IITG/93 rd – BOG/MINUTES 24.06.2018 1 MINUTES OF THE 93 rd MEETING OF THE BOARD OF GOVERNORS HELD ON 24.06.2018 TABLE OF CONTENTS / MINUTES Item No. Contents Page SECTION - A: Confirmation of Minute , Action Taken Report & Presentation Item No. 1 Confirmation of the Minutes of the 92 nd Meeting of the Board of Governors of the Institute held on 03.03.2018 7 Item No. 2 Action taken report of the decisions of the 92 nd Meeting of the Board of Governors of the Institute held on 03.03.2018 8-9 SECTION- B: Administrative items requiring approval of the Board Item No. 3 Approval to the recommendations of the Thirty Eighth Meeting of the Finance Committee held on 24.06.2018 9-10 Item No. 4 Approval to the recommendation of Senate for award of degrees and medals to the students in the Twentieth Convocation scheduled to be held on 25.06.2018 10-12 Item No. 5 Proposal to increase in the amount of fee in certain components of Student’s Admission fee and Semester fees across all academic programmes from the Academic Year 2018-19 12-13 Item No. 6 Issuing Degree certificates to the graduating students periodically instead of only on the occasion of convocation 13-15 Item No. 7 Representation of Prof. M. Jawed regarding revise date of movement of HAG scale 15 Item No. 8 Proposal of inclusion of a clause on Sexual Harassment/ Misconduct in the Institute Conduct Rules of the employees of the Institute 15-16 Item No. 9 Proposal of Inclusion of Dean of Academic Affairs in the Institute Faculty Advisory Committee 17 Item No. 10 Amendments in the existing Ph.D. Ordinances, Rules and Regulations of the Institute 17-19
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IITG/93rd – BOG/MINUTES 24.06.2018
1
MINUTES OF THE 93rd MEETING OF THE BOARD OF GOVERNORS HELD ON
24.06.2018 TABLE OF CONTENTS / MINUTES
Item No. Contents Page
SECTION - A: Confirmation of Minute , Action Taken Report & Presentation
Item No. 1 Confirmation of the Minutes of the 92nd Meeting of
the Board of Governors of the Institute held on
03.03.2018
7
Item No. 2 Action taken report of the decisions of the 92nd
Meeting of the Board of Governors of the Institute
held on 03.03.2018
8-9
SECTION- B: Administrative items requiring approval of the Board
Item No. 3 Approval to the recommendations of the Thirty
Eighth Meeting of the Finance Committee held on
24.06.2018
9-10
Item No. 4 Approval to the recommendation of Senate for award
of degrees and medals to the students in the
Twentieth Convocation scheduled to be held on
25.06.2018
10-12
Item No. 5 Proposal to increase in the amount of fee in certain
components of Student’s Admission fee and
Semester fees across all academic programmes from
the Academic Year 2018-19
12-13
Item No. 6 Issuing Degree certificates to the graduating
students periodically instead of only on the occasion
of convocation
13-15
Item No. 7 Representation of Prof. M. Jawed regarding revise
date of movement of HAG scale
15
Item No. 8 Proposal of inclusion of a clause on Sexual
Harassment/ Misconduct in the Institute Conduct
Rules of the employees of the Institute
15-16
Item No. 9 Proposal of Inclusion of Dean of Academic Affairs in
the Institute Faculty Advisory Committee
17
Item No. 10 Amendments in the existing Ph.D. Ordinances, Rules
and Regulations of the Institute
17-19
IITG/93rd – BOG/MINUTES 24.06.2018
2
Item No. 11 Decision of the Inquiry Committee in respect of Dr.
Brijesh Kumar Rai, Assistant Professor(under
Suspension) and his request for change of a member
of the Inquiry Committee
19-20
Item No. 12 Revision of some of the Institute Medical Rule 20-22
Item No. 13 Consideration of the appeal of Prof. S.B Santra
regarding reimbursement of cost of CRIZALK
medicine for his treatment of Metastatic
Adenocarcinoma Lung (ALK positive)
22-23
Item No. 14 Approval to the Memorandum of Understanding
(MoU) between Department of Higher Education,
Ministry of Human Resource Development and IIT
Guwahati for 2018-19 in pursuance of the Rule
229(xi) of GFR, 2017
23-24
Item No.15 Recommendation of the Committee constituted to
discuss the recruitment of the post of Artists and Junior
Artists
25
Item no. 16 Proposal of revision of the existing delegation of
power under Sponsored Project Management. R&D
25
Item no. 17 Extension of the term of service of Dr. Vishv Mohan
Malhotra as Visiting Professor
25-26
Item no. 18 Authorize signatories from the Institute to borrow
and execute the documentations related to HEFA
and also approve payment of stamp duty expenses
in connection with loan to be taken from HEFA
26-27
SECTION- C: Items for Ratification and Reporting
Item no. 19 To ratify the approvals accorded by the Chairman,
BOG:
A. Approval to the recommendation of the Selection
Committee for appointment to the post of
Technical Officer Grade II
28
B. Decision on appeal of Mr. Keshram Meena for
reducing the quantum of punishment awarded to
his daughter Ms. Priya Meena (Roll No. 140123025)
for adopting unfair means during July-November
2017 End-semester examinations
28
IITG/93rd – BOG/MINUTES 24.06.2018
3
C. Approval to the decision of nomination of external
nominee of the senate
28
D. Approval to the recommendations of the Selection
Committee for Faculty positions in the Department
of Electronics and Electrical Engineering
28-29
E. Approval to the recommendation of the Selection
Committee for Faculty positions in the Department
of Computer Science and Engineering
29
F. Approval to the recommendation of the Selection
Committee for Faculty positions in the Department
of Physics
29
G. Approval to the recommendation of the Selection
Committee for Faculty positions in the Department
of Design
29-30
H. Approval to the recommendation of the Selection
Committee for Faculty positions in the Department
of Biosciences & Bioengineering
30
Item No 20 Items approved by the Director
a. Attendance of Conference / Seminar etc. abroad 31
b. New Appointments and/or Extension of period of
appointment of some of the officials in the
existing positions
31-32
c. Confirmation of Faculty Members 32-33
d. Confirmation of Non- Faculty Members 33-36
e. Lien in respect of Dr. Prasad Bokil, Department of
Design
36
f. Lien in respect of Dr. Sachin D. Kore, Department
of Mechanical Engineering
36
g. Lien in respect of Dr. Sangamesh Deepak R.,
Department of Mechanical Engineering
37
h. Sabbatical Leave with Pay in respect of Dr. Perumal
Alagarsamy to visit National Institute for Material
Science(NIMS) Japan as guest Researcher
37
i. Sabbatical Leave with pay in respect of Dr. Uday
Shankar Dixit for writing books.
37
IITG/93rd – BOG/MINUTES 24.06.2018
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j. Sabbatical Leave with pay in respect of Dr. Karuna
Kalita to visit University of Nottingham , UK.
37
k. Approval to the recommendation of the Selection
Committee for appointment to the post of Junior
Engineer in the PB-2: `9300-34800, Grade Pay
`4200/-(Pre revised)
37
l. Grant of Non-Productive Linked Bonus (ad-hoc)
bonus) to central Government Employees for the
year 2016-17.
37
Item no. 21 Items for reporting to the Board
A. Honorary PhD degree to Prof. Gautam Biswas from
Aristotle University of Thessaloniki, Greece.
38
B. Enhancement of Dearness Allowance from 5% to
7% w.e.f. 01.01.2018. 38
C. Sanction of Penalty in respect of Prof. Lingaraj
Sahoo for his misconduct 38
SECTION- D: Minutes of the meetings of Statutory bodies for reporting to
the Board
Item no. 22 Minutes of the 131st , 132nd & 133rd meeting of the
Senate of the Institute held on
25.02.2018,23.03.2018 and 25.05.2018
39
Item No.23 Proposal for projects under Higher Education
Funding Agency (HEFA) for the Financial Year 2018-
19
39-41
Item No.24 Accord of Administrative Approval for the Works
recommended by Building & Works Committee
(B&WC)
41
Item No.25 Mode of Execution for all/new construction work and
repairing work above `30.00 LAKH in IITS
41-42
Item No.26 Revision of pension/family pension of pre-
01.01.2016 and post-01.01.2016 retired faculty and
non-faculty members of Centrally Funded Technical
Institutions (CFT)
42-43
Item No.27 Adoption of the Annual Accounts of IIT Guwahati for
the Financial Year 2017-18
43-44
IITG/93rd – BOG/MINUTES 24.06.2018
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Item No.28 Revised project cost for the works already
sanctioned by HEFA and waiving of margin money
44-46
Item No.29 Recruitment of Artist and Jr. Artist on regular basis
by an open advertisement
46
IITG/93rd – BOG/MINUTES 24.06.2018
6
INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI
MINUTES OF THE
NINETY THIRD MEETING OF THE BOARD OF GOVERNORS
HELD ON 24th JUNE 2018
The Ninety Third Meeting of the Board of Governors of the Institute was held on 24.06.2018 in
the Conference Room of the Institute Guest House and the following members were present:
1. Dr. Rajiv I. Modi Chairman
2. Prof. Gautam Biswas Director/Member
3. Prof. M. K. Chaudhuri Member
4. Mr. Pydah Venkatanarayana Member
5. Prof. Anoop Kr. Dass Member
6. Prof. Bhaba Kumar Sarma Member
7. Prof. D. B. Goel Member
8. Dr. Chitra Dutta Member
9. Ms. Krishna Gohain, Member/Representative from the
Government of Assam
10. Mr. Vikeduosie Kehie Member
11. Mr. U. C. Das Registrar/Secretary
Prof. P. S. Robi, Dy. Director of the Institute was also present during the meeting as a Special
Invitee
The agenda for the day was taken up as below:
IITG/93rd – BOG/MINUTES 24.06.2018
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SECTION - A: Confirmation of Minute , Action Taken Report & Presentation
Item No. 1
Confirmation of the Minutes of the 92nd Meeting of the Board of Governors of
the Institute held on 03.03.2018:
The Ninety Second Meeting of the Board of Governors of the Institute was held
on 03.03.2018 in the Conference Room of the Institute Guest House. The
Minutes of the meeting was circulated amongst the members of the Board for
their comments / observations, if any. There was a comment from one of the
Hon’ble member, Prof. D .B. Goel suggesting change of wording in the
resolution no.R_92BOG/17/2018 regarding Dr. B.K Rai. Since the matter was
sensitive, it was placed before the Legal Retainer of the Institute. The Legal
Retainer opined in favour of the minute which was circulated amongst the
members.
But, following a fresh note from Prof. D. B. Goel the matter was taken up again.
After a complete deliberation the Board decided to modify the concerned
minute as below:
“Resolved that disciplinary proceedings against Dr. Brijesh Kr. Rai be
continued as provided in Clause 15(9) of the Statute of the Institute.”
The Board further discussed on the full minute and resolved as below.
Resolution No:R_93BOG/01/2018
RESOLVED that the Minutes of the 92nd Meeting of the Board of Governors of
the Institute held on 03.03.2018 be CONFIRMED as placed in Annexure-1
(Not enclosed as already uploaded) by modifying the resolution:
R_92BOG/17/2018 as below:
“Resolved that disciplinary proceedings against Dr. Brijesh Kr. Rai be
continued as provided in Clause 15(9) of the Statute of the Institute.”
IITG/93rd – BOG/MINUTES 24.06.2018
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Item No. 2
Action taken report of the decisions of the 92nd Meeting of the Board of
Governors of the Institute held on 03.03.2018:
Action taken report on the decisions of the 92nd Meeting of the Board of
Governors of the Institute held on 03.03.2018 including those pending from
the previous meeting were placed before the Board for consideration and the
Board was requested to note. However on the matter of action taken report in
respect of Dr. Brijesh Kr. Rai, Assistant Professor, EEE (under suspension)(92nd
BOG item no 17), it was reported that disciplinary proceeding is continued.
The members deliberated on the matter in the same line as was done while
confirming the minute to proceed further and requested the Director to
pronounce the penalty and report in the next meeting to be specially
convened in the month of July 2018. Again, on the matter of action taken
report in respect Dr. Rajesh Srivastava, Assistant Professor, Department of
Mathematics (92nd BOG, item no 18) it was reported that “fresh Enquiry
Committee constituted and enquiry is on “. But by the time this BOG meeting
is held, the Enquiry report of the fresh Enquiry Committee is received. Under
the permission of the Chairman BOG the report was placed before the meeting
and the findings of the Committee was read out by the Registrar.
The Board discussed and considered the report placed during the meeting,
deliberated and resolved as below:
Resolution No: R_93BOG/02/2018
RESOLVED that the actions taken on the decisions of the 92nd Meeting of the
Board of Governors held on 03.03.2018 be NOTED as reported.
RESOLVED further that the Director of the Institute be requested to have a
discussion with Dr. Brijesh Kr. Rai, Assistant Professor, EEE (under suspension)
and report the outcome of the discussion to the Board during the next
meeting.
IITG/93rd – BOG/MINUTES 24.06.2018
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RESOLVED that the Director of the Institute be requested to form a committee
in order to analyse the report of the Inquiry Committee comprising of two
external members in respect disciplinary proceeding against Dr. Rajesh Kr
Srivastava and the recommendation of the committee be placed in the next
Board Meeting.
SECTION- B: Administrative items requiring approval of the Board
Item No. 3
Approval to the recommendations of the Thirty Eighth Meeting of the Finance
Committee held on 24.06.2018:
The Thirty Eighth Meeting of the Finance Committee of the Institute was held
on 24.06.2018 just preceding the Board meeting. A copy of the agenda items
of the 38th meeting of the Finance Committee was also made available to all
the members of the Board. In terms of the Section 5 (7) of the Statute, the
Minute of the Committee was placed before the Board on the following agenda
items of the Finance Committee meeting:
1. Confirmation of the Minutes of the 37th meeting of the Finance
Committee held on 03.03.2018
2. Action Taken Report on decision of 37th Finance Committee meeting
held on 03.03.2018
3. Adoption of the Annual Accounts of IIT Guwahati for the Financial Year
2017-18
4. Carry Forward of Deficit/Unspent Balance of 2017-18.
5. Budget estimates(re-casted) for the Year 2018-19 both Capital and
revenue Head
6. Proposal for projects under Higher Education Funding Agency(HEFA) for
the Financial Year 2018-19
7. Financial Sanction for the Works Recommended by Building & Works
Committee(B&WC)
8. Mode of execution for all/new construction work and repairing work
above `30.00 Lakh in IITs
IITG/93rd – BOG/MINUTES 24.06.2018
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9. Proposal for the new Group Insurance Scheme
10. Enhanced rate of Gratuity as per 7th CPC
11. Proposal of framing Investment Policy for IIT Guwahati
12. Proposal related to Project Account
a. Creating a Earmarked Fund for the Institute Overhead Fund
b. Transfer of accumulated Bank Interest to the Institute
Development Fund
13. Presentation of Internal Audit Report
14. Appointment of an Internal Auditor of the Institute for the year 2018-19
The decision of the Finance Committee was conveyed to the members of the
Board by the Registrar, who is also the ex-officio Secretary of the Finance
Committee.
The Board was requested to consider the Minute of the Finance Committee
meeting and approve.
The Board considered and resolved as below:
Resolution No: R_93BOG/03/2018
Resolved that the Minute and the recommendation of the 38th meeting of the
Finance Committee held on 24.06.2018 preceding the Board meeting as
enclosed separately as Annexure-2 (pg.48-57) be APPROVED.
Item No. 4
Approval to the recommendation of Senate for award of degrees and medals to
the students in the Twentieth Convocation scheduled to be held on 25.06.2018:
The Board was informed that the batch of B. Tech / B. Des students admitted
in the academic year 2014–15 and the batch of M. Tech, M. Des, M. Sc. and
M.A students admitted during the academic year 2016–17 including a few
from earlier years, who have successfully completed the prescribed courses
of study, have qualified for award of degrees in the Twentieth Convocation to
be held on 25.06.2018. The Ph. D scholars who have qualified for their degree
after the last Convocation are also to be awarded degrees now. In addition,
IITG/93rd – BOG/MINUTES 24.06.2018
11
various medals are to be awarded to undergraduate and post graduate
students.
The Senate in its 134th meeting held on 08.06.2018 considered and
recommended the degrees to be awarded for the B. Tech, B. Des, M. Tech, M.
Sc, M.A and Ph. D programmes and also recommended the names of the
students to be awarded various medals.
Proposed list of Medal Winners for the 20th Convocation to be held on
9. 140122013 CHINMAY SINGHAL 8.90 Chemical Sci. & Tech.
10. 140205020 MAYANK SUBHANKAR 9.33 Design
Institute Silver Medal Winners 2018
M.Sc.
Sl. No. Roll No Name CPI Discipline
1. 162121010 ARNOB KUMAR GHOSH 9.29 Physics
2. 162122004 ANGSHUMAN DAS 9.72 Chemistry
3. 162123050 TANMOY BERA 9.36 Mathematics & Computing
MA
Sl. No. Roll No Name CPI Discipline
1. 162241011 MELEDATHU THOMAS KURIAKOSE 9.71 Development Studies
IITG/93rd – BOG/MINUTES 24.06.2018
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The full list of the students who are to receive B Tech, B Des, M Tech, M Des
M.Sc, MA and PhD degrees along with the consolidated statement on the
number of students who are to receive Degrees in the in 20th Convocation of
the Institute was placed before the Board on the table.
The Board was requested to consider and approve the recommendation of
Senate for award of degrees and medals to the students in the Twentieth
Convocation scheduled to be held on 25.06.2018.
The Board considered and resolved as below:
Resolution No: R_93BOG/04/2018
RESOLVED that award of degrees and medals to the Students in the 20th
Convocation to be held on 25.06.2018 be APPROVED as per the list enclosed
separately as Annexure-3 (pg.58-117).
Item No. 5
Proposal to increase in the amount of fee in certain components of Student’s
Admission fee and Semester fees across all academic programmes from the
Academic Year 2018-19:
The Board was intimated that the rate in most of the components of Student’s
Admission and Semester fee has not been increased for more than ten years
at IIT Guwahati. Due to overall increase in the prices of goods and services in
the recent years, the regular expenses incurred in various activities like
registration, conducting orientation programmes, examinations and class
rooms & laboratories consumables etc. have gone up to several fold. As such
After taking input from the student’s Affairs section of the Institute, it was
proposed to increase the amount of fee in the following components of
Student’s Admission fee and Semester fee across all academic programmes
from the Academic Year 2018-19 onward .The details of which were placed
before the Board on the table during the meeting.
The proposed increase in fee will be applicable only to new batch of students
IITG/93rd – BOG/MINUTES 24.06.2018
13
joining IIT Guwahati in the academic year 2018-19 and thereafter.
The Board was requested to consider and approve the proposal to increase
amount of fee in certain components of Student’s Admission fee and Semester
fees across all academic programmes from the academic year 2018-19 as
proposed.
The Board discussed and enquired about the modalities of increase in the fees
and the amount of fees in other IITs. It was opined that the fees should be
comparable with other IITs. The Dean, Academic Affairs, who had proposed
the item was requested to explain. Accordingly Prof. M. G. P. Prasad, Dean of
Academic Affairs attended the meeting and explained the details of the
proposal.
Board after deliberation decided as below:
Resolution No: R_93BOG/05/2018
RESOLVED that the proposal to increase amount of fee in certain components
of Student’s Admission fee and Semester fees across all academic
programmes from the academic year 2018-19 be APPROVED in principle.
However the same be re-examined and any change, if required be placed
before the next meeting of the Board.
RESOLVED further that in respect of the fees of M.Sc. /MA, the fees may be on
a lower side as these students have less scope for scholarship.
Item No. 6
Issuing Degree certificates to the graduating students periodically instead of
only on the occasion of convocation:
The matter for issuing Degree certificates to the graduating students
periodically, instead of only on the occasion of Convocation was placed before
IITG/93rd – BOG/MINUTES 24.06.2018
14
the Board members with due recommendation of the 133rd Meeting of the
Senate held on 25-05-2018.
Under Resolution no. R.133/7/2018, the Senate resolved that the matter for
issuing Degree certificates to the graduating students periodically instead of
only on the occasion of Convocation be approved.
The Board was requested to consider and approve the recommendation of the
Senate for issuing Degree certificates to the graduating students periodically
instead of only on the occasion of Convocation
The Board discussed and deliberated on the proposal and was of the opinion
that the present system of awarding the degree certificate to the graduating
students is vogue almost everywhere for years. Accordingly the Board decided
as below:
Resolution No: R_93BOG/06/2018
RESOLVED to APPROVE in principle issuance of Ph D degree certificate to the students
periodically as below:
Only for Graduating students of PhD and Dual PhD programmes
Target Recommendation of the Senate
Approval by the Board of Governors
Degree Certificates will be issued to
Students Completing PhD and Dual PhD programs during June to September
First week of October
Second week of October (if necessary approval by circulation may be taken)
Only for students who wish to receive PhD degree in October without convocation
Students Completing PhD and Dual PhD programs during October to January
First week of February
Second week of February(if necessary approval by circulation may be taken)
Only for students who wish to receive PhD degree in February without convocation
Students Completing PhD and Dual PhD programs during February to May
First week of June Second or Third week of June
Second or Third week of June during the Convocation (along with graduating students of all other programmes)
RESOLVED further as a special case, for those students who have completed PhD and
Dual PhD programs but not received degrees in the last convocation (20th convocation)
IITG/93rd – BOG/MINUTES 24.06.2018
15
be issued the original degree certificate without convocation in December 2018 after
recommendation of the Senate and approval of BOG.
Item No. 7
Representation of Prof. M. Jawed regarding revise date of movement of HAG
scale:
The Board was informed that, Prof. Mohammad Jawed, Department of Civil
Engineering wrote vide letter dated 24.04.2018 to the members of the BOG
expressing his displeasure on the matter of his grade pay which was upgraded
to HAG scale w. e. f. 27.01.2018 rather than the date when he became eligible
to move to HAG scale.
In his letter he intimated the BOG members that he also wrote to the Director
on the same matter vide letter dated 24.03.2018. In reply to his letter, on
behalf of the Director, Dean of Faculty Affairs vide mail dated 12.04.2018
conveyed that
‘The HAG selection Committee which met on 27.01.2018 went through meticulously all the
documents sent by each applicant. Since the applications contained the details of the
performance of the candidates after completion of 6 years as Professors and in the
subsequent years, we proposed to the committee to look at the date of eligibility and
requested members to decide on the date of implementation that they felt appropriate. The
members considered the specified date of implementation unanimously.
The Board was requested to consider and decide on the matter.
The Board discussed and resolved as below
Resolution No: R_93BOG/07/2018
RESOLVED that the same Appraisal Committee be requested to relook into the
matter.
Item No. 8
Proposal of inclusion of a clause on Sexual Harassment/ Misconduct in the
Institute Conduct Rules of the employees of the Institute:
The Board was informed that a letter from Presiding Officer, Institute
IITG/93rd – BOG/MINUTES 24.06.2018
16
Complaints Committee (ICC) was received regarding inclusion of clause no.
3.1.27 on Sexual Harassment/Misconduct of Students Disciplinary Ordinance
in the Conduct Rules of the employees of the Institute.
The clause 3.1.27 as quoted in the Students Disciplinary ordinance is as
follows:
Sexual Harassment /misconduct: offensive or derogatory comments or conducts reflecting
gender bias which creates intimidating work, or living environments and which represent
substantial violations of the rights or opportunities of the victim(s). Such conducts include but
are not limited to:
a. Conducts that violate the Institute’s policies prohibiting sexual harassment, such as
unwelcome sexual advances, requests for sexual favors, and other unwelcome verbal
or written communications of a sexual nature.
b. The use of phone, email or any other method designed to transmit messages or
materials of an explicit sexual nature that are unwanted by the recipient.
The Board was also informed that in terms of clause 27(4) Chapter II of Indian
Institute of Technology Act,1961 , a new Statute or a statute amending or
repealing an existing Statute shall have no validity unless it has been assented
to by the Visitor.
The Board also informed that, if approved the proposed clause may be
included as clause 3(h) in the Conduct Rules (Schedule B of the Statute).
The Board was requested to consider and decide.
The Board discussed and resolved as below:
Resolution No: R_93BOG/08/2018
RESOLVED to APPROVE the proposal of inclusion of a clause as clause 3(h) in the
Conduct Rules of the employees of the Institute (Schedule B of the Statute) as below,
with consent of the Visitor of the Institute:
No employee should involve in any act as defined under Section 2(n) of the Sexual
Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013
as amended up to date.
IITG/93rd – BOG/MINUTES 24.06.2018
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Item No. 9
Proposal of Inclusion of Dean of Academic Affairs in the Institute Faculty
Advisory Committee:
The Board was informed that as per the decision of the 76th BOG meeting
under Resolution No. R_76/15/2014 held on 25.02.2014, the Institute Faculty
Advisory Committee consist of the following members:
1. Director Chairman
2. Dean of Faculty Affairs Member and Convener
3. Dean of Research & Development Member
4. Concerned Head of Department Special Invitee
However with passing time it was observed that in case of internal candidates
applying for the post of Associate Professor and Professor, the inputs in terms
of their academic performance is one of the criteria for shortlisting to call for
interview. It is viewed that the Dean of Academic Affairs is the suitable official
to provide such details on the academic performance of the internal
applicants.
In view of the above, it was proposed that the Dean of Academic Affairs may
also be included as a member of the Institute Faculty Advisory Committee.
The Board was requested to consider and approve.
The Board deliberated and resolved as below:
Resolution No: R_93BOG/09/2018
RESOLVED to APPROVE the proposal of inclusion of Dean of Academic Affairs
in the Institute Faculty Advisory Committee as one of the members.
Item No. 10
Amendments in the existing Ph.D. Ordinances, Rules and Regulations of the
Institute:
IITG/93rd – BOG/MINUTES 24.06.2018
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The Board was informed that the Senate in its 133rd meeting held on
25.05.2018, considered a few proposals of minor amendments in the existing
Ph.D. Ordinances, Rules and Regulations and recommended the same for
approval to the Board. A copy of the proposal was made available to the
members of the Board.
The Board was requested to consider the recommendation of the Senate on
the amendments in the existing Ph.D. Ordinances, Rules and Regulations as
stated and approve.
The Board discussed and resolved as below:
Resolution No: R_93BOG/10/2018
RESOLVED to APPROVE the amendments proposed in the existing Ph.D.
Ordinances, Rules and Regulations of the Institute as below:
Amendments in the existing Ph.D. Ordinances, Rules and Regulations
Existing Proposed Modifications
19.3 The list of examiners remains
confidential with the office of
the Chairman, IPPC. The office
of the Chairman, IPPC makes all
correspondence with the
examiners. The name of the
Indian examiner is made
available to the HOD/HOC and
the thesis Supervisor(s) after
both the reports have been
received. The name of the
foreign examiner may also be
made available to the
concerned Supervisor, subject
only to a written consent
19.3The list of examiners remains
confidential with the office of the
Chairperson/ Vice-Chairperson,
IPPC. The office of the
Chairperson/Vice-Chairperson,
IPPC makes all correspondence
with the examiners. The names of
the Indian examiner and the
foreign examiner are made
available to the HOD/HOC and
the thesis Supervisor(s) at the
time of requesting the
Supervisor(s) to conduct viva-
voce examination.
IITG/93rd – BOG/MINUTES 24.06.2018
19
received from the examiner to
that effect.
21.5 If one examiner recommends
the thesis, and the other
rejects, the report of the first
examiner is sent to the second
examiner and vice-versa. The
examiners are requested to
review their
recommendations. If after this,
there is one acceptance and
one rejection, the matter is
placed before the Senate for
possible replacement of the
examiner who has rejected.
21.5 If one examiner recommends
the thesis, and the other rejects,
then the matter along with the
input or recommendations of
the Doctoral Committee and the
Chairperson of the DPPC/ CPPC
is placed to the Chairperson,
Senate for possible replacement
of the examiner who has
rejected and it may be reported
to the Senate as noting. If again
there is a rejection, then the
matter is placed before the
Senate for a suitable decision.
Item No.11
Decision of the Inquiry Committee in respect of Dr. Brijesh Kumar Rai, Assistant
Professor(under Suspension) and his request for change of a member of the
Inquiry Committee:
The Board was informed that an Inquiry Committee was constituted to enquire
the nature of violation of Conduct rules by Dr. Brijesh Kumar Rai. Assistant
Professor, EEE(under suspension) with the following members:
1. Prof. Sudip Talukdar, Professor, Department of Civil Engineering
2. Prof. P.K .Das, Professor, Department of CSE
3. Mr. S.P. Nandi, IAS, Former Secretary GAD, Government of Assam
A copy of the same was also made available to him which he received on
05.02.2018. The Committee met on 15.02.2018 & 20.02.2018 and requested
Dr. Rai to present before the Committee for interrogation on 09.05.2018.But
IITG/93rd – BOG/MINUTES 24.06.2018
20
after his interrogation he wrote a letter dated 14.05.2018 (a copy of which
was circulated to the members as Annexure-8 of the Agenda) addressing the
BOG of IIT Guwahati through the Registrar & Secretary of BOG with copies to
Hon’ble President of India (who is the Visitor of IIT Guwahati), Secretary, MHRD
and Chairman IIT Council requesting to replace the present Inquiry Committee
constituted to inquire into the charges leveled against him (ISRO case).
A legal opinion was taken from the Legal Retainer as per which it is viewed
that there is no merit for placing the above mentioned letter of Dr. Rai before
the Board by specially convening a Board meeting which is generally held
quarterly.
The Board was also informed that the Inquiry Committee had by then
completed the Inquiry and had submitted its report.
The report was placed before the Director for further necessary action.
Director got the report examined by a committee comprising of Prof. P.S. Robi
Dy. Director, Prof. A Srinivasan, Dean of Faculty Affairs’ and Prof. S.K Kakoti,
Dean IPM. The report of the Committee along with the Report of the Enquiry
Committee were placed before the Board on the day of the meeting and the
findings of the Committee on each charges were read out during the meeting
by the Registrar.
The Board was requested to consider and decide.
The Board discussed and deliberated on the matter and decided as below:
Resolution No: R_93BOG/11/2018
RESOLVED that Director of the Institute be requested to give an opportunity
to Dr. Brijesh Kr. Rai, Assistant Professor, EEE (under suspension) for making
representation on the penalty proposed.
Item No.12
Revision of some of the Institute Medical Rule:
The Board was informed that the Hospital Advisory Board (HoAB) in its
meeting held on 11.04.2018, discussed an agenda item on Implementation of
IITG/93rd – BOG/MINUTES 24.06.2018
21
some suggestions/revision proposed by the Medical User Group (MUG) .
The HoAB deliberated on the suggestion/revision in its meeting held on
11.04.2018 and recommended the BOG for consideration and approval as
below:
Existing clause of the Medical Rule
Proposed revision in the clause as suggested by the MUG
Resoution of the HoAB
Under clause 2.1, OPD Referral – Reimbursement is limited to consultation charge of maximum of Rs 300/- in the first visit followed by Rs. 200/- for check-up visit. (Minimum gap between two consultations is 2 (two) weeks).
MUG Committee proposed the upper limit for 1st OPD consultation should be a maximum of Rs500.00 and for re-check- up visits should be maximum of Rs400.00. The committee proposed that maximum number of visits be restricted to 06 per year for one illness.
The HoAB resolved that the recommendation of MUG in respect of revision of consultation fee, that is , the upper limit for 1st OPD consultation should be a maximum of ̀ 500.00 and for re-checkup visits should be maximum of `400.00. The committee proposed that maximum number of visits be restricted to 06 per year for one illness, be approved.
Under clause 2.2 of
Additional Rules, any investigation or procedure suggested by an outside consultant and any medicine prescribed needs prior written permission from the Institute Medical Officer who made the referral.
The Committee suggested the all lab investigations or procedures suggested by outside consultants should intimated to Institute Medical Officers(MOs) either over phone or electronically as immediately as possible and immediately endorsed by Institute MOs in written within 03 working days.
The HoAB discussed the medical rule 2.2 and understands that to come again and take prior permission will waste precious time and money of the patient. Therefore, the HoAB resolved that all lab investigations and procedures suggested by outside consultant should be intimated to the referring Institute CMOs/MOs over phone or electronically as early as possible and to get it endorsed within 03 working days in medical record book. Any medicine prescribed by outside consultant be allowed to buy for maximum 10 days and the remaining is to get through pharmacy of IITG hospital or from outside with prior permission from Institute CMOs/MOs (a circular to be issued).
The Board discussed and decided as below:
Resolution No: R_93BOG/12/2018
IITG/93rd – BOG/MINUTES 24.06.2018
22
RESOLVED to APPROVE the recommendation of the meeting of the Hospital
Advisory Board (HoAB) regarding revision of the existing clause 2.1 & 2.2 of
the Institute medical rule as below:
i. The upper limit for 1st OPD consultation be revised to maximum of
`500.00 and for re-check-up visits to maximum of `400.00. The
maximum number of visits shall be restricted to 06 per year for one
illness.
ii. All the lab investigations and procedures suggested by outside
consultant be intimated to the referring Institute CMOs/MOs over phone
or electronically as early as possible and to get it endorsed within 03
working days in medical record book. Any medicine prescribed by
outside consultant be bought for a maximum 10 days and the remaining
be obtained through pharmacy of IITG hospital or from outside with prior
permission from Institute CMOs/MOs.
Item No.13
Consideration of the appeal of Prof. S.B Santra regarding reimbursement of cost
of CRIZALK medicine for his treatment of Metastatic Adenocarcinoma Lung
(ALK positive):
The Board was informed that one of our senior faculty member, Professor S.B
Santra, Department of Physics is suffering from metastatic adenocarcinoma
lung (ALK positive). He was treated in Saifee Hospital, Mumbai and PD Hinduja
Hospital, Mumbai with approval from Institute Medical Board. Then for further
treatment he moved to Asian Cancer Institute, Mumbai. He is advised by
treating doctor to take a medicine called CRIZALK (crizotinib) 250 mg, 1 tab
twice daily which he may be required to take for rest of his life.
It was informed that the manufacturing company of Crizalk, Pfizer has a
patient care programme according to which if a patient purchase Crizalk for
eight months on his own, the medicine will be provided to the patient free of
cost for rest of his life on submission of original bills of eight months. Prof.
Santra enrolled himself into the programme as GMIS does not cover the
IITG/93rd – BOG/MINUTES 24.06.2018
23
purchase of medicine with OPD prescription.
The cost of Crizalk tablets for one month is `1,06,698/- and hence the cost of
eight months will be ` 8,53,584/-. Considering the cost of treatment and other
expenditure (blood tests, supporting medicines, doctor visit) and his
responsibilities towards family, Prof. Santra requested to approve the cost of
Crizalk for eight months.
The request of Prof. S.B.Santra was also discussed in the Hospital Advisory
Board (HoAB) on 07.06.2018. The HoAB decided to recommend to the Board
for consideration of the case of Prof. S.B. Santra as a special case. The HoAB
also advised the medical section to get necessary recommendation from the
Institute Medical Board. The Institute Medical Board also approved the
application of Prof. Santa on cost of medication for treatment of lung cancer.
The Board was requested to consider and decide on the matter.
The Board discussed and resolved as below:
Resolution No:R_93BOG/13/2018:
RESOLVED to APPROVE the recommendation of HoAB and Institute Medical
Board for reimbursement of the cost of Crizalk tablets for eight months to
Prof. S.B Santra for his treatment of Metastatic Adenocarcinoma Lung (ALK
positive).
Item No.14 (Item By Circulation)
Approval to the Memorandum of Understanding (MoU) between Department of
Higher Education, Ministry of Human Resource Development and IIT Guwahati
for 2018-19 in pursuance of the Rule 229(xi) of GFR, 2017:
The Board was informed that earlier the Ministry of HRD proposed that a MoU
between the Ministry of HRD and the Institute is required to be signed. A draft
of the same was also forwarded to the Institute. The Institute further decided
to constitute a Committee to look into the matter with the following members:
IITG/93rd – BOG/MINUTES 24.06.2018
24
1. Deputy Director, IIT Guwahati Chairman
2. Dean R&D, IIT Guwahati Member
3. Dean Academic Affairs, IIT Guwahati Member
4. Dean Students’ Affairs, IIT Guwahati Member
5. Dean Alumni and External Relations,
IIT Guwahati
Member
6. Prof. P.K Iyer , Professor In- Charge ,
Peer Review and Institutional Ranking
Member
7. Registrar , IIT Guwahati Member- Secretary
8. Joint Registrar (F&A) Member
The Committee met several times and finally submitted a final draft on
02.05.2018 to be signed by the Institute.
Meanwhile, a letter has been received from Ministry of HRD dated 26.04.2018,
requesting that MoU duly approved by BoG and signed by Director of the
respective IIT be sent to the Ministry immediately so that the proposal for
release of funds could be processed expeditiously. Accordingly approval of
Board members for signing the MoU was sought by Circulation vide letter
under Ref. No.AD/17/98(Vol.-VII)/1302 dated 26.05.2018.Since there was no
disapproval note from any of the members it was viewed to be approved.
Accordingly the MoU was signed by the Director and sent to the Ministry.
The Board was requested to ratify the approval for signing the Memorandum
of Understanding (MoU) between Department of Higher Education, Ministry of
Human Resource Development and IIT Guwahati for 2018-19 in pursuance of
the Rule 229(xi) of GFR, 2017.
The Board decided as below:
Resolution No:R_93BOG/14/2018:
RESOLVED to RATIFY the approval for signing the Memorandum of
Understanding (MoU) between Department of Higher Education, Ministry of
Human Resource Development and IIT Guwahati for 2018-19 in pursuance of
the Rule 229(xi) of GFR, 2017 as at Annexure-4 (pg. 118-133)
IITG/93rd – BOG/MINUTES 24.06.2018
25
Item No.15
Recommendation of the Committee constituted to discuss the recruitment of
the post of Artists and Junior Artists:
Before placing the item before the Board it was proposed by the Director & a
few others to drop the item in view of another item to be placed with
permission of the Chairman BOG. The Board agreed to drop this item.
Resolution No:R_93BOG/15/2018:
RESOLVED that the item be dropped from the agenda.
Item No.16
Proposal of revision of the existing delegation of power under Sponsored
Project Management R&D:
The Board was appraised that a proposal has been received from the R&D
section of the Institute regarding revision of the existing delegation of power
under Sponsored Project Management owing to the increase in the purchase
cost of items by several folds.
The revisions so proposed in the Sponsored Project Management was
circulated amongst the members of the BOG.
The Board was requested to approve the proposal of revision of the existing
delegation of power under Sponsored Project Management R&D.
The Board discussed and resolved as below:
Resolution No:R_93BOG/16/2018:
RESOLVED to APPROVE the proposal of revision of the existing delegation of
power under Sponsored Project Management as given as Annexure-5
(pg.134-136).
Item No.17
Extension of the term of service of Dr. Vishv Mohan Malhotra as Visiting
Professor:
The Board was appraised that Dr. Vishv Mohan Malhotra was offered the post
of Visiting Professor in the Department of Computer Science and Engineering
for a period one year. Dr Malhotra joined the Institute on 25.07.2016 and
IITG/93rd – BOG/MINUTES 24.06.2018
26
accordingly his term of service was supposed to end on 24.07.2017. But, his
tenure was extended till 24.07.2018.
However, the DFAC, Department of Computer Science and Engineering has
recommended for extension of his tenure till 31.12.2018 as he is currently
handling the core course CS 101 along with Operating Systems (Theory & Lab)
course, where there is a shortage of faculty at present.
The Board was requested to approve the proposal of extension of the term of
service of Dr. Vishv Mohan Malhotra as Visiting Professor in the Department
of Computer Science and Engineering till 31.12.2018 under the same terms of
the initial appointment.
The Board discussed and resolved as below:
Resolution No:R_93BOG/17/2018:
RESOLVED to APPROVE the term of service of Dr. Vishv Mohan Malhotra as
Visiting Professor in the Department of Computer Science and Engineering till
31.12.2018 under the same terms of the initial appointment.
RESOLVED further that this will be his last extension.
Item No.18
Authorize signatories from the Institute to borrow and execute the
documentations related to HEFA and also approve payment of stamp duty
expenses in connection with loan to be taken from HEFA:
The Board was informed that the Higher Education Funding Agency (HEFA)
sanctioned a loan of `142.00 Crore as per the approval of the 90th BOG
meeting for the following purposes:
i. Construction of F type residential tower
ii. Extension of academic complex of Centre for Education
Technology(CET)
iii. Extension of academic complex of Central Instruments Facility(CIF)
IITG/93rd – BOG/MINUTES 24.06.2018
27
To avail the loan, two of the pre-disbursement conditions to be complied by
the Institute are:
A. Borrowing power resolution of the Board of Governors containing
names of persons authorized to borrow, execute the documentation,
with their signatures duly attested.
B. The applicable stamp duty expenses in connection with execution of
documents for the loan shall be borne by the Institute.
In terms of (B) above, the stamp duty is to be paid by the Institute as below:
a) Deed of Hypothecation-Rs.10,00000/-(Rupees Ten Lacs)
b) Term Loan Agreement-Rs.1,000/-+Applicable commission
c) Escrow Agreement-Rs.600/- +Applicable Commission.
The Board was requested to decide names of persons from the Institute
authorized to borrow, execute the documentation, with their signatures and
also approve payment of stamp duty expenses as per the breakup mentioned
above in connection with execution of documents for the loan shall be borne
by the Institute.
The Board discussed and resolved as below:
Resolution No:R_93BOG/18/2018:
RESOLVED to NOMINATE the Registrar and / or Joint Registrar (Finance &
Accounts) as the authorized signatories for HEFA related documents.
RESOLVED further that payment of stamp duty in connection with execution
of documents for the loan to be borne by the Institute be APPROVED.
SECTION- C : Items for Ratification and Reporting
Item No. 19
Ratification of the approvals accorded by the Chairman, BOG:
Items approved by the Chairman was put up before the Board for ratification.
The Board considered and ratified the approvals as below:
Resolution No:R_93BOG/19/2018
IITG/93rd – BOG/MINUTES 24.06.2018
28
A) Approval to the recommendation of the Selection Committee for
appointment to the post of Technical Officer Grade II Computer &
Communication Centre (CCC) in the PB 3;`15600-39100/-Grade
Pay=`5400/-as under:
Sl. No. Name Category Pay 1. MS.APARNA BARIK GEN. As per rules 2. MR.DEEPJYOTI SAIKIA OBC As per rules
B) Endorsement of the Decision of the Senate on appeal of Mr. Keshram
Meena for reducing the quantum of punishment awarded to his daughter
Ms. Priya Meena (Roll No. 140123025) for adopting unfair means during
July-November 2017 End-semester examinations.
C) Approval to the decision of nomination of external nominee of the senate
as under:
Sl. No. Name Term Remarks
Engineering
Prof. Dilip Kumar Saikia Professor, Computer Science and Engineering Tezpur University & Former Director of NIT Meghalaya
Two years New Member
Science
Prof. S.K.Srivastava Vice-Chancellor, NEHU , Shillong-(OPTION 1)
Two years New Member
Prof. Dhruba J Saikia Professor, Tata Institute of Fundamental Research, Pune and Former VC of Cotton State University- ( OPTION 2)
Two years New Member
Humanities
Prof. Abani Kumar Bhagabati Professor, Department of Geography Gauhati University
Two years New Member
D) Approval to the recommendations of the Selection Committee
for Faculty positions in the Department of Electronics and Electrical
Engineering(EEE) as under :
IITG/93rd – BOG/MINUTES 24.06.2018
29
Sl.NO Name Recommended for Initial Pay Remarks
1. Dr.Manas Kamal Bhuyan Professor As per rules -
2. Dr. Praveen Kumar Professor As per rules -
3. Dr. Shaik Rafi Ahmed Professor As per rules -
4. Dr.Sonali Chouhan Associate Professor As per rules -
5. Dr. Praveen Tripathy Associate Professor As per rules -
6. Dr. Tony Jacob Associate Professor As per rules -
7. Dr. Gaurav Trivedi Associate Professor As per rules -
8. Dr. Suresh Sundaram Associate Professor As per rules -
9. Dr. Ankesh Jain Assistant Professor As per rules -
10. Dr. Imon Mondal Assistant Professor As per rules -
E) Approval to the recommendation of the Selection Committee for Faculty
positions in the Department of Computer Science and Engineering (CSE)
as under :
Sl.NO Name Recommended for Initial Pay Remarks
1. Dr .Arnab Sarkar Associate Professor As per rules -
2. Dr. Ashish Anand Associate Professor As per rules -
3. Dr .Manas Khatua Assistant Professor As per rules -
4. Dr. Moumita Patra Assistant Professor As per rules -
F) Approval to the recommendation of the Selection Committee for Faculty
positions in the Department of Physics as under:
Sl.NO Name Recommended for Initial Pay Remarks
1. Dr .Padma Kumar Padmanabhan
Professor As per rules -
2. Dr. Basanta Ranjan Boruah Professor As per rules -
3. Dr .Amarendra Kumar Sarma
Professor As per rules -
4. Dr. Bipul Bhuyan Professor As per rules -
5. Dr .Dilip Pal Professor As per rules -
6. Dr .Gagan Kumar Associate Professor As per rules -
G) Approval to the recommendation of the Selection Committee for Faculty
positions in the Department of Design as under :
IITG/93rd – BOG/MINUTES 24.06.2018
30
Sl.NO
Name Recommended for Initial Pay Remarks
1. Dr .Avinash Shende Associate Professor As per rules -
2. Dr. Manoj Majhi Associate Professor As per rules -
3. Dr .Pratul Chandra Kalita Associate Professor As per rules -
H) Approval to the recommendation of the Selection Committee for Faculty
positions in the Department of Bioscience & Bioengineering as under:
Sl.NO
Name Recommended for Initial Pay Remarks
1. Dr .Ranjan Tamuli Professor As per rules -
2. Dr. Debasish Das Professor As per rules -
3. Dr .Vishal Trivedi Professor As per rules -
4. Dr .Sanjukta Patra Professor As per rules
5. Dr .Lalit Mohan Pandey Associate Professor As per rules
Item No. 20
Items approved by the Director:
Following items approved by the Director are being reported to the Board for
noting :
a. Attendance of Conference /Seminar etc. abroad
b. New Appointments and/or Extension of period of appointment of some
of the officials in the existing positions
c. Confirmation of Faculty Members
d. Confirmation of Non- Faculty Members
e. Granting lien in respect of Dr. Prasad Bokil , Assistant Professor,
Department of Design
f. Granting lien in respect of Dr. Sachin D. Kore, Associate Professor,
Department of Mechanical Engineering
g. Granting lien in respect of Dr. Sangamesh Deepak R., Department of
Mechanical Engineering
h. Sabbatical Leave with Pay with effect from 01.06.2018 to 31.05.2019 in
IITG/93rd – BOG/MINUTES 24.06.2018
31
respect of Dr. Perumal Alagarsamy to visit National Institute for
Materials Science (NIMS) Japan as guest Researcher
i. Granting of sabbatical Leave with pay with effect from 05.07.2018 to
29.06.2019 in respect of Prof. Uday Shanker Dixit , Department of
Mechanical Engineering for writing books.
j. Granting of sabbatical Leave with pay from 16.07.2018 to 15.07.2019 in
respect of Dr. Karuna Kalita, Associate Professor, Mechanical
Engineering to visit University of Nottingham, UK.
k. Approval to the recommendation of the Selection Committee for
appointment to the post of Junior Engineer in the PB-2: `9300-34800,
Grade Pay `4200/-(Pre revised)
l. Grant of Non-Productive Linked Bonus (ad-hoc) bonus) to central
Government Employees for the year 2016-17
Resolution No:R_93BOG/20/2018:
RESOLVED that the following items approved by the Director be NOTED as
below:
a. Attendance of Conference / Seminar etc. abroad:
b. New Appointments and/or Extension of period of appointment of some of
the officials in the existing positions as under:
Sl. No Name Position Period of appointment
1. PROF.N.SELVARAJU Head, Department of Mathematics
For a period of three years With effect from 02.04.2018
2. PROF. SUBHRADIP GHOSH, Head, Department of Physics For a period of three years with effect from 02.04.2018
3. PROF.UTPAL BARUA, Head, Department of Design Term extended till 30.04.2018
4. PROF.SWAROOP NANDAN BORA. DEPARTMENT OF MATHEMATICS
Dean , Students’ Affairs For a period of two years with effect from 09.04.2018
5. PROF. BISHNUPADA MANDAL
Head , Department of Chemical Engineering
Term is extended one year w. e .f 01.04.2018
6. PROF S. NATESAN Assoc. Dean of Faculty Affairs
Term is extended till 30.06.2018
7. DR. ARNAB SARKAR Chairman , Technical Board For a period of two years w.e.f.10.04.2018.
8. PROF.KSHETRIMAYUM RAKHESH SINGH, DEPPARTMENT OF EEE
Head Centre for Career Development
For a period of two years
IITG/93rd – BOG/MINUTES 24.06.2018
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9 PROF. RAKHI CHATURVEDI, DEPARTMENT OF BSBE
Associate Dean, Alumni and External Relations
Term is extended till July 31, 2018.
10. DR. D.UDAY KUMAR, DEPARTMENT OF DESIGN
Head, Department of Design For a period of three years with effect from 01.05.2018
11. DR.C.MALLIKARJUNA DEPARTMENT OF CIVIL ENGINEERING
Associate Dean of Students’ Affairs
For a period of three years from the date of taking over
12. PROF. SUNIL K KHIJWANIA, DEPARTMENT OF PHYSICS
Head, Centre for Education Technology(CET)
Extended up to 31.08.2018.
13 PROF. MIHIR KUMAR PURKAIT, DEPARTMENT OF CHEMICAL ENGINEERING
Head, Centre for the Environment
For a period of three years with effect from the date of notification i.e 15.05.2018
14. DR.CHANDAN DAS, DEPARTMENT OF CL
Warden, Hostel Kameng From To
14.05.2018 31.03.2019
15. DR.HRISHIKESH SHARMA, DEPARTMENT OF CE
Warden, Hostel Dihing 14.05.2018 31.03.2019
16 DR.JOHN THOMAS,DEPARTMENT OF HSS
Associated Warden, Hostel Kapili
14.05.2018 31.03.2020
17 DR.MITHILESH KR.JHA,DEPARTMENT OF HSS
Associate Warden, Hostel Barak
14.05.2018 31.03.2020
18 DR.TAPAN MISHRA, DEPARTMENT OF PHYSICS
Associate Warden, Hostel Umiam
14.05.2018 31.03.2020
19 DR. A. MURALI KRISHNA Chairman ,GATE 2019
20 DR. T.VENKATESH Vice Chairman , GATE 2019
21 DR.A.S.ACHALKUMAR Vice Chairman,GATE2019
22 DR.DIPANKAR BANDYOPADHYAY, DEPARTMENT OF CHEMICAL ENGINEERING
Head, Centre for Nanotechnology
For a period of three years with effect from 05.06.2018.
c. Confirmation of Faculty Members as under:
Sl. No. Name Post
1. PROF.SUBHENDU SEKHAR BAG Professor, Department of Chemistry
2. PROF. SANDIP PAUL Professor, Department of Chemistry
3. PROF. ADITYA NARAYAN PANDA Professor, Department of Chemistry
4. PROF. MOHAMMAD QURESHI Professor, Department of Chemistry
5. DR.SHYAM PROSAD BISWAS Associate Professor, Department of Chemistry
6. DR. MANOJ MAJHI Associate Professor, Department of Design
7. DR.AVINASH S SHENDE Associate Professor, Department of Design
8. DR. PRATUL CH KALITA Associate Professor, Department of Design
9. PROF. K.S.R.KRISHNA MURTHY Professor, Department of Mechanical Engineering
10. PROF.S.SENTHILVELAN Professor, Department of Mechanical Engineering
11. PROF. S.KANAGARAJ Professor, Department of Mechanical Engineering
12. PROF.SHYAMANTA MONI HAZARIKA Professor, Department of Mechanical Engineering
IITG/93rd – BOG/MINUTES 24.06.2018
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13. DR.ARNAB KR.DE Associate Professor, Department of Mechanical Engineering
14. DR.ATANU BANERJEE Associate Professor, Department of Mechanical Engineering
15. DR.SHRIKRISHNA NANDKISHORE JOSHI Associate Professor, Department of Mechanical Engineering
16. DR.GANESH NATARAJAN Associate Professor, Department of Mechanical Engineering
17. DR.SWARUP BAG Associate Professor, Department of Mechanical Engineering
18. DR.BODHISATTVA SENGUPTA Associate Professor, Department of Humanities Social Sciences
19. DR.DILWAR HUSSAIN Associate Professor, Department of Humanities Social Sciences
20. DR.PAHI SAIKIA Associate Professor, Department of Humanities Social Sciences
d. Confirmation of Non- Faculty Members as under:
Sl. No Name Post against which service is confirmed
e. Granting lien in respect of Dr. Prasad Bokil , Assistant Professor,
Department of Design for a period of 13 (thirteen) months w.e.f.
12.01.2018(A.N) under existing terms & condition of lien in the Institute
to enable him to join IIT Bombay as Assistant Professor.
f. Granting lien in respect of Dr. Sachin D. Kore, Associate Professor,
Department of Mechanical Engineering for a period of 13 (thirteen)
months w.e.f. 09.05.2018(A.N) under existing terms & condition of lien
in the Institute to enable him to join IIT Goa as Associate Professor.
IITG/93rd – BOG/MINUTES 24.06.2018
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g. Granting lien in respect of Dr. Sangamesh Deepak R., Department of
Mechanical Engineering for a period of 13 (thirteen) months w.e.f.
31.05.2018(A.N) under existing terms & condition of lien in the Institute
to enable him to join IIT Dharwad as Assistant Professor.
h. Sabbatical Leave with Pay with effect from 01.06.2018 to 31.05.2019 in
respect of Dr. Perumal Alagarsamy to visit National Institute for Materials
Science (NIMS) Japan as guest Researcher to conduct research under
FY2018 JSPS Invitational Fellowship for Research in Japan (Long- term).
i. Granting of sabbatical Leave with pay with effect from 05.07.2018 to
29.06.2019 in respect of Prof. Uday Shanker Dixit , Department of
Mechanical Engineering for writing books.
j. Granting of sabbatical Leave with pay from 16.07.2018 to 15.07.2019 in
respect of Dr. Karuna Kalita, Associate Professor, Mechanical Engineering
to visit University of Nottingham, UK as Senior Research Fellow in Active
Mag Bearings and Self-Bearing Machines.
k. Approval to the recommendation of the Selection Committee for
appointment to the post of Junior Engineer in the PB-2: `9300-34800,
Grade Pay `4200/-(Pre revised) as under:
Sl. No. Name Category Pay 1. MR.NABAJYOTI TALUKDAR UR As per rules 2. MR.TINKU SAIKIA SC As per rules
l. Grant of Non-Productive Linked Bonus (ad-hoc) bonus) to central
Government Employees for the year 2016-17 as per Ministry of HRDs
letter No.7/4/2014/EIII (A) dated 19.09.2017.
Item No. 21
Items for Reporting to the Board:
The following items are reported to the Board for noting:
The Board considered and resolved as below:
IITG/93rd – BOG/MINUTES 24.06.2018
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Resolution No:R_93BOG/21/2018:
RESOLVED that the following items as reported to the Board be NOTED
A. Honorary PhD degree to Prof. Gautam Biswas from Aristotle
University of Thessaloniki, Greece
B. Enhancement of Dearness Allowance from 5% to 7% w.e.f. 01.01.2018
as per order of the GOI, Ministry of Finance, Department of Expenditure
vide its office memorandum No. 1/1/2014-E-II (B) dated 15.03.2018 as
placed as Annexure – 6 (pg.137-138) .
C. Sanction of Penalty with immediate effect in respect of Prof. Lingaraj
Sahoo for his misconduct in terms of the report of the Internal
Complaints Committee (ICC) dated 27.03.2018 as under:
1. He is not permitted to be involved in any manner with any
female student or staff member of the Institute including
students, project or Institute staff or interns.
2. Students currently assigned to him would be transferred to
other faculty members. If any female student under his
tutelage has to continue under his supervision strictly due to
unavoidable reasons, an additional Senior Faculty member
will be appointed as co-supervisor with immediate effect.
3. Institute will not nominate him to any committee inside or
outside the Institute wherein the female candidates are
involved.
4. Institute will not consider him for any academic or
administrative post and remove him from any such existing
posts.
5. Violating any of the restrictions mentioned above will
automatically invoke disciplinary proceedings leading to his
termination from service. Prof. Lingaraj should give a written
undertaking agreeing to abide by these conditions.
IITG/93rd – BOG/MINUTES 24.06.2018
39
SECTION- D: Minutes of meetings of Statutory bodies for reporting to the Board
Item No. 22
Minutes of the 131st , 132nd & 133rd meeting of the Senate of the Institute held
on 25.02.2018,23.03.2018 and 25.05.2018 respectively:
Minutes of the One Hundred Thirty First, One Hundred Thirty Second and One
Hundred Thirty Third meeting of the Senate of the Institute held on
25.02.2018, 23.03.2018 and 25.05.2018 respectively is placed before the
Board in terms of the Section 4(10) of the Statute.
The Board was requested to note.
The Board noted and resolved as below:
Resolution No:R_93BOG/22/2018
RESOLVED that the Minutes of the One Hundred Thirty First, One Hundred
Thirty Second and One Hundred Thirty Third meeting of the Senate of the
Institute held on 25.02.2018, 23.03.2018 and 25.05.2018 respectively is
placed before the Board in terms of the Section 4(10) of the Statute be NOTED
.
Item No. 23
Proposal for projects under Higher Education Funding Agency (HEFA) for the
Financial Year 2018-19:
The Board was appraised that, the 37th Finance Committee held on 03.03.2018
approved a loan proposal to the tune of `16324.04 Lakh for construction
projects and another sum of `5000.00 Lakh for Equipment from HEFA. The
Finance Committee was also advised to prioritize the rest of the works for
consideration in the next Finance Committee Meeting. The same was also
approved by the 92nd BOG meeting held on 03.03.2018.
As per the recommendation of the 37th Finance Committee and as approved
by the Board of Governors, in its 92nd meeting held on 03.03.2018 and taking
into consideration MHRD’s communication to utilize normal grant for the 90%
IITG/93rd – BOG/MINUTES 24.06.2018
40
completed projects, the Institute has prepared a final list of loan proposals
and placed before the Finance Committee and the Board of Governors.
It was also appraised that the estimates of the projects, which were approved
by the 37th Finance Committee were without GST component. Eventually after
adding the GST component, the total value of these works increased. Further
the Institute gave two commitments(one for chemical Engineering and other
for Mechanical Engineering Department) to DST under the DST-FIST for
extending financial support of additional fund from the Institute and one to
MeitY (erstwhile DeitY) for setting up a centre for excellence in R&D of
Nanoelectronic Theranostic Devises(Clean Room) at IIT Guwahati.
It was further informed to the Board that two ongoing works viz a viz extension
of the Academic Complex Ph-V and Construction of 1000 Seater Boys' Hostel
no. 11 are included in the list of HEFA funding. Since, the loan process starting
from MHRD’s approval till sanction would take some time, during this period
for the interest of the work the bills raised by the Contractor was proposed to
be released from current available fund of the Institute and would claim to
HEFA for reimbursement. The above proposal was also placed before the
38th Finance committee and the Finance Committee was requested to consider
the proposals, accord revised Financial Sanctions and recommend the same
to the Board of Governors for approval. MHRD communicated vide letter dated
22.06.2018 to send a detailed proposal of `296.93 crore for consideration of
SFC.
The Board discussed and resolved as below :
Resolution No:R_93BOG/23/2018
RESOLVED to accord revised Administrative Approval to the projects proposed
for HEFA loan for the Financial Year 2018-19 to the tune of `29693.19 Lakh as
per recommendation of the 38th Finance Committee as at Annexure-7 (pg.139-
141).
RESOLVED further, to utilize the available Fund under Capital Head for
payment of bills of the two ongoing works, viz.a.viz extension of Academic
IITG/93rd – BOG/MINUTES 24.06.2018
41
Complex Ph-V and Construction of 1000 seater Boys' Hostel no. 11 and claim
the expenditure for reimbursement from HEFA.
Item No. 24
Accord of Administrative Approval for the Works recommended by Building &
Works Committee (B&WC)
The Board was informed that the 37th Finance Committee deferred financial
sanction of the following two works which was approved by the Building &
Works Committee (B&WC) in its 83rd meeting held on 19.02.2018.
Sl. Name of the Works Budget Head Amount
(` in Lakh)
1 Approval of the estimate for Augmentation of HVAC
Plants in IIT Guwahati. HEFA 595.41
2
Approval of the estimate for construction of Centre for
Rural Technology (CRT) building at Technology
Complex, IIT Guwahati.
HEFA 2258.39
Since the said two works were proposed for HEFA funding the 38th Finance
Committee was requested to accord financial sanction of the above two works.
The 38th the finance committee in turn resolved to accord financial sanction
to the aforesaid works with recommendation to the Board of Governors to
accord Administrative Approval.
The Board discussed and resolved as below:
Resolution No:R_93BOG/24/2018
RESOLVED to APPROVE the recommendation of the Finance Committee on
financial sanction of the above mentioned two works and accord
administrative approval to the same.
Item No. 25
Mode of Execution for all/new construction work and repairing work above
`30.00 LAKH in IITS:
The Board was informed that the Finance Committee in its 35th Meeting held
on 23.03.2017 decided to follow the MHRD’s guidelines scrupulously on the
IITG/93rd – BOG/MINUTES 24.06.2018
42
mode of construction either through the Public Works Department or PSU as
per the provision of the GFR. The recommendation of the 35th Finance
Committee was approved in the 88th BOG meeting held on 23.03.2017.
Accordingly, following the said decision, the Institute allotted a number of new
/ repairing works to M/s Uttar Pradesh Rastriya Nirman Nigam Ltd., a PSU
selected through tendering process. Few works have also been allotted to
APWD.
Recently, MHRD vide letter no. 32-43/2016-TS-1 dated 28.02.2018
communicated that the organizations having a construction wing can take up
the construction and repairing work of any value in terms of the provisions of
Rule 133(2) of GFR 2017. This is clarified by the Ministry of Finance, GoI in
response to the letter sent by MHRD on the applicability of Rule 133 of GFR
2017 on IITs.
In view of above clarification, IIT Guwahati which has its own construction wing
consisting of about 30 engineers at various levels proposed to execute all the
new construction and repair works of any value, which are not allotted to
UPRNN/ Assam Public Works Department (APWD).
The Board was requested to consider the proposal as the same has also been
recommended by the 38th FC which is held preceding this Board meeting.
The Board discussed and resolved as below:
Resolution No:R_93BOG/25/2018
RESOLVED to APPROVE the recommendation of the 38th Finance Committee on
execution of all the new construction and repair works of any value, which
were not allotted to UPRNN/APWD by its Engineering /Maintenance Section.
Item No. 26
Revision of pension/family pension of pre-01.01.2016 and post-01.01.2016
retired faculty and non-faculty members of Centrally Funded Technical
Institutions (CFT)
IITG/93rd – BOG/MINUTES 24.06.2018
43
The Board was appraised that a Notification under reference no. F. No. 15-
7/2017-TC dated June 14 , 2018 (a copy of which was circulated amongst the
Board members) issued to Directors of all Centrally Funded Technical
Institution regarding revision of pension/family pension of pre-01.01.2016 and
post-01.01.2016 retired faculty members and non-faculty members of
Centrally Funded Technical Institutions (CFT).
In terms of the above, the Board was requested to consider and approve
revision of pension/family pension of pre-01.01.2016 and post-01.01.2016
retired faculty and non-faculty members of Centrally Funded Technical
Institutions as per the notification referred above.
The Board decided as below:
Resolution No:R_93BOG/26/2018
RESOLVED to APPROVE revision of pension/family pension of pre-01.01.2016
and post-01.01.2016 retired faculty and non-faculty members of Centrally
Funded Technical Institutions as per the notification given as Annexure-8
(pg.142-144).
Item No. 27
Adoption of the Annual Accounts of IIT Guwahati for the Financial Year 2017-
18 :
The consolidated Annual Accounts of the Institute for the Financial Year
2017-18 comprising the Receipts and Payments Account, Income and
Expenditure Account and Balance Sheet of the Institute along with Final
Accounts of Retirement Funds (GPF and CPF) was placed before the Board on
the day of the meeting i.e 24.06.2018.
The Board was also appraised that an agenda item on adoption of Annual
Accounts of IITG for the Financial Year 2017-18 was also placed in the 38th
Meeting of the Finance Committee which was held preceding the Board
meeting. The Finance Committee recommended to the Board of Governors for
adoption of the Annual Accounts for the Financial Year 2017-18.
IITG/93rd – BOG/MINUTES 24.06.2018
44
Accordingly, the Board was requested to consider and adopt the Annual
Accounts of IIT Guwahati for the Financial Year 2017-18 as per the
recommendation of the 38th Finance Committee, so that after adoption the
Annual Accounts could be sent to the Director General of Audit Central, Indian
Audit and Accounts Department, Kolkata – Branch Office Guwahati, for audit
of the accounts for the Financial Year 2017-18.
The Board discussed and resolved as below:
Resolution No:R_93BOG/27/2018
RESOLVED that the recommendation of the 38th Finance Committee for
ADOPTION of the Annual Accounts of the Institute for the financial year 2017-
18 as placed separately be APPROVED.
Item No. 28
Revised project cost for the works already sanctioned by HEFA and waiving of
margin money:
The Board was appraised that a term loan of ` 142.00 Crores was sanctioned
to the Institute by HEFA (Higher Education Funding Agency) for executing
three different projects as per the following:
Amount in ` (Crores)
Particulars Total estimated cost considered by HEFA
Financing from HEFA
Financing from MHRD
Construction of F Type Residential Tower
164.70 113.70 51.00
Extension of Academic Complex of CET
41.00 28.30 12.70
Extension of Academic Complex of CIF Total 205.70 142.00 63.70
However, the Project Management Consultants M/s UPRNN Limited floated
tender for both the works. As informed by UPRNNL, considering L1 value for
the works total expected project cost for the works are as follows :-
IITG/93rd – BOG/MINUTES 24.06.2018
45
Amount in ` (Crores) Particulars L1 value
(a) GST @12% (b)
Agency Commission@2,89% on (a+b)
Architect fee Total
Construction of F Type Residential Tower
136.86 16.42 4.42 1.93 159.63
Extension of Academic Complex of CET and CIF
32.72 3.92 1.05 0.53 38.22
Total 197.85
The margin money i.e. the difference between the loan amount and the
expected project cost amounting to ` 55.85 Crores (`197.85 - `142.00) was
envisaged to be met up from the funds which would be received from MHRD
during the course of time. However subsequently it was made clear from the
Ministry that all new Capital works undertaken by the Institute is to be
financed through the HEFA route, So HEFA is to be requested to convert the
margin money into loan.
Further the Board was informed that, on request from IIT Delhi and IIT Kanpur
under similar circumstances margin money of the loan component was waived
off and loan amount equal to total project cost was released.
In view of the above , the Board was requested to consider and approve the
following:
i. The project cost in relation to the above three sanctioned project as
` 197.85 Crores
ii. To approach HEFA for a loan of `197.85 Crores without any margin
money for these projects.
The Board deliberated and resolved as below:
Resolution No: R_93BOG/28/2018
IITG/93rd – BOG/MINUTES 24.06.2018
46
RESOLVED to APPROVE the recommendations of the 38th Finance Committee
held on 24.06.2018 to revise the project cost of the three projects already
sanctioned by HEFA to `197.85 crore .
RESOLVED further to APPROVE the recommendations of the 38th Finance
Committee held on 24.06.2018 to borrow the entire project cost of `197.85
crore as Loan without any Margin Money.
Item No. 29
Recruitment of Artist and Jr. Artist on regular basis by an open advertisement:
The Board was informed that the term of the contractual appointment of the
present Artist in Residence will be over by first week of July 2018. On the other
hand there are some Students Activity courses which were taken up by the
Artists in residence. The classes for the new B Tech/B Des students will start
from July ‘2018 end.
In view of the above and in the interest of the students, it is proposed to recruit
Artist and Jr. Artist on regular basis through an Open Advertisement.
The Board was requested to consider and decide.
The Board discussed and resolved as below:
Resolution No: R_93BOG/29/2018
RESOLVED to APPROVE the proposal of recruitment of Artist & Jr. Artist on
regular basis through an Open Advertisement.
The meeting ended with a vote of thanks to the Chair.
(U. C. Das) Registrar & Secretary Board of Governors, IIT Guwahati
IITG/93rd – BOG/MINUTES 24.06.2018
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Annexure-1
Not enclosed as already uploaded
IITG/93rd – BOG/MINUTES 24.06.2018
48
Annexure-2
Indian Institute of Technology
Guwahati
M I N U T E S
OF
THE 38th MEETING OF THE FINANCE COMMITTEE OF INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI HELD ON
24 JUNE 2018 (SUNDAY) The 38th meeting of the Finance Committee was held on 24-06-2018 (Sunday) at 10.00 a.m. at Conference Room, Guest House, IIT Guwahati, Guwahati – 781039, Assam. The following members were present:
6 PROF. P. S. Rovi, Dy. Director, IIT Guwahati, Guwahati-781039
Special Invitee
7 PROF. S. Kakati, Dean, Infrastructure, Planning and Management, IIT Guwahati, Guwahati-781039.
Special Invitee
6 DR. SHARAD GOKHALE, Assoc. Dean, Infrastructure, Planning and Management, IIT Guwahati, Guwahati-78103
Special Invitee
Director (Finance), Department of Higher Education, MHRD and Director (IITs), Department of Higher Education, MHRD, Shastri Bhawan, New Delhi-110115 could not attend the meeting. However, the comments sent by the MHRD vide letter F.No. 6-9/2017-TS-1 dated 19.06.2018 and dated 22.06.2018 have been noted and considered by the Finance Committee during deliberation and decision.
IITG/93rd – BOG/MINUTES 24.06.2018
49
Mr. Mukesh M. Shah, Chartered Accountant, 7th Floor, Heritage Chambers, Azad Society Road, Nehrunagar, Ambawadi, Ahmedabad-380015, Gujarat also could not attend the meeting due to pre-occupations / inconveniences and was granted leave of absence. Mr. U C Das, Registrar IIT Guwahati was present in his capacity as the ex-officio Secretary of the Committee. The Chairman welcomed the members of the Finance Committee. Then agenda wise discussions took place and minutes were recorded as follows:
Item No. 1: CONFIRMATION OF THE MINUTES OF THE 37TH MEETING OF THE FINANCE COMMITTEE HELD ON
3 March 2018: The minutes of the 37th meeting of the Finance Committee of the Institute held on 3 March 2018 was circulated to members vide Letter No. IITG/F&A/FC/2017-18/364 dated 15-03-2018 for their comments / opinions. No comments have been received from the members. The Finance Committee was requested to consider and confirm the Minutes. The Finance Committee considered the minutes and resolved as below :
Resolution No.: R 38_FC/1/2018: Resolved that the Minutes of the 37th meeting of the Finance Committee held on 03-03-2018
be CONFIRMED as circulated.
Item No. 2: ACTION TAKEN REPORT ON DECISION OF 37TH FINANCE COMMITTEE MEETING HELD ON 03-03-
2018: The follow up action taken report on the decision of the 37th meeting of the Finance Committee held on 03-03-2018 was placed before the Committee for consideration. The Committee considered the same and resolved as follows:
Resolution No.: R 38_FC/2/2018: Resolved that the Action Taken Report of the 37th meeting of the Finance Committee held on 03-
03-2018 be NOTED as reported. Item No. 3 CONSIDER ADOPTION OF THE ANNUAL ACCOUNTS OF IIT GUWAHATI FOR THE FINANCIAL YEAR
2017-18:
The consolidated Annual Accounts of the Institute for the Financial Year 2017-18 comprising the Receipts and Payments Account, Income and Expenditure Account and Balance Sheet of the Institute along with Final Accounts of Retirement Funds (GPF and CPF) was placed on table. The Finance Committee was requested to recommend the Annual Accounts for 2017-18 to the Board of Governors for adoption. After adoption by the Board, the Annual Accounts would be sent to the Director General of Audit Central, Indian Audit and Accounts Department, Kolkata – Branch Office Guwahati, for audit of the accounts for the Financial Year 2017-18.
Resolution No.: R 38_FC/3/2018:
IITG/93rd – BOG/MINUTES 24.06.2018
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RESOLVED to recommend to the Board of Governors for adoption of the Annual Accounts of IIT Guwahati for the financial year 2017-18.
Item No. 4 CONSIDER AND RECOMMEND CARRY FORWARD OF DEFICIT / UNSPENT BALANCE OF 2017-18:
The Committee was appraised that during the Financial Year 2017-18, the Govt. of India
(MHRD), sanctioned and released Grants-in-aid (Funds) to the Institute to the tune of `22000.00 Lakh under the Capital head and `24300.00 Lakh under Revenue head. The following break-up of Capital and Revenue expenditure was placed:-
(` in Lakh)
Sl Particular
REVENUE CAPITAL
OH 31 NON-
SALARY
OH 36 SALARY
Total Revenue
OH 35
CAPITAL
A USB as on 01.04.2017 1420.44 -58.87 1361.57 192.85
B GIA Received 11900.00 12400.00 24300.00 22000.00
C IRG 2017-18 3831.23 3831.23 305.27
D Total available fund (A+B)
17151.67 12341.13 29492.80 22498.12
E Less, Expenses 2017-18 15528.66 14327.64 29856.30 13370.35
F USB as on 01.04.2018 1623.01 -1986.51 -363.50 9127.77
The Finance Committee was also reported the committed liabilities to the tune of `12450.00 lakh under Capital head as on 01.04.2018 to be met up from the Capital Unspent Balance: Chairman advised to utilize the fund The Committee considered the same and resolved as below:
Resolution No.: R 38_FC/4/2018: RESOLVED to recommend to the Board of Governors that the deficit / unspent balance of 2017-
18 amounting to `1623.01 lakh and ( - ) `1986.51 Lakh under OH 31 and OH 36 respectively and `9127.77 Lakh in Capital be carried forward to the Financial Year 2018-18 under respective Object Heads.
Item No. 5 TO CONSIDER BUDGET ESTIMATES (RE-CASTED) FOR THE YEAR 2018-19 BOTH CAPITAL AND
REVENUE HEAD:
The Finance Committee was appraised that the Budget Estimates for 2018-19 approved by the 37th FC meeting held on 03.03.2018 need to be re-casted due to change of spillover Fund from the FY 2017-18 both in both Capital and Revenue head and MHRD,s communication vide letter F.No.29-2/2018-TS-1 dated 16.04.2018 to met out the cost of the ongoing works which are 90% complete from the normal grant from the Ministry under OH-35 (Capital Head). In view of above, the Budget Estimates for the Financial Year 2018-19 has been re-casted for `41500.00 Lakh under Capital head and `43370.00 Lakh under Revenue head. The Summary was as follows : A: CAPITAL: (` in Lakh)
Sl ACCOUNTS HEAD Exp.
2017-18
BE 2018-19 (37 FC)
BE 2018-19 (Re-cast)
MHRD HEFA Total MHRD HEFA Total
IITG/93rd – BOG/MINUTES 24.06.2018
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1 Works 9604.04 5639.00 15767.00 21460.00 10700.00 17171.00 27871.00
6 Total 13370.35 10393.00 20767.00 31160.00 18632.00 22868.00 41500.00
B: REVENUE: (` in Lakh)
Sl. No. ACCOUNTS HEAD Exp.
2017-18
BE 2018-19 (37 FC)
BE 2018-19 (Re-cast)
1 Salary 14327.64 16700.00 17100.00
2 Pension and Pensionary Benefit 999.27 1150.00 1300.00
3 Non-Salary 14529.39 23500.00 24970.00
Total 29856.30 41350.00 43370.00
The Finance Committee was requested to consider and recommend Budget Estimates (Re-cast) to the Board of Governors to approve. The Finance Committee noted the comments received from MHRD against this agenda vide letter dated 22.04.2018. The Committee was appraised that all the construction projects were prepared based on DSR 2016 and approved by the FC and BoG. Further, most of the ongoing constructions which are 90% complete are either complete or to be completed within this Financial Year. A copy of the present status of all the ongoing projects was also circulated to the Members. The Finance Committee were convinced that there would a shortfall of Fund under Capital head to complete the ongoing works and also under the head Salary head during the current Financial Year and advised to request MHRD to allocate additional Fund under Capital Head (OH-35) and under Salary Head (OH-36) The Finance Committee considered the proposal and resolved as follows.
Resolution No.: R 38_FC/5/2018: RESOLVED to recommend to the Board of Governors to APPROVE the Budget Estimates (Re-
casted) for `41500.00 Lakh under Capital and `43370.00 Lakh (`17100.00 under Salary and `24270.00 Lakh under Non-Salary) for the Financial Year 2018-19 as at Annexure – I. Further RESOLVED to request MHRD to allocate additional Fund to meet up the shortfall under the Capital Head and Salary Head.
Item No. 6 CONSIDER PROPOSAL FOR PROJECTS UNDER HIGHER EDUCAITON FUNDING AGENCY (HEFA) FOR
THE FINANCIAL YEAR 2018-19:
The Finance Committee was appraised that the 37th Finance Committee held on 03.03.2018 approved loan proposal to the tune of `16324.04 Lakh for construction Projects and another sum of `5000.00 Lakh for Equipment from HEFA. The Finance Committee also advised to priotize the rest of the works for consideration in the next Finance Committee Meeting. The Board of Governors in its 92nd meeting held on 03.03.2018 also approved the same. As per the recommendation of the Finance Committee and approved by the Board of Governors and taking into consideration of MHRD’s communication to utilize normal grant for the 90% completed projects, the Institute has prepared a final list of loan proposals and placed before the Finance Committee.
IITG/93rd – BOG/MINUTES 24.06.2018
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It was also appraised that the estimates of the projects, which were approved by the 37th Finance Committee, were without GST component and submitted eventually the estimates with GST for which the total value of the works increased. Further, the Institute gave two commitments (one for Chemical Engineering and the other for Mechanical Engineering Dept.) to DST under the DST-FIST for extending financial support of additional fund from the Institute and one to MeitY (erstwhile DeitY) for setting up a Centre for excellence in R&D of Nanoelectronic Theranostic Devises (Clean Room) at IIT Guwahati. It was further informed to the Committee that two ongoing works viz. Extension of Academic Complex Ph-V and Construction of 1000 seater Boys' Hostel no. 11 are included in the list of HEFA funding. Since, the loan process starting from MHRD’s approval till sanction would take some time, during this period for the interest of the work the bills raised by the Contractor was proposed to be released from current available fund of the Institute and would claim to HEFA for reimbursement. Finance Committee was requested to consider the proposals, accord revised Financial Sanctions and recommend the same to the Board of Governors for approval. MHRD communicated vide letter dated 22.06.2018 against this agenda to send the detailed proposal of `296.93 crore for consideration of SFC. The Finance Committee considered the proposal and resolved as follows.
Resolution No.: R 38_FC/6/2018: RESOLVED to accord revised Financial Sanctions of the projects proposed for HEFA loan for the
Financial Year 2018-19 to the tune of `29693.19 Lakh as at Annexure II and recommend to the Board of Governors for Approval. RESOLVED further, to utilize the available Fund under Capital Head for payment of bills of the two ongoing works, viz. Extension of Academic Complex Ph-V and Construction of 1000 seater Boys' Hostel no. 11 and claim the expenditure for reimbursement from HEFA.
Item No. 7
ACCORD FINANCIAL SANCTION FOR THE WORKS RECOMMENDED BY BUILDING & WORKS COMMITTEE (B&WC):
The Finance Committee was informed that 37th Finance Committee deferred financial sanction
of the following two works approved by the Building & Works Committee of the Institute it its 83rd meeting held on 19-02-2018
Sl. Name of the Works Budget Head Amount
(` in Lakh)
1 Approval of the estimate for Augmentation of HVAC Plants in IIT Guwahati.
HEFA 595.41
2 Approval of the estimate for construction of Centre for Rural Technology (CRT) building at Technology Complex, IIT Guwahati.
HEFA 2258.39
Since the said two works were proposed for HEFA funding the Finance Committee was requested to accord financial sanction of the above two works and recommend to the Board of Governors for administrative approval. The Finance Committee considered the proposal and resolved the following.
IITG/93rd – BOG/MINUTES 24.06.2018
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Resolution No.: R 38_FC/7/2018: RESOLVED to accord financial sanction for the aforesaid works with recommendation to the
Board of Governors for accord of Administrative Approval. Item No. 8 TO CONSIDER MODE OF EXECUTION FOR ALL / NEW CONSTRUCTION WORK AND REPAIRING
WORK ABOVE `30.00 LAKH IN IITS:
It was informed that the the Finance Committee in its 35th meeting held on 23.03.2017 decided to follow the MHRD’s guidelines scrupulously on the mode of construction either through the Public works Department or PSU as per the provision of the GFR. Accordingly, following the said decision, the Institute allotted a number of new / repairing works to M/s Uttar Pradesh Rastiya Nirman Nigam Ltd., a PSU selected through tendering process. Few works were also allotted to APWD. Recently, MHRD vide letter no. 32-43/2016-TS-1 dated 28.02.2018 communicated that the organizations having a construction wing can take up the construction and repairing work of any value in terms of the provisions of Rule 133(2) of GFR 2017. This was clarified by the Ministry of Finance, GoI in response to the letter sent by MHRD on the applicability of Rule 133 of GFR 2017 on IITs. In view of above clarification, IIT Guwahati having its own construction wing consisting of more than 30 engineers proposed to execute all the new construction and repair works of any value, which were not allotted to UPRNN/ APWD. Finance Committee considered the proposal and resolved the following
Resolution No.: R 38_FC/8/2018: RESOLVED to recommend to the Board of Governors the proposal of executing all the new
construction and repair works of any value, which were not allotted to UPRNN/ APWD by its Engineering/ Maintenance Section as clarified by the MHRD.
Item No. 9 TO CONSIDER PROPOSAL FOR THE NEW GROUP INSURANCE SCHEME
The Finance Committee in its 37th Meeting held on 03.03.2018 recommended to the Board of
Governors to approve introduction of a Group Insurance Scheme for the employees of the Institute who joined IIT Guwahati after discontinuation of the earlier GSLI Scheme by floating an open tender. The 92nd Board of Governors in its meeting held on 03.03.2018 approved the same. The Finance Committee was appraised that to initiate the tendering process and implement a suitable scheme a committee was constituted by the Director. The Committee after careful study and information received from IIT Madras made the following recommendation.
1. Sum assured for Group A employees be fixed `50.00 lakh with to-up option of `5.00 Lakh and `10.00 Lakh.
2. Sum assured for Group B&C employees be fixed `25.00 lakh with to-up option of `5.00 Lakh and `10.00 Lakh.
3. To opt for a pure Term Insurance Policy.
IITG/93rd – BOG/MINUTES 24.06.2018
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4. The new scheme be made mandatory for all the employees as the premium expected to be reasonable with a much higher life coverage as compared to GSLIS. However, the employees having the GSLI Scheme can also continue the same if they want to.
The Finance Committee was requested to consider the Proposal and recommend the same to Board of Governors for approval. MHRD suggested vide letter dated 19.06.2018 to ensure that the premium of the Insurance scheme be borne by the employees. The Finance Committee considered the proposal and resolved the following.
Resolution No.: R 38_FC/9/2018: Resolved to recommend to the Board of Governors to APPROVE to introduce a mandatory new
Group Term Insurance scheme for its employees with Sum assured of `50.00 lakh for Group A employees and `25.00 Lakh for Group B & C employees with top-up options and make the existing GSLIS optional.
Item No. 10
TO CONSIDER THE ENHENCED RATE OF GRATUATY AS PER 7TH CPC
The Finance Committee was informed that the recommendations of the 7th CPC in respect of maximum rates of payment of Death-cum-Retirement Gratuity (DGRG) of `20.00 lakhs could not be implemented in absence of a clear guideline from MHRD for which the employees superannuated from Service recently could not be released their due gratuity as recommend by the 7th CPC. It was therefore proposed to implement payment of DGRG at the revised rate in line with the DoPT’s order dated 01.09.2016. MHRD communicated vide letter dated 19.06.2018 against this agenda to follow the provisions of MHRD’s letter dated 14.06.2018 regarding revision of pension/ family pension of pre 01.01.2016 and post 01.01.2016 retired facility and non-faculty of CFTIs. The Finance Committee had gone through the said letter and resolved the following.
Resolution No.: R 38_FC/10/2018: RESOLVED to recommend to the Board of Governors to APPROVE revision of Pension and
Pensionary benefits such as Gratuity etc. to those pensioners who retired on or after 01.01.2016 as prescribed by the Department of Pension and Pensioner’s Welfare OM No. 38/37/2016-P&PW(A)(i) dated 04.08.2016.
Item No. 11
CONSIDER THE PROPOSAL OF FRAMING INVESTMENT POLICY FOR IIT GUWAHATI
The Finance Committee was informed that the Institute had been maintaining the a number of Retirement Fund (GPF & CPF), Earmarked Fund and Endowment Fund and invested primarily in term deposit. Investment of retirement funds was governed by the circular issued by the Ministry of Finance, Govt. of India time to time. The endowment funds were regulated as per the provision of MoU. But no separate guidelines for investment of other Earmarked funds were issued by the Govt. of India for the autonomous Institution. The Board of Governor of the Institute in its 71st meeting held on 19.11.2012 advised to constitute a technical committee to examine the management and improvement of all Institute’s investment funds. Accordingly, a Committee was constituted and committee submitted an investment guideline for different funds, which was approved by the Finance Committee in its 30th meeting held on 25.02.2014. Accordingly, the Institute had been investing its fund as per the approved investment guidelines.
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Over the years many new investments options/ instruments came up in the market, which were safe and higher return than what were suggested in the Investment Guidelines. It was therefore, proposed to make a fresh Investment Policy for the Institute’s Fund through an expert/ reputed Investment Advisory Company/ Firm and also engage them to advice the Institute for investment of different funds time to time. It was mentioned that IIT Madras already made their investment policy through such an external agency. MHRD communicated vide letter dated 19.06.2018 against this agenda to ensure that the policy is in line with instructions issued by the Ministry of Finance, Govt. of India from time to time. The Finance Committee deliberated on this matter and expressed that the present market happened to be very volatile there is always a component of risk in such investment with higher returns and suggested to go for investment that are for safe and steady.
Resolution No.: R 38_FC/11/2018: Resolved not to consider the proposal and advised to invest fund that are safe even if the
return on investment is relatively low. Item No. 12 TO CONSIDER THE PROPOSAL RELATED TO PROJECT ACCOUNT
1. To consider Creating a Earmarked Fund for the Institute Overhead Fund
It was appraised to the Finance Committee that Funds created from Project Overheads and Consultancy, viz. Institute Development Fund (IDF), Department Promotion Fund (DPF), Professional Development Funs (PDF), Staff Welfare Fund (SWF) and Student Welfare (StWF) fund kept in one Bank Account although separate ledgers were maintained in the R&D account for each of these funds for which the interest earned from Saving Bank Account and investment of fund parked in this bank account was difficult to apportion among the funds. In view of above, it was proposed to create an Earmarked Fund viz. R&D Overhead Fund for the IDF, DPF, SWF and StWF. PDF be kept out of this being related to individual Principal Investigators. This would enable the Institute to plough back the interest earned from investment of each of these funds into the respective fund. It was also proposed to use the interest earned in the Institute Development Fund (IDF) for various activities like; Travel, Salary etc. to project personnel’s or any other uses related to R&D activities of the Institute to be decided by the committee formed by the Competent Authority.
2. Transfer of Accumulated Bank Interest to the Institute Development Fund It was apprised to the Finance Committee that the interest earned from 18 bank accounts for R&D Sections ideally be credited back to the Individual Projects from time to time. However, till 2014-15 this was not done as it was not insisted by Sponsoring/ Funding Agencies and kept in a separate ledger as Interest on SB A/c in the books of accounts. But, from 2015-16 onwards Sponsoring agencies started insisting on showing the interest while preparing Utilization Certificates. As per the books of accounts the balance of SB Interest as on 31.03.2015 was `8.60 crore. Further, the interest earned on investment of R&D Fund till 31.03.2018 was Rs.10.62 crore. It was therefore proposed that the SB interest earned till 31.03.2015 of `8.60 crore and the interest on investment till 31.03.2018 of ̀ 10.62 crore be transferred to the Institute Development Fund. The SB Interest earned from 2015-16 to 2017-18 be kept in the Interest on SB Account ledger since the Funding agencies might claim the interest back for the ongoing projects. In case of any shortfall in refund of interest to the funding agency, the IDF be utilized, if situation arises. The Finance Committee considered both the proposal and resolved the following
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Resolution No.: R 38_FC/12/2018: Resolved to recommend the following to the Board of Governors for approval.
1. To create a separate earmarked fund in the name of “R&D Overhead Fund” for the
Institute Development Fund (IDF), Department Promotional Fund (DPF), Staff Welfare Fund and Student Welfare Fund and keep the funds in separate bank accounts so that the interest earned from the funds can be ploughed back to the respective fund.
2. The Interest earned from the IDF be used for various activities like; Travel, Salary etc. to project personnel’s or any other uses related to R&D activities of the Institute to be decided by the committee formed by the Competent Authority.
3. The Saving Bank Interest earned till 31.03.2015 to the tune of ̀ 8.60 crore and the interest on investment till 31.03.2018 of `10.62 crore be transferred to the Institute Development Fund
Item No. 13 PRESENTATION OF THE INTERNAL AUDIT REPORT:
The Finance Committee was informed that the Internal Auditor for the Financial Year 2017-18,
M/s S. K. Patodia & Associate completed the audit and submitted their report to the Institute which was placed before the Finance Committee. They also gave a presentation before the Finance Committee. The Finance Committee was requested to consider and approve the Internal Audit Report for the financial year 2017-18.
Resolution No.: R 38_FC/13/2018: RESOLVED to consider the Internal Audit Report for 2017-18 and suggested not to repeat the
mistakes/ procedural lapses as observed by the Auditor particularly the points pertaining to the Maintenance Section.
Item No. 14 CONSIDER APPOINTMENT OF AN INTERNAL AUDITOR OF THE INSTITUTE FOR THE YEAR 2018-19:
The Finance Committee was appraised that the Institute appointed M/s S. K. Patodia & Associates
as Internal Auditor for the Financial Year 2016-17 through an open tendering process with a Professional fee of `1,25,000/- (excluding applicable taxes). As per the terms of the Tender Document and approved by the 36th Finance Committee Meeting, the firm was reappointed for the Financial Year 2017-18 with few more scope at a fee of `1,50,000/- (excluding applicable taxes). As per Clause No. 2.4 of the Tender documents, the term of the internal auditor selected for the financial year 2016-17 could be renewed for another year on the same terms & condition on satisfactory performance up to maximum of another two years. The matter was placed before the Finance Committee for decision for extension of the appointment of Internal Auditor to M/s S. K. Patodia & Associates for the Financial Year 2018-19. MHRD vide letter dated 19.06.2018 against this agenda communicated that the proposal might be considered in line with GFR 2017 and CVC guidelines. The Finance Committee considered the proposal in terms of the provisions of the tender documents and resolved the following.
Resolution No.: R 38_FC/14/2018:
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RESOLVED that the Chartered Accountant Firm, M/s S. K. Patodia & Associates be given an extension for another year as Internal Auditor of the Institute for the financial year 2018-19 with the existing fee of `1,50,000/- (excluding taxes). Further RESOLVED to invite fresh tender for appointment of an Internal Auditor for the next Financial Year 2019-20.
Item No. 15 REVISED PROJECT COST FOR THE WORKS SANCTIONED BY HEFA AND WAIVING OF MARGIN MONEY.
The Finance Committee was appraised that the proposal for term loan of `142.00 Crore was
sanctioned to the Institute by HEFA (Higher Education Funding Agency) for executing three projects as approved by the 36th Finance Committee meeting held on 16.09.2017. In the meantime, the Project Management Consultant, M/s UPRNN Limited floated tender for the works. M/s UPRNNL informed vide Letter dated 23.06.2018 that the Lowest value of the works came to `136.86 Crore and `32.72 Crore excluding GST respectively. So considering the L1 value, GST, Agency Commission and Architect fee, the total expected project cost for the works became the following :-
(` in Crore)
Particulars L1 value
(a)
GST @12%
(b)
Agency Commission@
2,89% on (a+b)
Architect fee
Total
Construction of F Type Residential Tower
136.86 16.42 4.42 1.93 159.63
Extension of Academic Complex of CET and CIF
32.72 3.92 1.05 0.53 38.22
Total 169.58 20.34 5.47 2.46 197.85 It was also appraised that since the MHRD made it clear that all new Capital works undertaken by the Institute is to be financed through the HEFA route, it would not be possible for the Institute to bear the Margin money as contemplated and approved by the Finance Committee and Board of Governors. The Finance Committee was requested to consider and recommend the following to the Board of Governors for approval. i) The project cost of the above three sanctioned project be revised to `197.85 Crore. ii) To approach HEFA for a loan of `197.85 Crores without any margin money for these projects. The Finance Committee considered the proposal and resoled as follows.
Resolution No.: R 38_FC/15/2018: RESOLVED to consider revision of the project cost of the three projects already sanctioned by
HEFA to `197.85 crore and recommend to the Board of Governors for APPROVAL. Further Resolved to borrow the entire project cost of `197.85 crore as Loan without any Margin Money and recommend to the Board of Governors for APPROVAL.
The meeting ended with a vote of thanks to the Chair.
(U C DAS)
Registrar & Secretary Finance Committee
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Annexure-3
BOOKLET
THE LIST OF GRADUATING STUDENTS
IN THE 20TH CONVOCATION
HELD ON MONDAY, 25 JUNE 2018
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Consolidated statement on the number of students who are to receive their BTech,
BDes,MSc,MA, MTech,MDes,MSR, Dual Degree and PhD degree in the 20th
Convocation of the Institute, scheduled to be held on June 25, 2018
Degree Discipline/ Department/ Center No. of Graduating
Students
Bachelor of Technology
Biotechnology 40
Chemical Engineering 58
Chemical Science and Technology 35
Civil Engineering 53
Computer Science and Engineering 85
Electronics and Communication Engineering 84
Electronics and Electrical Engineering 44
Engineering Physics 46
Mathematics and Computing 55
Mechanical Engineering 84
Total 584
Bachelor of Design Design 45
Master of Arts Development Studies 26
Master of Science
Chemistry 50
Mathematics and Computing 44
Physics 46
Total 140
Master of Technology
Biotechnology 35
Chemical Engineering 48
Civil Engineering 83
Computer Science and Engineering 41
Electronics and Electrical Engineering 59
Mechanical Engineering 116
Rural Technology 6
Total 388
Master of Design Design 24
Master of Science by
Research
Energy 11
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Dual Degree (M.Tech. +
Ph.D.)
Computer Science and Engineering 2
Doctor of Philosophy
Biosciences and Bioengineering 20
Chemical Engineering 25
Chemistry 28
Civil Engineering 24
Computer Science and Engineering 8
Design 9
Electronics and Electrical Engineering 29
Energy 3
Environment 2
Humanities and Social sciences 20
Mathematics 9
Mechanical Engineering 25
Nanotechnology 7
Physics 21
Total 230
GRAND TOTAL = 1450
Gold and Silver Medalists
President of India Gold Medal
Abheek Ghosh
BTech (Mathematics and Computing)
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Silver Medal
Sangana Abhiram
BTech (Computer Science and Engineering)
Silver Medal
N Hariharan
BTech (Electronics and Communication
Engineering)
Silver Medal
Gaurav Agrawal
BTech (Mechanical Engineering)
Silver Medal
Kumar Shubham
BTech (Civil Engineering)
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Silver Medal
Smriti Priya
BTech (Biotechnology)
Silver Medal
Abhigyan Malviya
BTech (Chemical Engineering)
Silver Medal
Saumitra Sharma
BTech (Electronics and Electrical Engineering)
Silver Medal
Ambikesh Gupta
BTech (Engineering Physics)
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Silver Medal
Chinmay Singhal
BTech (Chemical Science and Technology)
Silver Medal
Mayank Subhankar
BDes (Design)
Silver Medal
Arnob Kumar Ghosh
MSc (Physics)
Silver Medal
Angshuman Das
MSc (Chemistry)
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Silver Medal
Tanmoy Bera
MSc (Mathematics and Computing)
Silver Medal
Meledathu Thomas Kuriakose
MA (Development Studies)
Dr. Shankar Dayal Sharma Gold Medal
Sujeet Saurav
BTech (Chemical Science and Technology)
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Bachelor of Technology in Computer Science and Engineering
(a) Expenditure Sanction of consumable and supplies upto Rs. 3,00,000/-
(b) Expenditure Sanction of non-consumable items upto Rs. 10,00,000/-
(ix) Settlements of Advances approved by DORD and
adjustment/reimbursements up to the purchase indent sanction limit of DORD
2. Sanctioning Powers Delegated to the Associate Dean R&D (ADORD) for Payments
out of Project Funds
(i) Purchase Indents
(a) Expenditure Sanction of consumable and supplies upto Rs. 1,50,000/-
(b) Expenditure Sanction of non-consumable items upto Rs. 5,00,000/-
(ii) Revised Advances upto Rs. 50,000/- (including travel)
(iii) Settlements of Advances approved by ADORD and
adjustment/reimbursements upt o the purchase indent sanction limit of
ADORD
(iv) Advance payment /90% payment/ payment through bank to Vendor
(v) Advance Wire Transfer/ STDR. Letter of Credit (LC) Payment.
(vi) Approval of advertisement in Newspaper and settlement of News Paper Bill
(vii) Approval for Guest House Indent and settlement of Guest House Bill
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(viii) TA/DA settlements (including reimbursement of approved travel)
(ix) R&D Office Equipment
(x) Refund of Caution Money to project employees
(xi) Approval of service Tax and Entry Tax payment
(xii) Custom Clearance - DHL, UPS, Others
(xiii) All matters (including administrative) related to Center for Education
Technology (CET) Projects
The Head of Section of Research and Development (R&D) Section is authorized to issue
purchase orders (PO) for all consumable and non-consumable items pertaining to funds
administered by the R&D Section.
Payment of Bills:
All bills will be recommended and passed for payment by the Head of the R&D Section and
forward to the Registrar.
II. ADMINISTRATIVE POWERS
1. Delegated to the DORD
(i) Chairing following committees: Institute Intellectual Property Right (IPR)
Committee, Institute Bio Safety Committee (IBSC), Institute Animal Ethics
Committee (IAEC), Institute Radiation Safety Committee (IRSC), Institute
Research & Development Committee (IRDC), Start-up and Top up Start-up-
Grant Sanctioning Committee for faculties.
(ii) Co-chairing Institute Human Ethics Committee (IHEC)
(iii) Matters related to TIC and GBPIC
(iv) Special Casual Leave of Faculty & Leave Sanction Order
(v) Forwarding of applications as per rules
2. Delegated to the ADORDs
(i) Committee Affairs (including Co-chairing in few committees) IPR, IBSC, IHEC,
IAEC, IRDC and IRSC
(ii) Coordination of Top up Start-up-Grant Sanctioning Committee for faculties
(iii) Follow up of indent after three months
(iv) Follow up for PO settlement and issue of notice to project investigators (PI)
(v) Annual Maintenance Contract (AMC) and Office Furniture
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3. Project Employees (including Institute Post Doctoral Fellow) related matter
(i) Processing of Project Staff filling application and Selection committee report;
ADORD
(ii) Appointment of Project Employees Approval: Director
(iii) Issue of Appointment Letter, I Card, Signing of Joining Report and
Contractual Agreement , Accommodation, salary payment, Issue of Notice,
No Objection Certificate, experience Certificates, etc., and LWP of project
staff, Extension of tenure, Acceptance of Resignation letter, Issue of No Dues
and Release Order, Approval for Adhoc appointment: ADORD
(iv) Sanctioning of Leave:
a. Casual Leave: Project Co-ordinator/ Project Investigators/ Project Co-
Investigators (other than faculties)
b. All other Leave: ADORD
(v) Disciplinary actions leading to minor penalties: DORD
III. OTHER MATTERS
1. Issue of Statements of Accounts and utilization Certificates for projects:
DORD
2. Issue of Issue of all Invoice/ Contingent Bill for Project funds: ADORD
3. Processing of MoU, MoAs after verification from Legal Cell: ADORD
4. Signing of MOUs, MoAs related to Research & Development activities patent
applications, etc. :DORD
5. (a) Institute Development Fund (IDF), (b) Department Promotion Fund (DPF)
and (c) Professional Development Fund (PDF): DORD
6. Project Completion Report: ADORD
V. MATTERS COMMON To DORD AND ADORDs
1. Any new initiative (like NECBH, Research Park, etc.)
2. Matters related to Institute Post-Doctoral Fellowship (IPDF)
3. Audit Reply, Annual Reports, RTI, Ranking related material, other reports.
4. R&D Newsletter- Landscape
5. Web Page maintenance
6. Start-up Grant Proposal (SuG) and Top-up strat-up Grant Proposal
7. Automation of Research & Development Section: R&D automation (RnDoPS)
8. Institute R&D committee (IRDC)
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Annexure-6
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Annexure-7
Annexure - IV
Indian Institute of Technology Guwahati Statement of Proposals/ Projects to be submitted to HEFA for 2018-19
(` in Lakh) Sl. No.
Name of the Works Amount of Loan from
HEFA)
Requirement of Fund Total
2018-19 2019-20 2020-21
A Construction:
1 Extension of Academic Complex Ph-V
4335.13 3335.13 1000.00 4335.13
2 Construction of 1000 seater Boys' Hostel no. 11
6675.82 3994.00 2681.82 6675.82
3 A. Construction of RCC drain from ESS-4 to the culvert backside Classroom Building at IIT Guwahati.
117.56 97.91 56.00 153.91
B. Construction of Brick drain at backside of Kapili Hostel to the RCC Drain in front of Hostel Lohit and ESS-4 to extension Building ME Dept bldg at IITG Campus.
36.36
6 Construction of Blast and Heavy Impact Simulating Mechanism (BHISM) at IIT Guwahati.
149.27 89.56 59.71 149.27
7 Area Development work for the proposed construction of B, C & D-type quarters, BSBE Deptt., parking near Brahmaputra Hostel and Hospital parking area.
1167.97 943.97 224.00 1167.97
8 Assam Type building for vermin composting arrangement at IIT Guwahati campus.
53.02 31.81 21.21 53.02
9 Installation of LED garden lighting system in front of the Administrative, Auditorium and CC & Library building
13.41 13.41 13.41
10 Construction of cycle stand & fencing at Brahmaputra Hostel in IIT Guwahati campus.
25.98 25.98 25.98
11 Construction of Solvent store for Chemistry deptt.
51.68 31.01 20.67 51.68
12 Construction of Laboratory for ONGC PAN Project
23.20 23.20 23.20
13 Construction of 500 seater Girls' Hostel No. 3
5000.00 1500.00 2000.00 1500.00 5000.00
15 Construction of Rural Technology Centre (RTC) Building at Technology Complex, IIT Guwahati.
2258.39 1000.00 1000.00 258.39 2258.39
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16 Construction of 40 units of B type quarter & 40 units C type quarter
3000.00 1000.00 1000.00 1000.00 3000.00
17 Augmentation of HVAC Plant 595.41 238.16 357.25 595.41 TOTAL (A) 23503.19 12324.15 8420.65 2758.39 23503.19
Sl. No. Name of the Lab.
Equipment Amount of Loan from
HEFA)
Requirement of Fund Total
2018-19 2019-20 2020-21
B Research Equipment:
1 Clean Room - Centre for Nanotechnology
693.00 200.00 493.00 693.00
2 XPS for CIF under FIST 400.00 400.00 400.00 3 Universal Testing Machine
& 3DMetallic Printer 175.00 175.00 175.00
4 Scanning Electron Microscope (SEM) EDS (Energy Dispersive X-ray) EBSD (Electron Backscatter Diffraction) and Cathodoluminescence, WDS
275.00 275.00 275.00
5 LA ICP-MS Quadrupole Inductively Coupled Plasma Mass Spectrometer (ICP-MS) coupled with LAM (Laser Ablation Microprobe)
fluorescence and absorption spectrometers over broad spectral range
726.00 726.00 726.00
9 3D Bio printer with accessories
235.00 235.00 235.00
10 Automated Liquid Scintillation counter and Laser based scanner for Phosphoimaging and Fluorescence Imaging
126.00 126.00 126.00
11 High Resolution Mass Spectrometry (HRMS) with UPLC System and other accessories
300.00 300.00 300.00
12 Thermal -Mechanical Simulator system
770.00 770.00 770.00
13
Acoustic and Neuro-Auditory Systems i) Wireless multi-channel recording system with beamforming array microphone; Multi-channel surround sound system ii) Multi-channel wireless auditory-evoked potential recording system; Multi-channel EEG and near infrared spectroscopy (NIRS) system
150.00 150.00 150.00
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iii) Electro-glottography (EGG) system; PC based spirometry system
Sl. No. Name of the Lab.
Equipment Amount of Loan from
HEFA)
Requirement of Fund Total
2018-19 2019-20 2020-21
B Research Equipment:
14 Computational Imaging and Visual Analysis Systems i) Aerial Imaging Systems ii) 3D Scanning Systems iii) Light Field Cameras iv) Hyperspectral Image Sensors v) Quantitative Phase Imaging (QPI) System