete Curbs
Base coat asphalt
Concrete sidewalks
Landscaping
Final Asphalt & line painting
26 03 10 17 24 31 07 14 21 28 04 11 18 25 02 09 16 23 30 06 13 20 27 04 11 18 25 01 08 15 22 29 05 12 19 26 05 12 19 26 02 09 16 23 30 07 14 21 28 04 11 18 25 02 09 16 23 30 06 13 20 27 03 10 17 24 01 08 15 22 29 05 12 19 26 03 10 17 24 31 07 14 21 28 04 11 18 25 04 11 18 25 01 08 15 22 29 06 13 20 27 03 10 17Jul '16 Aug '16 Sep '16 Oct '16 Nov '16 Dec '16 Jan '17 Feb '17 Mar '17 Apr '17 May '17 Jun '17 Jul '17 Aug '17 Sep '17 Oct '17 Nov '17 Dec '17 Jan '18 Feb '18 Mar '18 Apr '18 May '18 Jun '18
Task Critical Task Progress Milestone Summary Rolled Up Task Rolled Up Critical Task Rolled Up Milestone Rolled Up Progress Split External Tasks Project Summary Group By Summary Deadline
Town of Pelham Community Centre - Construction Schedule Update April 6, 2018