1 Minutes of the 95 th Meeting of the Country Coordinating Mechanism, Sri Lanka held on 29 th August 2013, at 2.30 pm, at the Conference Room of the Anti Malaria Campaign, Public Health Complex, 555/5, Elvitigala Mawatha, Colombo 05. Present: Members. Dr. Palitha Abeykoon - AIDS Foundation of Lanka (Vice Chairman/CCMSL) Dr. Sarath Amunugama - Ministry of Health Dr. S. Deniyage - Director/ AMC Dr. K.N.G. Seneviratna - Director / NPTCCD Ms. Renuka Pieris - Ministry of Education Mr Shirley Tissera - Congress of Religions Dr. Indira Hettiarachchi - ILO Mr. S.E. Majeed - UNICEF Prof. Sanath Lamabadusuriya - Sri Lanka Medical Association Ms. Swarna Kodagoda - Alliance Lanka Mrs Thushara Agus - Family Planning Association Mr. H.A Lakshman - CSDF Mrs. Muriel Nilaweera - Women in Action Mr. D.A.D.N.C. Wimalaratne - Rural & Community Development Association Mr. Chamika Rasintha De Silva - KAP Ms. Priyanthi Kumari - PLDW Alternate Members. Dr. K Buddhakorala - NSACP Mr. Mahesh Nishsanka - ADIC Observers. Ms. Sylwia Murray - Global Fund Dr. Pandu Wijerathna - TEDHA Dr Buddika Hapuarachchi - Sarvodaya Dr. M.A. Iffthikar - Project Manager/GFATM/HSS Mr. Saman Kumara - LFA Mr. Pubudu Rupasinghe - LFA Mr. Sathiesh Kumar - FM/GF/MoH Dr. A.D. Ranaweera - AMC CCMSL Secretariat. Dr. S. Yoganathan - Focal Point CCMSL Mr. Chanaka Walawwatte - Programme Officer /CCMSL Ms. Hirusha Alwis - DEO/CCMSL Excused: Dr. Y.D. Nihal Jayathilaka - S/H, Ministry of Health (Chair /CCMSL) Dr. F.R Mehta - WR WHO Dr. Dayanath Ranathunga - UNAIDS Dr. Sisira Liyanage - Director / NSACP Mr. Pubudu Sumanasekara - Alcohol & Drug Information Centre Absent: Dr. P.G. Mahipala - Director General of Health, Ministry of Health Dr. N.C. Amarasinghe - Ministry of Labour and Labour Relations Ms. Chandani Wijewardana - Ministry of Finance & Planning
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Minutes of the 95th Meeting of the Country Coordinating Mechanism, Sri Lanka held on 29th August 2013,
at 2.30 pm, at the Conference Room of the Anti Malaria Campaign, Public Health Complex, 555/5,
Elvitigala Mawatha, Colombo 05.
Present: Members. Dr. Palitha Abeykoon - AIDS Foundation of Lanka (Vice Chairman/CCMSL) Dr. Sarath Amunugama - Ministry of Health Dr. S. Deniyage - Director/ AMC Dr. K.N.G. Seneviratna - Director / NPTCCD Ms. Renuka Pieris - Ministry of Education Mr Shirley Tissera - Congress of Religions Dr. Indira Hettiarachchi - ILO Mr. S.E. Majeed - UNICEF Prof. Sanath Lamabadusuriya - Sri Lanka Medical Association Ms. Swarna Kodagoda - Alliance Lanka Mrs Thushara Agus - Family Planning Association Mr. H.A Lakshman - CSDF Mrs. Muriel Nilaweera - Women in Action Mr. D.A.D.N.C. Wimalaratne - Rural & Community Development Association Mr. Chamika Rasintha De Silva - KAP Ms. Priyanthi Kumari - PLDW
Alternate Members. Dr. K Buddhakorala - NSACP Mr. Mahesh Nishsanka - ADIC Observers. Ms. Sylwia Murray - Global Fund
Dr. Pandu Wijerathna - TEDHA Dr Buddika Hapuarachchi - Sarvodaya Dr. M.A. Iffthikar - Project Manager/GFATM/HSS Mr. Saman Kumara - LFA Mr. Pubudu Rupasinghe - LFA Mr. Sathiesh Kumar - FM/GF/MoH Dr. A.D. Ranaweera - AMC
CCMSL Secretariat. Dr. S. Yoganathan - Focal Point CCMSL Mr. Chanaka Walawwatte - Programme Officer /CCMSL Ms. Hirusha Alwis - DEO/CCMSL Excused: Dr. Y.D. Nihal Jayathilaka - S/H, Ministry of Health (Chair /CCMSL) Dr. F.R Mehta - WR WHO Dr. Dayanath Ranathunga - UNAIDS Dr. Sisira Liyanage - Director / NSACP Mr. Pubudu Sumanasekara - Alcohol & Drug Information Centre
Absent: Dr. P.G. Mahipala - Director General of Health, Ministry of Health Dr. N.C. Amarasinghe - Ministry of Labour and Labour Relations Ms. Chandani Wijewardana - Ministry of Finance & Planning
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Proceedings:
The meeting started at 2.30 pm chaired by Dr Palitha Abeykoon, Vice Chair / CCM Sri Lanka as the Chairman
has informed that he will be getting late, and he welcomed all the participants including the observers.
1. Excuses: He mentioned the excuses received.
2. Confirmation of the Minutes of 94th Meeting held on 11th June 2013
The Minutes of the last meeting, 94th meeting held on 11th June 2013, which was circulated to the
members were taken up and adopted as the correct record with the following correction. In Page 12, The
heading “6.5. Presentations by Global Fund officials” should be added to the last Para which include the
presentations by Ms. Maria Cecilia and Ms. Sylwia from GF. The amended minutes were adopted as being
in order- proposed by Dr Majeed and seconded by Ms. Swarna Kodagoda.
3. Matters arising from the Minutes:
Page 3 – 3: Board Meeting.
Mr. Shirley Tissera thanked all CCM members who participated the special meeting and stated that they
had a very successful board meeting, and the Vice Chair thanked Mr. Tissera for facilitating the special
meeting.
Page 8 – 6.1: PSM Training plan
Dr. K. Buddhakorala wanted the CCM to take over the training activity and get the observations of the
Programme Directors. Focal Point suggested the Director GFATM to take over and follow it up.
Page 10 – 6.3: Issuing of ID cards to the Members.
Dr. Palitha Abeykoon informed that IDs of those who submitted their photographs and other details are
ready to be collected from Ms. Hirusha. In fact they had been already handed over and Dr. Palitha thanked
the secretariat staff for the prompt action.
Page 10 – 6.4: Releasing of Three Wheeler.
Ms. Thushara Agus stated that the three wheelers have been released, and the contracts have been signed.
The payment for the people living with HIV also commenced retrospective from the date the project
commenced.
Page 12 – 6.5: Presentations by GF officials. Dr Abeykoon explained what FPM mentioned was how to
streamline the projects and discussed the possibility of getting new grants particularly the interim grants
under Transitional Funding Mechanism for TB.
Agenda item:
4. Feedback from last Oversight Committee Meeting.
Dr. Palitha Abeykoon informed that the last Oversight Committee Meeting was held on 31st July at the
office of the DG and he mentioned the main decisions taken at the meeting.
He pointed out that it was a useful meeting to understand the issues and difficulties the PRs are facing and
PRs also made excellent presentations and he mentioned that the Chair of the Oversight Committee
stressed the need to discuss the big issues like process issues the PRs are facing at the CCM meeting and
the policies that help or hinder some of the activities in the programme. He also mentioned that when we
discuss the small issues we don't have time to discuss about big issues.
He also said that the CCM must represent the issues appropriately to the GF, for them to understand and
appreciate the CCM problems, and ultimately understanding that all three groups LFA, CCM, and GF, are
supposed to go in the same direction, to achieve the same goal, and there must be some integration, and
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coordination of all 3 agencies and to work closely with the PRs. He also said what is discussed must be
properly recorded and the Chairman has to write to GF about the issues they are facing and requesting for
solutions from the GF. He explained this in Sinhala also for the benefit of all the members.
4.1. Oversight minutes Item 3.1 working hours of focal Point CCM.
Mr. Shirley Tissera raised a question regarding the above from Dr. Yoganathan about the working hours of
the focal point and asked whether she is spending 2 hours daily at the secretariat and she replied that she
is supposed spend 1 hour in the morning from 8 am to 9 am in the office and one hour to attend emails and
other work, total of 10 hours per week and it was the agreement when the contract was renewed. But
because she has to spend more time in writing the minutes, replying the emails, and arranging the
meetings during the visits of FPM, now she is spending at least 1 hour per day, two days per week in the
office, and also because other staff come late it is not worth to go to the office daily and stay in the office
alone. She also explained that she has no designated place to sit and work in the secretariat. She further
said that if she is provided with a facility she can stay and work accordingly. At this time Dr. Deniyage
mentioned that he gave the room to share with Dr. Wijekoon, Director GFATM, and she commented that
the room promised was not given and the room which was given was so small to be shared by three people
because it was already being used by Dr. Wijekoon and Dr. Ifthikar, Project Manager – HSS. She also said
she can’t share a room and keep the documents with a PR because of the security reasons and conflict of
interest and she requested the CCM to find another place closer to the CCM secretariat and she pointed
out that there is a room next to the CCM secretariat which is used as stores.
At this time Dr. Sarath Amunugama promised to give a solution for this issue by the next CCM meeting.
However the issue was discussed at length about the requirement of a full time Focal Point and Dr.
Abeykoon expressed that in principle it is very important that the FP has the presence and in charge of the
secretariat and the requirement like space and furniture has to be worked out. His suggestion was
accepted and finally all the members decided to endorse the Oversight Committee decision to appoint a full
time FP to the CCM and to request for fund allocation and approval from GF for this purpose. Yoganathan
said that she is spending more time in writing the minutes and Ms. Thushara suggested Mr. Chanaka to
write the 1st draft of the minutes and the FP to correct it. Dr Abeykoon also said that Ms Sylwia has sent an
email indicating that Mr. Chanaka to make 1st draft and finalize it by Dr. Yoganathan. This was accepted by
all the members and Mr. Chanaka was requested to prepare 1st draft of the CCM meeting minutes.
At this time Dr. Yoganathan said that the post of GFATM Project Director is vacant and Dr. Sarath
Amunugama mentioned that the process is going on and Dr. Sudath is covering up the work as acting
Director and he further said that before the next CCM meeting the selection of Project Director will be
finalized.
4.2. Fixed asset inspection- COJ
Dr. Yoganathan explained that as requested by the Oversight Committee Mr. Sathiesh, Finance Manager
and Mr. Chanaka had visited the site at Ekala Kandana and inspected the items. Mr. Sathiesh was explaining
that they have visited the site on 8th August 2013 from 1.30 to 3.30.pm and the physical inspection was
carried out based on the Fixed Asset list provided by PSI Nepal, worth USD 81, 264.57 and these items were
stored in a container. One staff from Transpack International Shipping (Pvt) Limited was assisting in
identifying the available items and after the physical verification the container was locked with a new seal
box number HA 072660.
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He said that the following items were not physically available (27.6% out of asset list)
Description Asset code Amount(USD)
1. INTEL-Desk Top i3-2100-3.1GHz COJ/GF/01/02/01/01/2011 5,446.80