MANAGEMENT INFORMATION SYSTEM Third Year Information Technology Part 03 Management Information Systems Tushar B Kute, Department of Information Technology, Sandip Institute of Technology and Research Centre, Nashik http://www.tusharkute.com
May 14, 2015
MANAGEMENT INFORMATION SYSTEM
Third Year Information Technology
Part 03Management Information Systems
Tushar B Kute,Department of Information Technology,Sandip Institute of Technology and Research Centre, Nashikhttp://www.tusharkute.com
MANAGEMENT INFORMATION SYSTEM The initial concept of MIS was to process data from the organization and
present it in the form of reports at regular intervals. The concept of MIS today is to handle the databases , providing computing
facilities to end user and give a variety of decision making tools to the user of the system.
Data analysis: Concepts of management science Management accounting Operational Research Organizational Behavior Engineering Computer Science Engineering
MANAGEMENT INFORMATION SYSTEM The MIS can be evolved for a specific objective if it is
evolved after systematic planning and design. It calls for analysis of a business, management views and policies, organization culture and the management style.
MIS relies heavily on System Theory. That is, it involves solution to handle the complex situation of the input and output flows.
FUNCTIONAL MANAGEMENT INFORMATION SYSTEMS
MIS outputs
Scheduled reports
Demand reports
Exception reports
MANAGEMENT INFORMATION SYSTEMS
CONCEPTUAL VIEW OF MIS
IT and Enterprise Software
Use of database and knowledge base
Applications of principles and Practices of Management
Application of pure and social science
Business Goal and Mission
Management Information System
Support Structure
to MIS
PHYSICAL VIEW OF MIS
OLTP, Data and validation Systems
Data processing and Data analysis
Database and knowledge base
Functional Information Applications
Mission Critical Applications
Business Information System
IntegratedIS
Structure
Management Information System
MIS
Product of multi-disciplinary approach to business management.
Dynamic Design. Organization Change.
MIS: DEFINITION
A system which provides information support for decision making in the organization.
An integrated system of man and machine for providing the information to support the operations, the management and decision making functions in the organization.
A system based on the database of the organization evolved for purpose of providing information to the people in the organization.
A computer-based information system.
MIS
In order to get better grip on activity of information processing, it is necessary to have a formal system which should take care of the following: Handling of voluminous data Confirmation of the validity of data and transaction. Complex processing of data and multidimensional analysis. Quick Search and retrieval Mass storage. Communication of IS to the user on time. Fulfilling the changing need of the organization.
ROLE OF MIS
It can be compared with the heart in the body. That is, information is the blood and MIS is the heart.
The system ensures that an appropriate data is collected from the various sources, processed and sent further to the needy destinations.
The system is expected to fulfill the information needs of individual, group of individuals, the management functionaries: the managers and top management.
The MIS satisfies the diverse needs through Query Systems, Analysis Systems, Modeling Systems, Decision Support Systems.
ROLE OF MIS
MIS helps in Strategic Planning Management control Operational control Transaction processing
Helps middle management- Short term planning Target setting Controlling the business functions.
Helps top management- Goal setting Strategic planning Evolving the business plans and their implementations.
IMPACT OF MIS
Efficiency in marketing, finance, production, and personnel becomes more efficient.
The tracking and monitoring of functional targets becomes easy. Understanding of the business itself. (e.g. clarity in communication). Systemization of the business operations for an effective system
design. This process brings high degree of professionalism in the business operations.
Pulls the whole organization in one direction towards the corporate goals and objectives.
Motivates an enlightened manager to use variety of tools of the management.
Creates an information-based work culture in the organization.
MIS AND THE USER
Every person in the organization is a user of the MIS. The MIS caters the needs of the organization.
The MIS offers the methods and facilities to integrate the data and report in the same proper format. An executive plays the role of decision maker.
The managers has position of responsibility and accountability for the business results.
At the level of an officer and an executive, the MIS does the job of data manipulation and integration.
STEPS IN MANAGEMENT PROCESS
Planning Organizing Staffing Coordinating Directing Controlling
Management Control System
MIS AS A CONTROL SYSTEM
Establish Standards
of Performance
Measure Performance
Corrective Action
Actual vs STD
No Action
OK
Not OK
RELIABLE AND EFFECTIVE CONTROL SYSTEM
Early warning mechanism Performance standard Strategic control Feedback Realistic The information flow Exception principle
MIS: A SUPPORT TO MANAGEMENT PROCESS
Environment
Management
Goal Setting
Planning Organizing Staffing Directing Coordinating Controlling
Information Support
MIS
MIS: A SUPPORT TO MANAGEMENT Planning
A selection to various alternatives- strategy, resource and methods etc. Organization
A selection of combination out of several combinations of the goals, people, resources, methods and authority.
Staffing Providing proper manpower complement
Directing Choosing a method from the various methods of directing the efforts in the
organization. Coordinating
Choice of the tools and the techniques for coordinating the efforts for optimum results
Controlling A selection of the exceptional conditions and providing the decision guidance to
deal with them.
GOALS, OBJECTIVES AND TARGETS
Business Organization Hospital State Transport
Goals Be a leader in household consumer good industry with modern amenities
Be a hospital providing total service to the patients
Connect all the villages of population 5000 and above by S.T. Bus.
Objectives Provide complete range in food processing and entertainment products
Establish 300-bed hospital
Manage State Transport expenses at the rate of Rs. 5 per km travel.
Targets 20% growth per annum in turnover
Achieve Rs. 800 per bed per day earnings.
Achieve 90% average seat occupancy every day.
MIS: TOOL FOR IMPLEMENTATION OF MANAGEMENT PROCESS
The control of overall performance is made possible by the way of budget summaries and reports.
The information improves knowledge, enriches experience and improves analytical abilities leading to better business judgement.
A good MIS must furnish information to the managers to expand their knowledge base.
ORGANIZATION AS A SYSTEM
Tasks
Culture People
Structure Technology
Goal
REFERENCE
Waman Jawadekar, "Management Information Systems” , 4th Edition, Tata McGraw-Hill Publishing Company Limited.