Minutes of Community Development · 1/18/2016 · iii) Corporate Sponsorship, MEDO . The Marketing and Economic Development Officer provided a PowerPoint presentation on Corporate

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Minutes of Community Development

Advisory Committee Meeting

January 18, 2016

6:30 PM

Town Hall (Council Chambers), Arnprior, ON

Present: Chair, Lynn Grinstead Citizen Member, Neil Caldwell Citizen Member, Gib McMullen Citizen Member, Darrel O’Shaughnessy Citizen Member, Dennis Turpin Absent: Vice-Chair, Tom Burnette

Also Present: Glenn Arthur, Director of Recreation Lindsay Wilson, Marketing & Economic Dev. Officer Robin Smith, Planner Maureen Spratt, Town Clerk

1. Call to Order

Chair Lynn Grinstead called the Community Development Advisory Committee Meeting to

order at 6:30 PM and welcomed those present.

2. Roll Call

The Town Clerk called the roll with all Members of the Community Development Advisory

Committee being present, except

3. Disclosures of Pecuniary Interest

None

4. Adoption of Agenda

Resolution No. CDC001-16

Moved by Gib McMullen

Seconded by Darrell O’Shaughnessy

BE IT RESOLVED THAT the agenda for the Community Development Advisory

Committee Meeting dated Monday, January 18, 2016 be adopted.

Resolution CARRIED

5. Adoption of Minutes of Previous Meetings

a) Community Development Advisory Committee Minutes – November 2, 2015


Moved by Dennis Turpin

Seconded by Gib McMullen

THAT the Community Development Advisory Committee Minutes of November 2, 2015 be

adopted.

Resolution CARRIED

Minutes of Community Development Advisory Committee Meeting

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6. Presentations/ Delegations

a) Community Development Branch Reports:

i) Tabling of the Age Friendly Community Plan, Town Planner

The Planner provided a PowerPoint presentation on the Age Friendly Community Plan

attached as Appendix A and forming part of these minutes. The Planner highlighted

that in 2015, the Town of Arnprior was successful in receiving a grant from the Ontario

Seniors Secretariat to develop an Age-Friendly Community Plan. As part of this

process, an Age-Friendly Steering Committee was established involving Seniors,

Community Organizations and Town of Arnprior staff with a requirement for the

development and completion of the plan by March 31, 2016.

On question of Committee Members the following was clarified:

Sustainability of the Plan will be dependent on some form of a permanent entity

who would be charged with overseeing the ongoing development,

implementation and monitoring of the Arnprior Age- Friendly Community Plan –

most likely a Seniors Council.

ii) Sidewalk Patio Policy, Town Planner

The Planner provided a PowerPoint presentation on the Sidewalk Patio Policy attached

as Appendix B and forming part of these minutes.


The Committee expressed their support of staff’s intention to establish sidewalk

patios in the downtown core.

iii) Corporate Sponsorship, MEDO

The Marketing and Economic Development Officer provided a PowerPoint presentation

on Corporate Sponsorship, attached as Appendix C and forming part of these minutes.


The Committee acknowledged the current sponsorship efforts, and

applauded the initiative to set-up Corporate Sponsorships, however, recognized

that the development of a Corporate Sponsorship Program would be rigorous

and time-consuming for Town of Arnprior staff.

The Marketing and Economic Development Officer will research costs for

outsourcing corporate sponsorships.

iv) Downtown Revitalization Clean-Up Efforts, MEDO

The Marketing and Economic Development Officer provided a PowerPoint presentation

on Downtown Revitalization Clean-Up Efforts attached as Appendix D and forming part

of these minutes.


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Committee members expressed their support of the tools being utilized in the

clean-up efforts in the downtown core, including;

o an updated Property Standards By-law,

o continuation of a blitz downtown seeking applications to the Community

Improvement Plan with priority to applications with façade improvements;

o adherence to the heritage guidelines within the downtown heritage

conservation district;

o development of a draft policy, brought back to committee, that would see

vacant properties registered with the municipality and actively seeking

tenants; and

o the requirement for property owners to submit additional supporting

documentation requesting vacancy rebates

b) Recreation Department Presentations

i) Ontario Festival of Small Halls– Director of Recreation

The Director of Recreation provided a PowerPoint Presentation on the Ontario Festival

of Small Halls attached as Appendix E and forming part of these minutes.


The Director of Recreation advised of his intent to make a submission to the

Festival of Small Halls to bring musical entertainment to the Nick Smith Centre

Hall, on either a Friday, Saturday or Sunday between between September 15th

and October 2, 2016.

The committee expressed their support of a submission.

7. Matters Tabled/Deferred/Unfinished Business

None

8. Staff Reports

None

9. New Business None

10. Closed Session

None


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11. Adjournment


Moved by Gib McMullen

Seconded by Neil Caldwell

THAT this meeting of the Community Development Advisory Committee be adjourned at

8:10 p.m.

Resolution CARRIED

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Robin Smith, Town PlannerKaila Zamojski, Deputy Clerk

Age-Friendly Community Plan

CDAC Meeting – Monday, January 18, 2016

Background• Town received a grant of $25,000 from the

Ontario Senior’s Secretariat to assist in creating an Age-Friendly Community (AFC) Plan.

• Shercon Associates Inc. retained to assist in the plan creation.

• Project commenced on August 13th, 2015

• Must be completed by March 31st, 2016

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Senior Advisory Steering Committee (SASC)

• The following members were appointed:• Eric Hanna, CEO, Arnprior Regional Health

• Dennis Harrington, Arnprior Seniors At Home

• Pat Shaw, Citizen Member

• Marjory Hyndman, Citizen Member

• Sandra Elliot, Citizen Member

• David Sheridan, Shercon Associates

• Jane Dowd, Nick Smith Centre Staff

• Karen Deluca, Chief Librarian

• Robin Smith, Planner

• Kaila Zamojski, Deputy Clerk

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Stage 1 – Needs Assessment• A number of separate but interrelated data

gathering initiatives were undertaken to create a blend of qualitative and quantitative information about the present state of “Age-Friendliness” in Arnprior.

• Review of documentation, inventory of community resources, public consultation

• Creation of the “Present State Community Profile”

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Stage 1 – Consultation • Opportunities for public involvement:

– Five (5) Senior’s Focus Groups held in October facilitated by consultants engaged 91 seniors and family members

– Community Survey – questionnaire designed and posted soliciting information from all members of the community on perceptions of the system of services and supports for seniors.

• 98 respondents

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Stage 1 cont’d.– Provider Survey – questionnaire designed

and circulated to gather detailed input from all direct and indirect providers of services to seniors in Arnprior and area.

• 20 service providers from 14 organizations responded

– Key Informant Interviews – interviews by phone or in person with politicians, business owners, specialists in field, seniors service providers and other community leaders.

• 12 interviews were undertaken

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Stage 2 – Action Planning• Converts the Needs Assessment data into

a practical set of goals, priorities and feasible implementation strategies.– A Community Stakeholder Forum was held

October 29th to review the information gathered and set future directions.

– A Community Discussion Paper was circulated (Nov. 4th) that described the emerging strategy and action plan.

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Stage 2 – cont’d.• Implementation Planning Workshop was

held (December 7th) to develop a solid action plan with a rollout strategy, clear and specific implementation steps and a sustainability plan.– High level goals and mapping to existing

Town or community plans and work

– Strategies and action steps to achieve goals

– Deliverables

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Stage 3 – Report and Sustainability• Draft Strategy Report and Implementation

Plan and then Final AFC Plan– The final plan including implementation steps,

timeframes, accountabilities and deliverables, as well as specific consultant recommendations on sustainability

Dates:

CDAC – January 18, 2016

Council – Tabled February 22, 2016

Council – receive March 14, 2016

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Guiding Principles

1. Respect and support of all individuals

2. Access and inclusion

3. Openness and transparency

4. Community engagement in plan development and decision making

5. Accountability for actions and follow-up

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Vision StatementAn open, respectful and inclusive community that respects and engages seniors through:• Enhanced facilities and infrastructure that meet

the needs of a growing seniors population

• A broad range of seniors focused services and supports

• A community culture that fosters positive engagement and active lifestyles

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Goals

• The AFC Plan consists of three (3) priority areas, with 15 goals and 55 individual strategies to achieve the goals.

• Each strategy indicates any potential partners, the anticipated deliverables and time frames necessary for achieving the AFC goals.

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GoalsA. Enhanced Facilities and Infrastructure1.1 Increase the supply of long-term care beds

1.2 Explore and build new and innovative seniors housing options that allow for progressive care and aging in place

1.3 Improve accessibility of buildings and outdoor spaces across the community

1.4 Increase transportation options for seniors

1.5 Encourage new retail development in Arnprior

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GoalsB. Seniors-focused Services and Supports2.1 Raise awareness and knowledge of existing

available seniors’ services

2.2 Expand services and supports for seniors living independently in the community

2.3 Maintain and grow social, recreational and educational opportunities for seniors

2.4 Expand and enhance health services for seniors

2.5 Provide financial support and cost relief for seniors where possible

2.6 Increase inter-agency collaboration and resource sharing

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GoalsC. Positive Engagement and Active Lifestyles3.1 Increase the level of engagement of seniors

in the community

3.2 Increase involvement of the business community in addressing seniors’ needs

3.3 Introduce an intergenerational component to all programs and services where appropriate

3.4 Leverage technology as a lifestyle enabler for seniors

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Sustainability ModelRequire some form of permanent entity to ensure successful ongoing implementation, monitoring, revision and evaluation of goals and objectives.

Recommendation:

A “Seniors Council” - a permanent community entity, charged with overseeing the ongoing development, implementation and monitoring of the Arnprior AFC plan.

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Functions of the Seniors Council

• Ongoing communication of the AFC plan and its various initiatives to the Arnprior community

• Identifying service gaps and shortfalls

• Recruitment of partners to participate in executing AFC strategies

• Regular alterations to the plan based on changes in the environment and maintenance of the Implementation Template as a “living document”

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Functions of the Seniors CouncilContinued

• Monitoring progress on goals against pre-determined outcome measures

• Identifying and pursuing resources such as grants, new funders, corporate sponsorships or in-kind donations

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Next Steps1. Establish Seniors Council and Terms of Reference.

2. The Seniors Council would initiate an ongoing communication program.

3. Assign Seniors Council members as champions of the various goals who can then approach potential partners. The Seniors Council should consist of representatives from Arnprior Regional Health, Arnprior-Braeside-McNab Seniors At Home Program, Town of Arnprior, Community Senior Citizens, and other key stakeholders.

4. Review the list of strategies and identify quick wins that can be implemented immediately.

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Questions?

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Robin Smith, Town Planner

Sidewalk Patio Policy

Community Development Advisory CommitteeMeeting – Monday, January 18, 2016

Background• The Strategic Plan includes, as a Key Priority in

2015-2017, Downtown Revitalization

• To create vibrant shopping and business area with the physical infrastructure to support this goal

• The Official Plan includes a vision for Downtown which is that the core continues to be the focal point of a vibrant and prosperous commercial core.

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Background

• The Downtown Revitalization project will be the largest, most visible investment the Town has made and possibly will ever make.

• It will also help as we continue to market the Town with investors to demonstrate Council's commitment to growth and investment.

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Downtown Revitalization• A Streetscape Landscape Design was

undertaken in 2012 and served as a blueprint to be included in future engineering infrastructure design plans in the downtown area.

• The final design includes widening of sidewalks, benches, planting areas, street trees, heritage lighting, and waste receptacles.

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Sidewalk PatiosPatios can have a big impact in creating a sense of place, bringing life and vibrancy to a streetscape, creating connections between buildings and public space, and providing a destination. But, if poorly placed, they can also interfere with a sidewalk’s other role, as a corridor — impeding movement, especially for people using mobility devices or those with visual impairments.

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Intent• Establish policies and guidelines to

support this type of development.

• In order to promote private investment, the Town proposes developing guidelines that include minimum standards for all outdoor patio/café uses and establishes an application system that streamlines the process to be efficient and consistent.

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Definition of a PatioDefinition:

• A group of tables and chairs and other accessories situated and maintained upon a public sidewalk for the use and consumption of food and beverages sold to the public from, or in, an adjoining or adjacent indoor eating establishment.

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Issues to Consider• Design

• Land Use Relationships

• Location

• Accessory use

• Hours and Season of Operation

• Fencing

• Awnings and enclosures

• Waste and storage

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Issues to Consider cont’d.

• Access & Accessibility

• Lighting/Utilities/Street Furniture

• Landscaping

• Signs & Advertising

• Furnishings

• Safety/Sight lines

• Maintenance

• Liability/Indemnification

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General Design Principles• Maintain primacy of the public right of way for pedestrian and

vehicular movement.

• Ensure a compatible relationship of patio design and construction with adjacent streetscape elements and building architecture.

• Maintain barrier-free access for persons with disabilities.

• Provide required access to public utilities and service connections.

• Provide access for emergency, service and delivery vehicles.

• Maintain a safe, secure and comfortable environment for pedestrians.

• Mitigate any possible harmful impacts on adjacent land uses.

• Enhance the vitality of the street environment.

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Land Use RelationshipsThe relationship of outdoor patios to other sensitive land uses is important due to the potential impacts of light and noise. • A separation distance should be maintained to a property zoned

Residential.

• Rooftop patios should generally not be permitted adjacent to residential areas and other sensitive land uses due to the increased potential to project impacts of light and noise over a larger area.

• Patios in mixed-use areas should be screened or separated physically from sensitive uses in proximity.

• Patios are most successful when they can be clustered together in one location or strung-out along a sunny street frontage.

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Land Use Relationships

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Location

The most common location is at the front of the restaurant along the street, extending from the building façade to the edge of the sidewalk.• The optimum clear width of public sidewalk abutting an outdoor

patio is 2.4 metres. This width may be reduced to a minimum of 1.8 metres where site constraints do not allow the optimum width.

• The alignment of the public sidewalk should remain straight within the right of way.

• Add .5 metre (1.6 ft.) to sidewalk width within 9 metres (30 ft.) of an intersection to provide for increased pedestrian volumes.

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Guidelines

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Policy and Guidelines

• Policies can lay out the definitions, application requirements, special conditions and reference to applicable by-laws and guidelines

• Guidelines can provide minimum requirements and standards expected to be maintained

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Next Steps

• Consult with key stakeholders

• Preparation of Draft Policy, Application forms and Guidelines, etc.

• Presentation to CDAC for feedback

• Presentation to Council for consideration

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Questions?

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Lindsay Wilson - MEDO

Corporate Sponsorship

CDAC - Monday, January 18, 2016

What are Municipal Sponsorships?

• Sponsorship is a revenue opportunity for recreational facilities, parks, as well as arts and cultural facilities, programming, fairs, festivals and events, to enhance current or generate additional revenue streams

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Trends

• Municipalities and corporate sponsorship is one of the fastest growing sectors in the sponsorship industry.

• It is no longer just naming rights, but holistic sponsorship programs including and / or excluding naming rights.

• Can either been done in house or outsourced.

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2014 Consumer Sponsorship Rankings

• Survey of 2,005 Canadians gauges the public’s perception about sponsorship, providing valuable insights for brands trying to create affinity with consumers.

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What are we currently doing?

• Event sponsorships (Priorpalooza & Dragon Boat Festival)

• Nick Smith Centre Sponsorships

1. Rink boards, wall & ice sponsorships

2. Bulletin board sponsorships

3. Bathroom stall sponsorships

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Steps to Set-up Corporate Sponsorship Opportunities

1. Building an internal and external case for support

2. Asset Identification and Valuation

3. Developing Sponsorship Policy and Strategic Plan

4. Building Internal Capacity or Outsourcing Sales

5. Procurement Consideration

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Questions?

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Lindsay Wilson - MEDO

Downtown Revitalization

Clean-up Efforts

CDAC - Monday, January 18, 2016

Downtown Revitalization

• Focus on downtown revitalization in 2016/2017

• Concern with state of disrepair of some buildings in the downtown.

• Previous success with clean yards blitz and downtown signage blitz.

• Review policies and best practices.

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Current Tools Available

• Property Standards By-Law

• Heritage District Guidelines

• Vacancy Tax Rebate

• Community Improvement Plan

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Property Standards By-Law

Overhanging Extensions

• 2.9.1 Balconies, porches, canopies, marquees, awnings, screens, grills, pipes, ducts, air conditioners and all other similar equipment, attachments, extensions and their supporting members shall be maintained properly and safely anchored, protected against deterioration, rust or decay, and free from rubbish and debris.

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Exterior Walls

• 2.12.1 The exterior walls of every building or structure, or part of a building or structure, must be structurally sound, weatherproof, free of cracks, loose or unsecured objects or materials and reasonably resistant to entry by vermin.

• 2.12.2 All exterior-exposed surfaces shall be maintained in good repair and the paint or cladding renewed when it becomes damaged or deteriorated.

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Signs

• 4.2.1 Signs shall be maintained in good repair, and any signs that are excessively weathered, faded or cracked shall be repaired or removed.

• 4.2.2 Exterior signs that are unused, uncared for or discarded shall be removed forthwith from the property, or shall be stored within a building on the property.

• 4.2.3 All signage shall adhere to the Town's Sign and Merchandise Display Bylaw.

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Vacant Buildings

• 5.2.1 Vacant or unoccupied buildings shall be protected against the risk of fire, accident or other damage.

• 5.2.2 Vacant buildings shall be kept cleared of all garbage, rubbish and debris; and shall have all water, electrical and other services disconnected except those services that are required for the security and maintenance of the property.

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Vacant Buildings Continued

• 5.2.3 The Owner of a vacant building shall board up the building to the satisfaction of the Officer by covering all openings through which entry may be attained with weatherproof plywood which is at least 12.7 mm (1/2 in) in thickness, securely fastened to the building and painted a colour compatible with the surrounding walls.

• 5.2.4 Any part of a vacant building that cannot be boarded up due to its physical condition shall be removed forthwith.

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• 6.5.1 If the Owner or Occupant of a property fails to repair or to demolish the property in accordance with an Order, the Town may cause the property to be repaired or demolished accordingly.

• 6.5.2 For the purposes of Subsection 6.5.1 employees or agents of the Town may enter the property at any reasonable time without a warrant in order to repair or demolish the property.

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Property Standards By-Law• 6.5.3 The Town will not be liable to compensate an

Owner, Occupant or any other person having an interest in the property by reason of any action performed by or on behalf of the Town under the provisions of this By-Law.

• 6.5.4 The Town shall have a lien on the land for the amount spent on the repair or demolition under Subsection 6.5.1, and the amount shall be deemed to be municipal real property taxes and may be added by the Town Clerk to the collector's roll and collected in the same manner and with the same priorities as municipal real property taxes.

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Heritage Guidelines

The Ontario Heritage Act specifies that all proposals for demolition, new construction or to alter the exterior appearance of properties within a heritage conservation district must be approved by City Council, and a permit must be issued before any work may begin. In some cases, the proposed alteration may not require a heritage permit.

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Vacancy Rebate

• Mandated by the Provincial Government.

• Vacancy Rebates are available for commercial and industrial properties within the Town of Arnprior. The facility must be totally vacant for a period of 90 consecutive days within a taxation year.

• Commercial properties receive 30% rebate.

• Industrial receive 35% rebate.

• The Town can request additional supporting documents with applications.

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Community Improvement Plan

• Continue with CIP Blitz in Downtown

• Provide By-Law with CIP brochure

• Draft budget includes increased funding

• Priority to applications with greatest façade impact

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Best Practices

• Proactive property standards enforcement

• Education is the founding of all successful enforcement tools – Should be the first step in seeking compliance.

• CIP’s which are well promoted and easy to apply to.

• Supporting documentation for rebates

• Limited time allowed for boarding buildings

• Vacant building registration and inspection

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Next Steps• Review property standards by law. – Steering Committee

• Review vacancy rebate application form. – Finance

• Bring forward property standards by-law changes to CSAC/CDAC and Council. - Clerk

• Develop an initial and continual education program and implement. – MEDO, Clerk & By-law

• Prepare a list of targeted properties. – By-Law & MEDO

• Visit target properties to educate and warn. – By-law

• CIP Blitz continued. - MEDO

• Commence enforcement of property standards. – By-Law

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Vacant Property Registration

• Consider implementing a registration.

• Determine timeframes for registration requirements.

• Determine compliance requirements for vacant buildings.

• Determine associated fees for registering buildings.

• Ensure registration is meeting targeted objectives not deterring compliant properties.

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Questions?

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Glenn Arthur, Director of Recreation

Ontario Festival of Small Halls

CDAC Meeting – January 18, 2016

Background

• Takes place between September 15 –October 2, 2016

• Friday – Saturday – Sunday

• Halls that seat minimum of 100 persons

• Hall to be donated

• Festival of Small Halls pay for entertainment

• We sell tickets for the Event

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Background (con’t)

• We supply a Volunteer Committee of 6 – 8 people to help with set up and tear down

• We supply food & refreshments for intermission

• We can open our Bar for the Event

• We receive 15% of Gross ticket sales

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Questions?

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Minutes of Community Development · 1/18/2016 · iii) Corporate Sponsorship, MEDO . The Marketing and Economic Development Officer provided a PowerPoint presentation on Corporate

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