Module 1

MODULE 1-DAILY WORK PROGRESS

Task 02.02 – Allocate work order to mandore02.05 – Verify the conduct of muster05.02 – Write daily report

ALLOCATE WORK ORDER TO MANDORE

I. Introduction

Allocate work order to mandore using appropriate materials so that proper instruction is given and carried out.

Verify the conduct of muster chit and other relevant forms so that proper and accurate record is kept.

Write daily report using information provided by the mandores and make suggestions to the superior so that daily activities are monitored.

Receive work instruction from immediate superiori. Determine type and nature of work to be assigned

ii. Assign work to mandoreiii. Record on work orderiv. Prepare muster chitv. Submit muster chit

vi. Record and file muster chitvii. Collect record from mandores

viii. Update daily records

Refer to:

Figure I – Pocket Check-roll

Figure II – Muster Chits

Figure III – Task Chits

Figure IV – Harvesting equipment

Figure V - CKS – Pump

Figure VI – CDA – Pump

Figure VII – Mist blower

Conductor to receive work instruction from the Senior Conductor one day prior to the work to be done.

II. Type and nature of work.

- Depends on the number of workers present for the day; workers are distributed according to the task.

- Recorded in the Muster-Chit (Figure 1)- Prepared by the conductor and counter-signed by the Assistant.

In the Muster-Chit; each job is categorized e.g. how many workers for Harvesting, or weeding. This Muster-Chit is given to the Senior Conductor for endorsement then to the Assistant.

The conductor will give written instruction to the mandore to identify the work to be done in the location, the required materials and tools for the specific job. The conductor determines the task to be given in accordance to their ability.

The workers will be categorized as harvester FFB carries, loaders, weeders, manuaring workers and other general workers.

The area where work is to be carried is determined the previous day as per instruction.

A field map is necessary to identify the area of specific work is to be carried out.

The blocks and zones involved must be recorded in the Field Map as it can assist in the quality of work to be done.

Supervisors to ensure that workers are equipped the proper tools and materials according to type of work.

III. Weeding

- The tools are:1. Knapsack sprayer2. CDA3. Measuring jungle4. Nossel (Various sixes and types)5. Parang / Long Knife6. Herbicides and surfactants 7. Safety Equipment for workers for mixing and spraying herbicides.

IV. Manuring

Calibrated measures; preferably color-coded, plastic pails or empty fertilizer bags, masks to be used (for powdered form) of fertilizers like Rock phosphate.

V. Harvesting of FFB and Pruning

1. Chisel – 10 – 12.5 cm wide attached to 4.0 diameters – galvanized steel piper or hard-wood shaft.

2. Sickle – Bolted to telescopic aluminum pipe.3. Harvesting pole-clip4. Wheel-borrow for carrying FFB from palm to harvesting platform.5. Harvesting nets or leading Spikes.6. Bush-knife or a small axe for cutting long stalks.7. Sharpening stones – hook, aluminum dish and used – fertilizer bags for loose-

fruits collection.

VI. Spraying

- Personal Protective Equipment (PPE)

Conductor to brief mandore about the day’s (work) target. He must ensure the required number of workers to complete certain tasks of the jobs.

VII. Work-Rate Guide

1. Circle and path weeding (chemical) 0.4 to ½ 0.6 man-day per hectare 2. Selective weeding (mature)

a) Light weed infestation – 0.1 to 0.2 man-day per hectareb) Heavy weed infestation – 0.3 to 0.5 man-day per hectare

1 man-day = working 8 hours1 hectare = 10,000 sq meter (100 X 100)

VIII. Selective Weeding (chemical)

a) Light – weed infestation.0.05-0.1 man-days per hectare.

b) Heavy – weed infestation.0.3-0.4 man-days per hectare.

VIV. Manuring Applications Rate

Less than 1 kilo per palm; i.e. 0.1-0.3 man-day per hectare.

1 to 2 kilos; 0.5-0.6 man-day per hectare.

X. Pruning

Light-pruning 0.3-0.4 man-day per hectareHeavy-pruning 1.1-1.3 man-day per hectare.

XI. Harvesting of FFB

Years from planting.3 years from planting – 0.6-0.7 FFB m/tons per man-day.4 years from planting – 0.8-0.9 FFB m/tons per man-day.5 years from planting – 1.2 to 1.4 FFB m/tons per man-day.More than 5 years from planting – 1.5 to 2.0 FFB m/tons per man-day.

The above computation on Man-hours; the costing will be calculated.

FIGURE III

JASA PLANTATION SDN. BHD

FFB DAILY HARVESTING CHIT/TASK CHIT

LOCATION: ………………………..DATE : …………………………

NO HARVESTERS NAME

Block/Field FFB Bunches

Kgs. L/Fruits Bags

Rate/Kg Amount REMARKS

12345678910

TOTAL

PREPARED BY: ………………………. Checked by: ……………………… (Mandore) (Conductor -in-charge)

MONTH : …………..2004

FIGURE II

DAILY MUSTER CHIT No. 2551

Estate: __________________ Date: _______________

Type of WorkBlkNo.

MdrDIRECT CONTRACT Grand

Total Vehicle No. Type of WorkM F Total M F Total

Harvest FFBHarvest FFBHarvest FFBLoading FFBCircle/PathCircle/PathCircle/PathSelectiveSelectiveSelectiveManuringManuringManuringPost & DiseaseRoads & BridgesDrains PREVIOUS DAYPruning & Sanitation Out-turn MandaysSoil Conservation HarvestersSupplying Field WorkersBoundary Upkeep General WorkersSecurity Watchman FFBMess Cook B/P

TonnesHarvestedTonnes

DespatchedTonnes

BalanceOffice Cleaner TonnesLinesweeperMechanic RAINFALLDrivers

Today mmTodate mm

Total No. of Days

Remarks:TotalPublic HolidaySickLeaveAbsentRain Field Conductor:GRAND TOTAL Assistant Manager:OUT-TURN % Manager:

CONDUCT THE MUSTER 02.05

To verify the conduct of muster using muster chit and other relevant forms so that proper and accurate record is kept.

Refer to:

Figure I – Muster Chit

Figure II – Muster ground

Figure III – Pocket Check-roll

Figure IV – Tools & Harvesting

I. Introduction

The conductor to record the number of workers present for specific job - Refer to Figure I (muster-chit). This muster-chit is to be endorsed by the superior. He has to record for each specific jobs; how workers are allocated. As for location, identify where the workers are to be located and recorded in the muster-chit.

Distribution of work-based on the number of the workers present for the day and also the

ability of workers to do the work. E.g. for harvesting; the workers must have the skill on

harvesting technique and standard and strong-fit.

Workers Turn-out once the muster-chit is prepared; the workers turn-out is recorded.

For labor base on the formula (refer to 02.02).

Calculation on the labor cost, chemical usage cost and cost of mandores supervision by

the productivity for the day as compared to the budgeted cost.

The muster-chits must be filled. The muster-chit which gives the summary of the

work allocation for the day.

The filing has to be done to maintain permanent records for future reference.

I. Report at muster ground – Figure II

Muster (roll-call) is the first and foremost important task of the day. The main purpose of muster is to take workers attendance and job distribution.

1.1 Location of muster ground Muster is usually conducted on the vicinity of the estate office be aware of the

location of muster ground. The conductor should arrange for vehicles to transport the workers for the living quarters to the muster ground.

1.2 Time of muster Muster start at 6.30 am and usually ends at about 6.50 am. The punctuality of

the conductor to be at the muster ground before the start of muster is very important. Preferably he must be at muster ground at least 10 minutes prior to the commercent of musters. His wristwatch should be accurately set.

II. Workers attendance

2.1 The conductor is assisted by the mandore to conduct muster on a daily basis.

2.2 Should posses the ability to assemble the workers on time for muster.

2.3 He is provided wish pocket checkroll in which the names of the workers are listed and other particulars such as gender is also recorded. Figure III

2.4 When all the workers had assembled, the mandore calls upon the names of the workers to verify their presence. Their attendance is recorded in the pocket checkroll and maintained as a record to be submitted to the supervisors.

2.5 During muster work instruction for the day, comment on previous day’s work and any other latest information are converged to the workers. Therefore the conductor is required to have the ability to communicate effectively with the mandores workers.

III. Assignment of work

3.1 Type and nature of work Workers are assigned works or tasks according to their ability. They are

either categorized as harvesters, carries, loaders, weeders, manuring workers and other general workers.

The conductor with the mandore should poses a sound understanding of the type and nature of work to be assigned to the workers. He liaise with the mandore on the previous day to confirm the assignment of jobs fort he day.

3.2 Area of work3.2.1 The area where the work is to be carried out is to determine the previous

day as per instruction of the Senior Conductor. 3.2.2 A field map is indeed necessary to identify the area a specific work is to be

carried out. The blocks and zones involved must be recorded in the field map as it would assist in assessing the quantity of work to be done.

3.3 Type of tools, equipment and materials regulation The conductor should ensure that the workers are equipped with

the proper tools and material for the days works assignment. Refer to Figure III for some of the tools regulation according to the type of work.

3.3.1 Weeding a) Knapsack sprayerb) Controlled proplet Applicator (CDA) sprayer c) Measuring jugd) Nozzle (Various types and sizes)e) Parang or long knife f) Herbicides and surfactantsg) Safety equipment for workers doing mixing and spraying of

herbicides.h) Changkul

3.3.2 Manuringa) Calibrated measures, preferably color-coded for each fertilizer type.b) Plastic pails or empty fertilizer bagsc) Mask to be used when spreading rock phosphate fertilizer.d) Fertilizers

3.3.3 Harvesting of FFB and pruninga) Chisel 10 to 12.50 cm wide attached to 4 cm diameter galvanized steel

pipe or hardwood shaft is used for palms less than 7 years from planting.

b) Sickle, bolted to telescopic aluminum pipe or long bamboo pole use for harvesting palms >7 years.

c) Harvesting pole clip.d) Wheelbarrow for carrying harvested FFB from palm base to harvesting

platform or collection point at roadside.e) Harvesting nets or loading spikesf) Bush knife or small axe for cutting long stalks.g) Sharpening stonesh) Hooksi) Aluminum dish with holes and used fertilizer bags for loose fruits

collections.

Work rate guide

Type of work Man-day/hectare, Ha/MD1. Weeding (chemical) - CDA 0.4 to 0.6

2. Selective weeding (manual)a) Light Weed Infestation 0.1 to 0.2b) Heavy Infestation 0.3 to 0.5

3. Selective Weed (Chemical)a) Light Weed Infestation 0.05 to 0.1b) Heavy Weed Infestation 0.3 to 0.4

4. Manuring – Application rate (Kg/Palm)<1.0 0.1 to 0.3 1.0 to 2.0 0.3 to 0.4> 2.0 0.5 to 0.6

5. Pruning a) Light pruning 0.3 to 0.4 b) Heavy pruning 1.1 to 1.3

6. Harvesters of FFB (Ton/FFB/Man-day)Years from planting: -

3 0.6 to 0.44 0.8 to 0.95 1.2 to 1.4>5 1.5 to 2.0

IV. Work programme / schedule

a) The conductor should advise the mandore regarding the wok programme. He should be familiar with the work profession and he able to instruct the worker accordingly and effectively.

b) After muster the mandore is required to brief the immediate conductor of the assignment of jobs to the workers. A detailed description of the type of work, number of worker assigned for a certain work and whatever tools, equipment and materials should be provided to the conductor for recording purposes.

Work Progress Division:Block : …………………….….. (400 Ha)Month : …………………………

Nature of work No. of workers reg/day

Block/ zone

Quantity Date Remarks

1 2 3 4 5 6 7 8 9 10 20 X 28 31

Nature of work 3 1/1 to 30

100 Hek 0.6 Md/Ha

Circle & path weed

3 1/1 to 15

60 Hek 0.4 Md/Ha

Manuring & PdNPK, Mg, Comp @ 2Kg/Pk

12 1/1 to 400 Hek 0.4 Md/Ha

Harvest FFB 23 1 800 Tones

5 Years old palm @ 1.4 For/Md

Give allowance for Sunday

V. Follow the team

4.1 Location of work

4.1.1 The exact location of all the work to be carried out in to be known by the mandore

4.1.2 To make arrangement for the transportation of workers to the work site. Make use of the available vehicles available in the ext. such as transport and a /ton lorry. The driver are to be informed of the location of work and the should guide the workers to the field.

WRITE DAILY REPORT 05.02

I. Introduction

To write daily report using information provided by the mandores and make suggestions to the superior so that daily activities are monitored.

Refer to:

Figure I – Daily Progress Report – Spraying

Figure II – Daily Work Progress - Harvesting

Figure III – Daily Work Progress – FFB Recording

Figure IV – FFB Productivity Muster Chit

Figure V – Recording of Harvesting Work (Procedure)

The records kept by the mandore in his pocket-diary / pocket-book are then checked by the supervisor in the afternoon.

Data mentioned in the pocket-diary are: E.g.:1. Number of workers2. Job area3. Materials used4. Area covered – e.g. for harvesting – productivity based on number of tones or

number of bunches.5. Misconduct of workers also recorded

- Absconding of workers- Leaser number of hours worked- Non-productivity

II. Vehicle Running Cost (Monthly Basis)

Running hours calculated per hour based on the vehicle operator’s wages, vehicle operational costs (lubricant, fuel, spare-parts and repairs).

This is calculated as opposed to how much of tonnage carried by the tractor.

Then the cost per tone can be computed related to the tractor usage.

Then running cost per hour is calculated – Total expenditure / total number of hours

The cost incurrent for production

Cost of Production = Expenditure

Yield

To determine

1. Actual running cost of the tractor

2. Production cost involving tractor. I.e.

Total Expenditure

No. Of Tones Carried Out

III. Make suggestion to superior

Whatever shot coming for the day should be reported to Senior Conductor and the Conductor can provide suggestions:

1. Workers (Harvesters) reluctant to follow instructions.2. Need extra materials – or extra labors – cost – have to conduct and can suggest to

senior.

FIGURE I

Daily Progress Report

Date Workers

Pump CDA/CPK

Productivity (Ha)

Total Cost/Ha

Today To date

Costs

Labor Chemical

Today To date Today To date Today To date Today To date Today To date Today To date

01/04/04 5 5

02/04/04 5 10

03/04/04

04/04/04

05/04/04

06/04/04

07/04/04

08/04/04

09/04/04

10/04/04

11/04/04

12/04/04

13/04/04

14/04/04

15/04/04

16/04/04

17/04/04

18/04/04

19/04/04

20/04/04

21/04/04

22/04/04

23/04/04

24/04/04

25/04/04

26/04/04

27/04/04

28/04/04

29/04/04

30/04/04

FIGURE IIDaily Work Progress

Date Workers Bunches Harvested Lost (Bunches) FFB sent to Mill Costs/Tones

Today To date Today To date Today To date Today To date Today To date

01/04/04

02/04/04

03/04/04

04/04/04

05/04/04

06/04/04

07/04/04

08/04/04

09/04/04

10/04/04

11/04/04

12/04/04

13/04/04

14/04/04

15/04/04

16/04/04

17/04/04

18/04/04

19/04/04

20/04/04

21/04/04

22/04/04

23/04/04

24/04/04

25/04/04

26/04/04

27/04/04

28/04/04

29/04/04

30/04/04

FIGURE III

Recording procedures

FFB Quantity control (Bunches)

Date Unripe Underipe Rotten Long stalk Ripe

Today To date Today To date Today To date Today To date Today To date

01/04/04

02/04/04

03/04/04

04/04/04

05/04/04

06/04/04

07/04/04

08/04/04

09/04/04

10/04/04

11/04/04

12/04/04

13/04/04

14/04/04

15/04/04

16/04/04

17/04/04

18/04/04

19/04/04

20/04/04

21/04/04

22/04/04

23/04/04

24/04/04

25/04/04

26/04/04

27/04/04

28/04/04

29/04/04

30/04/04

FIGURE IV

FFB Productivity Muster Chit

Estate: Jasa Plantation Sdn. Bhd.

Date : ……………………

Harvesting Today Total Todate Total RemarksGang Ph. 1 Ph. 2 Ph. 3 Ph. 4 Ph.1 Ph. 2 Ph. 3 Ph. 4

1 Badang 1(TKI)

2 Badang 2 (TKI)

3 Badang 3 (TKI)

4 Badang 4 (TKI)

5 Badang 5 (TKI)

6 QKM 9673 – Baluh Banyai

7 QKM 2694 – Ligen Panjol

8 QSB 7456 – M. Ayoi Mabui

9 QKB 4413 – Thomas Nyagi

10 QKB 4414 – Bilun Batai

11 QKE 617 –Mathew Jatau

12 QKB 3407 – Ningkan Manyeng

13 QKC 1649 – Toogin Ladu

14 QKR 8498 – Andrew Tawak

15 QKT 9716 – Freddy Manan

16 Traktani

17

18

19

20

Prepared By: …………………. Checked By: …………………………. Field Assistant ES/AEM/EM

FFB Budget:FFB Forecast:

FIGURE V

Recording Of Harvesting Work (Procedure)

FFB Daily Harvesting Chit (Mandore)

Bunches Record Book (Conductor)

Labor Check roll Sheet (Sr.Conductor)

Crop Book (end of the month, convert total bunches to metric ton)(Assistant Manager)