Minutes of a meeting of Ingoldisthorpe Parish Council held in the … · 2016-04-04 · Minutes of a meeting of Ingoldisthorpe Parish Council held in the Church Hall, Ingoldisthorpe

Minutes of a meeting of Ingoldisthorpe Parish Councilheld in the Church Hall, Ingoldisthorpe

on Wednesday 8th January 2014 at 7.00pm

Present: Councillors James Wilson (Chairman), Sylvia Pratt, Carole Casey, Lionel Wragg, Alan Mitchell, Nick Redwood, John Dobson (NCC) and Lynne Nattrass (Clerk).

1. APOLOGIES FOR ABSENCEApologies were received from Councillors Tony Spinks, Graham Wayt and Graham Piggott.

2. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGThe Minutes of the meeting held on 4th December 2013 were approved and duly signed by the Chairman as a correct record.

3. DECLARATIONS OF INTERESTN/A

4. No members of the public attended the meeting.

5. MATTERS ARISING

a) ISSC / Recreation Ground / Football ClubThe play area inspection has been carried out by Playmaintain and they have ‘awarded’ it a medium risk rating. A discussion took place regarding any remedialaction required. Decisions relating to any repairs, refurbishment or replacement of equipment will be made in consultation with the social club.

b) Agnes Bigge CharityThe payments were distributed by Cllrs. Sylvia Pratt and Carole Casey and they were gratefully received.

c) AllotmentsThe allotment agreements for 2014 have been sent out by the Clerk and the rentsare starting to come in.

A quotation has been received from Chris Waterson for cutting back the hedge on the inside of the allotment. It was agreed to accept the quote and instruct the works to be carried out. ACTION: Clerk to write to Chris Waterson.

d) The fly-tipping off the bypass has still not been removed despite having been reported to Norfolk County Council.

e) Clock at Timekeeper’s Cottage – Nothing further has been heard regarding repairs to the clock. ACTION: The clerk will make contact with the occupants.

f) Footpath between Smithy Road and St. Thomas’s Lane – The path has not been completely cleared. ACTION: Clerk to request this is done as soon as possible.

g) Foot bridges crossing the River Ingol. Following the last meeting the Clerk contacted Highways and the matter has been passed to the ‘bridges department’.

The Clerk will monitor.

h) Cllr Spinks is waiting to hear from Mr Heffer regarding adding a window-hole to the bus shelter near the pond.

6. PARISH PRECEPTA short discussion took place regarding the Parish Precept for 2014 and it was proposed that it remain the same as the previous year (£12,500). Proposed by Cllr Wragg, seconded by Cllr Mitchell and AGREED by the Council.

7. FINANCESThe following accounts were proposed for payment by Cllr Pratt, seconded by Cllr Casey and approved for payment by the Council:

Number Gross Payee Heading101291 £ 45.00 Playmaintain Playground inspection101292 £ 570.00 NLC Land Clear dyke on Common

101293 £ 44.99 Mrs L NattrassRefund for office supplies (ink & stamps)

101294 £ 250.00 C WatersonGrass cutting, trees & brambles on Common

101295 £ 50.00 Mrs L Nattrass Petty cash101296 £ 242.17 Mrs L Nattrass Clerk's wages x 5 weeks101297 £ 34.90 FCC Recycling (UK) Ltd Bottle Bank

8. PLANNINGNo new Planning Applications have been received.

Notice of Decision Ref 13/01324/F – Proposed rear glass room at Amberley, Hill Road, Ingoldisthorpe. Granted subject to conditions. Noted.

Discharge 106 Obligation to application 2/01/0518CU at Goldcrest, 4 Sandy Lane, Ingoldisthorpe. Noted.

9. CORRESPONDENCE(a) Email from Borough Council re Hunstanton & Burnham SNAP Meeting Thursday 6th March – Noted.(b) Letter from Norfolk Green regarding sale of Go West Travel t/a Norfolk Green and Coasthopper to Stagecoach Holdings plc. - Noted.(c) Letter from Eon regarding micro businesses – Noted.(d) Email from Borough Council re Draft Sustainability Appraisal – Noted.(e) Email from Borough Council re training sessions relating to the changes to the Planning system – Noted.(f) Email from Neighbourhood Officer re crackdown on persistent dog fouling by BC and Police resulting in £75 fixed penalty notices. ACTION – Clerk to make contact regarding problems with dog fouling in Grovelands.(g) Letter from Ingoldisthorpe W.I. They have permission to plant the green areaseither side of the Village Hall gateway. Noted.(h) Email from Norfolk ALC re upcoming funding events – passed to Cllr Mitchell.

(i) Email from Norfolk Rivers Trust re event at Snettisham Village Hall on 08/03/14 – passed to Chairman Cllr Wilson.

10. ANY OTHER BUSINESSCllr Wragg mentioned the fence behind the bus stop near the Pond is damaged andbent. It is believed that this has been previously reported to Highways. ACTION: The Clerk will submit a new report to Highways.

Cllr Pratt reported that the reflector has been removed from one of the concrete posts in the layby. ACTION: The Clerk will report to Highways.

12. ITEMS FOR THE NEXT AGENDANo new items received.

Date of the next meeting:

Wednesday 5th February 2014 at 7.00pm.


on Wednesday 5th February 2014 at 7.00pm

Present: Councillors James Wilson (Chairman), Sylvia Pratt, Lionel Wragg, Alan Mitchell, Tony Spinks, Graham Piggott, Graham Wayt, Nick Redwood, Avril Wright (BC) and Lynne Nattrass (Clerk).

1. APOLOGIES FOR ABSENCEApologies were received from Councillors Carole Casey, John Dobson (NCC) and Zipha Christopher (BC).

2. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGThe Minutes of the meeting held on 8th January 2014 were approved and duly signed by the Chairman as a correct record.


4. No members of the public attended the meeting.

5. MATTERS ARISING

a) ISSC / Recreation Ground / Football ClubThe Sports & Social club is still running well and the football pitch is being maintained.

The playground inspection was discussed and it was AGREED that the quote from Playmaintain would be accepted to refurbish the current equipment, subject to confirmation that the quote is inclusive of VAT. The helicopter climbing frame will be replaced in the future - A figure in the region of £3,000 to replace the helicopter was PROPOSED by Cllr Wilson, SECONDED by Cllr WRAGG and AGREED by the Council. Cllr Piggott suggested that the fence repairs and sign for the playground could be dealt with separately by the Social Club.ACTION: Clerk to contact Playmaintain to establish whether the quote includes VAT and to ask for the works to proceed.ACTION: Cllr Piggott to consult with the Sports & Social Club Committee regarding what new equipment is suitable to replace the helicopter climbing frame, new sign and fence repairs.ACTION: Clerk to contact Norfolk ALC to see whether there are any grants available in connection with replacing playground equipment.

b) AllotmentsThe Clerk reported that most of the allotment tenancy agreements have been returned and rents received, however there are still some outstanding. ACTION: Clerk to chase up and provide Cllr Spinks with details of those outstanding.

c) The fly-tipping off the bypass has still not been removed. ACTION: Cllr Wilson to chase up.

d) Clock at Timekeeper’s Cottage – The Clerk spoke to the owners of the cottage who have not yet received a quote for the clock repairs. They will contact the

clock repairers again and will hopefully forward a quote to the Council in time for the March meeting.

e) Footpath between Smithy Road and St. Thomas’s Lane – The path has been cleared by Mr Waterson and invoice received today.

f) Dog fouling in Grovelands – The Clerk reported that she contacted PCSO Stevens regarding the problem. Patrols had been carried out by the Police but nothing was seen. Further patrols will be undertaken.

6. FINANCESThe following accounts were proposed for payment by Cllr Pratt, seconded by Cllr Wayt and approved for payment by the Council:

Number Gross Payee Heading101298 £242.18 Mrs L Nattrass Clerk's Salary x 5 weeks101299 £140.00 Mr C Waterson Path Clearing

DD £ 70.92 E-ON Streetlighting

8. PLANNINGNo new applications have been received.

9. CORRESPONDENCE(i) Letter from Magpas (emergency medical charity) looking for donations – Noted.(ii) Norfolk County Council gritting routes leaflet – Noted.(iii) Email from Norfolk RCC re Norfolk’s Poor’s Land and Energy Best Deal sessions – Noted.(iv) Email from KLWNBC re disclosable pecuniary interests register – confirmed that this is up to date for our Councillors.(v) Notice from Norfolk Coast Partnership re Public Consultation on the draft 2014-2019 AONB Management Plan – Noted.(vi) Email from Norfolk Association of Local Councils – Noted.

10. ANY OTHER BUSINESS

Cllr Wayt brought up an enquiry he had received from a resident as to whether fallen wood could be collected from the Common to use in a wood burner. The Council AGREED that fallen wood could be used by members of the Parish.



Wednesday 5th March 2014 at 7.00pm


on Wednesday 5th March 2014 at 7.00pm

Present: Councillors James Wilson (Chairman), Sylvia Pratt, Lionel Wragg, Alan Mitchell, Tony Spinks, Carole Casey, Graham Piggott, Graham, Nick Redwood, John Dobson (NCC), Zipha Christopher (BC) and Lynne Nattrass (Clerk).

1. APOLOGIES FOR ABSENCEApologies were received from Councillors Graham Wayt and Avril Wright (BC).

2. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGThe Minutes of the meeting held on 5th February 2014 were approved and duly signed by theChairman as a correct record.


4. PUBLIC PARTICIPATIONMick Plaice, the Chairman of Ingoldisthorpe Sports and Social Club, attended the meeting tocontribute to the discussions regarding the play area at the recreation ground.

5. MATTERS ARISING

a) ISSC / Recreation Ground / Football ClubThe Clerk confirmed that a new quote including VAT had been received from Playmaintain in connection with the refurbishment of the play area. The quote has been accepted and she is awaiting a start date for the refurbishment works.

Cllr Piggott reported that a meeting had been held with the Social Club regarding the new play equipment to replace the helicopter climbing frame. They agreed ona climbing frame costing £2713. The Social Club have offered to pay £713 towards the cost. The total cost however to purchase and install the climbing frame, safety matting and removal of the helicopter climbing frame totals £6303.00 inclusive of VAT. The Clerk will look further into possible grant funding.

Mick Plaice and Cllr Piggott stated that the Social Club are dealing with replacing the broken fence panels. The necessary sign is being made by a member of the football club.

b) AllotmentsThe Clerk reported that all allotment rents had now been received except number26. The occupant has moved address yet the allotment looks like it is being cultivated.

c) The fly-tipping off the bypass is still in situ. Cllr Wilson reported that the Borough Council do not accept responsibility for it as they believe it is on private land. Other options for disposal were discussed. ACTION: The Clerk will contact the Borough Council to ask whether they would remove the fly-tipping if the Parish Council pay. The Clerk to also contact Darren Heffer to obtain a quote for removing the waste using a skip.

d) Clock at Timekeeper’s Cottage – No further correspondence has been received. The clock appears to be working.

e) Dog fouling in Grovelands – Patrols by PCSO’s have been unsuccessful. The Clerk will request further patrols are carried out after dark.

6. FINANCESThe following accounts were proposed for payment by Cllr Piggott, seconded by Cllr Pratt and approved for payment by the Council:

Number Gross Payee Heading101300 £ 34.90 FCC Recycling (UK) Ltd Bottle Bank

101301 £ 45.00 D SpinksBus shelter cleaning x 3 months

101302 £ 34.90 FCC Recycling (UK) Ltd Bottle Bank101303 £ 193.74 Mrs L M Nattrass Clerk's Wages x 4 wks101304 £ 240.00 Mr C Waterson Allotment hedge cutting

DD £ 70.92 E.ON StreetlightingDD £ 44.78 Anglian Water Water charges (Allotments)DD £ 27.32 Anglian Water Water charges (Allotments)

8. PLANNINGNo new applications have been received.

9. CORRESPONDENCE(i) Letter from The Planning Inspectorate regarding the pathway at Snettisham Beach – noted.(ii) Email from Norfolk Constabulary – new monthly newsletter will be coming out reporting crime trends, figures, positive outcomes etc. – Noted.(iii) Poster from Norfolk 9 Chalk Rivers re River Gaywood Walk – Noted.(iv) email from NALC – Financial briefing re repeal of S.150(5) of Local Government Act 1972, requiring cheques and payable orders to be signed by 2 councillors – Noted. (v) NALC – Local Audit & Accountability Act 2014 – Noted.

10. ANY OTHER BUSINESSCllr Pratt stated that the barrier on The Drift is not working and is in the upright position. ACTION: Clerk to report to Highways department.



Wednesday 9th April 2014 at 7.00pm.

Minutes of a meeting of Ingoldisthorpe Parish Councilheld in the Church Hall, Ingoldisthorpeon Wednesday 9th April 2014 at 7.00pm

Present: Councillors James Wilson (Chairman), Sylvia Pratt, Lionel Wragg, Alan Mitchell, Tony Spinks, Carole Casey, Graham Piggott, Graham Wayt, Nick Redwood, John Dobson (NCC), Avril Wright (BC), and Lynne Nattrass (Clerk).

1. APOLOGIES FOR ABSENCEApologies were received from Councillors Alan Mitchell and Zipha Christopher (BC).

2. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGThe Minutes of the meeting held on 5th March 2014 were approved and duly signed by the Chairman as a correct record.


4. PUBLIC PARTICIPATIONNo members of the public attended the meeting.

5. MATTERS ARISING

a) ISSC / Recreation Ground / Football ClubCllr Piggott reported that the improvements to the play area were underway and once finished an invoice will be received from Playmaintain. Regarding replacing the helicopter climbing frame, the Social Club have increased their offer to pay £1,000 towards the cost and there is the possibility of further funding from the Junior Football fund.

The Clerk has part completed the application form to apply for funding from Awards For All, but shall seek further guidance to have the best chance of obtaining the grant.

Cllr Wilson commented that the football pitch appears to be in good order.

b) AllotmentsThe Clerk reported that the vacant allotment has now been taken over by a new tenant and is already being cultivated.

c) The fly-tipping off the bypass has now been cleared by Darren Heffer and an invoice has been received for payment this month.

d) The barrier at the end of The Drift was reported to Highways and was found to beworking again.

6. FINANCESThe following accounts were proposed for payment by Cllr Piggott, seconded by Cllr Wayt and approved for payment by the Council:

Number Gross Payee Heading101305 £ 90.00 Mrs L Nattrass Home office expenses and

Broadband expenses x 4 months

101306 £ 34.90 FCC Recycling (UK) Ltd Bottle bank

101307 £ 159.68 Norfolk ALC Annual subscription

101308 £ 193.74 Mrs L Nattrass Clerk's wages x 4 weeks101309 £ 342.00 D Heffer, Builder Skip hire and clearance of

fly tipping

101310 £ 95.00 BCKLWN Litter bins

101311 £ 46.93 King's Lynn IDB Agricultural drainage rates



7. PLANNINGRef 14/00031/TPO - 2/TPO/00010: T2 Beech Tree - Fell to ground level. T5 Lime - Reduce by 40% or pollard at Penroy, Shernborne Road. Noted

Ref 14/00011/PD – Single storey extension at Brockhill, 47 Lynn Road. No concerns or objections – All agreed to support.

Ref 14/00366/O - Erection of 7 new dwellings and associated works - Land south of Coaly Lane – The Council have objected to this PP.

8. CORRESPONDENCE(i) Proludic Ltd Primo catalogue – Passed to Cllr Piggott.(ii) BBC email re home swap – Displayed on notice board.(iii) Norfolk Constabulary SNT – monthly newsletter. Noted.(iv) 9 Chalk Rivers Project newsletter – noted.(v) East Anglia Children’s Hospices – noted.(vi) Norfolk CC re grants for commemorating WW1 – noted.(vii) Norfolk CC mobile Library timetable – for display on noticeboard.(viii) Norfolk ALC re new transparency requirements – noted.(ix) Norfolk RCC re Thinking Wisp broadband – noted.(x) KLWNBC re Norfolk village games – noted.(xi) NCC re textile recycling – on noticeboard.(xii) Planning Inspectorate re Snettisham beach path – noted.(xiii) NCC re recycling credit scheme – Clerk to look into.(xiv) Mazars – notice of external audit – Clerk to deal.

9. ANY OTHER BUSINESSCllr Pratt reported that there are concerns about a Shetland pony being kept in the garden of a property in Grovelands. Neighbours need to complain for this to be pursued.

Mr Bowman has asked for permission to erect a greenhouse on allotments – AGREED.

The website is not working. Cllr Redwood to speak to the web-hosting company.

There are potholes in front of the access to the recreation ground. Clerk to report to Highways


Date and time of the next meeting:

Annual Parish Meeting - Wednesday 7th May 2014 at 7.00pmAnnual General Meeting – Wednesday 7th May 2014 at 7.15pm.

THE ANNUAL PARISH MEETING FOR INGOLDISTHORPE WAS HELD

IN THE CHURCH HALL ON WEDNESDAY 7th May 2013 AT 7.00PM

Present: Councillors: James Wilson (Chairman), Lionel Wragg (Vice-Chair), Sylvia Pratt, Carole Casey,Alan Mitchell, Graham Wayt, Graham Piggott, Nick Redwood and the Clerk.

1. Apologies for absence

Apologies were received from Councillor Avril Wright (BC).

2. The Minutes of the Annual Parish Meeting 2013 were signed as a correct record, copieshaving been circulated.

3. Matters arising

None.

4. Report by Chairman of the Trustees of the Recreation Ground Charity

Ingoldisthorpe Sports & Social Club is functioning well and is good asset for the village. Theclub is being well run and is financially successful. The recreation ground is in good orderhaving benefitted from rabbit fencing, as well as regular management and cutting of the grasspitch. The football team are using the pitch and facilities and all seems to be going well.

The Parish Council have agreed to pay for refurbishment of the play area and the invoice hasbeen received now that the works are complete. During the next calendar year the ParishCouncil, in conjunction with the Social Club and Football Club, plan to replace a piece ofplayground equipment and are currently seeking funding.

5. Report by Chairman of the Parish Council

It has been quite a quiet year for the Parish Council. There has been a change of Clerk – LynneNattrass has taken over from Jane Rimmer. The Parish documents are still being sortedthrough and the process of deciding what to keep, archive and throw away is still a work-in-progress. The Chairman thanked Cllr Alan Mitchell for his ongoing work on this.

Generally the standards of the allotments are continuing to improve and there do not appearto be the problems previously experienced with vermin. The annual inspections havecontributed to this improvement. The annual allotment inspection took place on 7 th Augustand first place was awarded jointly to Mr Dix and Mrs Callaghan. The next inspection will bearranged at July’s meeting for this August.

Fly-tipping is becoming an increasing problem in the countryside – it is a criminal offence butis difficult to catch anyone and very little can be done about it. The Council has experiencedthe cost of fly tipping this year, having recently paid £350.00 for removal of one lot of wastedumped in the Parish. If anyone witnesses fly-tipping they should say something to theoffender or take a photograph as evidence.

The Chairman thanked all the Parish Councillors for their input and hard work during the pastyear.


There being no other business the meeting closed at 7.12pm.

Minutes of a meeting of Ingoldisthorpe Parish Councilheld in the Church Hall, Ingoldisthorpeon Wednesday 4th June 2014 at 7.00pm

DRAFT MINUTES SUBJECT TO CONFIRMATION

Present: Councillors Lionel Wragg (Vice-Chairman), Sylvia Pratt, Alan Mitchell, Carole Casey, Graham Piggott, Graham Wayt, Avril Wright (BC), and the Clerk.

1. APOLOGIES FOR ABSENCEApologies were received from Councillors James Wilson, Tony Spinks, Nick Redwood, John Dobson (NCC) and Zipha Christopher (BC).

2. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGThe Minutes of the meeting held on 7th May 2014 were approved and duly signed by the Chairman as a correct record.



5. MATTERS ARISING

a) ISSC / Recreation Ground / Football ClubFunding for new equipment is on hold until the Clerk can look into this after completion of the Audit. Cllr Wright mentioned Living Independently in Later Years (LILY), a directory set up by the Borough Council, and suggested they maybe able to assist if the council is to look into providing equipment for older people.Cllr Casey to look into this.

b) No update was available regarding the website.

c) The area outside the recreation ground has been marked for repairs but these haven’t been carried out yet.

6. FINANCES

The following accounts were proposed for payment by Cllr Pratt seconded by Cllr Piggott and approved for payment by the Council:

Number Gross Payee Heading

101316 £ 50.00 Mrs L Nattrass (for Parish Council) Petty Cash

101317 £ 45.00 D Spinks Bus shelter cleaning x 3 months

101318 £ 34.90 FCC Recycling (UK) Ltd Bottle bank

101319 £ 15.00 Mr and Mrs Walmsley Clock rent

101320 £ 193.74 Mrs L Nattrass Clerk's wages x 4 weeks

101321 £ 250.00 ISSC Contribution to Insurance

101322 £ 1,014.52 Aon UK Limited Local Council Insurance

101323 £ 75.00 Mr C Waterson Strim/clear Footpath

DD £ 68.63 EON Streetlighting

7. PLANNING

Ref 14/00366/O - Erection of 7 new dwellings and associated works - Land south of Coaly Lane – Application refused 14th May 2014.

8. CORRESPONDENCEa. A very large bundle of papers received from The Planning Inspectorate – proofs of evidence regarding the Snettisham Modification Order 2013 (Snettisham beach footpath). Noted

b. Updated register of Electors from the Borough Council – Noted.

c. Flyer re NALC Summer Conference on 1st July – Noted.

d. Norfolk Police newsletter – nothing of note.

9. ANY OTHER BUSINESSSome work was carried out by the Borough Council to clear weeds in Grovelands, however, this was only partly completed and a lot of mud was left in the road. Cllr Wright to speak to BC.

There are difficulties being caused by vehicles parking outside 37 Hill Road, in the entrance to Grovelands. Clerk to write to occupants.

The laptop owned by the Parish Council has free antivirus software which is slowing the system down and may not be adequate. Proposed that ESET antivirus software is purchased which is very good and reasonable cost. AGREED by the Council.

The footbridge over the River Ingol which was previously reported as being very slippery and dangerous remains in the same state. This was reported by the Clerk previously but nothing has been done. The Clerk will report this again to the BC.

Since the patch of grass has been removed outside the village hall in readiness for bulb planting there has been dog fouling in the soil. Cllr Pratt has a notice which will be attached to the fence.



2nd July 2014 at 7.00pm.

Minutes of a meeting of Ingoldisthorpe Parish Councilheld in the Church Hall, Ingoldisthorpeon Wednesday 2nd July 2014 at 7.00pm

Present: Councillors James Wilson (Chairman), Lionel Wragg, Sylvia Pratt, Alan Mitchell, Tony Spinks, Graham Piggott, Graham Wayt, Nick Redwood, Zipha Christopher (BC), John Dobson (NCC) and the Clerk.

1. APOLOGIES FOR ABSENCEApologies were received from Councillor Avril Wright (BC).

2. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGThe Minutes of the meeting held on 4th June 2014 were approved and duly signed by the Chairman as a correct record.



5. MATTERS ARISING

a) ISSC / Recreation Ground / Football ClubThe Social Club inspection is now overdue. It will be completed within the next two weeks.The internal repairs have not yet been completed at the Social Club following the recent burglary although the external door has been done. A state of the art alarm system has now been fitted which is connected to a call centre and the police.Cllr Casey will have update on Living Independently in Later Years (LILY) for the September meeting.

b) WebsiteCllr Redwood to chase up the webhosting company regarding the new website.

c) Cllr Wright made several phone calls regarding the mud left on the road in Grovelands following the Borough Council’s work clearing the weeds. Nothing was done to rectify this.

d) Parking of vehicles on the pathway in Grovelands outside 37 Hill Road – the Clerk is still to write to the occupants.

e) The Clerk is currently running a free trial of the ESET antivirus software and will purchase the full version once this has expired.

f) The Clerk has been in contact with the Borough Council again regarding the slippery bridge over the River Ingol and awaits a reply.

6. FINANCES

The following accounts were proposed for payment by Cllr Wayt seconded by Cllr Mitchell and approved for payment by the Council:

Number Gross VAT Payee Heading

101324 £ 20.00 Norfolk RCC Membership subs

101325 £ 34.90 £ 5.82 FCC Recycling (UK) Ltd Bottlebank (June)

101326 £ 34.90 £ 5.82 FCC Recycling (UK) Ltd Bottlebank (July)

101327 £ 193.74 Mrs L Nattrass Clerk's wages x 4 weeks

101328 £ 67.50 Mrs L NattrassHome office and Broadband exp

101329 £ 75.00 Mrs J Raby Internal Auditor's fee

101330 £ 14.50 £ 2.42 Mr G Piggott Refund of mower fuel

DD £ 70.92 £ 3.38 EON Streetlighting

DD £ 41.35 Anglian Water Supply

DD £ 28.34 Anglian Water Supply

7. PLANNINGRef 14/00917/F Variation of Planning Permission at Greengates, Sandy Way, Ingoldisthorpe. Council agreed to support.

8. CORRESPONDENCEa. Invitation to rededication of Snettisham War Memorial – declined due to commitments.b. Paperwork from Oakes Environmental regarding proposed solar park at Bircham Road, Snettisham – passed to Cllr Wilson.c. Agenda for SNAP Meeting – 3rd July 2014 at Hunstanton – noted.d. Norfolk Police newsletter – nothing of note.e. BACS Remittance Advice from HM Revenue & Customs confirming repayment of VAT.f. Letter from Norfolk County Council regarding proposed closure of King George VI Primary School in Great Bircham – Noted.

9. ALLOTMENT INSPECTIONThe annual inspection will take place at 7.00pm on Wednesday 6th August 2014.

10. ANY OTHER BUSINESSThe Parish Clerk position has been advertised locally and with NALC – the closing date is 22nd July 2014.

11. ITEMS FOR THE NEXT AGENDAWebsite update.

Date and time of the next meeting: 3rd September 2014 at 7.00pm.

Minutes of a meeting of Ingoldisthorpe Parish Councilheld in the Village Hall, Ingoldisthorpe

on Wednesday 3rd September 2014 at 7.00pm


Present: Councillors Lionel Wragg (Vice Chairman), Sylvia Pratt, Tony Spinks, Graham Wayt, John Dobson (Norfolk County Council), Lynne Nattrass (Outgoing Clerk), Jennifer Shah (Incoming Clerk).

1. APOLOGIES FOR ABSENCEApologies were received from Councillors James Wilson (Chairman), Alan Mitchell, Graham Piggott, Carole Casey, Nick Redwood, Avril Wright (Borough Council) and Zipha Christopher (Borough Council).

2. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGThe Minutes of the meeting held on 2nd July 2014 were approved and duly signed by the Vice Chairman as a correct record.



5. MATTERS ARISING FROM PREVIOUS MEETINGa) Allotment Inspection - Carried out on 6th August. The following prizes were

awarded: Plot 28 1st prize, Plots 29, 30 and 31 Highly Commended. Letters weresent to 3 allotment holders who did not appear to have cultivated their allotments.

b) No update could be provided on Living Independently in Later Years (LILY) due to absence of CC.

c) No update could be provided on the Website due to absence of NR.d) Parking of vehicles on the pathway in Grovelands outside 37 Hill Road – JS to

write to the occupants.e) Slippery bridge over the River Ingol. LN has contacted the Borough Council again

and awaits a reply.

6. FINANCES

Current 1499.52 1069.12

Deposit 17654.56 15649.20

Allotment 476.10 642.20

Agnes Bigge 10.08 55.08

Bank Account

03/09/2014 (£)

09/2013 (£)

The following accounts were proposed for payment by SP seconded by GW and approved for payment by the Council:

Invoice query - MP Dennis & Sons, verge trimming, £84.00LN to investigate as have paid supplier in the past.

7. PLANNINGNo new planning applications have been received.

8. CORRESPONDENCEa) Letter from Shelter Solutions (Bus shelter company) for new shelters. Noted.

b) Notice of AGM for SLCC given to new Clerk.

c) Email from NCC re: Hazardous waste amnesty 6th-7th September. LN to place on noticeboard.

d) Norfolk Hospice request for donation. Council has previously donated £50 in previous years (although not in 2013). Agreed to donate £50 this year.

e) Norfolk Coast hopper Bus service is to continue until Autumn 2015. Noted.

f) Email re: West Norfolk alliance for LILY. Passed to SP to speak with CC.

g) Email from NCC re: ‘Thinking Fuel’ a community oil buying scheme in preparationfor Winter. LN to post on noticeboard.

Description Supplier Period

Bus shelter cleaning D Spinks 3 months 101331 45.00

Clerk's wages L Nattrass 10 weeks 101332 484.35

L Nattrass 2 months 101333 45.00

Membership Annual 101334 81.00

Petty Cash J Shah 101335 50.00

Bottlebank Monthly 101336 5.82 34.90

Allotment prizes (refund to Clerk) L Nattrass Annual 100104 55.00

Electricity Supply E-ON Monthly Direct Debit 3.27 68.63


TOTAL 12.47 934.80

Cheque Number

VAT (£)

Gross (£)

Home office expenses & Broadband

Society of Local Council Clerks

FCC Recycling (UK) Ltd


a) JD spoke about the new Managing Director for the County Council. She is the first permanent MD for the Council in 2 years and plans to sort it out having had experience in doing so with two other County Councils. The interim officers (ChiefFinance Officer, Children’s Service Officer and Environmental Development Officer) will all be replaced. The struggle to work with what is currently a 24% cut in budget from Central Government was also mentioned.

b) Bin next to Bus Shelter is frequently overflowing. Clerk (JS) to monitor.

c) Tenant of Allotment 15 has given notice that he intends to give up his allotment atthe end of the year. LN has contacted the next person on the waiting list.

d) Dersingham end of bus stop next to pond flooded. Drain may need pumping. JS to report to Highways.

e) JS to use Open Office until next meeting to see if adequate before committing to purchase Microsoft Office full Business version (£160).

f) JS to chase up pot holes at the entrance to the Recreation ground.

g) Review of bottle bin requirement at the Sports and Social Club once glass can berecycled in the household bins. To await confirmation of household recycling and review bin requirement once household recycling has begun.

h) Allotment account. Larger expenditure than same period last year. JS to investigate.

i) Road widening work appears to be being carried out on Coaly Lane. Noted by theCouncil.

10. ITEMS FOR THE NEXT AGENDAMS Office update (JS)


Wednesday 1st October 20147.00pm

Village HallIngoldisthorpe

Minutes of a meeting of Ingoldisthorpe Parish Council

held in the Village Hall, Ingoldisthorpe

on Wednesday 1st October 2014 at 7.00pm


Present: Councillors James Wilson (Chairman), Lionel Wragg (Vice Chairman), Carole Casey, Alan Mitchell, Graham Piggott, Sylvia Pratt, Tony Spinks, Graham Wayt, John Dobson (County Council), Jennifer Shah (Clerk).

1. APOLOGIES FOR ABSENCE

Apologies were received from Avril Wright (Borough Council). Zipha Christopher (Borough Council) and Councillor Nick Redwood were absent.

2. APPROVAL OF THE MINUTES

The Minutes of the meeting held on 3rd September 2014 were approved and duly signed by the Chairman as a correct record.

3. DECLARATIONS OF INTEREST

None

4. PUBLIC PARTICIPATION

Dr William E. Lee of Leaves Green, Sandy Lane attended and spoke regarding Planning Ref. No: 14/01348/F in the planning section of the meeting.

5. MATTERS ARISING

(a) Living Independently in Later Years (LILY) update by CC. LILY is an online directory for West Norfolk. The Parish Council may be able to source a supplier for Multi Use Game Area (MUGA) equipment (suitable for those aged over 14 in the Parish) when some of the children's playground equipment needs replacing. CC to email JD.

(b) No update could be provided on the website due to absence of NR.

(c) Parking of vehicles on the pathway in Grovelands outside 37 Hill Road. Clerk to write to the occupants.

(d) Slippery bridge over the River Ingol. Clerk informed council that the site is on a list of inspections to be carried out. AM offered to fix wire mesh (provided by JW) to the bridge.

(e) TS spoke about the issue of rats on the allotments. AM added that a parishioner had mentioned the problem to him and GP said someone was shooting them (18 to date). JW spoke about the problem with using poisons. The Parish Council will continue to monitor the situation and reiterate to Allotment holders, at their renewal in January, that it is their responsibility to control the rats and to be especially mindful when keeping chickens.

(f) All councillors bar GW unable to open bank figures sent out by the Clerk. Clerk to save alldocuments in PDF format before distribution to the councillors.

(g) The potholes at the entrance to the Recreation ground were fixed on 20 th September.

(h) Clerk to contact FCC regarding Bottlebank following parishioner's ability to recycle glass in their green household recycling bins from 1st October.

(i) The discrepancy in the allotment account's balances between September 2013 and 2014was down to a hedge trim costing £250 in March of this year.

6. FINANCES

The following accounts were proposed for payment by LW seconded by GW and approved for payment by the Council:

Bank Account

Current 688.35 1913.71

Deposit 17656.96 14149.20

Allotment 421.10 592.20


01/10/2014 (£)

10/2013 (£)

7. PLANNING

(a) Ref. No: 14/01348/F - To replace existing dwelling at 2 Sandy Lane

i. Dr William Lee spoke about his objection against the planning application

ii. Clerk read out a letter from Mr Riches, the owner of the adjacent bungalow who also objects to the planning application

iii. Council will also object based on both neighbours being unhappy with the planning application

Dr William Lee left the meeting

(b) Ref. No: 14/01295/F - To replace Aldorcar, Coaly Lane with two cottages

i. The Council's response in objection to the above planning application was emailed to the planning department on 29th September and is available to view on their website.

8. CORRESPONDENCE

(a) Highways related projects: Clerk to pull together costs for traffic related schemes.

(b) Autumn edition of Norfolk Link was distributed to the Councillors.


Trimming verge at allotments MP Dennis & Sons 3 months 100103 84.00

Clerk's wages J Shah Monthly 101337 209.89


Donation The Norfolk Hospice N/A 101339 50.00

Annual Audit Mazars Annual 101340 20.00 120.00

Water charges (Ingoldisthorpe) Anglian Water Direct Debit 108.61

Water charges (The Drift) Anglian Water Direct Debit 32.87

Street Lighting E-ON Monthly Direct Debit 3.27 68.63


TOTAL 32.47 779.82

Cheque Number

VAT (£)

Gross (£)

FCC Recycling (UK) Ltd

17/06/14 – 17/09/14

17/06/14 – 18/09/14

(c) Email regarding the purchase of an Automated External Defibrillator. Noted.

(d) Email regarding the purchase of solar powered Christmas tree lights. Noted.


(a) JD spoke about the County Council's struggle to deliver their full spectrum of services despite the budget cuts. They plan to increase efficiency to deliver their services within the reduced budget rather than cut services.

(b) Clerk to write to C Fleming of Shernborne Hall re: rent for the Agnes Bigge charity.

(c) TS brought up cars parking on the pavement and obstructing the path outside Lancaster Terrace. Clerk to write 6 letters for TS to deliver.

(d) TS has had reports of Coaly Lane burning carpets and some properties being smoked out. Noted.

(e) AM will display a notice regarding the origin of the footpath between Smithy Road and Shernbourne Road near the entrance to the footpath.

(f) Clerk expressed interest at taking on website as well as setting up a Facebook and Twitter account. Clerk to email NR for website update.

(g) Issue of noise from ISSC on both 26th and 27th September brought up. GP explained the issues relating to funding the club. Noted.

10. ITEMS FOR THE NEXT AGENDA

(a) Donation for Memorial service

(b) Website update

Next meeting:

Wednesday 5th November 2014

7.00pm

Village Hall

Ingoldisthorpe


held in the Village Hall, Ingoldisthorpe

on Wednesday 5th November 2014 at 7.00pm

Present: Councillors James Wilson (Chairman), Lionel Wragg (Vice Chairman), Alan Mitchell, GrahamPiggott, Sylvia Pratt, Nick Redwood, Tony Spinks, John Dobson (County Council), Avril Wright (Borough Council), Jennifer Shah (Clerk).


Apologies were received from Councillors Carole Casey and Graham Wayt. Zipha Christopher (Borough Council) was absent.


The Minutes of the meeting held on 1st October 2014 were approved and duly signed by the Chairman as a correct record.

3. DECLARATIONS OF INTEREST - None


Ms Jenny Colston, Hill Road attended and spoke regarding noise from Social Club on two specific occasions in the past month. Her two year old was woken by the noise on one occasion and distressed by the noise after which Ms Colston logged a complaint with the police.

Clerk received two email complaints from women with young children (one from Ms Colston) regarding noise originating from the Social Club following a private party held thereon Saturday 11th October. Clerk read the email complaint from the lady on The Drift who was not in attendance. Anti-social behaviour that appeared to be the guests leaving the venue on Saturday 25th October had also been reported to both the Clerk and GP including:

i. removal of a concrete water sewerage marker from the grass on the corner of The Drift and being dumped in the carriageway on Lynn Road; and

ii. destruction of solar lamps in the front garden at the Post Office.

JW commented that they had not heard of complaints before and that the doors are usually closed. NR commented that there was no clarity over who was responsible for the damage as there had been reports of a gathering of youths outside the ISSC on the night of the 25 th. The Social Club is being run to a high standard and it has the full and unconditional support of the Parish Council. GP

commented that 18th Birthday Parties will no longer be hosted at the Social Club. Clerk to write a letter Mick Plaice who runs the Social Club reporting the complaints.

Ms Colston left the meeting at 1914.

5. MATTERS ARISING

(a) Recreation Area

JW commented that the Helicopter has been identified as a potential head trap at the Children's playground and although there is no date that it needs to be replaced, the Parish Council should progress this. Clerk to look at Minutes to the Parish Council meetings earlier this year where the amount to be donated by the Parish Council and the equipment to be bought was decided upon. GP added that £500 is to be used from the Junior Football Team's fund for a piece of Children's play equipment.

(b) Village website

NR has been in contact with the current website manager. There has been a problem with the host from 1st January and documents can not be uploaded to the site. It has been suggested that we get a new host and transfer the website name. NR spoke about the new website to be a place for all local groups to be able to put their information on there. Clerk commented that the website could be hosted for just less than £25 per year which corresponds with NR's findings. Clerk to get details of current web manager from NR and produce a new website.

JD and AW left the meeting at 1930.

(c) Grovelands parking: Clerk to drop Compliment slips to LW for adhoc cases of parking across the footpath.

(d) Slippery bridge: AM has completed works to the bridge with wire mesh

(e) Rats on the allotments: No further complaints

(f) Parking that obstructs the pavement on Lynn Road: TS delivered letters and has effectively moved the cars outside his own property. Clerk commented on receiving a complaint from a Parishioner regarding the letter.

(g) Bottlebank at Social Club

Council agreed to terminate the contract with FCC Recycling (UK) Ltd saving the Parish Council £34.90 per month following the introduction of household recycling at the beginning of October. GP will take glass from the Social Club to the RSPCA wildlife centrerecycling bins at East Winch as the recycled glass helps to raise funds towards their work.

(h) Small Highways Projects costs

Clerk reported the cost of a mobile SAM2 device to be £3308 inclusive of all costs following last month's correspondence from County Council to say that the Parish Partnership Scheme Initiative is to be repeated for the 4th year running. The scheme gives funding on a 50/50 basis for Small Highways Projects put forward by Town and

Parish Councils to deliver projects that are priorities for local communities. JW and NR commented that this was a lot of money. Clerk remarked that she had looked into the cost of Bin Stickers as they do in North Wootton.

6. FINANCES

The following accounts were proposed for payment by LW, seconded by SP and approved for payment by the Council:

It was noted that £84 paid to MP Dennis & Sons last month should have been paid out the Current and not the Allotment account. Clerk to transfer £84 from the Current account back into the Allotment account.

7. PLANNING

No update on planning applications 14/01348/F or 14/01295/F apart for a minor change to the drawings for the former application.

8. CORRESPONDENCE


Petty Cash J Shah 101341 50.00


J Shah Sep / Oct 101343 30.00

Donation British Legion N/A 101344 40.00


Street Lighting maintenance 101346 100.57 603.43



TOTAL 113.04 1107.77

Cheque Number

VAT (£)

Gross (£)

Home office expenses (£20) / Broadband & phone expenses (£10)

FCC Recycling (UK) LtdK & M Lighting Services

01/10/14 – 30/9/15

Bank Account

Current 488.78 211.47Deposit 17406.96 14149.20Allotment 195.62 452.00

01/11/2014 (£)

11/2013 (£)

(a) Agnes Bigge Charity

Monies from the Agnes Bigge received from Shernborne Hall. Clerk to bring related cheque book to December's meeting with the distribution book for SP.

(b) Rangers visit w/c 1st December

Clerk requested input from Councillors regarding actions to be taken by the Highways Rangers on their visit to Ingoldisthorpe.

i. LW commented that the brambles are overgrown on the narrow footpath from Ingoldisthorpe to Dersingham.

ii. LW also mentioned that the grass has grown over the footpath opposite Lancaster Terrace on Lynn Road.

(c) Noise and Anti Social behaviour seeming to originate from the Social Club

Discussed earlier in the meeting.


(a) GP reported that the Social Club's Annual General Meeting is Tuesday 2nd December.

(b) TS had another reports of Coaly Lane burning carpets. Noted.

(c) NR asked GP to bring the Social Club's Gas safety and boiler certificates to the next meeting. NR handed documentation to Clerk.


(a) Agnes Bigge charity

Next meeting:

Wednesday 3rd December 2014, 7.00pm

Village Hall, Ingoldisthorpe


held in the Village Hall, Ingoldisthorpe on

Wednesday 3rd December 2014 at 7.00pm


Present: Councillors James Wilson (Chairman), Lionel Wragg (Vice Chairman), Carole Casey, Alan Mitchell, Graham Piggott, Sylvia Pratt, Nick Redwood, Graham Wayt, John Dobson (County Council), Avril Wright (Borough Council), Jennifer Shah (Clerk).


Apologies were received from Councillor Tony Spinks.


The Minutes of the meeting held on 5th November 2014 were approved and duly signed by the Chairman as a correct record subject to a small amendment to the wording of the paragraph following 4 ii.

3. DECLARATIONS OF INTEREST

JW declared an interest in the 'Site Allocations and Development Management Policies Pre-Submission Document' consultation which will run from 12th January to 23rd February 2015.


None

5. MATTERS ARISING

(a) Small Highways Projects

Clerk enquired whether to pull together a proposal for the funding available from NCC. Itwas decided to apply for funding to resurface the trod footpath between Smithy Road and St. Thomas' Lane and for a Pentney footpath on Smithy Road which, as it would be raised from the road surface, would stop the shingle covering the pathway. AM commented that the drains are full of shingle.

(b) Agnes Bigge Charity

SP will arrange for the 5 parishioners aged over 90 years old to receive £15 each from the Agnes Bigge Charity funds.

(c) Recreation ground climbing frame

i. Having reviewed the quote from Playmaintain provided back in March, removal of the current climbing frame and installation of a new climbing frame will cost £5255.02 net of VAT. £805.20 has been donated by the Ingoldisthorpe Youth Football Club (IYFC) and it was agreed that the Social Club will contribute a further £200. Clerk to order once confirmation received that payment will not be made priorto completion.

ii. Clerk to write to Angela Kelly thanking her for the donation from IYFC

(d) Rangers visit

GP commented that the footpath between Smithy Road and St. Thomas' Lane had been cleared. LW commented that the overgrown grass on the footpath opposite Lancaster Terrace has not been completed yet.

(e) County Council news

JD remarked that the reserves are being used to keep adult social care going.

(f) Borough Council news

AW informed the Council that there will be a special carol service, 'Remembering Christmas 2014' taking place in the Tuesday Market Place on 21st December at 3pm to mark the Christmas truce in the WW1 trenches 100 years ago.

6. FINANCES

The following accounts were proposed for payment by SP, seconded by NR and approved for payment by the Council:

Bank Account

Current 969.07 872.85

Deposit 16406.96 12650.97

Allotment 279.62 379.90


TOTAL 17745.73 14038.80

01/12/2014 (£)

12/2013 (£)

BACS Payments

Clerk asked if the Council can pay suppliers and employees via BACS (instigated by a current supplier being unable to accept cheques). Subject to the Bank Statements being brought to each meeting (to consolidate with the monthly payments spreadsheet) this motion was proposed by SP, seconded by GW and approved by the Council.

Pending Transactions



J Shah Monthly 101348 15.00

Bus shelter cleaning D Spinks 3 months 101349 45.00

D Johnson Annual BACS 5.99


TOTAL 3.27 344.51

Cheque Number

VAT (£)

Gross (£)

Home office expenses (£10) & Broadband (£5)

Geosync web design: domain name renewal ingoldisthorpe.co.uk

7. PLANNING

Clerk remarked on a property advert regarding land for sale on Coaly Lane. An enquiry has been sent to Planning as it was thought that development hadn't been granted for this site.

8. CORRESPONDENCE

(a) Documentation regarding next year's precept request had been received. The Council will discuss this at the January meeting.

(b) Details of briefing sessions for the 'Site Allocations and Development Management Policies' consultation which will run from 12th January to 23rd February 2015 were made known to the Councillors.

(c) An email regarding footpath no. 1 from the Open Spaces Society was received. Noted.

(d) The National Association of Local Councils (NALC) and the Society of Local Council Clerks (SLCC), issued a joint statement regarding pay award details for 2015 and a one-off December payment. Clerk to forward email to AM.


(a) An online and telephone banking mandate was signed by SP and JW to enable the Clerk to view the Bank Accounts online and make BACS payments.

(b) Village website

Discussion regarding the website name. Renewal of the current domain (ingoldisthorpevillage.co.uk) was approved in the payments section of the meeting. Clerk commented that ingoldisthorpe.com is available. GW commented that ingoldisthorpe.org would probably be more fitting. Clerk to purchase ingoldisthorpe.org and start putting the new website together.

(c) ISSC

GP reported that there was a poor turnout at the Social Club's Annual General Meeting on 2nd December. The Gas safety certificate was handed over to the clerk for filing along

Ref. No Address Planning description PC's stance

14/01295/F Replace with 2 cottages Object

14/01348/F 2 Sandy Lane Object

14/01586/F Support

14/01614/F 2 storey extension Support

Status with Planning Dept.

Aldorcar, Coaly Lane

Awaiting decision

Replace existing dwelling

Approved 6/11/14

3-4 The Old Hall, The Drift

Single storey extension & 2 storey rear extension

Awaiting decision

Glebe Cottages, Shernbourne Rd

Awaiting decision

with a copy of the yearly accounts. The footballers are going to erect short posts from the Centenary seat to the Social Club to stop cars driving across the grass.

(d) CC reported that a parishioner fell on the shingle outside of 37 Hill Road on Grovelands. Clerk to write to the occupants of 37 Hill Road.


(a) Precept and budget

Next meeting:

Wednesday 7th January 2015, 7.00pm

Village Hall, Ingoldisthorpe

Minutes of a meeting of Ingoldisthorpe Parish Council held in the … · 2016-04-04 · Minutes of a meeting of Ingoldisthorpe Parish Council held in the Church Hall, Ingoldisthorpe

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