MINUTES - Rotorua · 9/1 2 Rotorua Lakes Community Board meeting Doc No. RDC-747389 19 July 2017 additional pipe to be inserted emergency works act to bring the lake down to within

9/1 1 Rotorua Lakes Community Board meeting

Doc No. RDC-747389 19 July 2017

File No: 01-14-471\05

ROTORUA LAKES COUNCIL

MINUTES Rotorua Lakes Community Board meeting

held Wednesday, 19 July 2017 at 3pm in Committee Room 1, Rotorua Lakes Council

PRESENT: Mr P Thomass (Chairman)

Mr J Stanton, Mr F Stevens, Cr T Tapsell

APOLOGIES: Mr N Chater

IN ATTENDANCE:

Cr M Gould, 7 members of the public

OFFICERS PRESENT: S Michael, Director Transport & Waste Solutions and Emergency Management Control Group; R Pitkethley, Sports & Recreation Manager; J Riini, Partnership Advisor; R Dunn, Governance Lead; C Peden, Governance Support Advisor.

1. WELCOME

The chairperson, Mr Thomass, declared the meeting open and welcomed everyone present.

2. APOLOGIES

Resolved

That the apologies from Nick Chater be accepted. Mr Stanton/Mr Stevens

CARRIED The chair ruled that the presentation would be received next. 3. PRESENTATION 5.1 High lake levels at Lakes Okareka, Rotorua and Rotoiti – Sue-Ellen Craig, Bay of Plenty Regional

Council Ms Craig spoke to a Powerpoint presentation (Attachment 1).

Matters discussed:

emergency resource consent


Doc No. RDC-747389 19 July 2017

additional pipe to be inserted emergency works act to bring the lake down to within its consented level (this is not a permanent solution) for 3 months, then to be reviewed – more paperwork may need to be done at that stage.

erosion

what are the perceived effects on Tarawera - need to consider effect on the Waitangi Stream.

Tarawera drains faster due to natural outlet. There would be no adverse effects on Tarawera.

No scientific evidence available to support higher levels being able to be discharged from Okareka to Tarawera

Possible legal Implications for consents previously issued

Resource consent process important

Other engineering solutions may be required in the long-term future to cope with significant weather events.

40 people at Tarawera have been consulted with

Additional pipe – size, how long, what extra flow – 450mm in diameter

Peter Dine’s assistance with solutions was acknowledged. 4. OPEN DISCUSSION 4.1 Tony Lipanovic Thanked the board for the heat pump for the Rotoma Community Hall. Due to fluctuating lake levels, floating jetties are needed at Kennedy Bay (Rotoehu) and Rotoma. 4.2 Sandra Goodwin – Lakes Water Quality Society Highlighted the Lakes Water quality Symposium – 31 Jul - 1 Aug 4.3 Diane Calder – Hamurana

Rocks around the jetty at the Hamurana boat ramp had been eroded. Previously concreted which made it last longer. She suggested extending the jetty up onto solid land. Rob Pitkethley offered to follow this up, and would contact her.

5. CONFIRMATION OF MINUTES

Resolved:

That the minutes of the meeting held 15 June 2017 be confirmed as a true and correct record.

Mr Stanton/Mr Stevens CARRIED


Doc No. RDC-747389 19 July 2017

6. STAFF REPORTS 6.1 CONTINUING ACTION 01-14-471\05

a) Items raised at Lakes Community Board meetings:

Subject and report back date For action by Updates

Events signage in lakes communities and removal of old boat ramps signs.

Rob Pitkethley and Stephanie Kelly

Removal of old signs RLC signs are near lake or reserve entrances and around the shore. BOPRC and DOC are working to combine/reduce the number of signs around boat ramps, which cover navigation and bio security. The last BOPRC signs were made in the wrong dimensions - portrait style, should have been landscape. Council working with contractor to clean and tidy around the existing signs, and update where necessary. He asked that people let him know if signs are well below standard (e.g. Okawa Bay sign). Events signage Council is working on creating event signage billboards in urban areas to display temporary event signage. In the lakes and rural communities we are identifying areas where event organisers to put up their own signs, if necessary. Council does not have authority to approve event signage on state highways (e.g. Rotoiti and Rotoma), so focussing on Okareka, Tarawera, Hamurana and Ngongotaha. July update – Council is planning place name bi-lingual signage. Events signage - consent and engineering process – what they’re going to look like and how they will operate. District council signs will be positioned at reserve entry, BOPRC signage by lake edge re water. Update report at Sept meeting.

Update on iwi engagement strategy Jim Stanton LCB continues to liaise with Ngati Pikiao representatives and Mr Stanton attended Te Takinga Marae AGM on 30 June. He has also had brief discussions with Alan Skipwith and Ken Raureti of Tuhourangi Tribal Authority and Ngati Rangitihi respectively around opportunities


Doc No. RDC-747389 19 July 2017

for LCB to engage with iwi entities within the LCB’s area of responsibility which includes Tarawera and Okareka. The board will seek opportunities to engage with Hamurana-based iwi.

Update on overnight camping strategy Phill Thomass & Nick Chater

Have had a meeting and identified a number of possible strategies to follow up. Suggested maps for handing out to campers in wrong spots similar to those provided for the Lions tour. Keen to engage with ‘App’ designers. Further report to Sep mtg.

Update on Safe Roads – date for Safe Roads meeting (if available)

Stavros Michael Further report expected in Sept.

Oxford Road playground Oxford Road has had an unofficial opening of the playground. COMPLETED

Hold a workshop to consider how LCB can engage with BOPRC regarding re-consenting of jetties

Legal advice was sought by Lake Rotoiti Community Assn on behalf of Rotoiti residents. In an advanced stage of reaching agreement around these. May be of interest to other lakes residents. LCB could facilitate the exchange of information – contact Jim Stanton. Find out when other lakes’ lakes structures are due for re-consenting. Locational representatives were asked to follow up.

Liquor Licensing Hearing for the Hot Pools at Rotoiti

An on-license has been granted, subject to a number of conditions to address safety concerns raised by submitters. COMPLETED

b) Items raised at Residents & Ratepayers Associations AGM’s:

Subject and report back date For action by Updates

When will toilets be installed at waka ama rooms at Okareka?

Rob Pitkethley A recent development is that the toilets are perhaps not suitable, so Council/LOCA will have to look at further options. Further update at Sept. mtg.

Footpath at Rotoma Rob Pitkethley/ Stavros Michael

Infracore have cleared the vegetation from track sides from 13 July. This has now been put on Infracore’s regular maintenance list. Council’s objective is to keep the footpath clear and to a certain standard, so will be cleared as often as necessary to achieve this. COMPLETE


Doc No. RDC-747389 19 July 2017

Footpath at Rotoma Stavros Michael or Rob P Concept plan to be followed up.

Reinstatement of timber kerbs on Spencer Road, Tarawera

Stavros Michael The job has been scheduled with the contractor. In the process of being actioned. Update in September.

Footpath/walkway around L Tikitapu Stavros Michael and Rob Pitkethley

July update – Walking track currently flooded in parts. Vegetation section opened up and the contour of the track opened up to make more usable for buggies to exit only. Still to remove the seat at the bypass side track towards the Lake Rotokakahi end and install signage. Council’s Transport team are getting their contractors to schedule placement of more road edge markers on several bends. AMCO barriers still being investigated. Update in September.

c) Items raised at Lakes Community Board workshops:

Subject and report back date Referral

Support for greenwaste collection option at the transfer stations

Consult with Rotoiti and Tarawera/Okareka communities about this. Smart Environmental are working to prepare an amended price schedule for the transfer stations for green waste collections. The schedule proposal is not yet ready for this coming meeting but it will be at the next meeting of the Board and before the summer season. Report to September mtg.

Maori Trusts may be interested in a partnership with Council to provide managed camping areas

This idea is still sitting with the Pikiao Rugby League Club. A site has been identified with an existing toilet block although more work is needed to bring this up to an appropriate standard. Some ground shaping may also be required and this is being worked through by the club and land trustees. Report to Sept meeting.

Equitable rating

Mr Stanton reported that the Ratepayers’ Equitable Rating Group is presently finalising discussion points and opportunities to present to Council in time for the upcoming


Doc No. RDC-747389 19 July 2017

Rating Review.

Willows around the lake had been used as erosion protection, but invasive species. Council officers investigating whether they can be replaced with less invasive trees on RLC reserves.

July update: Council is seeking a blanket resource consent from BOPRC for erosion protection works around Lake Rotorua. The resource consent will allow for various options from soft fixes (vegetation) to hard repairs (retaining walls). The consent will require consultation with stakeholder groups prior to any works being undertaken. This consent will hopefully be in place in about six months. Protection works will be done when lake levels are lower. Next update in November.

Second boat ramp at Gisborne Point

July update: The site has been surveyed and the ramp alignment established. The surveyor needs to complete a profile that can be used to determine how the ramp can be constructed and the engineering designed. Once the design is complete then a resource consent application will need to be prepared and lodged. Hoping to be completed in time for the summer holiday season.

Follow up Te Arawa Lakes Trust’s cultural assessment for the lakes

Bi-monthly updates required.

State highways mowing update.

Mr Stanton has had further discussions with Mr Michael who will undertake a costing exercise on increased maintenance work through Mourea village. The footpath along the side of Hamurana Road will be done shortly. (If the Community Board wishes such an elevated service it would need to be recommended for consideration for the next LTP.) Report to September meeting.

Tarawera walkway carpark

Jenny Riini advised that while the chair of the Rotomahana Parekarangi 6J2B4 Trust is not in favour of the idea of allowing campervans to park in the Tarawera Walkway carpark, he is open to having a meeting about this.


Doc No. RDC-747389 19 July 2017

Resolved: That the report titled ‘Continuing action’ be received.

Cr Tapsell/Mr Stevens CARRIED

6.2 FINAL UPDATE ON TARGETED RATE DISTRIBUTION 01-14-471\05

Mr Pitkethley clarified that repainting of the Hinehopu Toilet was internal painting. Council is looking at modernising the design of this and other public toilets in the district (e.g. raised roofs and different exterior cladding).

The defibrillator from Rotoma to be handed to Henry Weston, chair of Lake Okareka Community Association. The chair offered to put LOCA in touch with St Johns to organise training in the use of the defibrillator.

Resolved:

That the report titled “Final update on targeted rate distribution” be received.


6.3 RESPONSE TO SUBMISSION TO ROTORUA LAKES COUNCIL’S ANNUAL PLAN 2017-18 01-14-471\05

Mr Stanton expressed disappointment that Council’s response to the community board’s submission had been too generic and hadn’t addressed specific submission points raised by the board (e.g. capital spend), apart from the ‘big ticket’ items which Council had sought feedback on. A further response was requested. A comment was raised that a number of (Rotoma) submitters’ letters had been sent to the Rotoma Post Shop, where submitters’ residential addresses had not been provided. Rick Dunn offered to re-direct any letters received by the Rotoma Post Shop if they are provided to him.

The chair advised that he would look into the community boards’ involvement with long-term plan hearings next year.

Resolved:

That the report titled ‘Response to submission to Rotorua Lakes Council’s Annual Plan 2017-18’ be received.

Mr Stevens/Cr Tapsell CARRIED


Doc No. RDC-747389 19 July 2017

6.4 PROPOSED KAITUNA RIVER DOCUMENT 01-14-471\05 Resolved:

1. That the report “Proposed Kaituna River Document” be received.

Cr Tapsell/Mr Stanton CARRIED

Further resolved:

2. That Jim Stanton prepare a submission on behalf of LCB, in conjunction with Cr Tapsell, if

they deem it necessary, and subject to BOPRC clarifying that there would be no conflict of interest by Cr Tapsell.

Mr Thomass/Mr Stevens CARRIED

Cr Tapsell requested that her abstention from voting on this matter be recorded.

6.5 WASTE COLLECTION SERVICES UPDATE 01-14-471\05

Allegations of instances of recycling going into general waste are under investigation.

Any instances of fly-tipping should be reported to Council’s Customer Centre

400 properties in Rotorua using plastic bags. Resolved:

That the report “Waste Collection Services update” be received.


Action Point - Put waste collection services update on the November LCB agenda and investigate paper bags (instead of plastic bags) to be supplied to Tarawera residents in time for long-term plan discussions (Fred Stevens).

6.6 VERBAL REPORTS 01-14-471\05

a) Parks and Reserves capital expenditure planned for 2017/18

Mr Pitkethley overviewed a list of capital works planned (Attachment 2).

Action Point - Rob Pitkethley to advise Sandra Goodwin about what budget has been allocated for the Lake

Okareka board walk.

Resolved That the verbal report ‘Parks and Reserves capital expenditure planned for 2017/18’ be received.

Mr Stevens/Mr Stanton CARRIED


Doc No. RDC-747389 19 July 2017

b) Roading capital expenditure planned for 2017/18 A list from Council’s Transport Operations Manager (Peter Dine) had been emailed (Attachment 3). Mr Michael invited the board to make a list of possible improvement projects to be considered as part of the long-term plan discussions. Mr Tony Lipanovic commented that Rotoiti Forest is currently undergoing a 5 year harvesting plan, and the resulting heavy truck use of Pongakawa Valley Road has made the road almost impassable in places. Mr Michael said he would follow this up.

Action point – pass on a request for Rotoehu Forest Road to be graded more regularly to Mr Dine.

7. VERBAL REPORTS FROM OTHER COMMITTEES: 7.1 Rotoma/Eastern Rotoiti sewerage scheme

Mr Thomass provided the following summary of activity since last Community Board report (15 June 2017):

RRSSC hasn't met since the last Community Board meeting.

The Resource Consent Hearing for Waste Water Treatment Plant to be situated at Rotoiti on the block of land known as Haumingi 9B3B was held 11-12th July.

Phill Thomass made oral submissions on behalf of RLCB and other community groups (Attachment 4).

Hearing was adjourned until 28th July when RLC Right of Reply will be submitted in writing

Steering Committee and Council are hopeful of a positive outcome.

The scheme is looking to be ‘on track’ – it may be a month or two past the (MOH) deadline but Council reports to MOH fortnightly, so not expecting this to be an issue.

7.2 Rotoehu sewerage scheme

Tony Lipanovic read a written report on behalf of the Rotoehu sewerage scheme (Attachment 5).

7.3 Lake Tarawera Sewerage Steering Committee

Mr Stanton reported: Met on 3 July. Committee to seek funding avenues for ongoing administrative and associated costs for this FY. Awaiting response to the application for capital subsidy from Govt Fresh Water Fund. Production of CIA to be finalised by Sept/Oct. It was confirmed that connection to existing Okareka pipeline had capacity to receive Tarawera wastewater and would fall within the existing Resource Consent. The meeting received a report on the ‘Impact of sewerage reticulation on water quality of Lake Tarawera’ from Grant Tempero of Waikato University which confirmed that the ‘manageable’ nutrient load from the surface catchment could be reduced by 15% following the implementation of reticulation. Number of properties unable to comply with OSET to be investigated and reported back. BOPRC to confirm rollover of OSET deadline. Further e-coli testing to be undertaken in interim. A public engagement meeting is planned for Labour weekend at Lake Tarawera.


Doc No. RDC-747389 19 July 2017

7.4 Te Maru o Kaituna

Update given earlier in the meeting.

7.5 Portfolios Nothing to report.

8. VERBAL REPORTS FROM LOCATIONAL REPRESENTATIVES: a. Tarawera – Fred Stevens, Jim Stanton

Community input being sought about the playcentre – do locals want to cover costs of ongoing maintenance? Will report back next time. Lot of Tarawera residents who have expressed concerns about L Okareka lake levels/discharge into L. Tarawera

b. Okareka – Fred Stevens, Jim Stanton

Mr Stanton reported that residents have continuing concerns around high lake levels and impact of erosion on lake margins and properties. Discharge through outlet pipe to Tarawera may also have implications and is subject of additional research of remedial options. Committee reps recently attended hearings of WWTP consent re Rotoma/E Rotoiti sewerage scheme.

c. Rotoiti – Nick Chater (especially Okere Falls), Jim Stanton

Mr Stanton reported that concerns with reported incidences of refuse collectors emptying recycling bins into general rubbish. Further discussions with BOPRC to ensue over new lake

navigation rules. d. Rotoma – Phill Thomass, Nick Chater

Mr Thomass attended hearings of Eastern Rotoiti/Rotoma Sewerage Scheme submissions to Environment Court 11-13 July.

e. Hamurana – Phill Thomass, Nick Chater

Mr Thomass and Mr Stanton plan to attend the Hamurana Ratepayers AGM tonight.

______________________

Meeting closed at 5.50pm ______________________


Doc No. RDC-747389 ATTACHMENT 1 19 July 2017











Reserves and Lakes infrastructure – planned budget for 2017-18 includes:

Project Funding Notes

Gisborne Point Boat Ramp (Rotoiti) $150k Design being done, consenting required

Acacia Rd Boat Ramp (Okareka) $115k Major renewal

Hamurana Reserve Restoration $120k Same again next year. Planting, paths, erosion control…

General renewals $? Otaramarae, furniture, fences, BBQ’s etc

Toilet Renewal/refurbishment $165k Spread across all reserves’ toilets. Priority to be established.



LAKES COMMUNITY BOARD

Capital Projects for 2017/2018

Unsubsidised Programme

Programme Project

Urban Street Improvements Dinsdale Street ( Link to Biak Street)

Security Lighting Western Heights

Rural Seal Extensions

Relph Road Dunkirk Road Mangamingi Road

Rural Street Improvements

Karamu Street Upgrade (Mamaku)

Parks Roading Renewals

Polynesian Spa Roading Parks Reseals

Footpath Renewals Pukehangi Road Ti Street Western Heights (Various )-

Subsidised programme

Programme Project

Road Reseals Various – approximately 70 kms

Rehabilitation renewals Allen Mills (Completion) Koutu Road Reporoa Road Victoria Street Waters Street Springfield Road

Cycleways Ranolf Street Utuhina Stream Linton Park Northern Extension (Ngongotaha Trail) Western Heights Springfield Phase 2 (Past the Stadium)

Structural renewals River Plate Road Culvert Barnard Road Culvert

Drainage renewals Minor Culverts (Various) Kerb and channel (Various) Cesspits (Various)



Minor improvements Springfield/Otonga Intersection Koutu Road Traffic Management Turner/Thomas Traffic Management Transport Centre – Contribution to upgrade Te Weta Bridge (resilience) Earle Road Bridge (resilience)

Emergency reinstatement capital Paradise Valley Road – (Realignment) Paradise Valley Road Retaining Walls – 6 sites Rehi Road Stabilisation Pauiti Road – Retaining Wall

Bus shelters Various Sites



CONSENT HEARINGS FOR WWTP SITUATED ON HAUMINGI 9B3B 12/07/2017

Submission on Behalf of the Rotorua Lakes Community Board

The Rotorua Lakes Community Board is elected every 3 years, alongside District and Regional

Councils in the local body elections.

Our role is to represent and advocate on behalf of our constituents – the ratepayers and residents of

the Rotorua Lakes. We advocate for their community needs and aspirations, their health and

wellbeing, and the health and wellbeing of their environments.

We have supported the reticulation of all our lakes and we strongly support the Rotoma Rotoiti

Sewerage Scheme, including the proposal for a local treatment plant.

We also support residents of Otautu and Kennedy Bays in their desire to be joined to the above

scheme, and are delighted that Lakes Council has signalled their intention to proceed with this,

subject to financing.

Rather than repeating submissions from other groups I’d like to talk in general about the scheme.

This has truly been a community driven scheme, with strong technical support from Council to help

the Steering Committee come up with the best scheme for this area. The Steering Committee has

made sure to ‘bring the community with them’, so much so that the refrain ‘Just get on with it’ is

now the most common response when the committee goes to public meetings. Lakes Council

through independent consultation has confirmed the level of support for the scheme, giving it

confidence to go forward.

This is the scheme the community wants, and the treatment plant at Haumingi 9B3B is at its heart.

This scheme gives the two lakes their best chance at maintaining and improving water quality.

It gives people the best chance of affordability.

It gives Iwi the best chance of achieving their aspirations, for their people, for their land.

This scheme, its development has also rebuilt a community. When this scheme goes ahead, that

rebuilding will most likely be its greatest achievement. When I was a child, we all talked with each

other. Us kids all played together. Somehow over recent decades we lost that connection. The last 3

years of developing this scheme has re-forged those connections, those links. As adults, we have

started talking with each other, not just about sewerage, but other projects. Aspirations. We are

becoming one community again, all through working together on this sewerage scheme.

Without that relationship being rebuilt there would not have been the trust that has enabled the

land to be offered for the plant. And we wouldn’t have been able to find a way forward when

concerns came to light.

We need this scheme for our community. For our lakes.

We need this treatment plant to have a scheme.



Rotoehu Sewage Steering Committee

Summary of progress. July 19th 2017

Residents’ committee was elected by the communities of Otautu and Kennedy Bays in June 2015 to

work with RLC to explore a possible waste-water solution for Otautu and Kennedy Bays.

The two spokespeople for the committee (Graeme Dohnt and Tony Willmoth) attended meetings for

the Rotoma/E.Rotoiti scheme. Agreement was reached for that scheme to include capacity to

connect Otautu and Kennedy Bays if that is the wish of those communities.

A survey of residents in April 2016 showed a majority to be supportive of a reticulated scheme at a

cost affordable to the community.

July 2016 Robyn Skerrett, resident at Otautu Bay and member of Ngati Te Rangiurunora was cop-

opted to commence iwi liaison.

A meeting was held (? Date) at which iwi were invited to attend along with the spokespeople and

RLC staff.

Nov 2016 meeting with wider stakeholder representation as well as iwi. Alison Sellars elected

chairperson.

February 2017 meeting of the committee a) confirmed Terms of Reference, b) set up a Working

Group to explore possible systems and in particular the STEP system. The Working Group includes

members who bring cultural as well as technical expertise and are charged with considering

technical, cultural and financial aspects. c) Iwi representation was to be established.

May 2017 Field trip to Piopio to look at STEP system in operation; biolytix at Gisborne Point and

Rotorua Waste water treatment plant. Effluent samples were examined to assess acceptability from

a visual perspective.

Residents invited to make submissions to RLC Annual Plan.

June 2017 committee meeting at which iwi representation was confirmed. Working Group interim

verbal report outlined findings from the field trip and preliminary analysis of impacts of STEP and

biolytix using the Mauri model.

July 2017 RLC resolved to support sewage reticulation for all Rotoehu provided necessary funds are

available.

From the letter to submitters from the Mayor 12th July 2017:

“Representatives of the Rotoehu community made submissions calling for the potential inclusion of

properties within Kennedy Bay and Otautu Bay to the East Rotoiti/Rotoma scheme. The estimated

cost of connection to the scheme for the existing 77 properties (and a further 17 in future) is about

$3.5 million. Having agreed to signal its commitment to waste-water management infrasctructure as

a core service for the district, Council supports a full wastewater reticulation and treatment scheme

serving all of Lake Rotoehu, including Kennedy Bay and Otautu Bay, subject to securing the required

funding.”

MINUTES - Rotorua · 9/1 2 Rotorua Lakes Community Board meeting Doc No. RDC-747389 19 July 2017 additional pipe to be inserted emergency works act to bring the lake down to within

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