Page 1
Minutes in Pages On the weekend
of April 20th–
22nd, the 2012-
2013 service year’s
first board meeting
was held.
During this spring
board meeting,
the District Board
met some people
for the very first
time, bonded, and
expanded friend-
ship.
Aside from this
bonding experi-
ence, we’ve also
established the
committees and
the official service
projects of the Dis-
trict. For the very
first time in NYDKC
history, I will pre-
sent to you
“Minutes in
Page” (a summary
resource of the
minutes taken dur-
ing board meet-
ings )
- District Secretary
Amber Lee
VOLUME I ISSUE I
Page 2
Before we begin…
Page 2 VOLUME I ISSUE I
To the mighty New York District,
My name is Amber Lee and I am your newly elected
2012-2013 New York District Key Club District Secretary.
Welcome to the first edition of the “Minutes in Pages”
Within these 10 pages, I will be abridging the 10-15
pages of minutes taken during each board meeting. I
know that a lot of Key Clubbers are curious and a lot of
officers would like to see what is exactly discussed dur-
ing our board meetings. Though Lieutenant Governors
usually hold a divisional after the board meeting about
what went on, not all of us are able to attend.
With this volume of ‘Minutes in Pages’ I hope that I can
answer any questions and satisfy any curiosity. The lon-
gevity of the minutes during each meeting is way too
extraneous even for myself to reread again. Therefore,
with some pictures and some condensed words, please
enjoy reading what exactly went on during the Spring
Board Meeting. A complimentary video will be created
with each issue of the ‘Minutes in Pages’.
Yours in the spirit of service,
New York District Secretary
Key Club International
Secretary’s Message……………………………………………………….……Page 2
Table of Contents…………………………………………………………….…..Page 2
Introductions……………………………………………………………………....Page 3
Old Business……………………………………………...……………………..Pages 4-5
Statistics…………………………………………………………………………….Page 5
New Business………………………………………………………………………Page 6
Future Business………………………………………………………………...Pages 7-8
NYDKC Bonding Time…………………………………………………………....Page 9
Table of Contents
Secretary’s Message
Page 3
Before we begin…
MINUTES IN PAGES Page 3
I. Call to Order
II. Pledge of Allegiance
III. Key Club Pledge
IV. Invocation
V. Roll Call
VI. Introduction of Guests
1. What is the Parliamentary Procedure?
All board meetings follow the parliamentary procedure. During the beginning of each service
year, a brief explanation of this procedure is provided.
-All motions must be seconded.
-District Governor opens the floor for discussion. Once discussion ends, voting begins.
-Voting based on voice. A Call for Division of House is made if necessary.
-Point of Information: Repeat the motion again.
-Call the Question: End of debate and proceed to voting after set amount of time.
-Orders of the day: call to bring meeting back into agenda.
-Appoint personal privilege
-Motion to recess
Commonly misconceptions:
It is “I move to…” not “I motion to…”
Motion is a noun; not a verb. The verb usage of motion would be “move”. You can make a
motion, but the action of making a motion is called “move.” So therefore, “I move to vote
on…”
2. What is Dress Etiquette?
Both females and males must be in business professional clothing during all board meetings.
3. What is communication etiquette?
All District Board members should keep in contact with their Kiwanis Committee Representa-
tives, clubs, District Executive Board, District Administrator: Mr. Goldstein, Kiwanis clubs, and ad-
visors. The most formal type of communication is through email, mail, or phone call. Text mes-
saging and social networks are for convenient purposes only but not considered etiquette.
Note: Just like how Lieutenant Governors make the effort to perform communication etiquette,
the club level should also do the same. The club level should always be cc’ing their emails
sent to the club to their respective Lieutenant Governor, advisor, and sponsoring Kiwanis.
INTRODUCTIONS
SPRING BOARD MEETING Friday, April 20th – Sunday, April 22nd, 2012
Page 4
Page 4 VOLUME I ISSUE I
Old Business I. Words from the Administrator
A. Fall Rally—free location
B. Communication Etiquette
C. Contact Kiwanis Lieutenant
Governors
D. Board Meeting at ICON
E. Contact Consistency
II. Financial Report
III. Words from the Governor
A. Aim for the District Directory
B. Annual Achievement Report Forms
C. New Monthly Report Forms
D. New Election Report Forms
IV. Secretary’s Update
A. All clubs MUST send in their Election
Report Forms. This is very
important.
B. Monthly Report Forms should be
sent on the 7th of each month.
V. Treasurer’s Update
A. Process of submitting dues.
VI. Approval of Executive Board
A. Motion was made, seconded, and
passed.
VII. Editor’s Remark
A. Lieutenant Governors and Club
Officers should send group
shots of their division during
divisionals to the editor.
B. Clubs should remember to send
service spotlight articles.
VIII. Webmaster’s Remark
A. All clubs should send their club
websites to the webmaster.
B. Division websites will be attached
to District website.
IX. Executive Assistant Remarks
A. Bi-weekly Updates sent to Emily
and Tina.
B. Lieutenant Governor Evaluation
Forms.
X. Advisor Emails
A. Advisor contact information,
especially emails should be
sent to Mr. Berthel and
Included on Monthly Report
Forms.
Page 5
MINUTES IN PAGES Page 5
Old Business Congratulations to the
Newly appointed Executive Board.
Holy Cheong—District Bulletin Editor Barry Lee—District Webmaster
Emily Gicewicz—District Executive As-sistant
Tina Lee—District Executive Assistant
Editor Holy Cheong Webmaster Barry Lee
Executive Assistant Emily Gicewicz Executive Assistant Tina Lee
STATISTICS This meeting, the 2012-2013 District Board had a total of
A total of six motions were made, seconded and voted on after a discussion was
conducted.
A total of six votes after the motion was made based on voice.
A total of one vote using a standing ovation was made and calculated.
A vote on t-shirt color was made.
Three roll calls were conducted.
Two motions for recess were made.
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Page 6 VOLUME I ISSUE I
New Business
I. Governor’s Project
A. Keys to Accessibility
B. The goal is 5000 hours.
II. International Convention 2012
A. T-Shirt Design for ICON
B. New Key Club District cheer
III. District Committees
A. The Distinguished Key Clubber
committee will change to the
District Awards committee.
B. ((Page 6-7))
IV. Board Reports
V. District Goals
A. The goal is 60,000 service hours.
VI. District Project Goals and Charities
A. There is a Chase challenge to raise
Money for the Kiwanis Pediatric
Center.
B. Presentations of Charities
C. Finalization of Charities (hours later)
D. ((On page 8))
E. Goal for next year’s District Charities
Is $200,000.
F. Each month will be set for each
District Project.
VII. Lieutenant Governor Paperwork
A. Newsletters
1. Each Lieutenant Governor
will release ten newsletters.
B. Lieutenant Governor Visitation Forms
C. Lieutenant Governor Divisional
Reports
D. Lieutenant Governor Kiwanis
Visitation Forms.
E. Lieutenant Governor Evaluation
Forms.
F. Lieutenant Governor Division Project
Forms.
Advocacy Chair
District Bulletin Editor Holy Cheong Committee Members
Lt. Governor Emily DiGiovanna
Lt. Governor Caitlin Roberts
Lt. Governor Mariah Barranco
Conference Co-Chairs
District Executive Assistant Tina
Lee
District Webmaster Barry Lee Committee Members
None
District Awards Chair1
Lt. Governor Carla Pacheco
Lt. Governor Nabiha Qudsi Committee Members
Lt. Governor Alexandra Jannello
Lt. Governor Elana Chapman
District Projects Co-Chairs
Lt. Governor Jessica Harper
Lt. Governor Herman Li Committee Members
Lt. Governor Michelle Ung
Lt. Governor Josh Hill
Lt. Governor Shelby Wadsworth
EliMiNaTe Chair
District Treasurer Annie Porfido Committee Members
Lt. Governor Sean Charles
Lt. Governor Michelle Espinoza
Lt. Governor Victoria Clabeaux
Governor's Project Chair
Lt. Governor Grace Lin Committee Members
Lt. Governor Emily DiGiovanna
Lt. Governor Shelby Wadsworth
Lt. Governor Arianna Schneider
Lt. Governor Nabiha Qudsi
After holding a long process of inter-
views, Governor Daniel Ivan Lin finally
chose next year’s committee repre-
sentatives.
District Committee Chairs/Members
Page 7
Future Business
MINUTES IN PAGES Page 7
International Projects and Programs Chair
Lt. Governor Alexandria Mandriota Committee Members
Lt. Governor Herman Li
Lt. Governor Alexis Rogers
Lt. Governor Elana Chapman
Kiwanis District Charities Co-Chairs2
Lt. Governor Paul DeSantis
Lt. Governor Nicasia Beebe-Wang Committee Members
Lt. Governor Caitlin Roberts
Lt. Governor Michelle Ung
Lt. Governor Michelle Espinoza
Kiwanis Family Relations Co-Chairs
Lt. Governor Jason Roman
Lt. Governor Josh Hill Committee Members
Lt. Governor Sean Charles
Lt. Governor Victoria Clabeaux
Lt. Governor Helen Wong
Laws and Regulations Chair
District Executive Assistant Emily Gicewicz Committee Members
None
New Club Building and Reactivation Co-
Chairs
Lt. Governor Stephanie Behrens
Lt. Governor Helen Wong Committee Members
Lt. Governor Mariah Barranco
Lt. Governor Alexandra Jannello
Lt. Governor Alexis Rogers
Public Relations Chair
District Secretary Amber Lee Committee Members
Lt. Governor Stephanie Behrens
Lt. Governor Arianna Schneider
Continued...
Governor’s Project: Keys to
Accessibility
Goal is to perform 60,000 Ser-
vice hours.
I. Result of District Committee Chairs
A. ((Page 6-7))
II. Divisional Executive Board
Committees
III. Fall Rally/Division Training Conference
A. Invite Faculty Adivisors
B. Icebreaker events should only
be 10-15 minutes.
C. International website for
Resources to use on training
Rallies.
IV. Robert F. Lucas Awards/Executive
Officer Awards
V. Lieutenant Governor Divisional
Updates
A. from Lieutenant Governor of
Division 8, 8A, and 11.
VI. District Unity/ Bonding Events
A. Boost bonding across the club.
Remember to constantly
check www.nydkc.org and
www.keyclub.org for informa-
tion.
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Page 8 VOLUME I ISSUE I
Finalization of District Charities During the board meeting, each District board member presented two chari-
ties each and why the board should choose it as part of the ten District chari-
ties. After a long process of presentations/voting, the board finally finalized
the newly five charities that would be added on to the five mandatory chari-
ties creating a total of ten charities for the next service year.
1. Alzheimer’s Association
2. Doctors without Borders
3. EliMiNaTe
4. Front Row Foundation
5. GOAL
6. Kamp Kiwanis
7. Kiwanis Trauma Pediatric Center
8. Local Causes
9. Pediatric Lyme Disease Foundation
10. St. Jude Children's Research Hospital
Click on the name of the charity above for its main web-
site and for more information. District Projects Fundraising
Goal: $200,000
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MINUTES IN PAGES Page 9
NYDKC Bonding Time
NYDKC International Represen-
tative Jack Vielhauer, IP Web-
master: Oscar Tan and Secre-
tary Amber.
LTG of Division 11: Herman Li,
Executive Assistant: Tina Lee,
Webmaster: Barry Lee, Secre-
tary: Amber Lee, Editor: Holy
Cheong, Executive Assistant:
Emily Gicewicz (from top to
bottom; left to right)
Secretary Amber Lee, LTG of
Division 9 and 10: Helen Wong
and Michelle Ung
Governor Daniel Ivan Lin and
Webmaster Barry Lee
Executive Assistant Tina Lee
and LTG of Division 8 Grace Lin
Governor Daniel Ivan Lin, LTG
of Division1: Nicasia Beebe-
Wang, Treasurer Annie Porfido,
LTG of Division 7: Jason Roman,
LTG of Division 2: Emily DiGio-
vanna, LTG of Division 3: Alex
Mandriota and LTG of Division
6: Paul DeSantis.
Page 10
Adjournment I. Questions, Comments, and Concerns
A. The 65th Annual Leadership Training
Conference
B. Upcoming Meetings
C. LTC Pins
1. Lieutenant Governors should
remember to distribute pins.
D. Vote on Shirt Color
1. Result: Steel with gold writing.
II. Benediction
III. Adjournment
Board Meeting
Bonding Activities
Johnny Whoops Production
Rope Swinging
Group work
Camping
Working till 3AM at night
Many icebreaker games in the woods
Roasting marshmallows
Events during Board Meeting
Reminders
Stay tuned for the complimentary video that
will come along with this newsletter. The video
will be entitled “Minutes in minutes”.
Our next board meeting will be held during the
International Convention week on the first
week of July. A newsletter and video will be
published as well.
District Secretary Contact Information: [email protected]
1 (347) 653 3656 1935 Cropsey Ave Brooklyn NY 11214