Module3

Module - 3

Principles and Fundamental Elements of EMS

ENVIRONMENTAL MANAGEMENT SYSTEM

ENVIRONMENTAL MANAGEMENT SYSTEM - CLAUSES

4.1General

4.2EnvironmentalPolicy

4.3Planning

4.4Implementation& Operation

4.5Checking &CorrectiveAction

4.6ManagementReview

[Establishing,Maintaining anEMS]

Top Managementcommitment

4.3.1EnvironmentalAspects

4.4.1Structure andresponsibility

4.5.1Monitoring andMeasurement

Change in Policy,Targets/Objectives Change inProcedures

Involvement ofeveryone in thecompany

4.3.2Legal and otherrequirements

4.4.2TrainingAwareness andCompetence

4.5.2Nonconformance and Correctiveand PreventiveAction

Documented andImplemented andmade availableto Public

4.3.3Objectives andTargets

4.4.3Communication

4.5.3Records

Give direction onObjectives andTargets

4.3.4EnvironmentManagementProgrammes

4.4.4EMSDocumentation

4.5.4EMS Audit

4.4.5 DocumentControl4.4.6 OperationControl4.4.7EmergencyPreparednessand Response

Need For ISO 14000 Certification

Employees

Neighbours

Regulators

Shareholders

Parent Company

Local Media

National Media

Customers

Legislators

Banks and Insurers

Industry

PRESSURES ON BUSINESS

InternalPressures

1. Product Quality

2. Investment return

3. Cost reduction

4. Profit maximization

External Pressures

1. Legislation

2. Global standards

3. Sustainable development

4. Environmental protection

5. Green consumer

6. Pollution payer principle

ISO 14001 Requirements

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Fundamental Elements of EMS

Commitments to Compliance

• Compliance with legal requirements is a critical consideration in EMS– Develop & communicate policy that includes

commitment to compliance– Objectives and targets are in line with

compliance– Management programs address this apsect– Operational controls address this aspect too

(Prevention of Pollution) P2 Hierarchy

P2 Hierarchy

Source reduction In process re cyclingOther re cycling Treatment & recovery Control mechanisms

Environmental Aspect

An Organization’s Activities,Products or Services that caninteract with The Environment.

Environmental Aspects : element of an organization’s activities, products or services that can interact with the environment

Industry & Environmental Interactions

Key Elements of an EMS

• Identifying environmental aspects– How an organization interfaces with the

environment and• Can control & have influence

» Which significant impact would be considered as significant Aspects

» Look beyond laws & regulations while deciding them

» Identifying significant aspects could be challenging and rewarding too!

Identifying Aspects

o Operations and activities that interface with Environment

o Materials,energy sources and other resources we useo Do we have emissions to Air ,Water or Land ?o Do we generate wastes ?o Land or infrastructure interaction ?o Activities leading to accidental releases?o Use of recycled paper

Potential Aspects

• Air emissions• Solid & Hazardous wastes• Contamination of land• Noise,odour,dust,traffic• Water discharges• Energy use• Resource use• Hazardous material handling & storage

IMPACTSadverse or beneficial

Any change to the Environment resulting from organization’s Activities, Products or Services e.g. Global Warming Air Pollution Acid Rain

• Soil & Groundwater contamination• Air Pollution• Degradation of aquatic habitat & • drinking water supply• Depletion of natural resources• Increase in ground level ozone

Potential Impacts

Evaluating impactsAre the impacts• Actual or potential?• Beneficial or damaging?• magnitude or degree• Frequency or likelihood• Duration & geographic area• Parts of the environment• Interested parties

Key Elements of an EMS• Legal & other requirements

– Setting the legal framework for your EMS• Identify and communicate applicable legal &

other requirements &• Ensure that these requirements are factored into

the organization’s management efforts» Identify legal requirements» Analyze impacts» Communicate» Act

Key Elements of an EMS

• Objectives & Targets– Esatblishing goals for environmental

management• Objective- Overall environmental goal,arising

from the environmental policy that organization sets itself to achieve,and which is quantified where applicable.

• Target- Detailed performance requirement,that arises from the objective and that needs to be set and met in order to achieve these objectives.

» Your objectives and targets should reflect what your organization does,how well it is performing and what it wants to achieve.

Key Elements of an EMS• Environmental Management Program(s)

– A Roadmap for achieving environmental goals• Should define

– The responsibilities for achieving goals– The means for achieving goals– The time farme for achieving these goalsIt should be dynamic and linked directly to objectives &

targets• It should describe how the organization will translate its

goals and policies commitments into concrete actions so that objectives and targets are achieved

Key Elements of an EMS• Structure & Responsibility

– Aligning your resources to succeed• Appoint Management Representative

– Determine the scope of EMP– Know your significant environmental aspects

and compliance needs– Objectives

• Build flexibility into the organization• Communicate to people thru respy matrix

Key Elements of an EMS

• Training, Awareness & Competency– Building internal capabilities

• Train people for– Motivation– Awareness– Commitment– Skills/Capability– Compliance – performance

• Every employee has an impact on environment

Key Elements of an EMS• EMS Documentation

– Describing the EMS and how pieces fit together

• Documentation should include– Env Policy– EMS Manual– Procedures– Forms /Drawings

• Environmental Management Program

Key Elements of an EMS• Document Control

– Ensuring that everyone works with the right tools

• Suggested elements– Currency of documents– Doc No– Cross referneces– Disposition of obsolete documents

• Is everyone working with the same set of docs• Do people who need access have access?

Key Elements of an EMS• Operational Control

– Building environmental performance into operations & activities

• Like– Management & disposal of wastes– Approval of new chemicals– Storage & Handling of chemicals– Wastewater treatment– Operation of paintline– Operation of plating system– Management of contractors

• Risk of activity• Skills/training of workforce

Key Elements of an EMS• Emergency preparedness & Reponse

– Minimizing the impacts of uncontrolled events

• Must have provision for– Assessing the potential for accidents & emergencies– Preventing incidents and their associated environmental

impacts– Plans/procedures for responding to incidents– Perioding testing of emergency plans(mock drills)– Mitigating impacts associated with it

• Conduct false alarm exercise• Ways of accident prevention

Key Elements of an EMS

• Monitoring & Measurement

• Assessing how well the system is performing

• Enable the organization to– Evaluate environmental performance– Assess compliance with legal requirements– Identify areas requiring corrective actions– Improve performance & increase efficiency

• Monitor key characteristics• Track performance, calibrate and maintain

Key Elements of an EMS

• Corrective / Preventive Action • Fixing EMS problems-and avoiding

them in future• Ensure that

– Problems are identified and investigated– Actions are identified and implemented– Actions are tracked and their effectiveness is verified

• Think about opportunities for improvement

Key Elements of an EMS• Records • Evidence that EMS is working as

intended• Ensure that

– Required EMS records are identified– Have focus on the records that add value– They are simple and understandable– They have a retention period– They have access to the right people

• How they are disposed off !

Key Elements of an EMS

• EMS Auditing• Objective evidence of

conformance• Does Audit

– Add value to your system– Surfaces significant deficiencies– Review effectiveness of corrective actions

• Set the objective of audit based on analysis of previous data,previous audits and internal audit outcomes.

Key Elements of an EMS

• EMS Management Review• Closing the continual

improvement loop• Ensure that

– The system is working– It is suitable,adequate and effective– Meets our needs– Provides a basis for continual improvement

• Think out of box, & Challenge the limits !

Key Performance Indicators (KPI)

Kgs of VOC emitted per unit of production Kgs of hazardous waste generated per year Percentage of employees completing environmental

training Average time for resolving non conformities Energy use per unit of production Water use per unit of production Percentage of solid waste recycled Percentage of reduction in emissions

EMS Costs and Benefits

Costs• Staff ( Manager’s ) time• Other employees’time• Workforce times• Potential consulting assistance• Outside training of personnel• Investment on environment related

equipment

EMS Costs and Benefits

Benefits• Improved environmental performance• Fewer accidents/Reduced Liability• Enhanced customer trust• Waste minimization• Minimization of risks/health hazards and

calamities• Increased efficiency/Reduced costs• Enhanced Compliance to environment

legislation• Continual improvement

EMS Costs and BenefitsBenefits.. Employee awareness of environmental issues and responsibilities Prevention of pollution Resource Conservation Enhanced image with public/regulators and

lenders New customers /Markets Enhanced employee morale Sustainable development

Advantages of being Small & Medium Sized Organizations

Lines of communication are shorter Organization structures are less

complex People often perform multiple functions Process are generally well understood Access to the management is simpler An effective envronment management

is easier

Summary

• EMS- ISO 14001 Clauses• Need fro Certification• Key Elements of EMS• Key Performance Indicators• Costs & Benefits of EMS