MONTHLY MANAGEMENT REPORT - AWS

MONTHLY MANAGEMENT REPORTTo: Honorable Mayor and City Council Members

From: Warren Hutmacher, City Manager

Date: October 22, 2018

Subject: Monthly City Manager Report to Elected Officials – September 2018

In recent months, Council has been discussing the overall projects and priorities for the conclusion of 2018 and duration of 2019. To align with Council’s interest and effort to monitor progress on activeprojects, the report has been reformatted. Following an initial recap of five highlights from the month, the report reviews the City’s three largest initiatives (City Hall, Parks Bond, and TSPLOST) followed by updates / upcoming milestones for capital projects (over $50K). Project descriptions have been moved to the Appendix (beginning on page 16).

Five Highlighted Accomplishments1. Police Department Reunites Missing Nonverbal Child with Parents (September 6, 2018)

On September 6, 2018 a nonverbal child was found in Johns Creek separated from his parents and unable to communicate. The Police Department utilized social media channels and traditional media to send out the alert. Within 45-minutes the child was identified and reunited with his parents (from Forsyth County).

2. Brumbelow Road Sidewalk and Pedestrian Bridge Ribbon Cutting (September 17, 2018)In October 2017, the City engaged CMES to complete a critical missing link along Brumbelow Road between Mackinac Drive and Stoney River Drive and create a continuous sidewalk connection from Nesbit Ferry Road to Newtown Park and Old Alabama Road. The project was completed in August 2018 and celebrated with a formal ribbon cutting on September 17, 2018.

3. Farm Museum Grand Opening (September 21, 2018)In December 2017 the Council approved use of Parks Bond Funds to expand the original project scope from maintenance of the historic building to include renovation and conversion into a working museum. On March 12, 2018, the Council awarded the renovation contract to Peachtree Construction. The project was completed on June 15, 2018. At the request of the Autrey Mill

Manager’s Monthly Report – September 2018

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Foundation Board, the formal grand opening was set for September to allow them time to fill the renovated space with artifacts and memorabilia. The grand opening was held on September 21, 2018.

4. Comprehensive Plan – ARC and DCA Approval (September 25, 2018)On September 25, 2018, staff received approval of the draft Comprehensive Plan from the Atlanta Regional Commission and the Department of Community Affairs. The review confirmed the draft plan meets all statutory requirements and neither body requested any changes be made prior to adoption and implementation. These critical signoffs clears the path for Council consideration and adoption in October 2018.

5. Sidewalk Groundbreaking – Falls of Autry Mill to Buice Road (September 25, 2018) An approximately 2,100 linear foot sidewalk gap between the Falls at Autry Mill and Buice Road is the highest ranked missing sidewalk segment not already under construction or included in a TSPLOST project. At the August 13, 2018 Council Meeting, Council awarded the construction contract to Construction 57 and the ground breaking ceremony with the residents of the Falls of Autry Mill was held on September 25, 2018.

Major InitiativesMeasured in terms of expenditures, the City’s three largest initiatives are (1) City Hall construction/renovationat $15M, (2) Parks Bond implementation at $40M, and (3) TSPLOST implementation at $82M. The information on each of these major initiatives has been reformatted to highlight progress and incorporated in the body of the report (previously presented as appendices).

(1) City Hall (11360 Lakefield Drive) Construction / RenovationIn 2017, the City purchased 11360 Lakefield Drive and began preparing for the renovation, which will allow the building to serve as a Municipal Complex (combining the current leased spaces for City Hall, fire administration, police, and court). The City Hall Fund (Fund 355) is utilized to distinctly manage associated funds.

Current Status – Active Renovation / Construction of BuildingSeptember Update Next Major MilestoneConstruction: Piers were set and foundation was poured for the addition.

October 2018 – steel beams will be set to frame out and structurally support the addition.

Renovation: Inside the building, interior framing and sheetrock began on the third floor.

October 2018 - interior framing and sheetrock will begin on the second and first floors.

RevenuesAs detailed in the FY2019 Budget, the construction/renovation is funded through a combination ofthe $14M balance of Georgia Municipal Association Certificates of Participation issued for the purchase and construction/renovation, $1.6M from a tenant that occupied the building for several


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months after the purchase (rent, termination fees, and furniture sale proceeds), and interest on the COPs balance (estimated at $155K in FY2018).

ExpendituresMay 21, 2018 the Council approved a $15M overall construction budget (less furniture, fixtures, and equipment) and a Guaranteed Maximum Price of $12,791,261 with construction manager-at-risk Balfour Beatty.

In order to contain the project to the $15M construction budget, a $175,535 reduction has been applied to the adopted $12,791,261 Guaranteed Maximum Price. A Council subcommittee was convened to review the cuts to the construction / alteration budget and ensure all expenditures fit within the $15M approved budget.

Within the $15M overall construction budget, Council approved fees for architect / engineering firm Clark Patterson Lee (up to $1,054,080) and the construction / renovation elements the City will directly manage including low voltage, access control, audio/visual, signage, subsurface investigation, materials testing, construction insurance, and the contingency (totaling $1,330,194).

Fund Balance and Outstanding IssuesLess proposed FY2019 expenditures and anticipated revenues, the resultant fund balance is $1,151,423. The Council has not yet finalized the budget for furniture, fixtures, and equipment for the new building. The cost estimates have ranged from a few hundred thousand dollars (reusing the majority of existing furniture) to $1.5M (all new furniture). Further Council authorization for appropriation will be needed prior to expenditure on FFE.

(2) Parks BondIn November 2016 voters in Johns Creek approved issuance of a $40M bond for recreation and park improvements. After receiving top bond ratings from Moody’s and Standard and Poor’s, bonds were issued in the spring of 2017. The Parks Bond Fund (Fund 310) is utilized to distinctly manage associated funds.

The current breakdown of anticipated spending of the $40M issuance is as follows:

Project AmountAcquisition $12,420,900

Autrey Mill Park $1,149,500Bell/Boles Park $900,000

Cauley Creek Park $10,000,000Indoor Recreation Facility $320,000

Linear Park $6,925,000Morton Road Neighborhood Park $2,000,000

Newtown Park $1,234,000Ocee Park $340,600


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Project Management $800,000Rogers Bridge $1,250,000Shakerag Park $910,000

State Bridge Park $1,000,000Trails & Greenways $750,000

Total $40,000,000

The City Council has discretion to change the funding amounts in each category but must make improvements in each category to fulfill the covenant made with the voters upon the approval of the bond issuance. Including the allocations in the FY2019 Budget (adopted on September 24, 2018), the Council appropriated $32,522,132 of the $40M issuance and remains in alignment with the breakdown shown above ($8.2M of acquisition, $3,634,100 for improvements at existing parks/facilities, $936,968for concept/design work for new parks, $19,888,032 for construction of new parks, and $800K for project management).

Completed Projects – Fully Completed by September 30, 2018 o Acquisition – Quail Hollow - $8,200,000 – closing completed in summer 2017o Newtown Park Improvement – Turf Fields - $1,218,102 – fields opened in fall 2017o Shakerag Park Improvement – Turf Field - $786,504 – field opened in fall 2017o Autrey Mill Improvement – Farm Museum Renovation - $93,000 – opened September 2018

Active/On-Going Improvements at Existing Parks / FacilitiesPark / Facility September Update Next Major MilestoneRogers Bridge*

Funds authorized:$1,250,000

Staff worked with project partners and consultant DPE to navigate the programmatic 4(f) evaluation process. September 25, 2018 meeting with SHPO.

Spring 2019 – programmatic 4(f) evaluation process anticipated to conclude (9 month process)

Autrey Mill – Bus Turnaround / Parking Lot

Funds authorized:$150,000

Contract award discussed at the September 24, 2018 Work Session and advanced to October for consideration.

October 8, 2018 Council will consider awarding contract for project. Project is anticipated to take approximately 60 days.

Autrey Mill – Smokehouse Relocation


Pre-bid meeting held September 17, 2018 and bids were due September 27, 2018.

Contract award anticipated in October 2018 and project anticipated to take approximately 60 days.

*The Atlanta Regional Commission awarded a $3.68M Grant for the Rogers Bridge project in December 2017. The 20% match will be split by the partners but is anticipated to be less than the $1.25M the City has allocated to the project.

Concept / Design Work at New Parks Funded by the Parks BondNew Park September Update Next Major Milestone


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Bell / Boles Pocket Park


September 17, 2018 Council reached consensus to complete construction documents (from 60% to 100%).

Spring 2019 – construction documents anticipated to be completed. As estimated cost is above budget, Council input will be needed related to phasing or prioritization for construction.

Cauley Creek Park


September 24, 2018 Council adopted the master plan for the full build out.

November 2018 – Council will considerauthorizing funding for survey and construction document creation.

Linear Park

Funds authorized:$478,700*


Spring 2019 – construction documents anticipated to be completed. With estimated cost at project budget, Council will be asked to confirm desire to bid out construction.

Morton RoadNeighborhood Park




State Bridge Pocket Park




*Linear Park – Concept/Design costs will be partially defrayed by the Johns Creek Convention and Visitors Bureau investment of Tourism Product Development funds in the amount of $372,050.

(3) TSPLOST ImplementationIn November 2016 voters in Fulton County outside of the City of Atlanta approved a TSPLOST (0.75% increase in the existing sales tax) for a five year collection period. Johns Creek is projected to receive $82 million to fund local transportation projects. The TSPLOST Fund (Fund 335) is utilized to distinctly manage associated funds.

RevenuesJohns Creek receives 14.41% of net proceeds collected countywide from TSPLOST. Since the implementation of the tax in April 2017, the City has received approximately $23M. In September 2018, the City received the distribution of proceeds collected in August 2018 totaling $1,214,861.

ExpendituresPrior to expenditure of TSPLOST funds, authorization must be granted by Council. The following table liststhe authorized expenditures of TSPLOST funds.

Project Amount Authorized Expenditures


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Barnwell at Holcomb Bridge (Intersection)09/25/17 $0* Concept/Engineering Phase

Bell / Boles Corridor (Operational / Safety)09/19/17 $48,245 Traffic Study09/25/17 $800,000 Concept/Engineering Phase

Haynes Bridge (from Old Alabama to Mansell)01/22/18 $100,000 Concept/Engineering Phase

McGinnis Ferry (from Union Hill to Sargent)09/25/17 $1,000,000 Concept/Engineering Phase

Medlock Bridge at State Bridge (Intersection)03/26/18 $100,000 Traffic Study / Preliminary Concepts

New Road (Bell Road to Technology Park)11/27/17 $75,000 Concept/Engineering Phase

State Bridge (from Medlock Bridge to the Chattahoochee River)**09/25/17 $300,000 Concept/Engineering Phase08/27/18 $300,000 Right-of-Way Phase

Project Management09/25/17 $500,000 FY2018 CH2M/Jacobs TSPLOST Program Management09/24/18 $500,000 FY2019 CH2M/Jacobs TSPLOST Program Management

*Barnwell at Holcomb Bridge project pre-dates TSPLOST funding and has $499,471 (P1603x) of previously authorized funding for concept engineering (including $302,158 local / $197,313 of FHWA funds). Additionally in December 2017, ARC awarded the project $1.6M for right-of-way and $4M for construction**State Bridge (from Medlock to the River) – the City has accepted a $1.5M GTIB reimbursable grant for construction (09/19/17) and an IGA with Gwinnett County whereby the County will pay up to $750K towards the construction of the pedestrian bridge (01/22/18)

Project Status UpdatesTSPLOST projects go through a three-phase process: (1) concept/engineering, (2) right-of-way, and (3) construction. Council provides authorization for projects to enter each of the phases.

Project Phase and September Update Next Major MilestoneBarnwell at Holcomb Bridge(Intersection)

Concluding concept/engineering phase; GDOT approved right-of-way plans and provided contract

October 2018 – request Council authorization to enter right-of-way phase

Bell / Boles Corridor Concept / engineering phase; project divided into five sub-projects

Advancing preliminary concepts to engineered drawings and refining with community input

Bell at Bridge over Tributary Concept/engineering phase; preliminary concept complete,engineering contract with on-call firm negotiated to advance concept to engineered drawings

November 2018 – request Council authorization to sign engineering contract (over $100K) to transition from preliminary concept (bridge replacement) to engineered drawings

Bell at Cauley Creek Park Concept/engineering phase; preliminary concept complete,

October 2018 – request Council authorization to sign engineering contract


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engineering contract with on-call firm negotiated to advance concept to engineered drawings

(over $100K) to transition from preliminary concept (single lane roundabout) to engineered drawings

Bell at McGinnis Ferry Concept/engineering phase; preliminary concept prepared, engineering contract with on-call firm negotiated to advance concept to engineered drawings

October 11, 2018 – community input meeting to gather feedback to concept(extending northbound right-turn lane on Bell and adding through lanes on McGinnis through the intersection)

Bell at Medlock Bridge Concept/engineering phase; preliminary concept developed,engineering contract with on-call firm negotiated to advance concept to engineered drawings

Fall 2018 – community meeting to gather feedback on concept (addition of westbound dual left-turn lanes on Bell and extending southbound left-turn storage on Medlock Bridge)

Bell at Rogers Circle (south)

Concept/engineering phase; preliminary concept complete,engineering contract with on-call firm negotiated to advance concept to engineered drawings

Fall 2018 – community meeting to gather feedback on concept (single lane roundabout at intersection)

Haynes Bridge (from Mansell to Old Alabama)

Concept/engineering phase; staff worked with consultant to improve the preliminary concept.

October 2018 – initial stakeholder meetings will be held. Staff will work schedule a pair of community meetings(one in Johns Creek, one in Alpharetta) for November 2018

Medlock Bridge at State Bridge (Intersection)

Concept/engineering phase; staff worked with consultant to evaluate alternatives.

November 2018 – review alternatives with Council at Work Session and recommend advancing highest ranked/scored alternative from concept to engineered drawings.

McGinnis Ferry (Union Hill to Sargent)

Concept/engineering phase; staff awaited feedback from GDOT to comments provided on the Value Engineering Study.

November 2018 – feedback from GDOT is anticipated to be received.

New Road (from Bell to Technology Park)

Concept/engineering phase; Community meeting held on September 12, 2018 indicated a need for further plan revisions and concept refinement.

Summer 2018 – refined concept anticipated.

State Bridge (from Medlock Bridge to Chattahoochee River)

Right-of-way phase; appraisals of each of the five parcels to be acquired were authorized and underway.

Spring 2018 – once all right-of-way parcels acquired, staff will return to Council to request authorization for construction phase.

Capital Projects and Other Significant Efforts


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In addition to those three most financially significant initiatives, the following section of the report reviewscapital projects (over $50,000) and other major efforts presented by managing department. Where capital projects continue from past years those initiatives have been integrated into the respective department’s alphabetized listing of initiatives. In departments operating at capacity, projects currently being delayed or relying on partners are listed below the active projects. Projects can be re-prioritized with Council consensus.

City Manager’s OfficeActive Projects September Update Next Major MilestoneCity Hall construction / renovation

See pages 2-3. Piers were set, foundation was poured for the addition.

See pages 2-3. October 2018 – steel beams will frame out the addition.

Customer ServiceTracking System

September 24, 2018 – Council discussed at Work Session and confirmed prioritization of project.

October 2018 – staff has scheduledproduct demonstrations with different CRM solutions to implement until ERP system replaced.

Building PermitRequirements and Fees

September 24, 2018 – Council discussed at Work Session and confirmed prioritization of project.

Nov / Dec 2018 – staff anticipates returning to Council with analysis and recommendations for adjustments.

ERP System Transition September 24, 2018 – funds to add the Community Development modules included in the FY2019 Budget.

Fall 2018 – staff will contract with a company to manage the requirements gathering process.

Parks Bond – Design of New Parks

See pages 5. September 17, 2018 Council authorized advancing construction documents for four smaller new parks.

November 2018 – Council will consider authorizing funding for survey and construction document creation for Cauley Creek.

Projects in the City Manager’s Office being delayed, relying on partners (listed parenthetically), or waiting on precursors (listed parenthetically) to advance until such time active projects are completed:

ZIP Code analysis (partnering with Karen Handel’s Office) iheartJohnsCreek (partnering with Johns Creek Advantage) Local Development Authority (after Town Center plan) Long Indian Creek pedestrian safety improvements and traffic calming – neighborhood survey Performance measures and metrics (after ERP implementation) Carpool promotion Work/life policies such as teleworking, compressed work week, etc.

Community DevelopmentActive Projects September Update Next Major MilestoneComprehensive Plan September 25, 2018 staff received

necessary approvals from Atlanta Regional Commission and Department of Community Affairs.

October 2018 – Council will consider adoption at the October 8, 2018 Council Meeting.

Stormwater Management Plan

Staff prepared documents for Council’s upcoming discussion of overall

October 2018 – Council is anticipated to discuss at the October 8, 2018 Work


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stormwater management plan. Session.Stormwater System Assessment

FY2018-funded effort to assess the Long Indian Creek stormwater basin nears completion and FY2019 Budget includes $250K to continue assessment throughout the City.

March 2019 - Staff anticipates returningto Council Work Session with analysis and insights from the Long Indian Creek stormwater basin.

Stormwater Stream Gauge System

September 24, 2018 Council funded project in the FY2019 Budget.

Fall 2018 – staff will finalize specifications and order equipment.

Zoning Ordinance and Land Development Regulation Updates

September 24, 2018 Council discussed at Work Session and indicated project was top priority to implement the Comprehensive Plan.

January 2019 – staff anticipates presenting recommend ordinance updates to the Planning Commission for consideration and discussion.

Projects in Community Development being delayed or relying on partners (listed parenthetically) or waitinguntil existing active projects are completed:

Town Center Master Plan Transportation Master Plan Update (including Multi-Modal Policy) Performing Arts Center Feasibility Study (partnering with Convention and Visitors Bureau) Redevelopment Plans for Commercial Nodes Unified Development Code

FinanceActive Projects September Update Next Major MilestoneInvestment Options September 24, 2018 Council discussed

at Work Session and City Manager agreed to prioritize investment of fund balance and TSPLOST funds not yet ready for expenditure.

October 2018 – bulk of available fund balance in TSPLOST funds will be transferred to higher yield investment options.

Projects in Finance being delayed or waiting on hiring of Finance Director for re-evaluation and prioritization:

Reserve Policy – ceiling, floor, expectations Other Financial Policies – review and update as needed Fiscal Year Shift Business Tax Alternatives Financial Toolset (reverse biding, cost-benefit analysis tools, budgeting tools, crowd-funding capital

campaigns)

FireActive Projects September Update Next Major MilestoneFire Engine Replacement (FD1814)

Fabrication continued on schedule at thePierce factory in Wisconsin – progress pictures available: (select Johns Creek)

November 2018 – staff will travel to the factory for final inspection.


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https://ten8fire.com/apparatus/production/Swiftwater Rescue Truck (FD1813)

Up-fitting (apparatus and equipment) reached final stages

October 2018 – Swiftwater Rescue Truck will be received and enter service.

Fire Station #64Construction Documents(FD1810)

Award of contract for architect/engineer for construction documents discussed at Work Session

October 22, 2018 – Council will consider awarding contract to Lyman, Davidson, and Dooley

Fire Station Refreshes(FD1944)

September 24, 2018 project included in FY2019 Budget

October 2018 – staff will set project schedule and prepare RFP for building envelope improvements.

Multi-Year Plan Update Staff continued to refine the update and prepare for upcoming Council discussion

November 2018 – discussion with Council at Work Session

Projects in the Fire Department being delayed (awaiting precursors or Council to lift an embargo on the funds):

Fire Station #64 Construction (FD1904) (FY2019: $2.6M, embargoed and awaiting completion of construction documents

Human ResourcesActive Projects September Update Next Major MilestoneCommunications Director Recruitment

The position was posted and phone screen interviews were conducted.

Final interviews are anticipated to be conducted in mid-October.

Finance DirectorRecruitment

Final interviews were conducted narrowing the field of top qualified candidates to a sole finalist.

Finance Director Jeff Bohm is anticipated to start with the City on October 15, 2018.

Police – Promotion to Corporal

Following the retirement of Corporal Marshall, the Police Department completed a promotional process to select the officer best qualified to be promoted to the rank of corporal.

At the October 8, 2018 Council Meeting, Officer Belisle will be promoted to Corporal.

Public Safety Staffing With the police officers starting on September 24, 2018, both the Police Department and Fire Department are fully staffed.

On-going focus on retention of existing team.

PoliceActive Projects September Update Next Major MilestoneVehicle Addition –Special Events Truck (PD1824)

Up-fitting (with equipment and apparatus) was completed

October 2018 – Department will begin training on the new truck (necessary precursor to successful deployment)

Vehicle Replacements (PD1973)

FY2019 Budget adopted on September 24, 2018 included funding for project.

November 2018 – will gather quotes for vehicle specifications

Body Worn Cameras (PD1913)


October 2018 - Chief and key staff members involved in the project will


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attend a conference related to the technology and implementation

Automated License Plate Recognition (PD1911)


October 2018 – will meet with Georgia Power representatives and initiate paperwork to prepare for implementation

Public WorksActive Projects September Update Next Major MilestoneAbbotts Bridge (from Jones to Parsons)(P1615X)

Contractor addressed punch list items (anticipated to last through end of October 2018)

End of October 2018 - project close-out. November 2018 - final invoicing. Once all closed, staff can work with GDOT on permission to restripe the road (process takes approximately 6 months).

Abbotts Bridge (Jones to Parsons) Sound Abatement and Landscaping (PW1917)

FY2019 Budget adopted on September 24, 2018 including $1.25M for sound abatement fence and landscaping enhancements

October 2018 – staff will work with consultant Lowe Engineers to combine the plans for sound abatement fencing and preliminary landscaping plan into one set of CAD drawings.

Abbotts Bridge (Parsons to Medlock) (P1402X)

Staff continued to negotiate and close on needed right-of-way parcels.

Winter 2019 anticipate closing finalacquisitions.

Buice Road – Speed Table Removal(PW1916)

FY2019 Budget (adopted on September 24, 2018) included $250K for the speed table removal and traffic calming implementation

October 2018 – Council will consider the IGA with Alpharetta to solidify the 50/50 cost share (up to $250K)

Fire Station #61 –Driveway Replacement(FD1947)

FY2019 Budget (adopted September 24, 2018) included project.

Fall 2018 – Public Works will work with Fire Department to understand project scope.

Intersection Improvement Study (PW1915)

September 24, 2018 adopted FY2019 Budget included funds for the study.

Fall 2018 – staff will work to determine if study can be completed in-house, using funds for traffic counts to compare intersections or if better to contract for entire effort.

Kimball Bridge Road (from State Bridge to Jones Bridge)(P1412X)

Throughout the month, travel lane assignments shifted as contractor continued to layer binder and asphalt on the roadway. Additionally, the contractor poured sidewalks and foundations for the new traffic signal mast arms at Webb Bridge Way.

Topping of the road (final layer of asphalt) is the next major milestone but must be 55 degrees and rising to apply top layer. Possible in October 2018 but may be spring depending on weather.Third Quarter – FY2019 anticipate completion of construction.

Morton Road (at State Bridge) Intersection Improvement (PW1830)

Staff acquired the one parcel of right-of-way needed for the project and finalized engineered drawings.

October 2018 – Staff will release the Invitation to Bid on the construction of the intersection improvement.

Resealing Roadways (damaged by hydraulic

Contract awarded to Blount Construction at the September 24,

October 2018 – Staff with meet with impacted neighborhoods and set the


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leak) (PW1847) 2018 Council Meeting project schedule. Product must be applied at 70 degrees and rising so it may be delayed to summer 2019.

Resurfacing Main Roads– FY2018 (PW1838)

With all patching, milling, and topping completed, the contractor completedthe replacement of loops (traffic signal detection devices).

Contractor will complete the permanent striping of the resurfaced roadways. October 31, 2018 – anticipated project completion

Resurfacing Main Roads– FY2019 (PW1924)

September 24, 2018 adopted FY2019 Budget included funds for the project.

Fall 2018 – staff will prepare list of roads. Contract award anticipated to reach Council in late March / early April 2019.

Resurfacing Neighborhood Roads –FY2018(PW1837)

Patching, milling, and topping was completed in Rivermont, St. Regis, Summer Trace, and Alvin Estates. Topping was completed in Oxford Mill and Lakeview Estates. Patching and topping was completed in Mount View, Park at Rivermont, Wynbrook, and Alvin Estates.

Contractor will complete the topping in the last five subdivisions (Rivermont, Rivermont Colony, St. Regis, Summer Trace, and Alvin Estates).October 31, 2018 – anticipated project completion

Resurfacing Neighborhood Road –FY2019 (PW1925)


Fall 2018 – staff will prepare list of roads. Contract award anticipated to reach Council in late March / early April 2019.

Right-of-Way and Sign Maintenance Contract Re-bid of Services

September 17, 2018 Council approved a 90-day extension to the existing contract allowing for a full re-bid process. RFP released on September 20, 2018.

October 9, 2018 pre-bid meeting with interested parties will be held. Bids are due October 18, 2018. Anticipate Work Session discussion in late November 2018.

School Flasher System Replacement (PW1936)


Fall 2018 – staff will finalize specifications and order equipment for replacements.

Sidewalk – Buice Road (small gap) (PW1829)

Staff acquired the one parcel of right-of-way needed for the project and finalized engineered drawings.

October 2018 – Staff will release the Invitation to Bid on the construction of the sidewalk.

Sidewalk - Falls of Autry Mill to Buice Road(PW1829 and PW1834)

The groundbreaking ceremony with the neighborhood was held on September 25, 2018. The project work began with the placement of stormwater pipes in the construction area.

Construction is anticipated to take approximately six months. March 2019 anticipate completion of construction.

Sidewalk - Rogers Circle (PW1709)

Final punch list items were completed and the sidewalk was opened for use.

(none, project complete)

Sidewalk – TBD(PW1914)

September 24, 2018 adopted FY2019 Budget included funds for $1M of new sidewalk / trail additions.

Fall 2018 – staff will review the existing sidewalk priority list and determine what segments or segments can likely be constructed. Survey and engineering anticipated to take three to four months.


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Small Cell Ordinance Updates

September 18, 2018 staff attended the ACCG/GMA regional workshop series related to small cell issues.

Staff will meet with small cell providers on October 15, 2018 to discuss the draft ordinance components and regulations. November 2018 anticipate Work Session discussion with Council.

Traffic SignalReplacements (Old Alabama and Preston Oaks and Jones Bridge at Taylor) (PW1839)

Staff acquired the final parcel of right-of-way needed for the project and finalized engineered drawings.

October 2018 – Staff will release the Invitation to Bid on the traffic signal replacements. Bids due October 25.Once contract awarded, fabrication of mast arms takes approx. nine months.

Traffic Signals –McGinnis Ferry (PW1840)

Mast arms and project materials are being fabricated.

October 2018 – delivery of mast arms and materials are anticipated.December 2018 anticipate completion of construction.

Traffic SignalReplacements (Jones at McGinnis and Old Alabama at Newtown)(PW1935)

September 24, 2018 adopted FY2019 Budget included funds for signal replacements.

Fall 2018 – engage a firm to survey the locations (necessary precursor to engineered drawings).

TSPLOST Program Management

See pages 5 – 7 (seven active Tier 1 projects)

See pages 5-7 (seven active Tier 1 projects)

Traffic SystemAdministration Review

September 24, 2018 adopted FY2019 Budget included funds for traffic signal engineer position but funds were embargoed (requiring authorization from Council prior to spending).

October 8, 2018 Council discussion anticipated to determine if the embargo should be lifted.

Waste Reduction and Environmental Education Services

September 17, 2018 Council voted to provide notice to Keep North Fulton Beautiful of intent to terminate services effective November 18, 2018.

November 2018 - Staff will release an RFP for services.January 2019 anticipate Council discussion.

Projects in Public Works being delayed (awaiting precursors or Council to lift an embargo on the funds): Intersection Improvements (FY2019: $750K, embargoed – awaiting results and recommendations

from intersection improvement study) Traffic Signal Engineer Position (FY2019: $200K, embargoed) – to be discussed October 8, 2018 Traffic Signal Monitoring and Equipment Replacements (FY2019: $80K, embargoed and awaiting

recommendations from Traffic Signal Engineer) Traffic Signal Detection Replacements (FY2019: $200K, embargoed and awaiting

recommendations from Traffic Signal Engineer) Intelligent Traffic System Improvements (FY2018: $250K, embargoed) Patching Contract (FY2019: $525K; awaiting conclusion of FY2018 resurfacing efforts to finalize the

list of roads for patching; anticipate contract to Council in January 2019) Autonomous / Connected Vehicles – Policy / Program to Prepare for Future Technologies


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Walk Audits at each Elementary School

Neighborhood Traffic CalmingThe Public Works Department also manages the City’s Traffic Calming Policy. The Traffic Calming Policyoutlines the process by which the City works with neighborhoods to address speeding and traffic concerns within neighborhoods. After residents report issues with speeding in their neighborhoods, staff installs speed monitoring and detection devices to capture the traffic volume and speed data. Captured speed data is distilled into a single number – the 85th percentile speed. Of all the vehicles traveling the roadway, 85% travel at or below the 85th percentile. Per the adopted policy, if the 85th percentile speed is 11 mph higher than the posted speed additional study and analysis can be requested by the neighborhood. Once the data is captured, staff sends a letter with the results to the neighborhood and awaits feedback for a month prior to archiving and closing out the project.

Neighborhood 85th percentile speed September Action Next StepBreckinridge 19 mph (lower than posted 25

mph)Results were archived and request closed

None

Cameron Forrest

24 mph in one location; 31 mph in second location (higher than posted speed of 25 mph but not triggering need for further study)

Results were archived and request closed

None

Prestwick 27 mph in one location; 29 mph in second location (higher than posted speed of 25 mph but not triggering need for further study)

Staff sent a letter to the neighborhood detailing the results of the study.

Staff will await feedback from the neighborhood.

Riverwood 36 mph (11 mph higher than the posted speed of 25 mph). The data meets the criteria for a fullstudy.

Staff sent a letter to the neighborhood detailing the results of the study.

Staff will await feedback from the neighborhood.

Seven Oaks TBD Utilities were located (to ensure a clear area to post the signs)

Signs will be placed to gather traffic volume and speed data.

Silver Ridge 27 mph (higher than posted 25 mph but not triggering need for further study)


None

Sweet Creek 27 mph (higher than posted 25 mph but not triggering need for further study)


None

Waterford TBD Signs placed to gather traffic volume and speed data on September 28, 2018.

October 2018 –staff will pull and analyze the data from the signs.

Recreation and Parks


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Active Projects September Update Next Major MilestoneAutrey Mill – Refresh (RP1940)


Fall 2018 – staff will scope out the project.

Newtown Park – The Wall That Heals(RP1919)

Staff worked with the Johns Creek Veterans Association who is spearheading fundraising efforts for site preparation, lighting, and landscaping.

Wall panels are anticipated to be delivered at the end of October and placed in secure storage.

Newtown Park –Bathroom Refurbishment (RP1735)


November 2018 – anticipate releasing Invitation for Bid for the project.

Newtown Park – Refresh (RP1941)



Ocee Park – Trail Lighting Pilot Project(PW1836)

Fabrication of lights and light poles was underway (takes 8-10 weeks).

November 2018 - delivery of lights and poles anticipated.

Ocee Park – Additional Restroom (P1627X)

The site work portion of the project was completed in September 2018 (ahead of the original October 2018 completion target)

October 2018 – construction of the restroom will begin with framing.Second Quarter – FY2019 anticipate completion of construction.

Ocee Park – Artificial Turf (RP1921)


October 2018 – Staff will release the Invitation to Bid for alternates of four infields and one full field. Bids due October 31, 2018.

Ocee Park – Bathroom Refurbishment (RP1734)


November 2018 – anticipate releasing Invitation for Bid for the project.

Ocee Park – Refresh (RP1942)



Parks Bond –Improvements to Existing Parks

See page 4 – three active projects (Autrey Mill Bus Turnaround, Autrey Mill Smokehouse Relocation, and Rogers Bridge replacement)

See page 4 – three active projects (two contracts anticipated to be awarded in October 2018)

Shakerag Park – Refresh (RP1943)



Programming and Events: Park Place Programming: 108 classes/programs offered, 1,277 participants Adaptive Recreation Programming: Bocce Ball: 1 event, 25 participants Clubhouse Fitness Program: 7 weekly classes, 66 participants registered Free Outdoor Fitness Program: 3 classes, 66 participants Field Rentals: 26 rentals of athletic (grass) fields, 18 rentals of athletic (turf) fields, 35 rentals of pavilions,

2 rentals of tennis courts and 11 rentals of Newtown Clubhouse Summer Concert – Banks and Shane played at Newtown Park on September 8, 2018 for a crowd of

approximately 1,000. Adaptive Recreation – Dance under the Stars at Newtown Park on September 14, 2018 for 51 participants.


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Pup-a-Palooza at Newtown Park on September 22, 2018 for a crowd of approximately 300.


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APPENDIX A – Project DescriptionsThe core of the Manager’s Monthly Report details project progress and updates. As the projects recur every month, rather than continue to repeat project descriptions those details have been moved to this Appendix. The projects are listed in alphabetical order and correspond to the titles utilized in the progress/updates reported in preceding pages.

Abbotts Bridge (from Jones to Parsons): GDOT, and their contractor C.W. Matthews, are in the final stages of widening Abbotts Bridge from Jones Bridge to Parsons Road.

Abbotts Bridge (from Jones to Parsons) Sound Abatement and Landscaping Improvements:The GDOT road widening project on Abbotts Bridge (from Jones Bridge Road to Parsons Road) had limited landscaping (100 Leyland cypress trees) and no sound abatement plan. The City’s sound abatement and landscaping improvements features double-faced wooden fencing with acoustic matting in the middle to dampen and absorb sound. The landscaping plan is being finalized.

Autrey Mill Nature Preserve – Bus Turnaround: This Parks Bond funded project will improve and extend the small graveled area next to the Visitors Center into a permeable pavers bus turnaround and parking lot expansion.

Autrey Mill Nature Preserve – Smokehouse Relocation and Stabilization: This Parks Bond funded project relocates an approximately 100 year old smokehouse from the property along the Rogers Bridge Trail to the Autrey Mill Historical Village and creating a solid foundation for the structure.

Autry Mill Sidewalk (from Falls of Autry Mill to Buice Road): Construction of a five-foot width sidewalk to fill in an approximately 2,100 linear foot sidewalk gap between the Falls at Autry Mill and Buice Road.

Barnwell Road at Holcomb Bridge Road: This TSPLOST funded project would improve the intersection of Barnwell Road at Holcomb Bridge Road. Currently in concept/engineering phase.

Bell/Boles Corridor: This TSPLOST funded project would improve the Bell/Boles corridor with turn lanes, roundabouts, bridge improvements, and sidewalks. Currently in concept/engineering phase.

Bell/Boles Pocket Park: This 2-acre future park at the Bell-Boles Road roundabout is envisioned as a pastoral, orchard-themed passive park with a small parking lot, community garden, shade structures/pavilion, small playground area and small restroom facility.

Bell Rd at Cauley Creek Park Entrance/Old Homestead Trail – Roundabout: This is one of five projects within the greater Bell/Boles Corridor (TSPLOST) project. The project is in the concept/engineering phase and anticipates a roundabout and trail connection from Old HomesteadTrail to Rogers Bridge Road.

Bell Road at Medlock Bridge Road Intersection Improvements: This is one of five projects within the greater Bell/Boles Corridor (TSPLOST) project. The project is in the concept/engineering phase and anticipates westbound dual left-turn lanes on Bell Road and extending the southbound left-turn storage on Medlock Bridge Road.

Bell Road at McGinnis Ferry Road Intersection Improvements: This is one of five projects within


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the greater Bell/Boles Corridor (TSPLOST) project. The project is in the concept/engineering phase and anticipates extending the northbound right-turn lane on Bell Road and adding through lanes on McGinnis Ferry Road through the intersection.

Bell Road at Rogers Circle (South) Roundabout: This is one of five projects within the greater Bell/Boles Corridor (TSPLOST) project. The project is in the concept/engineering phase and anticipates converting the existing three-way T intersection to a single lane roundabout.

Bell Road Bridge over Cauley Creek Tributary: This is one of five projects within the greater Bell/Boles Corridor (TSPLOST) project. The project is in the concept/engineering phase and anticipates replacing the bridge and incorporating pedestrian connectivity on the bridge.

Brumbelow Road Sidewalk (from Mackinac Drive to Stoney River Drive) and Pedestrian Bridge:The project added sidewalk and a pedestrian bridge along Brumbelow Road (from Mackinac Drive to Stoney River Drive) to complete a continuous sidewalk connection from Nesbit Ferry Road to Old Alabama Road and Newtown Park.

Buice Road – Speed Table Removal: Prior to incorporation, speed tables were installed on Buice Road (from Jones Bridge to Kimball Bridge) for traffic calming. The speed tables do not meet design standards. Vehicles traveling 25 mph may incur damage. The proposed project is in partnership with the City of Alpharetta and will remove the existing speed tables and replace them with a series of mini-roundabouts, half-roundabouts, and chicanes.

Building Permit Requirements: The project aims to adjust the building permit and fee requirements to align with best practices and community feedback from a Building Permit Summit held in 2018.

Cauley Creek / Quail Hollow: The master plan for this combined roughly 200-acre future park off Bell Road (with direct frontage to the Chattahoochee River) includes a combination of passive and active spaces. The concept plan was approved in September 2018 but the funding for construction documents have not yet been authorized.

Comprehensive Plan Update: The Comprehensive Plan is the foundational planning document for the City – setting a vision of what the community wants to be like for the next ten years. The process to update the 2008 Comprehensive Plan began in October 2016 with the assistance of community feedback and guidance from the Citizens Advisory Committee (CAC). The plan was approved by the Planning Commission in June 2018 and Council approved transmission to the Atlanta Regional Commission and Department of Community Affairs in August 2018.

Environmental Education and Waste Reduction Services: Since 2009, the City has partnered with Keep North Fulton Beautiful to meet federal/state requirements for environmental programming, education, and community events. Traditional events offered include household hazardous waste, bulky recycling, Johns Creek cleanup/creek crawl, Adopt-a-Road, and Adopt-a-Stream. In September 2018 Council voted to terminate the existing contract effective November 2018 and rebid the services.

Fire – Station #64: To improve response time in northern and central Johns Creek, Council reached consensus to add a fourth fire station. In March 2018, the City acquired 1.8 acres at 4795 Kimball Bridge Road for the future station. Council is considering awarding a contract for creation of architectural / engineering services. The FY2019 Budget includes $2.6M for the construction of Fire


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Station #64 and $19K for the associated fuel pump. Fire Station Refreshes (grounds, station houses): Within the Infrastructure Maintenance Accrual,

the FY2019 Budget proposes spending $75K between the three fire stations to “refresh” the stations and grounds. The funds will be utilized to make repairs to the stations including building envelope issues (water-proofing, repairing leaks). Specific repairs are based on building assessments that have pointed out repairs needed including roof repairs (repairing failed sealants around penetrations and failed ridge and hip joints), masonry joint sealant (cutting out existing failed sealant joints – wall joints, outer main door joints, window joints, etc.), and masonry tuck pointing repair (where mortar is damaged or open greater than ½’ remove and replace). Some funding may also go towards refreshing the grounds and interiors of the buildings (such as fresh coat of paint on interior walls to filling in bare spots in the landscaping around the station houses).

Haynes Bridge Road (from Mansell to Old Alabama): This TSPLOST funded project would widen Haynes Bridge (Mansell to Old Alabama) and may accommodate pedestrians and cyclists. Council has authorized the engineering and design phase of this project.

Kimball Bridge Road (from State Bridge Road to Jones Bridge): This active construction project widens Kimball Bridge Road (from State Bridge and Jones Bridge) to four travel lanes with turn lanes and sidewalks.

Linear Park: This 20-acre linear park in Technology Park is anchored by two significant lakes that serve as retention facilities. The future park will lower the water level in the lakes in order to reclaim needed passive play areas that could be utilized for festivals, free play, and other activities. The construction documents are being developed. The construction documents and build out are funded through the Parks Bond.

Long Indian Creek – Traffic Calming: Residents reported issues with speeding and cut-through traffic on Long Indian Creek. After studying speed and volume, in 2017 staff installed tuff curb and pylons in a number of different configurations (traffic circle, chicane, center-island, intersection medians) in different configurations and then surveyed the residents regarding effectiveness. Interim measures were removed in January 2018 due to resident dissatisfaction. In February 2018, Council discussed sidewalk options and vertical traffic calming to improve pedestrian safety. The project is currently on pause. The next step would be to survey the community regarding sidewalk options.

Master Transportation Plan: The Master Transportation Plan is a companion document to the Comprehensive Plan – focused on projects within Johns Creek that can improve the transportation network. The current Master Transportation Plan was adopted in 2008. The update to the Master Transportation Plan was originally planned as an Appendix to the redrafted Comprehensive Plan but the project has been delayed and is currently on pause.

McGinnis Ferry (from Union Hill to Sargent): This TSPLOST funded project would widen McGinnis Ferry Road from Sargent to GA-400; the Johns Creek portion of the project is from Sargent to Union Hill Road. Council authorized the engineering phase of this project. Forsyth is the project lead.

Medlock Bridge at State Bridge: This TSPLOST funded project would improve the intersection of Medlock Bridge Road and Sate Bridge Road. Council has authorized a traffic study for this project.

Morton Road (at State Bridge Road) Intersection Improvement: This project will add a


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northbound right-turn lane on Morton Road at its intersection with State Bridge Road. This collector roadway improvement is anticipated to improve the safety of the traveling public and was budgeted for in FY2018 as a collector road improvement.

Morton Road Neighborhood Park: This 4-acre future park at East Morton Road, east of the northerly intersection with State Bridge, is envisioned as a neighborhood park with a small splash pad, pavilion, picnic shelters, rubber-surfaced earth mounds, open play area, multi-use path and half-court basketball. The construction documents are being developed. The construction documents and build out are funded through the Parks Bond.

Multi-Year Plan Update (Fire): Last revised in August 2016, the Fire Department maintains a multi-year plan for staffing, apparatus, and service delivery. In 2018, staff began updating the Multi-Year Plan to reflect both the proposed strategy for staffing and maintaining Station 64 as well as with updated population data and forecasts from the Comprehensive Plan and updated call statistics.

New Road (from Bell Road to Technology Park): This TSPLOST funded project would add a local connection from Bell Road to Technology Park. Council has authorized the engineering and design phase of this project.

Newtown Park – The Wall That Heals: The Wall That Heals is a 250-foot long replica / traveling exhibit of the Vietnam Veterans Memorial. The chevron shape replica is made of 24 individual panels, each containing six columns of names, on powder-coated aluminum. The retiring exhibit is set to become part of the Veterans Memorial Walk at Newtown Park. Installation is anticipated in fall 2018.

Ocee Park – Additional Restroom: This additional restroom will serve the lower fields at Ocee Park. The project is currently under construction.

Ocee Park – Trail Lighting Pilot Project: The FY2018 Budget included funds for a trail lighting pilot project. Originally proposed to improve visibility along the perimeter loop at Newtown Park, following an April 2018 discussion with Council the project shifted to Ocee Park. The equipment is being fabricated and installation is anticipated in fall 2018.

Resealing Roadways Damaged by Hydraulic Leak: On May 24, 2018 a Waste Management truck serviced seven neighborhoods in central Johns Creek: Doublegate, Kingston Crossing, Fox Creek, FarmBrook, Linkwood, Papillon, and Lakeview Estates. The truck was leaking hydraulic fuel which left noticeable discoloration throughout the neighborhood streets. To restore the streets, a high density mineral bond (H5-A) will be applied. Waste Management has paid for the application of the product and the Council authorized a contract with Blount Construction in September 2018. The project schedule is being set in coordination with the impacted neighborhoods.

Resurfacing – Main Roads: Quality main roads create a sense of place and protect property values of Johns Creek businesses. 2018 marks the fourth year of an initial resurfacing plan andincludes five main roads.

Resurfacing – Neighborhoods: Quality neighborhood streets create a sense of place by protecting property values and improving residents’ quality of life. 2018 marks the fourth year of an initial resurfacing effort and includes 30 subdivisions.

Right-of-Way Maintenance: Since incorporation, the City has contracted for right-of-way


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maintenance. The current scope covers mowing, storm drain maintenance, minor pothole repairs, and traffic sign services. The current contract was extended through December 31, 2018 to allow a full re-bid of the services.

Rogers Bridge (pedestrian bridge/trail across the Chattahoochee River): In partnership with Duluth, Gwinnett, Fulton, and the National Park Service, this project will replace the existing structurally unsound bridge with a structurally sound replica. The project is currently under review by the State Historic Preservation Office related to the historic eligibility of the bridge and the City and project partners are working through the Federal Highway Administration evaluation process codified in 23 U.S.C. § 138 and 49 U.S.C. § 303 or more commonly referred to as a programmatic 4(f) (for its origination in Section 4(f) of the Department of Transportation Act of 1966). The programmatic 4(f) process is anticipated to run through Spring 2019.

Rogers Circle Sidewalk (from Bell Road to Shakerag Park): The project adds sidewalk to fill the gap along Rogers Circle, creating a continuous sidewalk connection from Bell Road to Shakerag Park and adjacent schools.

Small Cell Installations: Small cells add additional wireless bandwidth to existing cell tower networks to address coverage issues for heavily trafficked or populated areas and have been proposed as a way to expand 5G coverage into rural areas without the infrastructure cost of traditional cell towers. At the August 13, 2018 Council Meeting, Council imposed a 120-day moratorium to update the current ordinances impacting right-of-way encroachment or create ordinances specific to small cell technology. The moratorium was needed because although small cell installations are theoretically regulated through right-of-way encroachment permits, the existing regulations were written years ago and designed around traditional cell towers and telephone line installations, not small cell technology.

State Bridge (from Medlock Bridge to the Chattahoochee River): This TSPLOST funded project will widen State Bridge Road to six travel lanes (from the Whole Foods entrance to Peachtree Industrial Boulevard in Gwinnett) with a pedestrian bridge over the Chattahoochee. Council has accepted a $1.5M State Road and Tollway Authority reimbursable grant from the Georgia Tollway Infrastructure Bank and signed an IGA with Gwinnett County for work on the pedestrian bridge across the Chattahoochee. The project is currently in the right-of-way phase.

State Bridge Pocket Park: This 4-acre future park at State Bridge, (south of Windsor Park Drive) is envisioned as a passive, nature-themed park with elevated walkways including a canopy walk and picnic areas. The construction documents are being developed. The construction documents and build out are funded through the Parks Bond.

Stormwater Management Plan: As Johns Creek has built out, the amount of impervious surface has increased which increases stormwater runoff (flow of rain across the ground). Stormwater runoff directly affects the quality of our creeks, streams, and rivers. Stormwater management facilities or structures (like detention ponds, swales, and ditches) are designed to reduce the impacts of stormwater runoff by slowing the velocity and/or temporarily holding stormwater runoff and releasing it slowly over time to reduce the flow rate while providing treatment of pollutants to improve the quality of the runoff. The current Stormwater Management Plan includes a review of existing infrastructure (see Stormwater System Assessment), fulfilling state and federal requirements, and


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responding to citizen inquiries and complaints. Stormwater Stream Gauge System: The FY2019 Budget funded a stream gauge system which is a

series of gauges and measurement tools that help monitor the level, flow, velocity, and health of the City's streams. The data can help the City better prepare for and respond to issues related to erosion and other issues impacting the stream banks and properties along our creeks. Additionally, the system will help staff evaluate the effectiveness of proposed capital improvements and/or stream restoration projects and the impact of various development scenarios. The collected data can be used to simulate stream response over periods of time which improves over the existing FEMA floodplain mapping presently utilized (which works best for comparing to the single mapped event, the 100-year storm).

Stormwater System Assessment: This project is an effort to complete an assessment of the existing stormwater system (structures and conveyances) in order to understand the condition and maintenance needs. The FY2019 Budget includes funds to complete enough of the assessment for a representative sample to provide: (1) an understanding of the condition of the system, (2) a plan for long term maintenance and investment needs for FY2020 and beyond, (3) options in term of funding mechanism to provide for the maintenance needs.

Traffic System Administration Review: In April 2018 the Jacobs traffic engineering department reviewed the City’s traffic signal system to assess the operation and condition of the system. The report and analysis was first distributed to the Council in May 2018 for review. The report made recommendations for further improvement. The top prioritized improvement was adding a Traffic Signal Engineer to more proactively manage the traffic signal system. The FY2019 Budget, adopted September 24, 2018 included $200K for the addition of a Traffic Signal Engineer. Council embargoed the funds, meaning prior to implementation additional discussion and consensus from Council was necessary.