Module III-A IEC Personnel Roles and Responsibilities This training material has been developed with content provided by ANSI Education and Training Services.

Module III-A

IEC Personnel

Roles and Responsibilities

This training material has been developed with content provided by ANSI Education and Training Services (www.ansi.org/education)

USNC Constituent Training Program

Revised Edition: February 2012

This module provides an This module provides an overview of committee overview of committee personnel working within the personnel working within the International Electrotechnical International Electrotechnical Commission (IEC)Commission (IEC)

ResponsibilitiesResponsibilities

AppointmentAppointment

Qualifications Qualifications

Module III-A:Module III-A:Learning ObjectivesLearning Objectives

Module III-A:Module III-A:DisclaimerDisclaimer

The information contained in this self-The information contained in this self-taught learning module is intended as a taught learning module is intended as a summary of documents and procedures summary of documents and procedures frequently used within the IEC and the frequently used within the IEC and the USNC/IEC. USNC/IEC.

The topics that follow are presented in The topics that follow are presented in summary formal only. For additional summary formal only. For additional information about content addressed in information about content addressed in this module, please contact the this module, please contact the USNC/IEC staffUSNC/IEC staff. .

Additional information is also available via Additional information is also available via ANSI Education and Training ServicesANSI Education and Training Services..

Reference Materials & Reference Materials & Source DocumentsSource Documents

ISO/IEC Directives, Part 1: 2011 ISO/IEC Directives, Part 1: 2011 Procedures for the technical work Procedures for the technical work

ISO/IEC Directives, Part 2: 201ISO/IEC Directives, Part 2: 20111Rules for the structure and drafting of International Rules for the structure and drafting of International StandardsStandards

ISO/IEC Directives, IEC Supplement 201ISO/IEC Directives, IEC Supplement 20111Procedures specific to IECProcedures specific to IEC

IEC Statutes and Rules of ProceduresIEC Statutes and Rules of Procedures IEC membership and participation proceduresIEC membership and participation procedures

USNC Statutes and Rules of ProcedureUSNC Statutes and Rules of Procedure Model Operating Procedures for USNC/IEC TAGSModel Operating Procedures for USNC/IEC TAGS Guide for U.S. Delegates to meetings of ISO and the Guide for U.S. Delegates to meetings of ISO and the

IECIEC

Providing leadership and Providing leadership and guidance for IEC technical guidance for IEC technical

activitiesactivitiesSecretariats / SecretariesSecretariats / Secretaries

ChairpersonChairperson

ConvenorsConvenors

Project LeadersProject Leaders

Experts (WG, PT, MT)Experts (WG, PT, MT)

Liaison RepresentativesLiaison Representatives

SecretariatSecretariat An IEC TC/SC An IEC TC/SC SecretariatSecretariat is held by a National is held by a National

CommitteeCommittee The The Secretary Secretary is the person whois the person who provides provides

administrative and technical support to committee administrative and technical support to committee activities. The functions of a Secretary may be activities. The functions of a Secretary may be delegated by the National Committee to a third-party delegated by the National Committee to a third-party for day-to-day administrationfor day-to-day administration

When the USNC is assigned as TC/SC Secretariat, it in turn When the USNC is assigned as TC/SC Secretariat, it in turn reassigns the responsibility to an reassigns the responsibility to an Administrative SecretariatAdministrative Secretariat

A minimum four-year commitment requiredA minimum four-year commitment required The Administrative Secretariat nominates and supports the The Administrative Secretariat nominates and supports the

assigned Secretaryassigned Secretary The Secretariat, Administrative Secretariat and the The Secretariat, Administrative Secretariat and the

Secretary mustSecretary must maintain strict neutrality in the maintain strict neutrality in the execution of their responsibilitiesexecution of their responsibilities

SecretarySecretaryResponsibilitiesResponsibilities

Interprets and ensures Interprets and ensures committee's compliance committee's compliance with with ISO/IEC DirectivesISO/IEC Directives

Monitors and administers Monitors and administers the committee's work, the committee's work, maintaining strict maintaining strict neutralityneutrality

Administers the day-to-day Administers the day-to-day operationsoperations

Distributes appropriate Distributes appropriate committee documentationcommittee documentation

Monitors the progress/target Monitors the progress/target dates of work itemsdates of work items

Maintains relevant Maintains relevant database(s)database(s)

Works closely with IEC Works closely with IEC Central Office (CO) in the Central Office (CO) in the administration of the administration of the committeecommittee

Ensures adequate Ensures adequate management of projectsmanagement of projects Identify and communicate Identify and communicate

progress on specific work progress on specific work program items and potential program items and potential problems being faced in problems being faced in fulfilling established target fulfilling established target datesdates

Posting and reviewing ballotsPosting and reviewing ballots

Administers meetingsAdministers meetings Assists with the Systematic Assists with the Systematic

Review of published Review of published standardsstandards

Secretary Secretary QualificationsQualifications

Good knowledge of the Good knowledge of the ISO/IEC DirectivesISO/IEC Directives and and the the IEC SupplementIEC Supplement

Able to act with neutrality Able to act with neutrality in in an international capacityan international capacity

Good organizational and Good organizational and administrative skillsadministrative skills Able to execute all Able to execute all

committee actions as committee actions as instructed (i.e., resolutions, instructed (i.e., resolutions, ballots, etc.)ballots, etc.)

Able to follow-up on Able to follow-up on outstanding issuesoutstanding issues

Good interpersonal Good interpersonal skillsskills

Able to interface Able to interface effectively with effectively with officers and staff from officers and staff from IEC and parent- and IEC and parent- and sub-committees as sub-committees as well as external well as external groupsgroups

Able to maintain Able to maintain effective relationships effective relationships with the officers and with the officers and members of the members of the committeecommittee

SecretariatSecretariatAppointment ProcessAppointment Process

TC SecretariatTC Secretariat Allocated to a national committee by the Allocated to a national committee by the

Standards Management BoardStandards Management Board

SC SecretariatSC Secretariat Allocated to a national committee by the Allocated to a national committee by the

parent technical committeeparent technical committee If two or more apply, the Standards If two or more apply, the Standards

Management Board (SMB) shall decideManagement Board (SMB) shall decide

Change of SecretariatChange of Secretariat

RelinquishmentRelinquishment Minimum of twelve months notice to the General Minimum of twelve months notice to the General

SecretarySecretary SMB decides on transfer to another national bodySMB decides on transfer to another national body

Failure to fulfill responsibilitiesFailure to fulfill responsibilities General Secretary or a national committee may General Secretary or a national committee may

have the SMB review situations where secretariats have the SMB review situations where secretariats persistently fail to fulfill responsibilitiespersistently fail to fulfill responsibilities

SMB will determine need to transfer responsibilitySMB will determine need to transfer responsibility

ChairpersonChairperson

The primary role of a chairperson is to assist The primary role of a chairperson is to assist committee in reaching an agreement which committee in reaching an agreement which is is valid internationally valid internationally

It is necessary for the chairperson to remain It is necessary for the chairperson to remain neutral with respect to conflicting national viewsneutral with respect to conflicting national views

Important difference between function as Important difference between function as committee chairperson and possible earlier committee chairperson and possible earlier participation as a national delegateparticipation as a national delegate

Chairperson Chairperson ResponsibilitiesResponsibilities

Lead the committee and Lead the committee and its work in a purely its work in a purely international capacity international capacity following the procedures in following the procedures in the the ISO/IEC DirectivesISO/IEC Directives

Manage the committee’s Manage the committee’s Program of Work to meet Program of Work to meet the needs of the user the needs of the user communitycommunity

Provide guidance to the Provide guidance to the secretary of the TC/SCsecretary of the TC/SC

Conduct meetings of the Conduct meetings of the committeecommittee

Work with the Work with the secretary to ensure secretary to ensure adequate management adequate management of projectsof projects Ensure progression of Ensure progression of

entire work programentire work program

Represent committee Represent committee to other bodiesto other bodies

Ensure liaison is Ensure liaison is effectively maintained effectively maintained with relevant internal with relevant internal and external and external organizationsorganizations

Chairperson Chairperson Appointment ProcessAppointment Process

Proposed by National CommitteeProposed by National Committee If . . .If . . .

There is national committee interest in the workThere is national committee interest in the work The national committee will actively participateThe national committee will actively participate The national committee can confirm that management The national committee can confirm that management

support will be providedsupport will be provided

Nominated by Secretariat and endorsed by Nominated by Secretariat and endorsed by committeecommittee Approved byApproved by

the IEC SMB (for TC Chairpersons)the IEC SMB (for TC Chairpersons) the parent TC (for SC Chairpersons)the parent TC (for SC Chairpersons)

ChairpersonChairpersonTerm of OfficeTerm of Office

Appointed for a maximum term of six Appointed for a maximum term of six years, or for a shorter period, as may years, or for a shorter period, as may be appropriatebe appropriate

May be re-appointed for additional May be re-appointed for additional terms of not more than three years terms of not more than three years eacheach Successive extensions must be submitted Successive extensions must be submitted

for approval by the Standards for approval by the Standards Management BoardManagement Board

ConvenorConvenor

Convenors function as chairpersons Convenors function as chairpersons of working groupsof working groups Working groups are a collection of Working groups are a collection of

individually appointed experts brought individually appointed experts brought together to deal with a specific tasktogether to deal with a specific task

Convenors may also function as Convenors may also function as project leadersproject leaders

Convenor Convenor ResponsibilitiesResponsibilities

Organize and chair WG Organize and chair WG meetingsmeetings

Manage the development Manage the development of the project or projects of the project or projects assigned to the WGassigned to the WG

Report to the TC/SC Report to the TC/SC Secretary and Secretary and Chairperson on Chairperson on progress/delaysprogress/delays

Report on any significant Report on any significant problems affecting the problems affecting the projectproject

Answer inquiries on Answer inquiries on assigned work program assigned work program as necessaryas necessary

Ensure liaison is Ensure liaison is effectively maintained effectively maintained with relevant internal with relevant internal and external and external organizationsorganizations

In the absence of a WG In the absence of a WG Secretary, may be Secretary, may be responsible for responsible for distribution of relevant distribution of relevant committee committee documentationdocumentation

Convenor Convenor Appointment Process and Term Appointment Process and Term

of Officeof Office Appointment ProcessAppointment Process

Nominated by the national committee, Nominated by the national committee, WG or TC/SCWG or TC/SC

Appointed by the TC/SC and Appointed by the TC/SC and accountable accountable to the WG and the TC/SCto the WG and the TC/SC

Term of OfficeTerm of Office None stipulated by None stipulated by ISO/IEC DirectivesISO/IEC Directives

Project LeadersProject Leaders

Project leaders are responsible for developing Project leaders are responsible for developing a standard or set of standards in a timely a standard or set of standards in a timely fashionfashion

Project Leaders permit decentralization of a Project Leaders permit decentralization of a secretariat’s responsibility to maintain secretariat’s responsibility to maintain successive drafts and to make up-dated drafts successive drafts and to make up-dated drafts available more rapidlyavailable more rapidly

The Project Leader shall act in a neutral and The Project Leader shall act in a neutral and purely international capacitypurely international capacity

Project LeaderProject LeaderResponsibilities Responsibilities

Act as the driving Act as the driving force behind a projectforce behind a project

Recommend actions Recommend actions on comments receivedon comments received

Consult experts as Consult experts as necessarynecessary

Ensure successive Ensure successive drafts are produced drafts are produced on scheduleon schedule

May convene May convene working group or working group or editing groupediting group

Act as committee’s Act as committee’s consultant atconsultant at committee stage committee stage

(consensus building)(consensus building) enquiry stage (CDV)enquiry stage (CDV) approval stage approval stage

(FDIS)(FDIS)

Project LeaderProject LeaderResponsibilities Responsibilities (continued)(continued)

Take a specific work Take a specific work item through its item through its multiple iterations multiple iterations promptly and efficientlypromptly and efficiently

Prepare original WD and Prepare original WD and subsequent draftssubsequent drafts Following the IEC/ISO Following the IEC/ISO

Directives Part 2 - Rules for Directives Part 2 - Rules for the structure and drafting the structure and drafting of International Standardsof International Standards

Taking account of related Taking account of related International Standards International Standards already publishedalready published

Judge, along the the WG Judge, along the the WG and WG Convenor, when and WG Convenor, when working draft is ready working draft is ready for submission to TC/SC for submission to TC/SC for consideration as first for consideration as first committee draftcommittee draft

Maintain document in Maintain document in electronic format and electronic format and provide camera-ready-provide camera-ready-copy for publicationcopy for publication

Work with the IEC/CO Work with the IEC/CO on publication issueson publication issues

Project Leader Project Leader Appointment Process and Appointment Process and

Terms of OfficeTerms of Office Appointment ProcessAppointment Process

Nominated by national committee, WG or TC/SCNominated by national committee, WG or TC/SC Appointed by the TC/SC and accountable to the Appointed by the TC/SC and accountable to the

WG and the TC/SCWG and the TC/SC Requires endorsement by national committeeRequires endorsement by national committee

Term of OfficeTerm of Office Normally, will serve throughout the development life Normally, will serve throughout the development life

of a particular projectof a particular project However, appointment should be reviewed and However, appointment should be reviewed and

reconfirmed periodically by the parent committeereconfirmed periodically by the parent committee

WG/PT/MT ExpertsWG/PT/MT Experts

Working Group (WG), Project Team (PT) Working Group (WG), Project Team (PT) or Maintenance Team (MT) Experts are or Maintenance Team (MT) Experts are individual subject matter experts who are individual subject matter experts who are encouraged to promote the position of encouraged to promote the position of their respective national committeestheir respective national committees

NOTE: USNC-approved experts to IEC NOTE: USNC-approved experts to IEC TCs/SCs are expected to keep the appropriate TCs/SCs are expected to keep the appropriate USNC TAG advised of all relevant activities USNC TAG advised of all relevant activities

Liaison RelationshipsLiaison Relationships

Types of LiaisonTypes of Liaison Internal (other ISO or IEC committees)Internal (other ISO or IEC committees) External (other international organizations)External (other international organizations)

Liaisons have no power of vote,* but have Liaisons have no power of vote,* but have some options to attend meetings and to some options to attend meetings and to receive documents receive documents

* * In all cases, IEC National Committees are the only entities with voting In all cases, IEC National Committees are the only entities with voting rightsrights

Liaison RelationshipsLiaison Relationships

Internal LiaisonsInternal Liaisons Organized between IEC and/or ISO Organized between IEC and/or ISO

technical committees and technical committees and subcommittees working in related fields subcommittees working in related fields

Operate via the exchange of working Operate via the exchange of working documents or via observers at meetingsdocuments or via observers at meetings

Established and maintained byEstablished and maintained by Secretariats of TCs or SCs concernedSecretariats of TCs or SCs concerned Offices of CEO, if both ISO and IEC involvedOffices of CEO, if both ISO and IEC involved

Liaison RelationshipsLiaison Relationships

External LiaisonsExternal Liaisons International or broadly based International or broadly based

regional organizationsregional organizations Established by the General Secretary Established by the General Secretary

with TC/SC Secretariat Approval with TC/SC Secretariat Approval

Liaison RelationshipsLiaison Relationships Category CCategory C

Limited to JTC 1Limited to JTC 1 Organizations which make an Organizations which make an

effective technical contribution effective technical contribution and participate actively at the and participate actively at the working group or project level working group or project level of JTC 1 or its subcommitteesof JTC 1 or its subcommittees

Category DCategory D Organizations that make a Organizations that make a

technical contribution to and technical contribution to and participate actively in the work participate actively in the work of a working group. of a working group.

Category ACategory A Organizations that make an Organizations that make an

effective contribution to the effective contribution to the work of the technical work of the technical committee or subcommittee committee or subcommittee for questions dealt with by this for questions dealt with by this technical committee or technical committee or subcommittee.subcommittee.

Such organizations are given Such organizations are given access to all relevant access to all relevant documentation and are invited documentation and are invited to meetings. They may to meetings. They may nominate experts to nominate experts to participate in a WG.participate in a WG.

Category BCategory B Organizations that have Organizations that have

indicated a wish to be kept indicated a wish to be kept informed of the work of the informed of the work of the technical committee or technical committee or subcommitteesubcommittee

Receive reports on the work Receive reports on the work

Liaison OfficerLiaison OfficerResponsibilitiesResponsibilities

Liaison Officers function as Liaison Officers function as representatives of a TC or SC to other representatives of a TC or SC to other organizationsorganizations Act as representative of the IEC TC/SC to the Act as representative of the IEC TC/SC to the

organization with which a liaison has been organization with which a liaison has been establishedestablished

Participate in the discussions of, and present Participate in the discussions of, and present written contributions to, the other written contributions to, the other organizationorganization

Report to parent committee on work of the Report to parent committee on work of the liaison organizationliaison organization

Liaison Officer Liaison Officer Appointment and Terms of Appointment and Terms of

OfficeOffice Appointment ProcessAppointment Process

Nominated by national committee, Nominated by national committee, WG/PT/MT or TC/SCWG/PT/MT or TC/SC

Appointed by and accountable to the Appointed by and accountable to the TC/SCTC/SC

Term of Office Term of Office Appointment should be reviewed and Appointment should be reviewed and

reconfirmed periodically by the parent reconfirmed periodically by the parent committeecommittee

Module III-A

Complete.

USNC Constituent Training Program

Gary KushnierGary KushnierVice President, Vice President,

International Policy International Policy [email protected]@ansi.org202.331.3604202.331.3604

Charlie ZegersCharlie ZegersSenior Program Director Senior Program Director

and and USNC General Secretary USNC General Secretary

[email protected]@ansi.org212.642.4965212.642.4965

Tony Zertuche Tony Zertuche Program Manager and Program Manager and

Deputy General SecretaryDeputy General [email protected]@ansi.org212.642.4892212.642.4892

Kevin SullivanKevin SullivanUSNC/IEC Department USNC/IEC Department [email protected]@ansi.org212.642.4963212.642.4963

Mary JohnsonMary JohnsonIEC Voting Coordinator IEC Voting Coordinator [email protected]@ansi.org212.642.4939212.642.4939

Debra NegronDebra NegronIEC Meeting CoordinatorIEC Meeting [email protected]@ansi.org212.642.4936212.642.4936

Elizabeth PomalesElizabeth PomalesUSNC Experts CoordinatorUSNC Experts [email protected]@ansi.org212.642.4964212.642.4964

U.S. National Committee U.S. National Committee Staff ContactsStaff Contacts

Contact InformationContact Information

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