MINUTES BOARD OF SUPERVISORS May 7, 2013 7:00 PM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER INVOCATION Invocation given by Chair Standafer. PLEDGE ALLEGIANCE TO THE FLAG ROLL CALL Attendee Name Title Status Arrived Travis Schachtner Supervisor Present Agnes Ring Supervisor Present Tim Hood Supervisor Present Daryl Standafer Chair Present Fred Yoerg Supervisor Present Buck Malick Supervisor Present Chris Kilber Supervisor Present Richard Ottino Supervisor Present Tom Hawksford Supervisor Absent Dave Ostness Supervisor Present Roger Larson Vice Chair Present Fred Horne Supervisor Absent Ron Kiesler Supervisor Present Andy Brinkman Supervisor Present David Peterson Supervisor Present Joe Hurtgen Supervisor Present Brian Hurtgen Supervisor Absent Duane Russett Supervisor Present William Peavey Supervisor Absent
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MINUTES
BOARD OF SUPERVISORS
May 7, 2013 7:00 PM
County Board Room - Government Center
1101 Carmichael Road, Hudson, Wisconsin
CALL TO ORDER
INVOCATION
Invocation given by Chair Standafer.
PLEDGE ALLEGIANCE TO THE FLAG
ROLL CALL
Attendee Name Title Status Arrived
Travis Schachtner Supervisor Present
Agnes Ring Supervisor Present
Tim Hood Supervisor Present
Daryl Standafer Chair Present
Fred Yoerg Supervisor Present
Buck Malick Supervisor Present
Chris Kilber Supervisor Present
Richard Ottino Supervisor Present
Tom Hawksford Supervisor Absent
Dave Ostness Supervisor Present
Roger Larson Vice Chair Present
Fred Horne Supervisor Absent
Ron Kiesler Supervisor Present
Andy Brinkman Supervisor Present
David Peterson Supervisor Present
Joe Hurtgen Supervisor Present
Brian Hurtgen Supervisor Absent
Duane Russett Supervisor Present
William Peavey Supervisor Absent
CONSENT AGENDA
(Unless separation of an item is requested, all will be adopted in one motion.)
• Selection Committee Considerations• Completeness of RFP Response
• Design & Footprint
• Cost
• Site Visit Feedback from Advisory Committee of Staff
• Local maintenance presence
• Selection Committee Recommendation
AWARD TO: XYBIX
• Cost: $13,814/console = $82,884
(6 consoles, could be 8 if needed)
• Pierce County Regionalization
• Preliminary Discussions
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f
Reallocate Space in
Baldwin Ag Bldg for some HHS Staff Pre-
Lease
Temp Leasing for remaining HHS staff
Reallocate Space in
Govt Center
New Building if required
Aug 2013 2013-2014 ???
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REALLOCATE EXISTING SPACE
BALDWIN AG BLDG– Approximately 12,000 sq ft for office
space on 1st floor
– Current Federal tenant – 3208 sq ft• Lease is expired
• Presented fair terms for new lease: – increase rent (no increase since 2002)
– reduce footprint on main level, storage to basement
• Negotiations continue
– Projected space for 30-40 additional staff, more if Feds vacate
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REALLOCATE EXISTING SPACE
GOVERNMENT CENTER
Pockets of underutilized space require shuffling of offices
• Create secure Finance Suite on main Level, back hallway
• Community Development, Register of Deeds and Treasurer Suites have some underutilized space
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LEASE RFP SCHEDULE
POSTING OF RFP Monday, March 11, 2013
PRE-BID CONFERENCE Monday, March 25, 2013
PROPOSALS DUE Friday, April 19, 2013
EVALUATION COMMITTEERECOMMENDATION & NEGOTIATIONS
April 22 to May 20, 2013
LEASE EXECUTION On or before May 20, 2013
COUNTY OCCUPANCY August 1, 2013
TWO PROPOSALS RECEIVED1. New Construction, Non-Responsive2. Lease former County Market, New Richmond
The Evaluation Committee met on 4/26 and forwarded recommendations to the County Administrator
Recommendations are under review by County Administrator
Single proposal fails to achieve competitive outcome of RFP process
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DECONSTRUCT OBSOLETE BUILDINGS
RFP 1
ENVIRONMENTAL STUDIES
(MAR)
RFP 2
REMEDIATE HAZARDS
(JULY)
RFP 3
DECONSTRUCT
(FALL)
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ENVIRONMENTAL STUDIES RFP’s SCHEDULE
ENVIRONMENTAL STUDIES RFP’s SCHEDULE
POSTING OF RFP at www.sccwi.us/adm
Friday, March 15, 2013
PRE-BID CONFERENCE Tuesday, March 26, 2013
PROPOSALS DUE Tuesday, April 2, 2013
PROPOSAL SELECTION Tuesday, April 9, 2013
DRAFT REPORT DUE Friday, May 3, 2013
FINAL REPORT DUE Friday, May 10, 2013
TWO RFP’s ISSUED1.Site Assessment RFP - 4 bids received
AWARD: CARDNO not to exceed $16,9702. Building Assessment RFP - 5 bids received
AWARD: American Engineering & Testing - $7,183
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Site Assessment Findings (will need additional study)• Floor drains with excessive staining in maint bldg• Former 500-gallon diesel fuel UST removed in 1988
with no documentation• Former septic tanks in wooded area, North end of
property• Source of power generation in former generator bldg
not identified – possible existence of coal ash
Buildings Assessment• Favorable finding in steam tunnels and mechanical
rooms. Asbestos remediation will not be needed. • Asbestos has been detected in some materials in
the building• Lead based paint in Laundry & Generator buildings
ENVIRONMENTAL STUDIES 5/3/13 Draft Reports
ENVIRONMENTAL STUDIES 5/3/13 Draft Reports
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ENVIRONMENTAL STUDIES
HHS
1974
Generator
1939
Laundry
1939
Transition House
1966
Deconstruct HHS Utilities in
Maintenance Bldg
Assess buildings and property for
environmental hazards which must be remediated prior to deconstruction
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PROJECT ESTIMATE
911 Expansion – Phase IEOC Relocation
$1 - $1.5 Million
Vacate HHS $600K - $1.5 Million
Clean up NR Site $750K - $1.5 Million
TOTAL $ 2.3 - $4.5 Million
911 Infrastructure – Phase II $ TBD
PROJECT COST ESTIMATESas of 5-7-13
LAND PROCEEDS AND FUTURE BONDING TO COMPLETE PROJECTS
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PROJECT PAID
911 Expansion – Phase IEOC Relocation
0
Vacate HHS 0
Clean up NR Site $1400
TOTAL $1400
EXPENDITURES TO DATEas of 5-7-13
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COVER MEMO
TO: County Board of Supervisors
FROM: Patrick Thompson, County Administrator
Lori Meyer, Clerk of Court, Clerk of Court
AGENDA ITEM: Resolution Establishing a St. Croix County Community Justice
This resolution will authorize the establishment of a Community Justice Collaborating Council.
The purpose of the Community Justice Collaborating Council is to provide coordinated
leadership necessary to establish and foster innovative, effective corrections programs for adult
and juvenile offenders and to effectively qualify for state and federal grants to fund such
programs. The County's Strategic Plan includes a component of public safety. The principle
mission of the St. Croix County Community Justice Collaborating Council would be to enhance
public safety in St. Croix County through community collaboration by ensuring offender
accountability, providing effective rehabilitation programs and supporting the rights and needs of
the victims.
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Resolution No. 13 (2013) RESOLUTION ESTABLISHING A ST. CROIX COUNTY
COMMUNITY JUSTICE COLLABORATING COUNCIL
WHEREAS, in order to provide a coordinated leadership necessary to establish and 1
foster innovative, effective corrections programs for adult and juvenile offenders and to 2
effectively qualify for state and federal grants to fund such programs, a St. Croix County 3
Community Justice Collaborating Council should be established; and 4
5
WHEREAS, the principal mission of the St. Croix County Community Justice Collaborating 6
Council would be to enhance public safety in St. Croix County through community collaboration 7
by ensuring offender accountability, providing effective rehabilitation programs and supporting 8
the rights and needs of victims; and 9
10
WHEREAS, the initial membership of the St. Croix County Community Justice 11
Collaborating Council would consist of: presiding judge for St. Croix County, county 12
administrator, county board chair, sheriff, a municipal chief of police, district attorney, clerk of 13
circuit court, state public defender, department of health and human services director, one 14
member of the Public Protection Committee; and 15
16
WHEREAS, the St. Croix County Community Justice Collaborating Council would have 17
authority to appoint committees, subcommittees and ad hoc committees; and 18
19
WHEREAS, the St. Croix County Community Justice Collaborating Council would have 20
such other authority as granted by its by-laws; and 21
22
WHEREAS, the St. Croix County Community Justice Collaborating Council shall report 23
back to the Public Protection Committee. 24
25
THEREFORE, be it resolved by the St. Croix County Board of Supervisors that it hereby 26
establishes the St. Croix County Community Justice Collaborating Council with the mission and 27
initial membership as described above. 28
Sponsored By: Public Protection Committee on April 12, 2013
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Legal – Fiscal – Administrative Approvals:
Legal Note: None
Fiscal Impact: Unknown at this time. Future staffing needs will be assessed as the development of
the council occurs.
St. Croix County Board of Supervisors Action:
Roll Call - Vote Requirement – Majority of Supervisors Present
RESULT: ADOPTED [10 TO 5] MOVER: Roger Larson, Vice Chair SECONDER: Travis Schachtner, Supervisor AYES: Travis Schachtner, Agnes Ring, Daryl Standafer, Dave Ostness, Roger Larson, Ron Kiesler, Andy
Brinkman, David Peterson, Joe Hurtgen, Duane Russett NAYS: Tim Hood, Fred Yoerg, Buck Malick, Chris Kilber, Richard Ottino ABSENT: Tom Hawksford, Fred Horne, Brian Hurtgen, William Peavey
This Resolution was Adopted by the St. Croix County Board of Supervisors on May 7, 2013