MISSION: 100% GRADUATION IS OUR … in volleyball recently and raised money for cancer awareness. KFCS Board Meeting, October 12, 2015 3. 3.2 Monthly Financial Report – It appears

DOCKET OF BUSINESS REGULAR BOARD MEETING – November 9, 2015, 6:00 PM

1.0 PRELIMINARY BUSINESS (3) 1.1 Call to Order ........................................................................................................... Mr. Jennings

1.2 Roll Call .................................................................................................................. Mr. Jennings

1.3 Public Welcome ..................................................................................................... Mr. Jennings The board welcomes you to its monthly meeting. Public input is welcome during the meeting. Please use the Public Forum for this purpose. Please complete an Intent to Speak form and turn it in to the board secretary. When you address the board please state your name and address, and limit your comments to three minutes. The board will listen to such comments but not respond to them at this time.

(2) 1.4 Public Forum ........................................................................................................... Mr. WŜƴƴƛƴƎǎThe board will hear comments by those wishing to give information, ideas, or opinions on district issues.

1.5 Gifts to the District ................................................................................................ MǊ. WŜƴƴƛƴƎǎ

2.0 CONSENT AGENDA ....................................................................................................... MǊ. WŜƴƴƛƴƎǎ 2.1 Approval of Minutes

2.2 Approval of Agenda 2.3 Approval of Personnel Agenda

3.0 REPORTS (3) 3.1 Student Representatives ....................................................................................... Ms. Ferns/Ms. Souders (3) 3.2 KUHS Construction Report ..................................................................................... Citizens Oversight Comm (3) 3.3 Monthly Financial Report ..................................................................................... Ms. Baldini

(All) 3.4 Excellence Indicators and Strategic Planning ....................................................... Dr. Hillyer (3) 3.5 Wellness Committee Annual Report ...................................................................... Dr. Feusahrens (3) 3.6 Required Instructional Time Report ....................................................................... Mr. Collins

MISSION: 100% GRADUATION IS OUR EXPECTATION VISION: Each Child Ready for the Next Grade

AIMS: (1) Student Excellence (2) Collaborative Excellence (3) Operational Excellence

Continued Docket of Business - November 9, 2015

(3) 3.7 Food Service Report ............................................................................................... Ms. Cole (3) 3.8 ECI/KBBH School Report ......................................................................................... Ms. Haudenshild (3) 3.9 Gear Up Program.................................................................................................... Ms. Hodges 4.0 NEW BUSINESS (3) 4.1 Potential Land Lease for Cell Tower Site ................................................................ Dr. Hillyer 5.0 UNFINISHED BUSINESS (3) 5.1 OSBA Governance Positions Vote .......................................................................... Mr. Jennings 6.0 BOARD MEMBER COMMENTS ....................................................................................... KFCS Board 7.0 CLOSING COMMENTS FROM CHAIR ............................................................................ Mr. Jennings 8.0 ADJOURNMENT ............................................................................................................ Mr. Jennings

KLAMATH FALLS CITY SCHOOLS

1336 Avalon Klamath Falls, OR 97603

Presented to the Board of Directors:

BACKGROUND Gifts to the Pelican Club Foundation endowment fund supporting the Klamath Falls City Schools were made by the following donors:

• Wanda Smith, Sacramento, CA - $500.00 • Clifford and Bertha McKoen, Malin, OR, Class of 1950 - $100.00 • Marilee Fitzpatrick, Happy Valley, OR, Class of 1950 - $200.00 • Jean and James Pinninger, Klamath Falls, OR Class of 1950 - $200.00 • Klamath Union High School Class of 1950 - $1,200.00

Specifically requested allocations are as follows:

1. KUHS Music Department - $400.00 (Fitzpatrick and Pinninger) 2. KUHS Ahtletics - $500.00 (Smith) 3. Pelican Club Foundation - $1,200.00 (Class of 1950)

The Rotary Club of Bend donated several thousand dollars in school supplies earmarked for our elementary school with the highest number of students living in poverty. Supplies included Crayolas, notebooks, filler paper, glue, pencils, colored pencils, erasers, colored markers, pencil boxes, etc. Approximately ten large boxes of supplies were donated and delivered to Mills Elementary School in late October.

RECOMMENDATION: None

Subject:

Recognition of District Gifts

Item No. 1.5

Attachment: Yes

From: Dr. Hillyer

Reason: District Gifts Date: November 9, 2015

October 12, 2015 Minutes Regular Board of Directors Meeting

Klamath Falls City Schools Lucille O’Neill Education Center

1336 Avalon Street, Klamath Falls, Oregon

KFCS board members in attendance: Chair Lori Theros; Vice Chair Bill Jennings; Trina Perez; Mike Moore; Jeremy Player; Mychal Amos; Don Ambers. KFCS board members not in attendance: Trina Perez KFCS staff in attendance: Dr. Paul Hillyer, Superintendent; Dr. Bill Feusahrens, Personnel Director; Pat Baldini, Business Manager; Shelly Hunt, Director Special Services; Gerard Collins, Curriculum and Federal Programs; Brett Lemieux, KUHS; Julie Bainbridge, Conger; Gayle Yamasaki CLCC; Ruth Krieger, Roosevelt; Jen Cole, KUHS; Mike Herron, Safety Administrator; , Daymond Monteith, Ponderosa; Michelle McCabe, Ponderosa; Dena Haudenshild, ECI; Vanessa Todd, KUHS; Joanne Swisher, District Nurse; Teri Leeper Taylor, Board Secretary. Others in attendance: Samantha Tipler, Herald & News; Nancy Sheehan, OEA Klamath-Lake UniServ; Jessie DuBoise, Blue Zones Project; Cort Cox, Blue Zones Project; Jessie Hecocta, Blue Zones Project. 1.0 PRELIMINARY BUSINESS

1.1 Call to Order: The regular board meeting was called to order by Theros at 6:00 pm. 1.2 Roll Call: Ms. Theros asked for a moment of silence for the KUHS student Harrison Mahan

who lost his life this past weekend. 1.3 Public Welcome: Ms. Theros gave a public welcome to audience members. 1.4 Public Forum: No participants 1.5 Superintendent’s Comments:

a. Student Excellence – First weeks going well, he is happy with how the staff have been working to make the opening of the school year a good one.

b. AVID is now in all of 5th grade classrooms in Conger, Roosevelt and Mills. Pelican, Ponderosa and KUHS have AVID in the entire school. Getting it into our classrooms is such a benefit to students and great things are happening with that program.

c. Achievement data as well as the district report card results will be shared and reviewed at the board work session this month. Additionally the board will also review and evaluate the strategic plan and mission statement.

d. Barbara Headden has been working with students (as well as their parents) at KUHS who are entering 9th grade with academic struggles and it appears this is resulting in strong success.

e. Ponderosa’s after school program almost ready to start. The first progress reports are coming out. All non-passing grades will automatically place a student into the after-school program. Ponderosa teachers are volunteering their time to tutor in language arts and math. Their commitment beyond the regular school day to see our students be successful is appreciated. Dr. Hillyer stated that he is anxious to see the results as we seem to be the only district that has mandatory after-school help/tutoring.

KFCS Board Meeting, October 12, 2015 2

f. Chronic absences (10% or more absences) have been an ongoing problem. Each school has developed their own comprehensive plan to address this, and the new Tyler Pulse data system tool will help principals and staff monitor attendance more closely

g. Professional Development trainings will start at Ponderosa later this week. The first sessions will focus on AVID trainings and later trainings will focus on evaluation standards.

h. Collaborative Excellence – The Klamath Promise presentations will begin this week, with eleven presentations scheduled between now and the end of February. There are four members of the presentation team including Dr. Hillyer, Ray Holliday, Allison York and Scott Hines.

i. The YMCA fitness partnership is off to great start. They are providing well-trained coaches and a solid curriculum, and there have been numerous positive comments.

j. Ross Ragland Artists in residency program (three, eight-week sessions) is giving our young students in K-5 classrooms experience in drama and movement throughout the school year.

k. Welding will be offered at KUHS during the second semester through KCC, with the physical classes being held at OIT. Other class offerings will help students prepare for college and earn real credits. Career Pathways documents are being finalized and will help lead students to elective courses in a variety of options including childcare, health care occupations and audio/video.

l. Organization – Mike Herron as accepted the position of Safety Officer and will focus on helping to reduce accidents within the district, etc.

2.0 CONSENT AGENDA:

2.1 Approval of Minutes 2.2 Approval of Agenda 2.3 Approval of Personnel Agenda

Motion: It was moved by Mike Moore and seconded by Bill Jennings that the Consent Agenda be approved as presented. Vote: All members including the chair voted in the affirmative. The motion carried. 3.0 REPORTS

3.1 Student Body Representatives - Ronan Rutherford-Swan and Hussain Siyad of KUHS reported that the open house was well attended by parents and students. The Senior class ordered caps and gowns last week and were able to also receive assistance on ordering class rings and such. The Smart Balance scores were sent out to students along with progress reports. The students thought that the school did well compared to others. On Monday, October 19th there will be a choir concert at Mills Auditorium. Conference days will be on November 4th and 5th. This is homecoming week; the annual bonfire will be on Wednesday night and they hope to have music and a food truck or Dutch Bros. in attendance; there will be a tribute to Harrison Mahan; Friday the parade will be held at 2:30 pm and that evening the football team will play Phoenix and finally; the dance will be held on Saturday night. KU played Mazama in volleyball recently and raised money for cancer awareness.


3.2 Monthly Financial Report – It appears that the majority of the hires have been completed for this year. Ms. Baldini is hopeful that sub costs will remain within the budgeted amount. Work is still being done on the audit so there is not yet a beginning balance entered.

3.3 KUHS Construction Report – In the absence of Scott Rose of DLR, Dr. Hillyer reported that the

project is basically on hiatus in determining the next steps to take in the construction process. The work on the auxiliary gym continues as does some soft demolition. Bids have gone out for a number of areas of the project and the board will be kept abreast of developments and decision as they are made.

3.4 Summer School Report – The presentation began with a video overview of the summer

school program which featured students, teachers, classes, etc. 50% of elementary students who attended summer school were recommended by a teacher. 80% of the students who attended for the math portion were recommended by a teacher and twenty students participated simply to improve their GPA. There was significant growth in both math and reading. Mr. Lemieux (one of the administrators) used a math program with a pre-test and a post-test and reported that he was thrilled to send the results to Mr. Collins as there was such improvement. A math activity day was held which was attended by students and parents both with breakfast being served, and then students doing fluency skills, math games, etc. and it was great to see parents get involved. This year 8th graders were offered a ½ elective credit to take with them into high school. A curriculum was developed that included literacy, science and math, and special invitations were issued to Ponderosa students whose teachers thought they could benefit from summer school. KCC offered their facilities and students were bussed. It was reiterated that they made significant effort not to exclude anyone who wanted to attend, as students need safe, caring, educational places in which to be. Both Mike Moore and Jeremy Player asked for additional clarification of numbers which were satisfied by Mr. Collins.

3.5 Conger Elementary School Report – Julie Bainbridge, principal and Gretchen Knudsen, the

new RTI presented the report via a Powerpoint presentation that focused on all aspects including: New vision; New leadership; New systems; What Cougarize means; Language arts; Math; Attendance; AVID; Parent collaboration; Student collaboration; Staff collaboration; School climate and others.

3.6 Blue Zones Presentation – Jessie DuBose stated that Blue Zones is an exciting yet complex

project. It is a community wellness program that makes it easier to make healthier choices in your own surroundings. The project has been in place for three years and the initial Blue Zone communities are now receiving their certifications. It takes three years to become Blue Zone certified. There are thirteen pillar areas and schools make up three of those pillars. Certification is based upon point levels (for example so many points for having a fruit and/or juice bar in your cafeteria). The board asked that Superintendent Hillyer present this to the principals (a Blue Zones representative will attend as well) to get feedback regarding implementation and get a feel for the achievability of this project. Ms. Theros inquired about the students with limited mobility and Ms. Hecocta indicated that there are some Blue Zone projects that are addressing this issue. Ms. DuBose said that might be a good idea to write a new best practice for our area and then move it up the chain nationally. She also recommended that the district accept the project and for schools to then select their own goals. The board however suggested that it might be more efficient to work on the same goals. The board will review the material presented and Dr. Hillyer will present to the principals. Blue Zones will be on the November agenda as an action item.

KFCS Board Meeting, October 12, 2015 4 4.0 NEW BUSINESS:

4.1 Approval to Submit CTE-R Grant – Ms. Yamasaki noted that the focus of this grant is to provide infrastructure and equipment for labs at KUHS in the amount of $300,000. There is no district match requirement and if successful the project would start in January 2016 and be completed by August 2017. Existing staff would be used for the initial infrastructure piece. Teaching staff would be through KCC which would result in the cost to the district being nil. She strongly stated that computer technology is an area that the district is going down very decisively. She requested that the board approve the submission of the grant that is due on October 16, 2015.

Motion: It was moved by Mr. Amos and seconded by Mr. Ambers to approve the submission of the CTE-R grant as presented.

Vote: All members including the chair voted in the affirmative. The motion carried. 5.0 UNFINISHED BUSINESS 5.1 Second Reading New & Revised Policies - Dr. Feusahrens presented the second reading of

the new and revised policies. There were no comments or questions from the board. Motion It was moved by Mr. Moore and seconded by Mr. Jennings to accept the new and revised policies as presented. Vote: All members including the chair voted in the affirmative. The motion carried. 5.2 Nancy Sheehan, OEA representative and Joanne Swisher, district nurse requested that the

board voluntarily recognize the dissolution of the KFNA bargaining unit and current agreement and incorporation of their members into the KFEA bargaining unit. Ms. Sheehan noted that every other group of district nurses across the state are represented within a certified labor agreement. The nurses in this district are not currently represented by anyone other than themselves. There are a number of benefits to being represented by KFEA including OEA $1 million liability insurance in the event a nurse is personally sued. Joanne stated that this was one of the biggest motivating reasons for wanting to be a part of KFEA. Dr. Feusahrens noted that for one full-time nurse and two part-time nurses the only cost to the district would be disability coverage at $23 a month.

Motion It was moved by Mr. Jennings and seconded by Mr. Amos to voluntarily recognize the KFCS nursing staff into the KFEA bargaining unit as presented. Vote: All members including the chair voted in the affirmative. The motion carried. 6.0 BOARD MEMBERS’ COMMENTS:

a. Mr. Player recently toured Ponderosa Middle School and was very impressed by the way he was greeted by the staff, all of whom introduced themselves and inquired about who he was and why he was there. He stated that he believes Ponderosa provides a great learning environment and he wanted the other board members and those in attendance to know that he commends the work that is happening there. The teachers obviously care and the students are excelling. Mr. Player also wanted to go on record stating that his recent interactions with parents reflect that they feel Ponderosa is a positive and safe learning environment. Additionally Mr. Player went to Klamath Union and he was pleased and impressed with the curriculum and the things that were taking place. He feels very good about his own children attending school there.


b. Mr. Moore publically thanked Dr. Feusahrens and Joanne Swisher for the time and suggestions

that they offered about health items that came up previously. c. Mr. Ambers mentioned that he was going to walk the KUHS construction project tomorrow

and invited anyone to attend with him who was interested. He also wanted to go on record as being extremely unhappy with the lack of character and bad-manners shown by Mazama High School at the recent football game between them and KUHS.

7.0 CLOSING COMMENTS FROM BOARD CHAIR:

a. Ms. Theros noted that she attended the September 24th OSBA Fall Regional meeting along with one member of the KCC board. She mentioned that topics of conversation included tax reform including sales tax. With the need for additional funding the members of the meeting were exploring a number of potential sources. She also reported that Grow Oregon gave a presentation. Discussion was also held regarding the attendees opinions on whether or not training should be mandated for all board members across Oregon. Ms. Theros said that that attending these meetings provide a good opportunity to meet with other board members and to see what they are doing and accomplishing. She also reminded board members of the October 26th Board Special Working Session.

b. Dr. Hillyer requested to make a few comments before the adjournment of the meeting. He thanked the Crisis Team for their outstanding leadership at KUHS this past weekend in the face of the tragic suicide of one of their students. He especially noted Mr. Tony Swan, Ms. Nancy Rudd and Ms. Janie Kirkpatrick for their work which extended throughout the weekend. Dr. Hillyer stated that he and our district are so thankful that they are well-trained and well-organized for these types of crisis’s.

ADJOURNMENT: The Klamath Falls City Schools’ Board adjourned the regular board meeting at 8:32 p.m.

Teri Leeper Taylor, Board Secretary

October 26, 2015 Minutes Board Working Session

Klamath Falls City Schools Lucile O’Neill Education Center

1336 Avalon Street, Klamath Falls, Oregon

KFCS board members in attendance: Chair Lori Theros; Vice Chair Bill Jennings; Trina Perez; Mike Moore; Jeremy Player; Mychal Amos; Trina Perez; Don Ambers. KFCS board members not in attendance: None KFCS staff in attendance: Dr. Paul Hillyer, Superintendent; Gerard Collins, Curriculum and Federal Programs. Others in attendance: Samantha Tipler, Herald & News. 1.0 PRELIMINARY BUSINESS

1.1 Call to Order: The board working session was called to order by Theros at 5:46 pm. 1.2 Roll Call:

2.0 REPORTS

2.1 Scott Rose with DLR joined the meeting via voice conference to report on the status of the KUHS construction project. He noted all design work has been completed and the RFP’s are out for bid. Redesign efforts are underway to replace the existing internal structure in the academics building. The contractor says that it is almost cost neutral to simply pull out most of the existing structure on the interior and replace with new in lieu of replacing just portions. The brick shell will be retained. There is a value engineering exercise scheduled for November 9-10, 2015 to determine better designs to reduce costs. The budget continues to struggle. The bids submitted 8 weeks ago for the academics building came in about $1.8 million higher than anticipated. With that, the uncommitted funds of $4.3 million shown in July falls to $2.5 million which Scott states is a low contingency level moving forward in the project. He would like to see that contingency level moved back up to the $4.3 million. They are looking for other value engineering opportunities, as structure is less dependable in terms of cost. Currently the project is 3 months behind schedule, which would mean that most of the interior turnover would be done during winter break 2016-2017.

2.2 Principal Reports – The principals or vice principals of each school reported on their

respective plans for improving parent communication, school climate and improved attendance for the 2015-2016 school year. Highlights at Roosevelt: Using Tyler Pulse on a weekly basis to compile a watch list of chronic absences and then meet with those students and parents. Students have been issued name badges which they get to wear if they have not been tardy or missed school (they also get a gem added to it). School climate is being improved using a Community Matters framework. To increase parent communication they are focusing on creating a welcoming environment, having volunteer sign-in sheets, using School Reach messages and newsletters and having a lot of dialogue when parents come to the school. Finally, improving staff communication with monthly classified employee staff meetings. Highlights at Ponderosa: Last year there were 2,400 office discipline referrals with the majority of them having been minor. Managing everything at the office was not healthy so they are now managed at the student/teacher/parent level. They hope to reduce the number of office discipline referrals to 200 this year. Changed passing from 5 minutes down to 4 minutes, which reduces non-structured time by 20%, which is making a big

KFCS Board Working Session, October 26, 2015 2

difference. The first four days of school were directed toward building student success skills. The school is producing a monthly newsletter and making them available electronically on the website and on Facebook. A principal’s coffee has been started with nine random families being invited to coffee with Mr. Monteith. Ponderosa is actively using the Tyler Pulse program to follow student risk factors to school failure, etc. Highlights at Pelican: Improving parent communication through text message reminders for events, meetings, etc. The school is working to bridge a small gap that exists between classified and certified employees, part of which will include increasing professional development training for classified staff in the areas of safety, allergies, intervention techniques, etc. School climate is being improved with each class developing their own classroom constitution and with the presentation of 30 minutes a week of character education using the Character Counts and Kelso’s Choices Conflict Management curriculums. Instead of disciplining, the school is implementing restorative practices in an effort to bring students back together and repair damaged relationships. Last year the school improved their regular attenders by 2% and is working to get an overall 90% attendance this year. Highlights at Mills: Newsletters are being continued this year with them also being translated into Spanish. Teachers are calling each of their parents on a monthly basis and parent evening are going to increase to seven this year with each level hosting an evening for their own grade. The staff continues to reward good behavior and also to teach and re-teach behavior. All staff are at the doors of their classrooms at the beginning of the school day. There has been increased supervision between recess and added zones to the recess yard with one person monitoring at each zone. They have implemented Tier 2 friendship groups, contracts and adding an alternative or learning recess (where struggling students learn how to play games, how to get along, how to solve conflict, etc.) Highlights at KUHS: Working to improve two way communications with a goal of seeing a higher percentage of parents approving of school communication. A Coffee with the Principal event held last week saw about seven or eight parents who attended and participated in a roundtable discussion. KUHS is using School Reach, posting newsletters on the website and working with the school improvement team to increase communication. They are working to reduce chronic absences using systems that are in place. Anything that has been done involving attendance interventions is logged into the Tyler Pulse system (phone calls to home, home visits, etc.). Letters are being sent out when student’s attendance slips below acceptable rates. Additionally they are taking families to court for truancy as well as also giving positive feedback when there is positive change in student attendance. Highlights at Conger: New initiatives have the attendance team meeting monthly to discuss ways to get kids to school and to keep them there until 3:00 pm. The school is dedicated to increasing and improving paraprofessional training/involvement. There is a focus on positive behavior expectations and the premise of “If you can’t teach it, don’t expect it.” There is no detention, students go to the “Think About it Class” and restorative plans are being incorporated as well. Highlights at KI/KALC: This is the largest class of GED students that the school has seen. Anyone at KUHS who is 17 (regardless of grade) and has less than ten credits is automatically moved to the GED path.

2.3 Smarter Balance – The results have been publically released and we will send information to

families by November 15th on how to access the information electronically.

3.0 NEW BUSINESS: 3.1 Potential Lease for Cell Tower Site – Meeting exceeded planned time so board members

were asked to simply look at the attached information and were told this would be moved to the November regular board meeting agenda.

KFCS Board Working Session, October 26, 2015 3

3.2 Strategic Plan – Moved to the November regular board meeting agenda. 3.3 Excellence Indicators - Moved to the November regular board meeting agenda. 3.4 District Demographics - Moved to the November regular board meeting agenda.

ADJOURNMENT: The Klamath Falls City Schools’ Board adjourned the board working session at 8:32 p.m.

Teri Leeper Taylor, Board Secretary




The administration recommends approval of the following retirement: NAME SCHOOL POSITION Dr. William M. Feusahrens District Office Director of Personnel (effective 6/30/2016)

The administration recommends approval of the following hires: NAME & SCHOOL POSITION Adriana Romero 1st Grade Teacher (1.0 FTE 158 days) Temporary 1 yr. only (effective 10/15/2015) Mills Elem. Kortni Johnson 1st Grade Teacher (1.0 FTE) Temporary (effective 09/28/2015 – 12/18/2015) Mills Elem. 1st Grade Teacher (.5 FTE) Temporary (effective 01/04/2016 – 06/16/2015) Laura Lokey 3rd Grade Teacher (1.0 FTE) Temporary (effective *12/15/2015 – 03/18/2016) Mills Elem. 3rd Grade Teacher (.5 FTE) Temporary (effective 03/28/2016 – 06/16/2016) * Effective date is tentative due to unknown date of maternity leave for teacher

RECOMMENDATION: The administration recommends approval of the November 9, 2015, Personnel Agenda as presented.

Subject:

Personnel

Item No.: 2.3

Attachment: No

From: Dr. Feusahrens

Reason: Consent Agenda Date: November 9, 2015




BACKGROUND Klamath Union High School representatives Ashley Ferns and Kylee Souders, Klamath will provide a report of current school happenings. RECOMMENDATION: Report Only

Subject:

Klamath Union High School Student Body Representatives’ Report

Item No.: 3.1

Attachment: No

From: Ms. Ferns & Ms. Souders

Reason: Reports Date: November 9, 2015




BACKGROUND The Oversight Committee will provide a monthly report to the board on the construction project at Klamath Union High School. RECOMMENDATION: Report Only

Subject:

Klamath Union High School Construction Report

Item No.: 3.2

Attachment: No

From: Oversight Committee Members





BACKGROUND A revenue and expenditure summary report/projection that includes transactions through October 31, 2015, is attached. Please note that there is still not a beginning balance for the 2015-2016 fiscal year; this figure will be posted after the 2014-2015 audit is complete.

RECOMMENDATION: Report Only

Subject:

Monthly Financial Report

Item No. 3.3

Attachment: Yes

From: Ms. Baldini


Klamath Falls City School District GENERAL FUND Revenue and Expenditure Summary/Projection (unaudited)

Projected 2015-2016Actual Actual Actual Projected Projected Projected Projected Projected Projected Projected Projected 2015/2016 BUDGET

July/Aug., 2015 Sept., 2015 Oct., 2015 Nov., 2015 Dec., 2015 Jan., 2016 Feb., 2016 March, 2016 April, 2016 May, 2016 June, 2016 TotalsR E V E N U E S

LOCAL SOURCES: Current year's levy* 71,192 8,191 9,064 4,000,000 630,000 380,000 50,000 145,000 35,000 25,000 120,000 5,473,446 * 5,728,000Prior years' taxes* 104,446 15,165 11,669 58,000 17,500 28,000 17,500 12,000 15,000 17,500 17,500 314,280 * 450,000Local Option Levy 11,714 1,348 1,491 660,000 95,000 62,000 6,500 24,000 5,000 4,000 17,000 888,053 890,000Prior years' Local Option Levy 5,851 599 572 500 500 500 500 500 500 500 200 10,722 6,000Construction Excise Tax 0 0 0 12,200 0 1,500 0 0 3,500 0 5,000 22,200 25,000Investment earnings 8,069 4,049 58 3,200 4,400 4,400 4,000 4,100 4,100 1,000 1,000 38,375 45,000Misc. local sources 24,219 14,151 66,200 50,000 20,000 65,000 50,000 20,000 65,000 5,000 5,000 384,570 368,100

Subtotal 225,491 43,503 89,054 4,783,900 767,400 541,400 128,500 205,600 128,100 53,000 165,700 7,131,647 7,512,100

INTERMEDIATE SOURCES:County School Funds* 4,401 15,343 15,000 10,000 44,744 * 30,000SOESD Funds 290,000 290,000 580,000 580,000Revenue from Klamath County 0Revenue for/on Behalf of District 0 -

Subtotal 4,401 0 15,343 0 0 290,000 0 15,000 0 0 300,000 624,744 610,000STATE SOURCES:SSF- Current Year* 5,269,977 1,758,696 1,757,223 1,756,084 1,756,084 1,756,084 1,756,084 1,756,084 1,756,084 1,756,084 21,078,484 * 19,974,567SSF- Prior Year 0 0Common School Fund* 185,271 185,271 370,542 * 297,159State Managed Co Timber* 44,639 10,000 2,500 100,000 25,000 182,139 * 250,000Equity Aid Funds 50,000 50,000 50,000Restricted Grants-in-Aid 0

Subtotal 5,314,615 1,758,696 1,757,223 1,766,084 1,756,084 1,756,084 1,941,355 1,808,584 1,756,084 1,856,084 210,271 21,681,164 20,571,726FEDERAL SOURCES:Federal Forest Fees* 0 * 0

Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0

OTHER RESOURCES:Beginning fund balance 0 0 3,608,365Interfund Transfer 0 100,000Lease Purchase Receipts 0 10,000Sale of Fixed Assets 2,500 4,800 7,300 1,000

Subtotal 2,500 4,800 0 0 0 0 0 0 0 0 0 7,300 3,719,365

Total, monthly revenues 5,547,007 1,806,999 1,861,620 6,549,984 2,523,484 2,587,484 2,069,855 2,029,184 1,884,184 1,909,084 675,971 29,444,855 32,413,191CUMULATIVE RESOURCES 5,547,007 7,354,006 9,215,625 15,765,609 18,289,093 20,876,577 22,946,432 24,975,616 26,859,800 28,768,884 29,444,855

E X P E N D I T U R E S Salaries 753,805 1,220,774 1,320,848 1,260,000 1,260,000 1,290,000 1,320,000 1,260,000 1,350,000 1,450,000 2,700,000 15,185,427 15,244,945Employee benefits 559,888 764,762 776,450 770,000 770,000 780,000 790,000 770,000 850,000 880,000 1,850,000 9,561,100 9,605,009Purchased services 391,519 269,688 378,229 370,000 370,000 370,000 370,000 320,000 300,000 290,000 478,000 3,907,435 3,915,941Supplies 97,584 86,061 121,324 65,000 100,000 80,000 80,000 80,000 80,000 170,000 125,000 1,084,969 1,133,224Capital outlay 22,481 1,900 17,956 5,000 2,500 0 0 0 10,000 10,000 20,000 89,836 90,000Insurance/Dues/Other 278,322 23,964 4,961 6,500 16,000 6,000 6,000 6,000 12,000 20,000 105,000 484,747 497,586Interfund Transfers 0 0 0 65,000 0 15,000 0 0 0 0 303,000 383,000 383,000Contingency 0 0 0 0 0 0 0 0 0 0 0 0 1,543,486

____________ ____________ ____________ ____________ ____________ ____________ _________________________ ____________ ______________ ______________ ____________ Total, monthly expend. 2,103,598 2,367,149 2,619,767 2,541,500 2,518,500 2,541,000 2,566,000 2,436,000 2,602,000 2,820,000 5,581,000 30,696,514 32,413,191

CUMULATIVE EXPENDITURES 2,103,598 4,470,747 7,090,514 9,632,014 12,150,514 14,691,514 17,257,514 19,693,514 22,295,514 25,115,514 30,696,514

Month-end Fund Balance 3,443,409 2,883,259 2,125,111 6,133,595 6,138,579 6,185,063 5,688,918 5,282,102 4,564,286 3,653,370 (1,251,659) (1,251,659)Est. General Fund "earned" 27,463,635

* "State Formula Revenue" ODE as of 9/8/2015 27,934,765Estimated future adjustment (471,130)

Fiscal Year 2015-2016




BACKGROUND: Superintendent Hillyer will present the 2014-2015 data from the Excellence Indicators with a comparison to previous results.


Subject:

2014-2015 Excellence Indicators & Strategic Planning

Item No. 3.4

Attachment: Yes

From: Dr. Hillyer

Reason: Report Date: November 9, 2015

EXCELLENCEEXCELLENCE

Operational ExcellenceOperational ExcellenceOperational Excellence

Monitor

Excellence Indicator

progress and use

results to drive

improvements.

Utilize the PDSA

process to drive

improvement.

Klamath Falls City School District

Paul Hillyer, Superintendent

MISSIONMISSION 100% Graduation is Our Expectation

VISIONVISION Each Child Ready for the Next Grade

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1336 Avaon Street

Klamath Falls, Oregon 97603

Phone: 541-883-4700

Fax: 541-850-2766

www.kfalls.k12.or.us

2015-2016 BOARD

Lori Theros, Chair

Zone 2

Bill Jennings, Vice Chair

Zone 7

Trina Perez

Zone 5

Michael Moore

Zone 6

Mychal Amos

Zone 3

Don Ambers

Zone 4

Jeremy Player

Zone 1

OUR SCHOOLS

Conger Elementary

Mills Elementary

Pelican Elementary

Roosevelt Elementary

Ponderosa Middle School

Klamath Union High School

AIMS AIMS 20152015--1616

Student ExcellenceStudent ExcellenceStudent Excellence

Increase the percent of students who

meet or exceed proficiency targets

on each state achievement test and

on district proficiency grading

systems.

Implement the High Impact Teaching

and Learning Strategies (WICOR).

Utilize strategies to achieve 90%

attendance for each student.

Consistently use formative assessments

and data to improve instruction. Use data to

inform improvement efforts.

Partner with students and parents to set

and implement individual student learning

and growth targets.

Utilize the district’s Professional Growth

and Evaluation system to maximize student

learning.

Increase the percent of high school

graduates from one year to the next.

Implement the AVID effective

instructional reading strategies to achieve

Common Core State

Standards in

literacy.

Clearly

communicate with

students and

families about what

students are

expected to learn and do to reach proficiency.

Develop a district-wide culture centered

around “all students being everyone’s

responsibility.”

Identify at-risk students and provide supports

necessary for their success.

Implement relevant required curriculum

(most current district content adoptions) with

agreed-upon supplemental materials.

Use extended day and/or year plans for

students not meeting requirements at grade level.

Improve in-building and

cross-building

student

transitions.

Utilize the

Tyler Pulse data

warehouse (grades

and attendance) at

grade report time to

identify students at

risk for failure/

dropout K-12.

Collaborative ExcellenceCollaborative ExcellenceCollaborative Excellence

Parent and community partnerships are

increased as measured by an

increasing percent of students who take

part in two or more service

projects per year and by an increase in

the number of school volunteers.

Work with the Klamath Promise initiative

along with community and parent partners to

increase the graduation rate.

Establish effective systematic two-way

communication between parents, community, and

schools.

Track effectiveness of communication

via Excellence Indicators.

Tie careers to learning and establish

more school-to-work experiences.

Increase community and parent

involvement in all schools.

Acknowledge partnerships.

Set up multiple opportunities for

students to improve Klamath Falls through

student service projects at all ages levels.

PLC implementation is effectively

utilized so that at each grade level.

PLC teams:

Plan for Core instruction that includes

interventions and enrichments for each

student.

Develop high impact, effective teaching

strategies that are shared among teachers.

Establish common pacing.

Create formative assessments, analyze

student outcomes and make adjustments to

instruction based on the results.




BACKGROUND The Wellness Committee meets bi-monthly and is comprised of staff members, members of the community, and representatives from the OSU Extension Service and the Klamath County Health Department. The committee’s focus is on the health and well-being of students and staff. A few of the focal points are:

• Safe Routes to School • OEA Choice Trust Wellness Grant • Air Quality Program • Partnering with the OSU Extension Service • Wellness Policy • Food Service


Subject:

Wellness Committee Annual Report

Item No. 3.5

Attachment: Yes

From: Dr. Feusahrens





BACKGROUND: The Klamath Falls City Schools meets or exceeds the Oregon Department of Education standards for required instructional minutes as outlined in Oregon Administrative Rule (OAR) 581-022-1620.

OAR 581-022-1620 - Required Instructional Time

(1) Each school district shall annually adopt and implement a school calendar which provides its students at each grade level with the following minimum number of instructional time:

a) Grades K-8 -- 900 hours; b) Grades 9-11 -- 990 hours; c) Grade 12 -- 966 hours.

The calendar adopted by the Klamath Falls City Schools Board of Directors meets or exceeds these minimum standards set by the Oregon Department of Education. Information is included documenting our district’s compliance with state requirements at each of schools and grade spans.

Elementary 900 hrs

Middle School 900 hrs

KUHS 990 - 966

EHS 990 - 966

Kindergarten 995 hrs 1st Grade 1011 hrs 2nd Grade 1011 hrs 3rd Grade 1011 hrs 4th Grade 1001 hrs 5th Grade 1001 hrs 6th Grade 1014 hrs 7th Grade 1042 hrs 8th Grade 1042 hrs 9th Grade 1023 hrs 997 hrs 10th Grade 1017 hrs 997 hrs 11th Grade 1023 hrs 997 hrs 12th Grade 984 hrs 974 hrs

RECOMMENDATION: Information Only

Subject:

Required Instructional Time Report

Item No. 3.6

Attachment: Yes

From: Mr. Collins

Reason: Report Date: November 9, 2015




BACKGROUND: Food Service update on our year so far: Catering for AVID once a month, Menu changes and requests from Principals, Conger Thanksgiving Meal on Nov. 10th, Blue Zone update. Looking into CEP for Roosevelt and Ponderosa. ALICE and Epi Pen Safety training completed Nov. 3rd RECOMMENDATION: Report Only

Subject:

Food Service Report

Item No.: 3.7

Attachment: Yes

From: Ms. Cole

Reason: Reports Date: October 12, 2015




BACKGROUND: Current happenings and news from Early Childhood Education and Klamath Basin Behavioral Health RECOMMENDATION: Report Only

Subject:

ECI/KBBH Report

Item No.: 3.8

Attachment: No

From: Ms. Haudenshild





BACKGROUND The goal of the GEAR UP program is to ensure that Oregon's low-income middle school and high school students are prepared for, pursue, and succeed in postsecondary education.

Oregon GEAR UP - which stands for Gaining Early Awareness and Readiness for Undergraduate Programs is supported by a grant from the U.S. Department of Education and the contributions of many community partners including The Ford Family Foundation. We work

with select middle and high schools over six or seven years to create a college-going culture by providing funding and technical assistance, professional development for educators, and summer opportunities for students.

Our schools range in size but all serve low-income students in rural communities. School staff work as a team to design program activities that meet the needs of their community grounded in our research-based model. Examples include college visits, financial aid awareness nights for parents and students, tutoring and academic support, and career fairs. The Oregon GEAR UP office and its partner organizations also sponsor statewide activities that complement the efforts of school personnel.

In addition to working with GEAR UP schools, our program conducts outreach and offers college readiness resources to all of Oregon's low-income serving middle and high schools including statewide initiatives like College Application Week and It's A Plan, a senior year checklist for students, parents, and educators. GEAR UP is currently administered by Oregon State University as part of the Office of Precollege Programs; the Oregon University System administered the program from 2002-2014.

RECOMMENDATION: None

Subject:

Gear Up Program

Item No. 3.9

Attachment: Yes

From: Ms. Hodges

Reason: Report Only Date: November 9, 2015

http://www2.ed.gov/programs/gearup/index.html



http://oregongearup.org/about/schools

http://oregongoestocollege.org/caw

http://oregongoestocollege.org/itsaplan

http://oregonstate.edu/precollege/






BACKGROUND: PI Telecom Infrastructure would like to lease land on the Altamont School site for a cell tower at a rate of $400 per month. They would lease space for up to four companies to use the tower. Each company would in turn pay the district $400 per month. The maximum amount the district would earn from the lease is $2000 per month if tower space is fully leased. PI would like a five-year lease with six renewable five-year lease periods at their discretion for a potential total of a 30-year lease. The cell tower would border Summer’s Lane and the O & C bike path. RECOMMENDATION: The superintendent recommends that the board gives him authority to negotiate a contract with PI Telecom Infrastructure and have a final vote by the board on the completed contract at a later meeting.

Subject

Board Approval for Superintendent Hillyer to Negotiate Directly With PI Telecom Infrastructure

on Proposed Cell Tower Site

Item No. 4.1

Attachment: No

From: Dr. Hillyer

Reason: New Business Date: November 9, 2015




BACKGROUND: Resolution #15-05 OSBA Governance Positions Vote: Member boards elect nominated candidates for OSBA Board of Directors and the OSBA Legislative Policy Committee. Lori Theros, KFCS Board Chair is the candidate for the OSBA Board of Directors Region #4 and Jill O’Donnell KCSD Board Chair is the candidate for the OSBA Legislative Policy Committee. RECOMMENDATION: The administration recommends the board approve Resolution 15-05 and direct the superintendent to cast one vote via the E-voting Center to fill the open position for Region #4 OSBA Board of Directors and one vote to fill the open position for Region #4 OSBA Legislative Policy Committee no later than December 18, 2015

Subject:

Resolution #15-05 OSBA Governance Positions Vote

Item No.

Attachment: Yes

From: Mr. Jennings

Reason: Unfinished Business Date: November 9, 2015

RESOLUTION #15-05

Klamath Falls City Schools

OSBA Governance Positions Vote

WHEREAS, the Klamath Falls City Schools Board is a member of the Oregon School Boards Association;

WHEREAS, the Oregon School Boards Association requests the Klamath Falls City Schools Board cast its vote for OSBA governance positions.

NOW THEREFORE, BE IT RESOLVED, that the Board of the Klamath Falls City Schools support’s Lori Theros for the OSBA Board of Director position #4.

BE IT FURTHER RESOLVED, that Board of the Klamath Falls City Schools support’s Jill O’Donnell for the OSBA Legislative Policy Committee position #4.

APPROVED BY THE BOARD OF DIRECTORS OF THE DISTRICT AND EFFECTIVE THIS 9TH DAY OF NOVEMBER, 2015.

Board Vice Chair

Superintendent

MISSION: 100% GRADUATION IS OUR … in volleyball recently and raised money for cancer awareness. KFCS Board Meeting, October 12, 2015 3. 3.2 Monthly Financial Report – It appears

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