Module N° 8ICAO State Safety Programme (SSP) Implementation Course 1 Module N° 8 SSP implementation plan Revision N° 5 ICAO State Safety Programme (SSP)

Module N° 8 ICAO State Safety Programme (SSP) Implementation Course 1

Module N° 8 SSP implementation plan

Revision N° 5 ICAO State Safety Programme (SSP) Implementation Course

25/02/10


SSP – A structured approach

Module 2Basic safety management

concepts

Module 3 ICAO SARPs related

to safety management

Module 4 ICAO SSP framework

Module 5ALoS related to an

SSP

Module 6 Prescription / Performance

Module 8SSP implementation plan

Module 1 Introduction to the

SSP implementation course

Module 7 SSP training programme

Module 8SSP implementation plan


At the end of this module, participants will be able to develop

a draft SSP implementation plan, based on the results of a

gap analysis using the different elements from the ICAO SSP

framework

Objective


SSP – Two considerations SSP gap analysis SSP implementation planSSP phased approachThe three phases of the SSP implementation planSSP implementation – SummaryQuestions and answersPoints to rememberExercise N° 3 – Development of a draft SSP implementation

plan

Contents


The implementation of an SSP is commensurate with the size and complexity of the State’s aviation system

It may require coordination among multiple authorities responsible for individual element functions in the State

SSP – Two considerations


When the State is responsible for the provision of specific services (e.g. aerodromes, air navigation services, etc.) the organization providing the service should develop and implement an SMS

State – Wearing two hats?


The gap analysis allows the State to assess the existence and maturity within the State of the elements of an SSP

Guidance in Appendix 3 to Chapter 11 of the SMM

Once the gap analysis is completed and documented, the components/elements identified as missing or deficient will form, together with those already existing or effective, the basis of the SSP implementation plan

SSP gap analysis


A “flight plan” that guides the development of the SSP

The plan allows States to identify those tasks

underlying the strategy leading to the implementation of the SSP

coordinate the activities by the various State aviation organizations under the SSP in support of the implementation plan

SSP implementation plan


To manage the workload associated with the implementation of the SSP

To prevent the “compliance by ticking boxes”

Three implementation phases are proposed based onthe results of the gap analysisthe sequential application of the

different components and elements of the SSP framework

Why a phased approach to SSP?


The SSP framework in a phased approach

1. State safety policy and objectives1.1 State safety legislative framework1.2 State safety responsibilities and accountabilities1.3 Accident and incident investigation1.4 Enforcement policy

2. State safety risk management2.1 Safety requirements for service providers SMS2.2 Agreement on service providers safety performance

3. State safety assurance3.1 Safety oversight3.2 Safety data collection, analysis and exchange3.3 Safety data driven targeting of oversight on areas of greater concern or need

4. State safety promotion4.1 Internal training, communication and dissemination of safety information4.2 External training, communication and dissemination of safety information


SSP implementation plan – Phase I

Plan and draft State Safety Policy

SSP implementation team

Assign responsibilities …

Coordination with other…

Initial SSP



1. Establishment of the SSP implementation team Element 1.2(Module 4)

2. Analysis and, if necessary, proposal of amendment to the national safety legislative framework and applicable supporting regulations

Element 1.1(Module 4)

3. Analysis and, if necessary, proposal of amendment to the enforcement policy to include provisions for service providers operating under an SMS environment

Element 1.4 (Module 4)

4. Development, proposal of approval, and communication of a State safety policy

Elements 1.2 and 4.1(Module 4)



5. Definition and documentation of requirements, responsibilities and accountabilities regarding the SSP

Elements 1.2 and 3.2

(Module 4)

6. Identification of the Accountable Person for the State SSP


7. Establishment, if necessary, an independent accident and incident investigation process Element 1.3

(Module 4)

8. Communication of the launching of the SSP implementation project and introduction to SSP concepts to all relevant staff

Element 4.1(Modules

4 and 7)



9. Development of a training programme for all relevant staff on key components of an SSP and SMS


10. Development of the SMS regulatory framework and supporting advisory circulars Element 2.1

(Module 4)

11. Establishment of a timeframe to periodically review specific operating regulations


12. Establishment of the means to communicate the safety related information internally and externally




State safety policy signed by Accountable Person

State safety responsibilities and accountabilities established, documented and published

Budget for SSP approved

SMS guidance material published and distributed to service providers

Deliverables (examples) Draft proposal of safety policy

Lines of safety responsibility and accountability defined

Budget for SSP defined

Guidance material on implementation of SMS developed

Milestones (examples)


SSP implementation plan – Phase II

Collect and evaluate Selection of safety indicators (initial ALoS) Confidential reporting systems … Acceptance on service providers ‘SMS … Inspections, audits, surveys …

Initial SSP



1. Establishment of a State hazard reporting systemElement 3.2 (Module 5)

2. Establishment of a State hazard database Element 3.2 (Module 5)

3. Training to appropriate staff on hazard identification and safety risk management, safety reporting procedures and database management

Element 4.1 (Modules4 and 7)

4. Establishment of mechanisms for the exchange of safety information with service providers and/or other States, as appropriate




5. Initial selection of safety indicators Element 3.2 (Module 5)

6. Initial selection of safety targets Element 3.2 (Module 5)

7. Definition of the values for safety indicators Element 3.2 (Module 5)

8. Definition of the values for safety targets Element 3.2 (Module 5)



9. Establishment of the action plans to deliver the safety targets of the initial ALoS of the SSP


10. Establishment and communication of the initial ALoS of the SSP

Element 4.1 and 4.2

(Module 4)

11. Development of procedures to ensure integration of SMS requirements into the service providers activities


12. Development of controls to ensure the establishment of procedures for hazard identification and safety risk management processes by service providers




13. Establishment of a timeframe for the phased approach of service providers´ SMS


14. Establishment of the means of communication to support SMS implementation among service providers Element 4.2

(Module 4)



Initial ALoS established

Agreement on service providers’ safety performance signed

Values for safety indicators and safety targets for individual service providers agreed

State mandatory and confidential hazard reporting system in place

Guidance material of SMS distributed to small operators

Deliverables (examples) State safety indicators and safety

targets defined Values for safety indicators and

safety targets defined

Exchange safety information with service providers

Training to State technical personnel in hazard identification and safety risk management completed

Information to support SMS implementation among small operators developed



SSP implementation plan – Phase III

Collect and evaluate (Cont.) State safety data collection and analysis capabilities Agreement on safety performance indicators ALoS with safety measurement +safety performance

measurement

Mature SSP



1. Establishment of a State safety data collection system for high and low consequence outcomes


2. Establishment of the means to collect information on hazards at an aggregate State level as well as at individual service provider level


3. Implementation of mechanisms to exchange safety information on low consequence events with service providers and/or other States, as appropriate


4. Establishment of the procedures for the agreement on safety performance of individual service providers’ SMS Element 2.2

(Module 4)



5. First round of agreements upon safety performance indicators and targets for various service providers’ SMS


6. Establishment of procedures to prioritize inspections, audits and surveys, based on analysis of hazards and safety risks


7. Establishment and communication of the mature ALoS of the SSP

Elements 4.1 and 4.2 (Module 4)



Hazards and safety risks data storage and processing at State level developed

First cycle of oversight mechanisms on safety risk controls of service providers completed

Mature ALoS established

Deliverables (examples) Information on hazards and safety

risks at an aggregate State level as well as individual service provider level collected

Procedures of agreement on service providers’ safety performance completed

Values of safety performance indicators and safety performance targets developed



SSP implementation plan

Additional requirementsDuring all the implementation phases, the State must determine if additional safety arrangements are required to implement and maintain the organization’s SSP

SSP


SSP implementation plan – Summary

Timeline

Develop SSP documentation – Element 3.2

Establish means for safety communication – Elements 4.1 and 4.2

Develop and deliver training – Elements 4.1 and 4.2

Initial SSPPlan and Draft

Elements:1.1, 1.2, 1.3, 1.4, 2.1,

3.2 and 4.1

Initial SSP Collect and evaluate

Elements:2.1, 3.1, 3.2; 4.1 and

4.2

Mature SSPCollect and evaluate

Elements:2.2, 3.2, 3.3 and 4.1

PHASE IPHASE II

PHASE III


Questions and answers

ICAO SSP Implementation plan



Q: Explain the need for the SSP gap analysis?A: ?

Slide number:


Q: Why a phased approach is suggested when implementing an SSP?

A: ?

Slide number:



1. Why a phased approach to SSP

2. The three implementation phases of the SSP

3. Deliverables and milestones of the SSP implementation plan

Points to remember


Exercise N° 3 – Development of a draft SSP implementation plan

ICAO SSP Implementation plan


Participants will be divided into different groups

A facilitator will be appointed, who will coordinate the discussions and activities of each group

A summary of discussions will be written on electronic forms

A draft report, using the appropriate electronic form, will be prepared for its presentation in the plenary sessions and a member of the group (assisted by the other members of the group) will brief on the results

Working group activities


Objective of the exercise

To develop a draft SSP implementation plan for the State

SSP on the basis of the SSP ICAO framework and an

SSP gap analysis

Time allocated

03:00 hours



Your task

On the basis of the SSP ICAO framework (Refer to PPT presentations in Modules 4 and 8):

Develop an SSP gap analysis (Complete Table 08-01)

Develop the guidance on the SSP implementation plan (Complete Table 08-02) with the following results

at least four (4) deliverables for each SSP component

at least four (4) milestones for each SSP component



Task required

Develop the Gantt chart for the SSP implementation plan

(Complete Table 08/03) in a three phased approach taking

into consideration the results of the gap analysis and the SSP

ICAO framework



Table 08-01 – State safety programme (SSP) gap analysis

ICAO reference

Aspects to be analyzed or question to be answered

Answer Status of implementation

Component 1 – STATE SAFETY POLICIES AND OBJECTIVES

Element 1.1 – State safety legislative framework

SMM(Doc 9859)Chapter 11

Has [State] promulgated a national safety legislative framework and specific regulations that define the management of safety in the State?

Yes No


Has [State] defined the specific activities related to the management of safety in the State that each [State] aviation organization must participate?

Yes No


Has [State] established requirements, responsibilities and accountabilities regarding the management of safety in [State] by its aviation organizations?

Yes No


Etc… Yes No


Table 08-02 – Guidance on the SSP implementation plan

1. State safety policy and objectives

Nº Element Milestone Deliverable

1

2

3

2. State safety risk management

Nº Element Milestone Deliverable

1

2

3

4 Etc.


Table 08-03 – Gantt chart for the SSP implementation plan

N

ºSSP component/element Date: Date: Date: Date:

PHASE I

Etc.


Elect a facilitator

Start with a general discussion on the objective of the task and the material available for this exercise (no more than 10 minutes)

Select one of the participants of the group for preparing the final report on the laptop

Be prepared to deliver the results of the exercises (in a pen drive) to the course instructor at least five minutes before the time allocated

Exercise “useful tips”

Revision N° 5 ICAO State Safety Programme (SSP) Implementation Course

25/02/10

Module N° 8 SSP implementation plan

Module N° 8ICAO State Safety Programme (SSP) Implementation Course 1 Module N° 8 SSP implementation plan Revision N° 5 ICAO State Safety Programme (SSP)

Documents

ssp module

state ssp

ssp implementation plan

icao ssp framework module

ssp training programme

module n

ssp guidance

ssp implementation plan