1 Module 6B Offsite Laboratory Analysis
Feb 23, 2016
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Module 6BOffsite Laboratory Analysis
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Module 6B – Offsite Laboratory Analysis
Forest TaylorProject Manager
SGS North America
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Module 6B – Module Objectives
1. Requirements for proper sample collection
2. Required sample volumes and preservation
3. Sample transfer documentation requirements for shipment to the laboratory
4. Shipping issues and time constraints
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Module 6B – What You Will Learn
Selecting the proper containers for specific samples.
Learn how to properly handle and clean containers.
Apply the specific information to sample bottles and record sample documentation.
Review sample shipping specifics and procedures.
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Module 6B – General Review
Sample collection, documentation, and shipping
• BOD• TSS• Oil and Grease• Fecal Coliform• Enterococci
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Module 6B – Sample Containers
Select the Correct Container
WaterBOD: 950mL HDPE unpreservedTSS: 950mL HDPE unpreservedO&G: 2 x 950mL amber glass w/ HClColiform: 125mL sterile plasticEnterococci: 125mL sterile plastic
StickwaterBOD: 60mL HDPE unpreservedTSS: 60mL HDPE unpreservedO&G: 60mL HDPE unpreserved
Collection Procedures
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Module 6B – Collection Procedures
Keep all containers clean and dry1. Carefully open container
• Do not spill or rinse out preservative2. Grab Sample
• Carefully fill container and tighten cap3. Composite Sample
• Automated collection device• Manual collection • Partially fill container based on composite
periods, for example:A.One fourth after each 6 hour periodB.One sixth after each 4 hour periods
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Module 6B – Collection Procedures
4. Label Container• Use label provided or write on container• Use permanent marker (e.g., Sharpie). • No ball point pens, please.• Indicate sample ID and analyses
requested
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Module 6B –Documentation Procedures
Fill out Chain of Custody (COC)Key Elements:
• Company• Point of Contact information (name,
phone, email)• Sample IDs• Date and time of collection• Specify and mark analyses requested• Request appropriate report package• Release signature and date/time of
release
Documentation Procedures
Alaska MarylandNew Jersey New YorkNorth Carolina OhioWest Virginawww.us.sgs.com
CLIENT: Joe's Interocean SeafoodsCONTACT: PHONE NO:
Locations Nationwide
page _________ of _______Preserv
Used
SGS Reference #:
SGS Environmental Services Inc.CHAIN OF CUSTODY RECORD
N/A
(907) 555-3456Bill Walton
Alaska Vigilance
InterOcean Seafoods
PROJECT: SITE/PWSID#: None None HCl Na2S2O3
Na2S2O3
SAMPLE TYPE
Ente
roco
cci
BO
D
TSS
O&
G
FC
# CONTAINERS
Preserv
UsedN/AAlaska Vigilance
REPORTS TO: E-MAIL:
INVOICE TO: QUOTE #: P.O. #:
6 x x x x x
6 x x x x x
3 x x x
Collected/Relinquished By: (1) Date Time Received By: DOD Project? YES NO Special Deliverable Requirements:
Cooler ID ___________________Relinquished By: (2) Date Time Received By: Requested Turnaround Time and-or Special Instructions:
Relinquished By: (3) Date Time Received By:
Samples Received Cold? YES NO Chain of Custody Seal: (Circle)Relinquished By: (4) Date Time Received For Laboratory By: Cooler TB INTACT BROKEN ABSENT
Temperature °C: _______._______q 200 W. Potter Drive Anchorage, AK 99518 Tel: (907) 562-2343 Fax: (907) 561-5301q 5500 Business Drive Wilmington, NC 28405 Tel: (910) 350-1903 Fax: (910) 350-1557 http://www.sgs.com/terms_and_conditions.htm
Level IVBill Walton
9999IOSF#1234
InterOcean Seafoods
InterOcean Seafoods
02/13/12 1400
REMARKS/ LOC ID
SAMPLE TYPE
Ente
roco
cci
BO
D
TSS
O&
G
FC
GRAB
GRAB
GRAB
WaterStickwater 02/12/12 1330 Water
Effluent 02/12/12 1300Water
LAB NO. SAMPLE IDENTIFICATION DATE TIME
Influent 02/12/12
MATRIX/ MATRIX CODE
1200
# CONTAINERS
MI = Multi Incremental
Samples
C = COMPG = GRAB
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Module 6B – Shipping Procedures
Pack Samples for Shipment
• Line bottom of cooler with cushioning material• Carefully place containers in the cooler• Line sides of cooler with frozen gel ice packs
and place temperature blank in cooler• Place cushioning material between and on top
of bottles to prevent breakage and shifting• Include COC in Ziploc bag• Complete and place custody seals on cooler
(one each on front and back of each cooler)
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Module 6B – Shipping Procedures
Ship Cooler to Lab
Use a shipping method that will get the samples to the lab overnight, if possible, as some of the analyses have a very short hold time.
• Contact lab• Flight number• Estimated arrival time• Air waybill number• Number of coolers
End of Module 6B