Minutes - City of Casey · Confirmation of Minutes of: Refer to Page 365 of the Minute Book ... Michael Pollard Team Leader Planning Scheme ... with the warm water pool at Casey RACE

Minutes

of the Council Meeting

held in the Council Chamber,

Magid Drive, Narre Warren

Tuesday, 17 July 2012

Commencing at 6:32 p.m.

Vision for the future

Casey – Creating the most Caring, Safe, Innovative and Sustainable City

Table of Contents

1. Reading of the Prayer

2. Statement of Acknowledgement

3. Apologies

4. Confirmation of Minutes of:

Refer to Page 365 of the Minute Book

Council Meeting held on 3 July 2012

5. Declaration by Councillors of any Conflict of Interest or Personal Interests pursuant to Sections 79 and 79B of the Local Government Act 1989 (the Act) in any items on the Notice Paper. (Note that Section 79(2)(a)(i) of the Act requires Councillors to disclose the nature of a Conflict of Interest or a Personal Interest immediately before the relevant consideration or discussion). Section 79B also requires that the Councillor declaring a Personal Interest must seek consent from Council to be exempt from voting on the item.

Cr Aziz - Strengthening Casey’s Communities, Item 1 Cr Stapledon - Strengthening Casey’s Communities, Item 1 and Notice of

Motion No. 2628 Cr Bradford – Achieving Excellence in Governance at Casey, Item 3 and Notice

of Motion No. 2627 Cr Ablett – Closed Council, Item 3.

6. Officer’s Reports – Initial Consideration


7. Public Question Time


8. Officer’s Reports – Deferred for Consideration


Strengthening Casey’s Communities – Refer to Page 371 of the Minute Book

Item 1 2012/2013 Community Grants - Panel Recommendations

Item 2 Casey Radio

Table of Contents

Item 3 Access and Inclusion Advisory Committee Minutes

Item 4 Ward Allocation Requests

Item 5 Notice of Motion 2610 - Casey Flood Victims

Item 6 Traffic and parking concerns in Cherryhills Drive, Cranbourne

Item 7 Indoor Swimming Pool at River Gum Primary School

Planning for Casey – Refer to Page 381 of the Minute Book

Item 1 Amendment C115 to the Casey Planning Scheme

Item 2 Cranbourne Racing Complex Planning Scheme Amendment

Item 3 Heritage Grant

Delivering and Maintaining Casey’s Infrastructure – Refer to Page 383 of the Minute Book

Item 1 Proposed Edrington Park Community Garden

Item 2 Review of Street Tree Planting in Timbarra Estate, Berwick

Item 3 Street Trees on Lisson Court, Berwick

Achieving Excellence in Governance at Casey – Refer to Page 384 of the Minute Book

Item 1 Advisory Committee Policy

Item 2 Councillor Code of Conduct

Item 3 Misconduct Allegations

9. Consideration of Reports of Committees


Assembly of Councillors

Planning Committee Meeting held on 10 July 2012

10. Petitions and Joint Letters


Nil

Table of Contents

11. Notices of Motion


2625 Suicide & Self Harm Prevention Conference Cairns 13 – 15 June 2012

2626 Southern Casey Alliance and Mosquito and Midges Control

2627 Council’s policy regarding signage on Council owned properties and facilities

2628 Justice Strategies in Preventing and Reducing Alcohol-Related Harm (VAGR)

2629 Role, responsibilities and authorities of a Mayor

2630 Indoor Motor Cross Centre for Casey

2631 Acknowledgement of improvement to flood areas in Cranbourne North

Supplementary Notices of Motion


2632 Removal of “Community Services Clubs” noticeboard

2633 Southern Cross Kidz Camp

12. Reports by Council Delegates


Item 1 Outcomes of Conference Attendance

13. Urgent Business


Item 1 Community Forum on Youth Suicide

Item 2 Suspected Canine Parvovirus

Item 3 Matter to be considered in Closed Council

14. Closed Council

Minutes of the City of Casey Council Meeting held in the Council Chamber, Magid Drive, Narre Warren

on Tuesday 17 July 2012 commencing at 6.32 p.m.

Minute Book Page Number 363 Page 1

Councillors Present: Mayor Cr Sam Aziz - Chairperson Deputy Mayor Cr Wayne Smith, JP Cr Bob Halsall Cr Geoff Ablett Cr Beverley Hastie Cr Shar Balmes Cr Lynette Keleher Cr Kevin Bradford Cr Judy Owen, JP Cr Simon Curtis Cr Amanda Stapledon In Attendance: Greg Wood Acting Chief Executive Officer Sophia Petrov Director Community Development Jo Smale Acting Director Community Services Andrew Davis Acting Director Corporate Services Ray Butler Director Infrastructure Services Peter Fitchett Director Planning & Development Services Ian Sparrow Manager Administration Virginia Lloyd Manager Children's Services Steve Coldham Manager Communications Janette Green Manager Community Strengthening Thor Hansen Manager Contracts & Purchasing Rob Pedder Manager Organisational Strategy Duncan Turner Manager Planning Trevor Griffin Manager Parks & Reserves Peter Gillieron Manager Property Rates & Valuations Richard Amon Manager Sport & Leisure Kathryn Seirlis Acting Manager Strategic Development Paul Hamilton Manager Transport Colette McMahon Manager Youth & Family Services Vandana Rama Acting Manager Waste & Recycling Michael Pollard Team Leader Planning Scheme Implementation Gavin Wilson Senior Planning Policy & Liaison Officer Peter Hobbs Senior Town Planner Samantha Bray Minutes Assistant Sharyn Tilley Minutes Assistant




SECTION 1 READING OF THE PRAYER Rev James Connor of Langwarrin-Pearcedale Anglican Church read the opening prayer. READING OF THE FAITH MESSAGE Jim Reiher from the Casey Multifaith Network read the faith message. SECTION 2 STATEMENT OF ACKNOWLEDGEMENT The Mayor read the Statement of Acknowledgement. SECTION 3 APOLOGIES Nil




SUSPENSION OF LOCAL LAW At 6.35 p.m. COUNCILLORS STAPLEDON.BALMES: That the Local Law be suspended.

Carried Passing of Mrs Rae Johnson Cr Stapledon advised of the passing of Mrs Rae Johnson. Mrs Johnson was a very well respected member of the community and was a member of many various community groups. Rae was president of the Cranbourne Arthritis Group for 30 years, and joined the group in 1985. She was instrumental in providing a place for arthritis sufferers to exercise and learn more about their condition to help sufferers improve their lifestyle. Rae extended the group and as a result many tens of thousands of dollars went out to the community over the years. Rae undertook the role of water coordinator and was appointed to the Community Advisory Group that saw the development of Casey RACE. Rae’s enormous community work was acknowledged with the warm water pool at Casey RACE named in her honour. RESUMPTION OF LOCAL LAW At 6.39 p.m. COUNCILLORS BALMES/HALSALL: That the Local Law be resumed.

Carried SECTION 4 CONFIRMATION OF MINUTES Council Meeting COUNCILLORS HASTIE/OWEN: That the Minutes of the Council Meeting held on Tuesday, 3 July 2012 be confirmed.

Carried




SECTION 5 DECLARATION OF CONFLICT OF INTERESTS OR PERSONAL INTERESTS Cr Stapledon declared a conflict of interest in Strengthening Casey’s Communities, Item 1 and Notice of Motion No. 2628. Cr Ablett declared a conflict of interest in Closed Council, Item 3. Cr Bradford declared a conflict of interest in Achieving Excellence in Governance at Casey, Item 3. Cr Aziz declared a conflict of interest in Strengthening Casey’s Communities, Item 1. Later in the meeting, Cr Bradford declared a conflict of interest in Notice of Motion No. 2627. SECTION 6 OFFICERS’ REPORTS – INITIAL CONSIDERATION COUNCILLORS BALMES/OWEN: That the recommendations in Officers’ Reports be adopted with the exception of Items deferred for further discussion, as follows:-

KEY DIRECTION RECOMMENDATION

ADOPTED

WITHDRAWN (DEFERRED) FOR

FURTHER DISCUSSION

Strengthening Casey’s Communities 1, 2, 3, 4, 5, 6 and 7

Planning for Casey 1 and 3 2

Delivering and Maintaining Casey’s Infrastructure

1, 2 and 3

Achieving Excellence in Governance at Casey

1 and 2 3

Carried




SECTION 7 PUBLIC QUESTION TIME At 6.46 p.m. Question Time commenced. Note: Questions are reproduced as prepared by the Questioner and no guarantee is given that

any subject matter or statement contained in the question is factually correct. Question 1 Alex Niezgockly CRANBOURNE EAST 21-12 Casey Fields Boulevard

Casey Fields Boulevard opposite Mayfield was changed from 34m wide Boulevard to 10m wide road by a VCAT decision in favour of the Hunt Club Estate. Why weren’t the residents informed of the VCAT hearing as Mayfield was going to be the service road of the Boulevard? Will the 34m Boulevard still be constructed using Mayfield Road and land owned by the residents?

The question was answered by the Manager Transport.

The standard and location of Casey Fields Boulevard (CFB) went through a public process through the preparation of the Cranbourne East Precinct Structure Plan which was run for the Growth Areas Authority (GAA). The position and width of the road was a recommendation made by the GAA. The design standard was further determined through a VCAT decision. In accordance with the Cranbourne East Precinct Structure Plan CFB within the Hunt Club Estate is a 17m collector road running generally parallel with Mayfield Road. Long term the Precinct Structure Plan indicates CFB and Mayfield Road will be combined to form a Boulevard collector road with one carriageway in each direction formed by CFB & Mayfield Road. The timing of when this occurs is not determined.




SECTION 7 PUBLIC QUESTION TIME Question 2 Lesley Richardson BERWICK 21-12 Timbarra Estate

Given the community concern about the trees in Timbarra Estate, would not a whole of estate review of this issue be more appropriate than a street by street approach? Yate Mews has similar concerns to the two community petitions to date.

The question was answered by the Manager Parks & Reserves.

At the Council meeting tonight a report will be considered that addresses some streets in Timbarra Estate. In the report it mentions there will be ongoing monitoring of all streets in the estate.

Question 3 Maryanne Boce CRANBOURNE 21-12 Zoning of Collison Estate

Would Council officers agree that procrastination over the preparation of a Precinct Structure Plan for the Collison Estate is responsible at least in part, for the fall in property values on that estate over the last two valuations as shown in the reductions of rateable values, thus leading to a drop in Council’s revenue?

The question was answered by the Manager Property, Rates & Valuations.

Council’s rating valuations are derived from sales that occur in or around local residential areas. The value of the properties is as a result of many attributes, one of which would be the planning scheme and in particular the zoning, but it is only one of many attributes. Council’s rate revenue requirement is fixed by the Council budget. The revaluation done every two years establishes relativity between properties and is used to pick up the relative proportion.




SECTION 7 PUBLIC QUESTION TIME Question 4 Allan Tully CRANBOURNE EAST 21-12 Collison Estate – Required new zone

Since this question concerns a matter of Council policy, it must be answered by the Mayor, on behalf of all elected Councillors, not by a Council officer. Will Councillors agree, now, as a matter of policy, that the Collison Estate in Cranbourne East will be rezoned to the new ‘Neighbourhood Residential Zone’ immediately that zone comes into effect in October 2012, in order to provide certainty to property owners and discourage speculative purchases?

The question was answered by the Mayor.

Council received notification of new zones last week. More specific details were received today. Council officers will prepare a report on implications of this notification to a future Council meeting.

Question 5 Fred Riet CRANBOURNE EAST 21-12 New neighbourhood Residential Zone

Will Councillors agree as a matter of urgency that the Collison Estate should be rezoned into Neighbourhood Residential Zone as soon as the new zone comes into effect?

The question was answered by the Director Planning & Development Services.

As mentioned in answering the previous question, Council received notification of new zones last week. More specific details were received today. Council officers will prepare a report on implications of this notification to a future Council meeting.

At 6.53 p.m. Question Time concluded.




SECTION 8 OFFICERS’ REPORTS – DEFERRED FOR CONSIDERATION COUNCILLORS OWEN/BRADFORD: That Item 2 of Delivering and Maintaining Casey’s Infrastructure be dealt with as the next item of business.

Carried

DELIVERING AND MAINTAINING CASEY’S INFRASTRUCTURE

INFRASTRUCTURE SERVICES – PARKS & RESERVES

Item 2 Review of Street Tree Plantings in Timbarra Estate, Berwick 26-18-6 Council Plan Reference: 4.2

Purpose of Report: To review the street tree plantings in Boree Court, Coolong Avenue, Coowarra Way, Glendale Crescent, Theodore Terrace and Valley View Crescent of the Timbarra Estate, Berwick.

COUNCILLORS OWEN/CURTIS: 1. That the actions identified within the report be undertaken to address residents

concerns regarding the six streets in the Timbarra Estate;

2. That all residents in Boree Court, Coolong Avenue, Coowarra Way, Glendale Crescent, Theodore Terrace and Valley View Crescent be advised of the Council decision;

3. That an amount of $171,000 be allocated to fund the actions from within existing Council Budgets the 2012/13, 2013/14 and 2014/15 financial years.

4. That a report be presented to a Council meeting in August 2012 regarding a review of the Casey Tree Manual.

Carried




SECTION 8 OFFICERS’ REPORTS – DEFERRED FOR CONSIDERATION

STRENGTHENING CASEY’S COMMUNITIES

COMMUNITY DEVELOPMENT – GENERAL

Item 1 2012/2013 Community Grants - Panel Recommendations 65-39-3 Council Plan Reference: 1.2

Purpose of Report: To allocate grants under the 2012/2013 Community Grants Program.

COUNCILLORS AZIZ/BALMES: That the Deputy Mayor take the chair.

Carried DECLARATION OF INTEREST Earlier in the meeting Councillor Aziz declared a Conflict of Interest. NATURE OF INTEREST “I am a parishioner at one of the churches recommended for funding.” DECLARATION OF INTEREST Earlier in the meeting Councillor Stapledon declared a Conflict of Interest. NATURE OF INTEREST “My son attends a day placement facility that has been recommended for a grant.” At 7.06pm the Mayor vacated the chair and left the Council Chamber having declared a conflict of interest. At 7.06 p.m. Cr Stapledon left the Council Chamber having declared a conflict of interest. At 7.06 p.m. The Deputy Mayor took the chair.

(Cont'd)







Item 1 2012/2013 Community Grants - Panel Recommendations Cont. COUNCILLORS SMITH/CURTIS: 1. That a letter of thanks be sent to the members of the Panel for the work they undertook

to evaluate and make recommendations for the 2012/2013 Community Grants Program. 2. That Council allocates the following funds in 2012/2013 under the Community Grants

Program:

Organisation Name Amount Recommended

1st Berwick Scout Group $1,200 Afghan Australian Association of Victoria $1,500 Afghan Australian Philanthropic Association $1,000 Afghan Australian Women's and Youth Association $2,000 Al-Emaan Muslim Women's Support Group $1,000 Angel Light Link Inc $2,370 Australian Air League, Berwick Squadron $2,500 Australian Breastfeeding Association $2,000 Balla Balla Community Centre $2,000 Berwick Anglican Church $2,400 Berwick Artists Society Inc $3,000 Berwick Church of Christ $3,000 Berwick Mechanics' Institute & Free Library Inc $3,000 Berwick Youth Choir Inc $3,000 Beyond Disability Inc $3,000 Blairlogie Living and Learning Inc $3,000 Blind Bight Community Centre $2,000 CanCare Cancer Support Group - Endeavour Hills $2,000 Casey & District Multiple Birth Association $2,000 Casey Cardinia Men's Health Action Group Inc $3,000 Casey Life $3,000 Casey Tamil Manram Inc $2,450 Country Women's Association of Vic Inc - Berwick Branch $1,000 Cranbourne Cricket Club Inc $2,000 Cranbourne Lions Choir Inc $3,000

(Cont'd)







Item 1 2012/2013 Community Grants - Panel Recommendations Cont.

Cranbourne Stroke Survivors & Carers Support & Social Group $2,000

Doveton Baptist Benevolent Society $3,000 Doveton Neighbourhood Learning Centre $3,000 Doveton Tennis Club Inc $3,000 Endeavour Hills UC Neighbourhood Centre $1,950 Friends of Ermera Inc $3,000 Hampton Park Turkish Seniors Group Inc $3,000 Hampton Park Uniting Church $3,000 Hope Christian Centre Casey Inc $3,000 Hope Generation Church $2,400 Life! Community Church Casey Inc $2,000 Mauritian Silver Edge Club $1,200 Merinda Park Learning & Community Centre $2,445 MIDDWAY Cobras Football Club $3,000 Narre Warren CFA $1,500 Narre Warren Christian Church - Transit Soup Kitchen $3,000 Narre Warren North Uniting Church $3,000 Narre Warren North Uniting Church &

Community Carols Committee $3,000 National Servicemen's Association of Australia Inc $1,000 National Trust Casey Cardinia Branch $3,000 Neighbourhood Watch Casey $3,000 OZ-CHILD Children Australia $1,000 Peoples Playhouse Inc $3,000 Provenance Artists Inc $3,000 Pulari Victoria Inc $2,600 Riding Develops Abilities (RDA) - Harkaway $3,000 Riding for the Disabled - Doveton Branch $2,200 Samoa (Victory) Worship Centre $3,000 South Eastern Arts Festival Inc $3,000 South Eastern Chinese Senior Citizen Association Inc $2,000 South Eastern Christian Centre Inc $3,000 South Sudan Equatorians Association Inc $3,000 Southern Cross Kids Camps $3,000 Spiritworx Inc $2,000 St John Ambulance Casey Division $1,800 St Mina & St Marina Coptic Orthodox Church $1,200

(Cont'd)







Item 1 2012/2013 Community Grants - Panel Recommendations Cont.

St Paul Apostle Parish $1,250 St Vincent de Paul Society Health Equipment Loans Unit –

Berwick Region $3,000 The Association of Hazaras in Victoria $2,000 The Salvation Army – Doveton Community Support Services $2,500 The Winepress Berwick AOG Church Inc $3,000 Tooradin Foreshore Committee of Management $3,000 Warneet Association Inc $1,800 Westernport Speaking Out Inc $2,900

TOTAL $166,165

3. That $3000 allocated to People’s Playhouse Inc be withdrawn and be subject to a further report to the next Council meeting.

4. That Councillors be provided with a confidential list of all applicants, amounts

requested and amounts recommended prior to the next Council meeting.

Lost FURTHER MOTION COUNCILLORS BRADFORD/CURTIS: 1. That Councillors be provided with a confidential list of all applicants, amounts

requested and amounts recommended prior to the next Council meeting. 2. That Council defer a decision on this matter to the next Council meeting.

Carried At 7.17 p.m. Cr Stapledon and Cr Aziz entered the Council Chamber after a vote had been taken on the item. At 7.17 p.m. The Mayor resumed the chair.







Item 2 Casey Radio 918.S.PG13/1 Council Plan Reference: 1.2

Purpose of Report: To update Council on the annual review of Casey Radio.

COUNCILLORS AZIZ/BALMES: 1. That Council acknowledges the current four year sponsorship agreement with Casey

Radio at $150,000 per year has provided the following benefits to Council:

a. The promotion of multiculturalism and engagement of the community through ethnic programming to a level that has been recognised by the National Ethnic Multicultural Council as one of the best in Australia.

b. The hundreds of community groups that use Casey Radio for community service announcements, appeals and information on cultural activities.

c. The promotion of many City of Casey events.

d. Outdoor broadcast done in several different cities to engage the local communities in the South East of Melbourne.

e. The variety and quality of a diverse range of programs to suit an audience of over 280,000 listeners per month and an average of 80,000 listeners per week.

f. The fact that now over 9% of people over 15 years of age only listen to community radio.

g. The fact that over 64% of people over 15 years of age listen to community radio every month.

h. The fact that the Casey Radio brand is growing rapidly and is attracting more awareness every week.

i. Casey Radio continues to promote City of Casey council objectives. 2. That officers negotiate an appropriate agreement with Casey Radio for a further four

year sponsorship at $75,000 per year commencing on 1 July 2013. 3. That officers organise a briefing of Councillors to advise how funding provided by

Council has been allocated by Casey Radio over the last four years. Carried






COMMUNITY DEVELOPMENT – COMMUNITY STRENGTHENING

Item 3 Access and Inclusion Advisory Committee Minutes 65-7-11 Council Plan Reference: 1.5

Purpose of Report: To provide Council with the minutes of the Access and Inclusion Advisory Committee Meeting held on Wednesday27 June 2012.

COUNCILLORS STAPLEDON/KELEHER: That the minutes of the Access and Inclusion Advisory Committee meeting of Wednesday 27 June 2012 be noted. At 7.28 p.m. Councillor Bradford left the Council Chamber.

Carried

CORPORATE SERVICES – GENERAL

Item 4 Ward Allocation Requests 11-4-1 Council Plan Reference: 1.2

Purpose of Report: To consider Ward Allocation Requests

COUNCILLORS STAPLEDON/KELEHER: That the Ward Fund Allocations as listed on Page 377 of the Minute Book and amended be considered by Council in light of policy and agreed to. At 7.30 p.m. Councillor Bradford returned to the Council Chamber. At 7.30 p.m. Councillor Ablett left the Council Chamber and returned at 7.31pm.

Carried

(Cont'd)






CORPORATE SERVICES – GENERAL

Item 4 Ward Allocation Requests Cont.






CORPORATE SERVICES – PROPERTY, RATES & VALUATIONS

Item 5 Notice of Motion 2610 - Casey Flood Victims 58-25 Council Plan Reference: 1.6

Purpose of Report: For Council to consider its response to the Notice of Motion

COUNCILLORS SMITH/STAPLEDON: 1. That the report be noted. 2. That a further report comes back to Council outlining an advertising campaign to

enable ratepayers to apply for special consideration due to the floods.

Carried






INFRASTRUCTURE SERVICES – TRANSPORT

Item 6 Traffic and parking concerns in Cherryhills Drive, Cranbourne 1756.sc Council Plan Reference: 1.6

Purpose of Report: To advise Council on the outcomes of further investigations regarding traffic and parking concerns in Cherryhills Drive, Cranbourne.

COUNCILLORS STAPLEDON/BRADFORD: 1. That Council notes the actions being undertaken to implement parking controls along

Cherryhills Drive including consultation with affected residents. 2. That Council officers will continue with the line marking treatment as identified in this

report. 3. That Council officers list Cherryhills Drive as a recurring site under the Speed

Awareness Mobile Trailer program. 4. That Council notes provision for improvement works to restrict vehicle access to the

reserve including the installation of bollards and rail fencing along the Cherryhills Drive frontage has been made in the 2012/13 Capital Works Program budget allocation.

At 7.40 p.m. Councillor Halsall left the Council Chamber and returned at 7.41 p.m.

Carried






PLANNING & DEVELOPMENT – SPORT & LEISURE

Item 7 Indoor Swimming Pool at River Gum Primary School 3468.240.PG Council Plan Reference: 1.3

Purpose of Report: To inform Council of the current status of the indoor swimming at the River Gum Primary School site including opportunities for possible joint use agreements for future use.

COUNCILLORS KELEHER/SMITH: 1. That the report be noted. 2. That the school council be notified. 3. That all Casey schools be invited to be added onto the distribution list for the Grants

Newsletter. Carried





PLANNING FOR CASEY

PLANNING AND DEVELOPMENT SERVICES - PLANNING

Item 1 Amendment C115 to the Casey Planning Scheme 71-1-4-1C115 & 4678.PPD01 Council Plan Reference: 3.1

Purpose of Report: To consider the preparation and exhibition of Amendment C115 and Planning Application No. PlnA00857/07 (formerly P638/07)

Recommendation 1. That Council writes to the Minister for Planning, under Section 9(2) of the Planning and

Environment Act 1987, to seek his authorisation to prepare Amendment C115 to the Casey Planning Scheme to:

Introduce a site-specific control in the Schedule to Clause 52.03 to provide for

'refuse disposal (solid inert waste)' at No. 950 Ballarto Road, Cranbourne South; and,

Include the incorporated document “Refuse Disposal Facility – 950 Ballarto Road, Cranbourne South” in the Schedule to Clause 81;

generally in accordance with Attachment 2.

2. That, subject to receiving the authorisation of the Minister for Planning under Part 1,

Council consider Planning Application No. PlnA00857/07 (formerly P638/07) concurrently with Amendment C115, under Section 96A of the Planning and Environment Act 1987.

3. That, subject to receiving the authorisation of the Minister for Planning under Part 1,

Council gives notice of Amendment C115 and Planning Application No. PlnA00857/07 (formerly P638/07), together with a copy of a Proposed Permit containing conditions generally in accordance with Attachment 4, in accordance with the requirements of Section 96C of the Planning and Environment Act 1987.

4. That the proponent develops and implements a community engagement and

communications strategy prior to formal exhibition of Amendment C115, to the satisfaction of Council.

The recommendation was adopted. Refer to Page 366 of the Minute Book.





PLANNING FOR CASEY

PLANNING AND DEVELOPMENT SERVICES – STRATEGIC DEVELOPMENT

Item 2 Cranbourne Racing Complex Planning Scheme Amendment 71-1-29 Council Plan Reference: 3.1

Purpose of Report: To update Council on the progress of a planning scheme amendment to rezone the Cranbourne Racing Complex

COUNCILLORS ABLETT/STAPLEDON: That the report be noted.

Carried Item 3 Heritage Grant 71-7-1/2VIR Council Plan Reference: 3.5

Purpose of Report: To advise Council on the outcome of the 2011-2012 Heritage Grant and proposed 2012-2013 Heritage Grant program

Recommendation That the report be noted. The recommendation was adopted. Refer to Page 366 of the Minute Book.







Item 1 Proposed Edrington Park Community Garden 26-18-6 Council Plan Reference: 4.2

Purpose of Report: To inform Council of a proposal to establish a community garden at St. Margaret's Reserve, Berwick.

COUNCILLORS OWEN/CURTIS: 1. That members of the proposed Edrington Park Community Garden Group be invited to

address a General Purposes meeting of Council.

2. That following point 1, consultation occur with the local community regarding the development of a community garden at St. Margaret's Reserve, Berwick.

3. That a report be presented to a future Council meeting regarding the results of the resident consultation.

Carried Item 2 Review of Street Tree Plantings in Timbarra Estate, Berwick 26-18-6 Council Plan Reference: 4.2

Purpose of Report: To review the street tree plantings in Boree Court, Coolong Avenue, Coowarra Way, Glendale Crescent, Theodore Terrace and Valley View Crescent of the Timbarra Estate, Berwick.

This item was dealt with earlier in the meeting. Refer to page 370 of the Minute Book.







Item 3 Street Trees on Lisson Court, Berwick 5805.SCV Council Plan Reference: 4.2

Purpose of Report: To respond to a petition calling for a review of the street trees in Lisson Court, Berwick.

COUNCILLORS OWEN/CURTIS: That a report be presented to the Council meeting of 7 August 2012 regarding street trees in Lisson Court, Cashmere Court and St. Anne's Court, Berwick.

Carried

ACHIEVING EXCELLENCE IN GOVERNANCE AT CASEY

CORPORATE SERVICES – ADMINISTRATION

Item 1 Advisory Committee Policy 21-13 Council Plan Reference: 7.2

Purpose of Report: To consider changes made to the Advisory Committee Policy

Recommendation That the draft Advisory Committee Policy, attached as Attachment A, be adopted. The recommendation was adopted. Refer to Page 366 of the Minute Book.






CORPORATE SERVICES – ADMINISTRATION

Item 2 Councillor Code of Conduct 24-00 Council Plan Reference: 7.1

Purpose of Report: To provide Councillors with the updated Code of Conduct

Recommendation That the Councillor Code of Conduct be amended by the insertion of new clause 4.3.3. The recommendation was adopted. Refer to Page 366 of the Minute Book.






CORPORATE SERVICES – ORGANISATIONAL STRATEGY

Item 3 Misconduct Allegations 24-00 Council Plan Reference: 7.2

Purpose of Report: To provide Council with a progress report as required by its 3 April 2012 resolution relating to allegations of misconduct

DECLARATION OF INTEREST Earlier in the meeting Councillor Bradford declared a Conflict of Interest. NATURE OF INTEREST “Named in the report” At 7.51pm. Cr Bradford left the Council Chamber having declared a Conflict of Interest. COUNCILLORS HALSALL/STAPLEDON: That the report be noted.

Carried At 7.53 p.m. Cr Bradford returned to the Council Chamber after a vote had been taken on the item.




SECTION 9 CONSIDERATION OF REPORTS OF COMMITTEES Assembly of Councillors COUNCILLORS BALMES/STAPLEDON: That the Minutes of the Assembly of Councillors, as listed, be received and noted.

Record of Briefing – 8 May 2012 Record of Meeting – Kevin Hill Guest Artist – 6 June 2012 Record of Meeting – Lindsay King Arts Initiative Award 2012 – 28 June 2012 Pre Council Meeting – 3 July 2012

Carried

Planning Committee COUNCILLORS BRADFORD/STAPLEDON: That the Minutes of the Planning Committee Meeting held on Tuesday, 10 July 2012 be received and noted.

Carried SECTION 10 PETITIONS AND JOINT LETTERS Nil




SECTION 11 NOTICES OF MOTION Notice of Motion No. 2625 Suicide & Self Harm Prevention Conference Cairns 13 –15 June 2012 21-13 COUNCILLORS OWEN/CURTIS:

1. That Council notes that as a result of the funding received through the Ward Minor

Capital Works; $2,000 was made available from the Edrington Ward to support a representative of the Salvation Army – Hope for Life program to attend Suicide & Self Harm Prevention Conference in Cairns, 13 – 15 June 2012.

2. That Council invite Ms Hennie Watts, Territorial Hope for Life Liaison Officer for the

Salvation Army who attended the Cairns conference, to present a prepared report and any possible outcomes of her attendance at that conference to the next available General Purposes Committee Meeting in August.

Carried

Notice of Motion No. 2626 Southern Casey Alliance and Mosquito and Midges Control 71-35-3 COUNCILLORS ABLETT/STAPLEDON: That officers work with representatives of the Southern Casey Alliance to discuss the issue of mosquito and midges control in the coastal village area with a view to providing solutions urgently.

Carried




SECTION 11 NOTICES OF MOTION Notice of Motion No. 2627 Council’s policy regarding signage on Council owned properties and facilities. 26-1 DECLARATION OF INTEREST During the consideration of the Item Councillor Bradford declared a Conflict of Interest. NATURE OF INTEREST “I have a sign erected on a reserve within Casey” At 8.01 p.m. Cr Bradford left the Council Chamber having previously declared a conflict of interest in the item. COUNCILLORS HALSALL/STAPLEDON: That Council’s policy regarding signage on Council owned properties and facilities be amended in order to eliminate advertisements for candidates or elected representatives of all levels of Government.

Carried DIVISION A Division was called by Councillor Stapledon For: Councillors Stapledon, Balmes, Hastie, Smith, Halsall, Ablett and Aziz. Against: Councillors Curtis, Owen and Keleher On the basis of the Division the Mayor declared the motion carried. At 8.10 p.m. Cr Bradford returned to the Council Chamber after a vote had been taken on the item.




SECTION 11 NOTICES OF MOTION Notice of Motion No. 2628 Justice Strategies in Preventing and Reducing Alcohol-Related Harm (VAGR) 71-1-18 DECLARATION OF INTEREST Earlier in the meeting Councillor Stapledon declared a Conflict of Interest. NATURE OF INTEREST “My employer is mentioned in the motion” At 8.11 p.m. Cr Stapledon left the Chamber having declared a Conflict of Interest in the item. COUNCILLORS BRADFORD/CURTIS: That in light of the findings from the recently published Victorian Auditor-General’s Report, Effectiveness of Justice Strategies in Preventing and Reducing Alcohol-Related Harm (VAGR), Council write to the Premier, the Hon Ted Ballieu MP; the Minister for Consumer Affairs, the Hon Michael O’Brien MP; the Minister for Planning, the Hon Matthew Guy MP and the Minister for Community Services, the Hon Mary Wooldridge MP to request that the State Government: 1. Prohibits the development of new “big box” packaged liquor outlets in suburbs that are

identified as having high levels of alcohol-related harm.

2. Investigates the introduction of a “capped area”, similar to the Electronic Gaming Machine Cap, which would restrict the amount of packaged liquor outlets in a geographical location taking into account an array of social and economic determinants.

3. Provides Councils with access to retail volumetric sales data (litres of alcohol sold per outlet/area) so as to better understand the cause-and-effect relationship between the levels of alcohol consumed and incidences of alcohol-related harm, including domestic violence.

4. Investigates, in consultation with relevant Council officers, Mr Grant O’Brien, CEO Woolworths, Mr Richard Goyder, CEO Wesfarmers (Coles) and any other relevant organisations including the Municipal Association of Victoria and Victorian Local Government Association, opportunities to develop “liquor-free” supermarkets.

5. Provides business support for existing independent “boutique” packaged liquor operators who are unable to sustain a financially viable model when competing against the “big box” branded outlets.

6. Provides financial assistance to Councils to research and develop a local planning policy for licensed premises, as per Recommendation 5 of the VAGR.

Carried

At 8.22 p.m. Councillor Stapledon returned to the Council Chamber after a vote had been taken on the item. SECTION 11 NOTICES OF MOTION




Notice of Motion No. 2629 Role, responsibilities and authorities of a Mayor 48-2 COUNCILLORS BRADFORD/KELEHER: That Council write to the Hon. Jeanette Powell, Minister for Local Government requesting a review of the Local Government Act in particular clarifying the role, responsibilities and authorities of a Mayor as determined by the Local Government Act.

Carried Notice of Motion No. 2630 Indoor Motor Cross Centre for Casey 65-3-1-3 COUNCILLORS STAPLEDON/ABLETT: 1. That in light of the recent Leisure Facilities and Development Plan, and past

recommendations made by BRAAAP, Council investigate the possibility of an Indoor Motor Cross Centre for Casey.

2. That an interim report be prepared and presented to Council before 18 September 2012. At 8.27 p.m. Councillor Curtis left the Council Chamber and returned at 8.28 p.m.

Carried




SECTION 11 NOTICES OF MOTION Notice of Motion No. 2631 Acknowledgement of improvements to flood areas in Cranbourne North 52-8-14-5 COUNCILLORS STAPLEDON/SMITH: That

Council acknowledge the work performed by Mr David Richardson and other Council Officers and thank them for their efforts and ongoing contact with the residents in the estate.

Council write to Melbourne Water thanking them for their efforts and to thank them for

their current involvement and their commitment to future works in the area, ensuring residents do not incur these flooding issues in the future.

Carried Supplementary Notices of Motion COUNCILLORS SMITH/BALMES: That the Supplementary Notice of Motion be admitted for consideration

Carried Notice of Motion No. 2632 Removal of “Community Services Clubs” noticeboard 62-15-3-1 COUNCILLORS BRADFORD/KELEHER: That Council officers remove the run down "Community Service Clubs" notice board situated on the South Gippsland Highway, Cranbourne on the nature strip outside the Settlement Hotel. Further, that Council officers provide a report for a Council meeting in August 2012 on identifying appropriate sites where a new sign displaying current Service Clubs in Cranbourne can be erected.

Carried




SECTION 11 NOTICES OF MOTION Notice of Motion No. 2633 Southern Cross Kidz Camp 65-58-2 COUNCILLORS STAPLEDON/KELEHER: That Council invite Michele Halsall, Daniel Nixon and Josh McKinlay of Southern Cross Kidz Camp Casey to present to the next available General Purposes Committee Meeting to inform them of the great success of the program and to present a certificate of appreciation to Council for Council’s support.

Carried




SECTION 12 REPORTS BY COUNCIL DELEGATES Item 1 Outcomes of Conference Attendance 21-13 Council Plan Reference: 7.1

Purpose of Report: To inform Council of the benefits and outcomes of Councillor’s attendance at the Dr. Edward Koch Foundation Suicide Prevention Conference July 13 – 15 2012.

COUNCILLORS HALSALL/SMITH: 1. That the report be noted. 2. That officers continue to meet with representatives of Casey secondary schools to

discuss and share information resources around youth mental health. 3. That Council officers look at and evaluate the suitability of a video produced by

students at a Cairns high school and consider similar evaluation of a book and video by Andrew Matthews in line with an all agency approach towards youth mental health.

4. That Council explore the provision of links to youth mental health agencies and other

youth support services via the youth services web page.

Carried COUNCILLORS SMITH/HASTIE: That Cr Smith and Cr Hastie be granted an extension to submit their Outcome of Conference report to the second meeting in August 2012.

Carried




SECTION 13 URGENT BUSINESS Item 1 Community Forum on Youth Suicide 65-58-3 Councillor Aziz sought leave to introduce an Item of Urgent Business relating to a conference on youth suicide to be held in August 2012. COUNCILLORS AZIZ/BALMES: That the Item be admitted as Urgent Business.

Carried COUNCILLORS AZIZ/BALMES: That Council grants use of the Council Chamber free of charge to the Hon. Anthony Byrne MP, Member for Holt to facilitate his hosting of a community forum to discuss the issue of youth suicide, at a time his office nominates, in August 2012.

Carried Item 2 Suspected Canine Parvovirus 31-1 Councillor Curtis sought leave to introduce an Item of Urgent Business relating to ongoing issue in parvovirus. COUNCILLORS CURTIS/KELEHER: That the Item be admitted as Urgent Business.

Carried COUNCILLORS CURTIS/KELEHER: That Council officers inform Councillors via email and/or the Councillor Information Bulletin as the investigations continue into the suspected canine parvovirus incident in the City of Casey and as further details become available.

Carried




SECTION 13 URGENT BUSINESS Item 3 Matter to be considered in Closed Council 21-3 Councillor Stapledon sought leave to introduce an Item of Urgent Business relating to suggested recommendation needed prior to a funeral. COUNCILLORS STAPLEDON/BALMES: That the Item be admitted as Urgent Business to be considered in Closed Council.

Carried SECTION 14 “CLOSED COUNCIL” At 9.13 p.m. COUNCILLORS ABLETT/KELEHER: That Council resolve itself in ‘Closed Council’ and resume after a five minute adjournment.

Carried In accordance with Section 89(3) of the Local Government Act 1989, the reason for closure of the meeting to members of the public is as follows: personnel matters;

the personal hardship of any resident or ratepayer;

contractual matters;

proposed developments;

any other matter which the Council or special committee considers would prejudice the Council or any person;




CONCLUSION OF MEETING The Meeting closed at 9.14 p.m. Confirmed this 7th day of August 2012 …………………………………………. Cr Sam Aziz Mayor of the City of Casey

SB/ST

Minutes - City of Casey · Confirmation of Minutes of: Refer to Page 365 of the Minute Book ... Michael Pollard Team Leader Planning Scheme ... with the warm water pool at Casey RACE

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