MINUTES OF THE FINANCE BOARD OF THE STUDENT SENATE ... 2018-2019.pdf · OF THE STUDENT SENATE . SOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE . Magnolia Room, Morris University Center

MINUTES OF THE FINANCE BOARD

OF THE STUDENT SENATE SOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE

Magnolia Room, Morris University Center Friday, September 14, 2018 – 3:00 p.m.

I. CALL TO ORDER

A. The Finance Board of the Student Senate of Southern Illinois University Edwardsville convened on Friday, September 14, 2018, in the Magnolia Room of Morris University Center. Financial Officer Espinoza called the meeting to order at 3:05 p.m.

II. ROLL CALL

A. Members Present: Financial Officer Diego Espinoza, Senator Coleman, Senator

Jones, Board Member Smith, Senator Watson, and Senator Zajac. B. Members Absent: Board Member Brummett (excused), Senator Culbreath

(excused), Senator Durr (excused), and Senator James (excused).

C. Quorum was established with five voting members present.

D. Others Present: Shont’e Deramus, SIUE Gospel Choir; Stephanie Redfield, SIUE Gospel Choir; Jakob Mueller, Percussion Club of SIUE; Luke Griffin, Percussion Club of SIUE; Kelly Jo Karnes, Director of the Morris University Center; Vickie Sumner, Account Technician; and Student Secretary Magalene Price.

III. APPROVAL OF MINUTES

A. Senator Zajac moved to approve the minutes of the April 20, 2018, Finance

Board meeting. Senator Jones seconded. The motion passed by acclamation.

IV. ADDITIONS TO AGENDA

A. Line item A. Program Request 1.FY19 Program Request – Indian Student Association to the next meeting on Friday, September 28, 2018.

V. NEW BUSINESS

A. Program Requests 1. FY 19 Program Request–Percussion Club of SIUE: Senator

Watson moved to approve the program request for SIUE Percussion in Concert on November 14, 2018, for $1,200.00 as follows: Speaker/Artist $1,000.00 Lodging $200.00 Total $1,200.00

Board Member Smith seconded. The motion passed by roll call vote.

B. Travel Request—SIUE Gospel Choir: Senator Zajac moved to approve the travel request for the I.Y.C. Choir Workshop 2018 on October 26-28, 2018, for $600.00 as follows: Lodging $600.00 Total $600.00

Senator Jones seconded. The motion passed by acclimation. C. New Organization Allocations

1. Venture Campus Ministries: Senator Zajac moved to approve the new organization allocations. Board Member Smith seconded. The motion passed by acclimation.

VI. OPEN FORUM None

VII. ANNOUNCEMENTS Senator Zajac: Great job on the first meeting!

VIII. ADJOURNMENT The meeting was adjourned at 3:36 p.m.

Coleman-aye Jones-aye Smith-aye

Watson-aye Zajac-aye

MINUTES OF THE FINANCE BOARD

OF THE STUDENT SENATE SOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE

Morris University Center, Magnolia Room Friday, September 28, 2018 – 3:00 p.m.

I. CALL TO ORDER

A. The Finance Board of the Student Senate of Southern Illinois University Edwardsville convened on Friday, September 28, 2018, in the Magnolia Room of Morris University Center. Financial Officer Espinoza called the meeting to order at 3:00 p.m.

II. ROLL CALL

Members Present: Financial Officer Diego Espinoza, Board Member Bennett, Senator Coleman, Senator Culbreath, Senator Durr, Senator James, Senator Jones, Board Member Smith, Senator Watson, and Senator Zajac. Members Absent: None Quorum was established with five voting members present. Others Present: Jazmine Rosales, American Pharmacists Association; Sarah Lantsberger, Student Experimental Theater Organization; Taylor Kelly, Student Experimental Theater Organization; Lohith Chilukuri, Indian Student Association; Dheeraj Sai Budida, Indian Student Association; Justin Armstrong, Society of Edwardsville Glass Artists; Mary Vozenilek, Society of Edwardsville Glass Artsts; Joseph Ovalle, Sculptors at Wagner; Rony Reyes, Society of Hispanic Professional Engineers; Tamara Avila, Society of Hispanic Professional Engineers; José Vazquez, Society of Hispanic Professional Engineers; Kelly Jo Karnes, Director of the Morris University Center; and Student Secretary Magalene Price.


Senator Watson moved to approve the minutes of the September 14, 2018, Finance Board meeting. Senator Zajac seconded. The motion passed by acclamation.


Combine line item B. Travel Requests 2. FY19 Travel Request: Sculptors at Wagner and 3. FY19 Travel Request: Society of Edwardsville Glass Artists into one line item.

V. OLD BUSINESS

A. Program Requests

1. FY 19 Program Request–Indian Student Association: Senator Zajac moved to approve the program request for Diwali Night 2018 on November 10, 2018 for $1,735 as follows:

Posters $80.00 Flyers $50.00

Copying/Printing $50.00 Speaker/Artist Fees $300.00

Tech Set Up $800.00 Decorations $455.00

Total $1,735.00 Board Member Smith seconded. The motion passed by acclimation.

VI. NEW BUSINESS A. Program Requests

1. FY 19 Program Request–Student Experimental Theater Organization: Senator James moved to approve the program request for Beyond Therapy by Christopher Durang on November 28 – December 2, 2018 for $1,110 as follows: Posters $50.00 Copying/Printing $200.00 Decorations $200.00 Costumes $100.00 Scripts $60.00 Royalties $500.00 Total $1,110.00

Senator Coleman seconded. The motion passed by roll call vote.

B. Travel Request 1. FY 19 Travel Request–American Pharmacists Association:

Senator Coleman moved to approve the travel request for APhA-ASP Mid-Year Regional Meeting on November 9-11, 2018 for $600. Senator Durr seconded. The motion passed by acclimation.

2. FY 19 Travel Request– Sculptors at Wagner and Society of Edwardsville Glass Artists: Senator Durr moved to approve the travel request for SOFA on November 3-4, 2018 for $600 for each organization. Senator Culbreath seconded. The motion passes by acclimation.

3. FY 19 Travel Request–Society of Hispanic Professional Engineers: Senator Watson moved to approve the travel request for SHPE 2018 National Convention on November 7-11, 2018 for $600.00. Senator Jones seconded. The motion passed by acclimation.

Bennett-aye Coleman-aye Culbreath-aye Durr-aye

James-aye Jones-aye Smith-aye Watson-aye Zajac-aye

VII. OPEN FORUM None

VIII. ANNOUNCEMENTS FINACIAL OFFICER ESPINOZA: Today went very well; you all had great questions and discussions. I am also opening applications for the Vice Chair position. IX. ADJOURNMENT

The meeting was adjourned at 4:15 p.m.

MINUTES OF THE FINANCE BOARD OF THE STUDENT SENATE

SOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE Morris University Center, Magnolia Room

Friday, October 12, 2018 – 3:00 p.m.

I. CALL TO ORDER

The Finance Board of the Student Senate of Southern Illinois University Edwardsville convened on Friday, October 12, 2018, in the Magnolia Room of Morris University Center. Financial Officer Espinoza called the meeting to order at 3:02 p.m.

II. ROLL CALL

Members Present: Financial Officer Diego Espinoza, Board Member Azhar, Board Member Bennett, Senator Coleman, Board Member Haque, Senator James, Senator Jones, and Senator Zajac. Members Absent: Senator Culbreath (excused), Board Member Smith (excused), and Senator Watson (excused). Quorum was established with seven voting members present. Others Present: Ben Harsin, SIUE Students for Life; Brittany Medlin, SIUE Students for Life; Austin Tuttle, SIUE Students for Life; Alfredo DeLeon, National Association for Music Education; Jordan Harrington, National Association for Music Education; James Reimer, Student Society of Health-System Pharmacists; Kelly Jo Karnes, Director of the Morris University Center; and Student Secretary Magalene Price.


Senator James moved to approve the minutes of the September 28, 2018, Finance Board meeting. Senator Jones seconded. The motion passed by acclamation.


None V. NEW BUSINESS

A. Travel Requests 1. FY 19 Travel Request–National Association for Music

Education: Board Member Bennett moved to approve the travel request for Illinois Music Education Conference on January 23-26, 2019 for $600. Senator Coleman seconded. The motion passed by acclimation.

2. FY 19 Travel Request–Student Society of Health-System Pharmacists: Senator Coleman moved to approve the travel request for ASHSP Midyear 2018 Clinical Meeting on December 1-6, 2018 for $600. Senator Jones seconded. The motion passed by acclimation.

3. FY 19 Travel Request–Students for Life: Board Member Haque moved to approve the travel request for Students for Life of America National Conference on January 18-19, 2019 for $600. Senator James seconded. The motion passes by acclimation.

B. New Organization Allocations 1. Fulbright Student Association: Senator James moved to

approve the allocation of $200. Senator Zajac seconded. The motion passed by acclimation.

VI. ANNOUNCEMENTS FINACIAL OFFICER ESPINOZA: Chelsie Zajac is the new Vice Chair.

VII. ADJOURNMENT The meeting was adjourned at 3:33 p.m.



Friday, November 9, 2018 – 3:00 p.m.

I. CALL TO ORDER

The Finance Board of the Student Senate of Southern Illinois University Edwardsville convened on Friday, November 9, 2018, in the Magnolia Room of Morris University Center. Financial Officer Espinoza called the meeting to order at 3:01 p.m.

II. ROLL CALL

Members Present: Financial Officer Diego Espinoza, Senator Culbreath, Board Member Bennett, Senator Coleman, Senator James, Senator Jones, Board Member Smith, Senator Watson, and Vice Chair Zajac. Members Absent: Board Member Azhar (excused), and Board Member Haque (excused). Quorum was established with eight voting members present. Others Present: Jacob Sitton, Revolution Campus Ministry; Esther Bartow, United Greek Council; Kamariah Lewis, National Pan-Hellenic Council; David Starke, Alpha Phi Omega; Robin Black-Rubensteen, Newman Catholic Church; Ian Harris, Newman Catholic Church;Heather Witte, Panhellenic Council; Joe Stroh, Interfraternity Council; Cole Egland, Interfraternity Council; Vickie Sumner, Account Technician; and Student Secretary Magalene Price.


Vice Chair Zajac moved to approve the minutes of the October 12, 2018, Finance Board meeting. Senator Watson seconded. The motion passed by acclamation.


Line item 4. FY19 Travel Request-Interfraternity Council, under line item V. New Business letter A. Travel Requests, to line item 3 and line item 6. FY19 Travel Request-National Pan-Hellenic Council, under line item V. New Business letter A. Travel Requests, to line item 4. Line item 1, 2, 3, and 4 under line item V. New Business letter A. Travel Requests will present together.

V. NEW BUSINESS A. Travel Requests

1. FY 19 Travel Request–Panhellenic Council: AFLV Central and National Black Greek Leadership Conference. January 7-10, 2019 $600.00

2. FY 19 Travel Request–United Greek Council: AFLV Central and National Black Greek Leadership Conference. January 7-10, 2019 $600.00

3. FY 19 Travel Request–Interfraternity Council: AFLV Central and National Black Greek Leadership Conference. January 7-10, 2019 $600.00

4. FY 19 Travel Request–National Pan-Hellenic Council: AFLV Central and National Black Greek Leadership Conference. January 7-10, 2019 $600.00 Senator Coleman moved to approve the four travel requests for the AFLV Central and National Black Greek Leadership Conference, each for $600. Senator Culbreath seconded. The motion passed by acclimation.

5. FY 19 Travel Request–Newman Catholic Community: Board Member Bennett moved to approve the travel request for SEEK 2019, January 3-7, 2019 for $600.00. Board Member Smith seconded. The motion passed by acclimation.

6. FY 19 Travel Request–Revolution Campus Ministry: Senator Watson moved to approve the travel request for Family Vacation 2019-Generations, January 18-21, 2019 for $600. Senator Jones seconded. The motion passed by acclimation.

7. FY 19 Travel Request–Alpha Phi Omega: Vice Chair Zajac moved to approve the travel request for Alpha Phi Omega National Convention, December 27-30, 2019 for $460. Senator James seconded. The motion passed by acclimation.

B. New Organization Allocations 1. Cougar Rockets: Vice Chair Zajac moved to approve the

allocation of $200. Board Member Smith seconded. The motion passed by acclimation.

VI. OPEN FORUM None

VII. ANNOUNCEMENTS SENATOR JONES: I sent out an email about an event I would like to do for HIV testing. Once it is approved, if you guys could share it to get the word out that would be great. Next Tuesday at 6 p.m. in room 3415 in Peck Hall, the College Democrats will be having a meeting. FINACIAL OFFICER ESPINOZA: Diwali Night is at 6 p.m. on Saturday November 10, 2018. SENATOR WATSON: Tonight at 6 p.m., Game Night will be in the cougar commons. In addition, I have jest received an offer to work with J.B. Pritzker, if you are interested in working for him you can reach out to me.



SOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE Morris University Center, Magnolia Room Friday, November 30, 2018 – 3:00 p.m.

I. CALL TO ORDER

The Finance Board of the Student Senate of Southern Illinois University Edwardsville convened on Friday, November 30, 2018, in the Magnolia Room of Morris University Center. Financial Officer Espinoza called the meeting to order at 3:01 p.m.

II. ROLL CALL

Members Present: Financial Officer Diego Espinoza, Vice Chair Zajac, Board Member Bennett, Senator Coleman, Senator James, Senator Jones, Board Member Smith, and Senator Watson. Members Absent: Board Member Azhar (excused), Senator Culbreath (excused), and Board Member Haque (excused). Quorum was established with seven voting members present. Others Present: Cole Egland, Interfraternity Council; Megan Rubenacker, Graduate Organization for Child and Adolescent Psychology; Lauren Fairweather, Graduate Organization for Child and Adolescent Psychology; Jake Hathaway, Flute Club of SIUE; Andy Fukasawa, Flute Club of SIUE; Jessica Harsy, Venture Campus Ministry; Westin Parris, Venture Campus Ministry; Michael Exell, Student Experimental Theater Organization; Laila Alvarado, Student Experimental Theater Organization; Tyler Herron, Student Experimental Theater Organization; Kelly Jo Karnes, Director of the Morris University Center; and Student Secretary Magalene Price.


Senator Watson moved to approve the minutes of the November 9, 2018, Finance Board meeting. Board Member Smith seconded. The motion passed by acclamation.

IV. ADDITIONS TO AGENDA Under line item V. New Business add line item E. Diwali Night Recap and line item F. Chemistry Club and Biology Club’ Request.

V. NEW BUSINESS A. Program Requests

1. FY 19 Program Request–Flute Club of SIUE: Senator Coleman moved to approve Flute Day 2019, on February 23, 2019 for $2,925 as follows:

Posters $50.00 Flyers $50.00

Programs $25.00 Performer $2,500.00

MUC 2nd Floor Conference Center $300.00 Total $2,925.00

Board Member Smith seconded. The motion passed by acclimation.

2. FY 19 Program Request–IFC/PHC: Senator Jones moved to approve Just Another Assault, on April 8, 2019 for $4,000.00 as follows:

Performer $4,000.00 Total $4,000.00

Senator Coleman seconded. The motion passed by acclimation. 3. FY 19 Program Request–Student Experimental Theater

Organization: Vice Chair Zajac moved to approve Sans Merci, on February 27-March 3, 2019 for $1,600.00 as follows:

Programs $200.00 Decoration (Props) $200.00 Supply (Costumes) $100.00 Supply (Royalties) $500.00

Supply (Set/Materials) $600.00 Total $1,600.00

B. Travel Requests

1. FY 19 Travel Request–Venture Campus Ministry: Senator Watson moved to approve Awakening, on January 2-7, 2019 for $600.00. Senator Coleman seconded. The motion passed by acclimation.

2. FY 19 Travel Request–Graduate Organization for Child and Adolescent Psychology: Senator Watson moved to approve National Association of School Psychologist Convention on February 26-March1, 2019 for $600.00. Board Member Bennett seconded. The motion passed by acclimation.

C. New Organization Allocations 1. Biomedical Engineering Society

Board Member Bennett moved to approve $200.00 for new organization allocation. Board Member Smith seconded. The motion passed by acclimation.

2. Creating Entrepreneurial Opportunities University Vice Chair Zajac moved to approve $200.00 for new organization allocation. Senator Watson seconded. The motion passed by acclimation.

D. Single Semester Allocations Senator James moved to approve single semester allocations of $100.00 each for American Society of Heating, Refrigeration, and Air-Condition Engineers, Black Graduate Student Association, Campus Outreach, Computer Association of SIUE, Epsilon Sigma Alpha, Eta Sigma Gamma, Forensic Speech and Debate Society, German Culture Club, Health Care Ethics and Issues, National Association of Colored Women’s Club, Rotaract Club, Sigma Gamma Rho Sorority, Inc., and Student Athlete Advisory Committee for a total of $1,300.00. Senator Jones seconded. The motion passed by acclimation.

E. Diwali Night Recap The event violated the funding manual by not having the proper student ratio. Vice Chair Zajac moved to approve restricting the Indian Student Association’s funding by fifty percent for the rest of the year. Senator Coleman seconded. The motion passed by roll call vote.

Bennett-aye Coleman-aye James-aye Jones-aye Smith-aye Watson-aye Zajac-aye

F. Chemistry Club and Biology Club’s Request

Vice Chair Zajac moved to approve letting the Chemistry Club and the Biology Club talk with the Finance Board about their program request, but not funding the program request because it violates the funding manual. Senator Coleman seconded. The motion passed by acclimation.

VI. OPEN FORUM None

VII. ANNOUNCEMENTS VICE CHAIR ZAJAC: This is the last Finance Board meeting of the fall 2018 semester. SENATOR JONES: Sustained Dialogs will return in the spring. My HIV testing event went very well and I’m going to try to partner with other organizations and do the event again next semester. Leadershape extended their application deadline to January 18, 2019. RHA is having an Orange You Glad the Semester is Over where they distribute orange goodie bags in the residence halls. FINANCIAL OFFICER ESPINOZA: If any of you have, design ideas for the Finance Board t-shirts send them to me.




Friday, January 18, 2019 – 3:00 p.m.

I. CALL TO ORDER

The Finance Board of the Student Senate of Southern Illinois University Edwardsville convened on Friday, January 18, 2019, in the Magnolia Room of Morris University Center. Financial Officer Espinoza called the meeting to order at 3:00 p.m.

II. ROLL CALL

Members Present: Financial Officer Diego Espinoza, Vice Chair Zajac, Board Member Bennett, Senator Coleman, Senator Culbreath, Board Member Smith, and Senator Watson. Members Absent: Board Member Azhar (excused), Board Member Haque (excused), Senator James (excused), Senator Jones (excused). Quorum was established with six voting members present. Others Present: Allyson Taylor, Sigma Tau Delta; Eric Finch, Formula SIUE; Jerome Ukah, African Student Organization; Rebeca Mier y Leon, Student National Pharmaceutical Association; Faviola Lopez, International Student Council; Bethany Throgmorton, Dance Marathon; Alexa Townsend, Pediatric Pharmacy Advocacy Group; Kelly Jo Karnes, Director of the Morris University Center; and Student Secretary Magalene Price.


Senator Watson moved to approve the minutes of the November 30, 2018, Finance Board meeting. Senator Culbreath seconded. The motion passed by acclamation.

IV. ADDITIONS TO AGENDA Under line item V. New Business letter A. Program Requests number 3. Dance Marathon will be moved to number 1.

V. NEW BUSINESS A. Program Requests

1. FY 19 Program Request–Dance Marathon: Senator Coleman move to approve SIUE Dance Marathon on February 23, 2019 for $3,700.00 as follows:

Speaker/Artist Fees $2,660.00 Facility Charges $300.00

Other $740.00 Total $3,700.00

Board Member Bennett seconded. The motion passed by acclimation. 2. FY 19 Program Request-Alpha Psi Lambda: Vice Chair Zajac

moved to table Latin Night to the next meeting of the Finance Board. Senator Watson seconded. The motion passed by acclimation.

3. FY 19 Program Request-African Student Association: Senator Coleman moved to approve African Night on February 16, 2019 for $3,050.00 as follows:

Advertising Costs $50.00 Speaker/Artist Fees $2,000.00

Facility Charges $500.00 Other $500.00 Total $3,050.00

Board Member Bennett seconded. The motion passed by acclimation. 4. FY 19 Program Request-International Student Council:

Senator Watson moved to table International Night 2019 to the next meeting of the Finance Board. Senator Coleman seconded. The motion passed by acclimation.

B. Travel Requests 1. FY 19 Travel Request-Formula SIUE: Board Member Bennett

moved to approve the travel request for FSAE Lincoln on June 19-22, 2019 for $600.00. Senator Coleman seconded. The motion passed by acclimation.

2. FY 19 Travel Request-Eta Sigma Gamma: Senator Watson moved to table the travel request for SOPHE 2019 Annual Conference to the next meeting of the Finance Board. Senator Coleman seconded. The motion passed by acclimation.

3. FY 19 Travel Request-Student National Pharmaceutical Association: Board Member Smith moved to approve the travel request for SNPhA Regional Conference on February 8-10, 2019 for $600.00. Senator Watson seconded. The motion passed by acclimation.

4. FY 19 Travel Request-Pediatric Pharmacy Advocacy Group: Senator Watson moved to approve the travel request for 28th Annual PPAG Meeting on April 10-14, 2019 for $600.00. Board Member Bennett seconded. The motion passed by acclimation.

5. FY 19 Travel Request-Sigma Tau Delta: Board Member Smith moved to approve the travel request for Sigma Tau Delta 2019 International Convention on March 27-30, 2019 for $588.00. Senator Watson seconded. The motion passed by acclimation.

C. New Organization Allocations 1. Young Adult Action Network (YAN) 2. Engineering Design Collaborative

Senator Watson moved to approve the new organization allocations for $100.00 each. Senator Coleman seconded. The motion passed by acclimation.

VI. OPEN FORUM None

VII. ANNOUNCEMENTS KELLY JO KARNES: I will meet with the International Student Council to help them work out their budget. FINANCIAL OFFICER ESPINOZA: Board Member Smith and I opened a new store call Tech Fusion in Troy and we will be at the merchant fair next week.



SOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE Morris University Center, Board Room Friday, February 1, 2019 – 3:00 p.m.

I. CALL TO ORDER

The Finance Board of the Student Senate of Southern Illinois University Edwardsville convened on Friday, February 1, 2019, in the Board Room of Morris University Center. Financial Officer Espinoza called the meeting to order at 3:01 p.m.

II. ROLL CALL

Members Present: Financial Officer Diego Espinoza, Vice Chair Zajac, Senator Adeniyi, Senator Culbreath, Senator Jones, Board Member Smith, and Senator Watson. Members Absent: Board Member Bennett (excused), and Senator Coleman (excused). Quorum was established with six voting members present. Others Present:; James Beverly III, Speech and Debate; Jada James, Speech and Debate; Jasmin Flowers, Eta Sigma Gamma; Kassandra Viramontes, International Student Council; Briana Gage, American Society of Mechanical Engineers; Jonathan Cheatham, American Society of Mechanical Engineers; Franklyn Hernadez, Alpha Psi Lambda; Monica Dentino, Alpha Xi Delta; Jazmine Rosales, American Pharmacist Association; Vincent Chau, Rho Chi Society; Elizabeth Rexferd, Delta Phi Epsilon; Brett Drake, Pre-Medical Association; Vickie Sumner, Account Technician; Kelly Jo Karnes, Director of the Morris University Center; and Student Secretary Magalene Price.


Senator Watson moved to approve the minutes of the January 18, 2019, Finance Board meeting. Senator Jones seconded. The motion passed by acclamation.

IV. ADDITIONS TO AGENDA Under line item VI. New Business letter B. Travel Requests number 8. Delta Phi Epsilon will be added.

V. OLD BUSINESS A. Program Requests

1. FY 19 Program Request–Alpha Psi Lambda: Senator Culbreath moved to approve Latin Night on February 16, 2019 for $900.00 as follows:

Advertising Costs $50.00 Speaker/Artist Fees $850.00

Total $900.00 Board Member Smith seconded. The motion passed by acclimation.

2. FY 19 Program Request–International Student Council: Senator Culbreath moved to approve International Night on March 2, 2019 for $2,240.00 as follows:

Advertising Costs $100.00 Copying/Printing $80.00

Speaker/Artist Fees $400.00 Facility Charges $1,200.00

Other $460.00 Total $2,240.00

Senator Adeniyi seconded. The motion passed by acclimation. B. Travel Requests

1. FY 19 Travel Request-Eta Sigma Gamma: Board Member Smith moved to approve the travel request for SOPHE 2019 Annual Conference on March 26-29, 2019 for $600.00. Senator Jones seconded. The motion passed acclimation.


1. FY 19 Program Request–Rho Chi Society: Vice Chair Zajac moved to approve the William Wuller Speaker Series on April 30, 2019 for $250.00 as follows:

Speaker/Artist Fees $250.00 Total $250.00

Board Member Smith seconded. The motion passed by acclimation. B. Travel Requests

1. FY 19 Travel Request-Alpha Xi Delta: Senator Watson moved to approve the travel request for Moving the Needle: Alpha Xi Delta’s National Convention on July 3-6, 2019 for $600.00. Senator Jones seconded. The motion passed by acclimation.

2. FY 19 Travel Request-American Pharmacist Association: Senator Jones moved to approve the travel request for APhA Annual Meeting & Exposition on March 22-24, 2019 for $600.00. Senator Watson seconded. The motion passed by acclimation.

3. FY 19 Travel Request-Pre-Medical Association: Senator Watson moved to approve the travel request for International Volunteer HQ on March 11-17, 2019 for $600.00. Senator Jones seconded. The motion passed by acclimation.

4. FY 19 Travel Request-American Society of Mechanical Engineers: Senator Watson moved to approve the travel request for AMSE E-Fest North on April 5-7, 2019 for $600.00. Senator Jones seconded. The motion passed by acclimation.

5. FY 19 Travel Request-Rho Chi Society: Senator Watson moved to approve the travel request for APhA Annual Meeting on March 22-25, 2019 for $600.00. Senator Jones seconded. The motion passed by acclimation.

6. FY 19 Travel Request-Forensic Speech and Debate Society: Vice Chair Zajac moved to approve the travel request for National Speech Championship on March 22-25, 2019 for $600.00. Senator Adeniyi seconded. The motion passed by acclimation.

7. FY 19 Travel Request-Muslim Student Association: Senator Watson moved to table the travel request for Responding with Rahma: Removing Roadblocks for Muslim Survivors on March 16-17, 2019 to the

next meeting of the Finance Board. Senator Jones seconded. The motion passed by roll call vote.

Zajac-aye Adeniyi-nay Culbreath-aye Jones-aye Watson-aye

8. FY 19 Travel Request-Delta Phi Epsilon: Vice Chair Zajac

moved to approve the travel request for Delta Phi Epsilon Engage U on March 23, 2019 for $600.00. Senator Watson seconded. The motion passed by acclimation.


VIII. ANNOUNCEMENTS None

IX. ADJOURNMENT The meeting was adjourned at 4:15 p.m.



Friday, February 15, 2019 – 3:00 p.m.

I. CALL TO ORDER

The Finance Board of the Student Senate of Southern Illinois University Edwardsville convened on Friday, February 15, 2019, in the Magnolia Room of Morris University Center. Financial Officer Espinoza called the meeting to order at 3:04 p.m.

II. ROLL CALL

Members Present: Financial Officer Diego Espinoza, Vice Chair Zajac, Senator Coleman, Board Member Cooper, Senator Culbreath, Board Member Smith, and Senator Watson. Members Absent: Senator Adeniyi (excused), Board Member Bennett (excused), and Senator Jones (unexcused). Quorum was established with seven voting members present. Others Present: Beth Browne, Wagner’s Association of Metalsmiths; Ginger Rasmussen, Wagner’s Association of Metalsmiths; Nathan Schmidt, SIUE Chemistry Club; Nich Neeley, College of Psychiatric and Neurologic Pharmacists; Mary Vozenilek, Wagner Potters Association; Abby Peacock, Wagner Potters Association; Teresa Frisch, Wagner Potters Association; Scott Stuhldneher, Wagner Potters Association; Husna Ibrahim, Muslim Student Association; Katherine Adams, Sigma Delta Pi; Kelly Jo Karnes, Director of the Morris University Center; and Student Secretary Magalene Price.


Senator Watson moved to approve the minutes of the January 18, 2019, Finance Board meeting. Vice Chair Zajac seconded. The motion passed by acclamation.

IV. ADDITIONS TO AGENDA Under line item VI. New Business letter B. Travel Requests number 4. College of Psychiatric and Neurologic Pharmacist will be added.

V. OLD BUSINESS A. Travel Requests

1. FY 19 Travel Request–Muslim Student Association: Senator Culbreath moved to approve the travel request for Responding with Rahma: Removing Roadblocks for Muslim Surviors on March 16-17, 2019 for $600.00. Senator Watson seconded. The motion passed by acclimation.


1. FY 19 Program Request–Sigma Delta Pi: Senator Watson moved to approve The Love of Latinidad on April 18, 2019 for $2,541.50 as follows:

Advertising Costs $160.00 Speaker/Artist Fees $2,200.00

Facility Charges $31.50 Decorations $150.00

Total $2,541.50 Senator Culbreath seconded. The motion passed by acclimation.

B. Travel Requests 1. FY 19 Travel Request-Wagner Association of Metalsmiths:

Senator Watson moved to approve the travel request for Society of North American Goldsmiths Chicago on May 22-26, 2019 for $600.00. Vice Chair Zajac seconded. The motion passed by acclimation.

2. FY 19 Travel Request-Wagner Potters Association: Vice Chair Zajac moved to approve the travel request for 2019 NCECA Annual Exhibition on March 27-30, 2019 for $600.00. Senator Culbreath seconded. The motion passed by acclimation.

3. FY 19 Travel Request-SIUE Chemistry Club: Senator Watson moved to approve the travel for American Chemical Society Spring 2019 National Meeting on March 31-April 4. 2019 for $600.00. Senator Culbreath seconded. The motion passed by acclimation.

4. FY 19 Travel Request-College of Psychiatric and Neurologic Pharmacists: Vice Chair Zajac moved to approve the travel request for College of Psychiatric and Neurologic Pharmacists on April 7-10, 2019 for $600.00. Senator Culbreath seconded. The motion passed by acclimation.


VIII. ANNOUNCEMENTS Kelly Jo Karnes: In a month or so we will start talking about changes and updates to the funding manual and the travel and program request forms. Financial Officer Espinoza: We have two new members, Alex Cooper and Bryce Valvoda. I met with the dean of CAS to talk about funding events that benefit a certain department and let him know of the rules of the funding manual that have to be followed.




Friday, March 1, 2019 – 3:00 p.m.

I. CALL TO ORDER

The Finance Board of the Student Senate of Southern Illinois University Edwardsville convened on Friday, March 1, 2019, in the Magnolia Room of Morris University Center. Financial Officer Espinoza called the meeting to order at 3:02 p.m.

II. ROLL CALL

Members Present: Financial Officer Diego Espinoza, Vice Chair Zajac, Senator Adeniyi, Board Member Cooper, Senator Culbreath, Senator Gilles, Senator Jones, Board Member Smith, Board Member Valvoda, and Senator Watson. Members Absent: Board Member Bennett (excused), and Senator Coleman (unexcused). Quorum was established with nine voting members present. Others Present: Rachel Verduin, PRSSA; Darius Randall, Omega Psi Phi; Kelly Jo Karnes, Director of the Morris University Center; and Student Secretary Magalene Price.

III. APPROVAL OF MINUTES Senator Watson moved to approve the minutes of the January 18, 2019, Finance Board meeting. Board Member Smith seconded. The motion passed by acclamation. IV. ADDITIONS TO AGENDA None

V. OLD BUSINESS None VI. NEW BUSINESS

A. Travel Requests 1. FY 19 Travel Request–Public Relation Student Society of

America: Vice Chair Zajac moved to approve the travel request for PRSSA National Assembly on April 4-7, 2019 for $600.00. Senator Gilles seconded. The motion passed by acclimation.

2. FY 19 Travel Request-Omega Psi Phi: Senator Watson moved to approve the travel request for the 82nd Tenth District Convention on April 11-14, 2019 for $380.00. Senator Jones seconded. The motion passed by acclimation.


VIII. ANNOUNCEMENTS Financial Officer Espinoza: I talked with Dean Budzban about the rules of the funding manual, he has concerns with the 75% student attendance that is mandatory to be funded by Student Government, and he wants it to be 50% student attendance. He will be sending me his thought on revisions of the funding manual. I will be talking to the presidents of the

chemistry and biology clubs for their input. We will start on the revisions to the funding manual after spring break. Kelly Jo Karnes: Go say hello to our new Office Support Specialist Robin Ermer. Welcome to our new members Alex Cooper and Brian Valvoda. The Kimmel awards and the Kimmel scholarship applications are now available and are due on Friday March 8, 2019. The cougar guide applications are available and are due around March 15, 2019. In addition, congrats to Diego and Julien, they had a story posted about their business Tech Fusion on the SIUE website.




Friday, March 22, 2019 – 3:00 p.m.

I. CALL TO ORDER

The Finance Board of the Student Senate of Southern Illinois University Edwardsville convened on Friday, March 22, 2019, in the Magnolia Room of Morris University Center. Financial Officer Espinoza called the meeting to order at 3:03 p.m.

II. ROLL CALL

Members Present: Financial Officer Diego Espinoza, Vice Chair Zajac, Senator Adeniyi, Board Member Bennett, Board Member Cooper, Senator Culbreath, Senator Gilles, Senator Jones, Board Member Smith, Board Member Valvoda. Members Absent: Senator Coleman (unexcused) and Senator Watson (excused). Quorum was established with eight voting members present. Others Present: Eric Henson, Steel Bridge Club; Alexis Acoff, Delta Sigma Theta; Kelly Jo Karnes, Director of the Morris University Center; and Student Secretary Magalene Price.

III. APPROVAL OF MINUTES Senator Adeniyi moved to approve the minutes of the March 1, 2019, Finance Board meeting. Board Member Smith seconded. The motion passed by acclamation. IV. ADDITIONS TO AGENDA

Change line item VI. New Business letter D to letter B. Line item VI. New Business letter is for Annual Allocations not Single Semester Allocations.


A. Travel Requests 1. FY 19 Travel Request–Alpha Psi Lambda: Alpha Psi Lambda’s

National House of Delegates on June 21-23 for $280.92 was tabled to the next meeting of the Finance Board.

2. FY 19 Travel Request-Steel Bridge Team of SIUE: Senator Adeniyi moved to approve the travel request for the 2019 Mid-Continent Civil Engineering Student Conference on April 12-13, 2019 for $600.00. Board Member Smith seconded. The motion passed by acclimation.

3. FY 20 Travel Request-Delta Sigma Theta Sorority, Inc.: Board Member Smith moved to approve the travel request for the National Convention on July 11-14, 2019 for $600.00. Senator Adeniyi seconded. The motion passed by acclimation.

B. New Organization Allocation 1. Phi Kappa Phi Chapter 203 Student Scholars: Board Member

Bennett moved to approve the new organization allocation for Phi Kappa

Phi Chapter 203 Student Scholars for $75. Senator Culbreath second. The motion passed by acclimation.

C. Annual Allocations 1. Vice Chair Zajac moved to approve all the annual allocations

except for Biology Club. Board Member Bennet seconded. The motion passed by acclimation.

2. Vice Chair Zajac moved to approve the annual allocation for Biology Club. Board Member Valvoda seconded. The motion passed by roll call vote.

Zajac-aye Adeniyi-aye Bennett-aye Cooper-aye Culbreath-aye Gilles-abstain Smith-aye Valvoda-aye

D. Annual Allocation Revisions

Vice Chair Zajac moved to approve the changes of the funding manual of adjusting the second row of the table on page 21 to “$200, $100, $100, $0”. Board Member Valvoda seconded. The motion passed by acclimation.


VIII. ANNOUNCEMENTS Financial Officer Espinoza: When I talked with International Student Council for their program evaluation for International Night some concerns were brought up with their DJ and how he performed and was paid. We only have two meetings left after this one and next meeting we will be going over travel request revisions and in the last meeting we will be going over program request revisions.




Friday, April 5, 2019 – 3:00 p.m.

I. CALL TO ORDER

The Finance Board of the Student Senate of Southern Illinois University Edwardsville convened on Friday, April 5, 2019, in the Magnolia Room of Morris University Center. Financial Officer Espinoza called the meeting to order at 3:02 p.m.

II. ROLL CALL

Members Present: Financial Officer Diego Espinoza, Vice Chair Zajac, Senator Adeniyi, Board Member Bennett, Senator Culbreath, Board Member Smith, Board Member Valvoda, and Senator Watson. Members Absent: Board Member Cooper (excused) and Senator Gilles (excused). Quorum was established with seven voting members present. Others Present: Brittany Vordtnede, Christian Pharmacists Fellowship International; Jacob Troeckler, Christian Pharmacists Fellowship International; Ryne Wirtjes, Mustard Seed; Franklyn Hernandez, Alpha Psi Lambda; Kelly Jo Karnes, Director of the Morris University Center; and Student Secretary Magalene Price.

III. APPROVAL OF MINUTES Senator Watson moved to approve the minutes of the March 22, 2019, Finance Board meeting. Board Member Smith seconded. The motion passed by acclimation. IV. ADDITIONS TO AGENDA

A. Change line item VI. New Business Letter B from New Organization Allocations to Single Semester Allocation.


A. Travel Requests 1. FY 19 Travel Request–Alpha Psi Lambda: Board Member

Smith moved to approve the travel request for Alpha Psi Lambda’s National House of Delegates on June 21-23 for $280.92. Senator Culbreath seconded. The motion passed by acclimation.

2. FY 19 Travel Request-Christian Pharmacists Fellowship International: Board Member Valvoda moved to approve the travel request for the 2019 CPFI Annual Conference and National Student Retreat on May 22-26, 2019 for $600.00. Senator Watson seconded. The motion passed by acclimation.

3. FY 20 Travel Request-Mustard Seed: Senator Watson moved to approve the travel request for the Service Trip to Virginia, Guatemala on May 19-27, 2019 for $600.00. Board Member Valvoda seconded. The motion passed by acclimation.

B. Single Semester Allocation 1. Games Club: Senator Culbreath moved to approve the single

semester allocation for Games Club for $75. Board Member Bennett second. The motion passed by acclimation.

C. Travel Request Revisions On page 17 remove the link for the get involved website. Need to add a section about the travel evaluation forms with a link, and add a section on the request form to know which students are going to go on the travel. Add a question on the request form of how many students are in the organization.


VIII. ANNOUNCEMENTS None




Friday, April 19, 2019 – 3:00 p.m.

I. CALL TO ORDER

The Finance Board of the Student Senate of Southern Illinois University Edwardsville convened on Friday, April 19, 2019, in the Magnolia Room of Morris University Center. Financial Officer Espinoza called the meeting to order at 3:01 p.m.

II. ROLL CALL

Members Present: Financial Officer Diego Espinoza, Vice Chair Zajac, Board Member Cooper, Senator Gilles, Board Member Valvoda, and Senator Watson. Members Absent: Senator Adeniyi (excused), Board Member Bennett (excused), Senator Culbreath (excused), and Board Member Smith (excused). Quorum was established with seven voting members present. Others Present: Loren Farmer, Epsilon Sigma Alpha; Bryce Valvoda, Dance Marathon; Adam Sullivan, A Cross Between Campus Ministry; Cassandra Clark, A Cross Between Campus Ministry; Kelly Jo Karnes, Director of the Morris University Center; Robin Ermer, Office Support Specialist; and Student Secretary Magalene Price.

III. APPROVAL OF MINUTES Vice Chair Zajac moved to approve the minutes of the April 5, 2019, Finance Board meeting. Board Member Valvoda seconded. The motion passed by acclimation. IV. ADDITIONS TO AGENDA

A. Change line item VI. New Business letter C. Program Requests to Letter A. B. Add letter D. Program Funding Revision under line item VI. New Business.


A. Program Requests 1. FY 19 Program Request–A Cross Between Campus

Ministry: Senator Watson moved to approve the program request for Root Beer Riot on August 24, 2019 for $3,727.50 as follows:

Speaker/Artist Fees: $2,600.00 Supplies $1,127.50

Total $3,727.50 Board Member Valvoda seconded. The motion passed by acclimation.

B. Travel Requests 1. FY 19 Travel Request–Epsilon Sigma Alpha: Vice Chair Zajac

moved to approve the travel request for Epsilon Sigma Alpha Illinois State Convention on June 7-9, 2019 for $600.00. Board Member Valvoda seconded. The motion passed by acclimation.

2. FY 19 Travel Request-Dance Marathon: The travel request for Dance Marathon Leadership Conference on July 19-21, 2019 for $577.00 will be presented at the next senate meeting.

C. New Organization Allocation Request 1. National Association for the Advancement of Colored

People SIUE Chapter: Board Member Cooper moved to approve the single semester allocation for National Association for the Advancement of Colored People SIUE Chapter for $75. Board Member Valvoda second. The motion passed by acclimation.

D. Program Funding Revision On page 10 add that the definition of professional experience is at least on paid performance. For decorations it will be changed to 10% of the total amount of the program or up to $400.00. Change the restrictions for speakers from fifteen miles from campus to thirty miles from campus. Under the budget section have the people requesting upload of quotes from vendors and have it put them in the packet. For the narrative questions require a minimum of three to four sentences for the reply. Add the narrative questions to the funding manual. Add a blank budget sheet to the funding manual. Add a definition of supplies versus decorations to the funding manual. Add more to the definition of items that funding is prohibited to be used on. On page 4 change the line “Any student organization that owes funds to Student Government,” to “ Any student organization that owes funds to Student Government or SIUE”.


VIII. ANNOUNCEMENTS Vice Chair Zajac: On Thursday from 2-4 p.m. in the Meridian Ballroom is the URCA Symposium. Robin Ermer: Springfest is next week!


MINUTES OF THE FINANCE BOARD OF THE STUDENT SENATE ... 2018-2019.pdf · OF THE STUDENT SENATE . SOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE . Magnolia Room, Morris University Center

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