Minutes 05-04-13 (PlanSem)

We are your sole autonomous student government. We voice out your concerns. We protect your welfare. We form the community. We are entrusted to lead and committed to serve.

We are your SANGGUNIAN.

A member of BUKLOD ATENISTA, the alliance of student governments of Jesuit tertiary education institutions in the Philippines.

Room 200, MVP Student Leadership Center, Ateneo de Manila University 0916 – 750 – 6661 | [email protected]

PLANNING SEMINAR AND BUDGET HEARING

Date: May 4, 2013

Venue: MVP 103

Time: 1:00pm to 9:20pm

AGENDA (underlined = to be continued, italics = postponed/deferred):

1) Introductions

2) Buklod Atenista

3) League of Independent Organizations Introduction

4) House of Representatives Updates

5) Thrust

6) Calendaring

7) Budget Hearing

a) Cap Cost Resolution

b) Budget Hearing Proper





ATTENDANCE (underlined = absent, italics = late/early departure):

OTHER ATTENDEES:

Shaun Que, OVP Chief of Staff

Nick Lucero, OVP Con-Con Head

Joben Odulio, OVP ASCC Head

Izo Lopez, OSG Chief of Staff

Mickey Mongcal, OSG Sec Head

Nikko Dela Paz, OSG Sec Team

Joseph Bautista, OSG Log Head

Kitkat Barreiro, OSG Log Team

Peavey Vergara, OSG Blue Bulletin

Head

JB Capinpin, OrCom Head

Jonas Cabochan, OSG KM Head

Nico Lazatin, OSG KM Team

Ponch Mutuc, OSG KM Team

Jemo Ramos, OSG KM Team

Nick Price, OSG Wiki Head

Michael Tobias, SOSE TF Head

Kellyn Ngo, SOSE Night Core

Iona Mapa, SOSS TF Co-Head

Dominique Esguerra, SOSS TF Finance

Head

Renee Arabia, 3 BFA ID Rep

Gabriel Mendoza, 3 BS MGT Rep

Janelle Lim, DSWS Finance Officer

Ken Coseto, DSLD Finance Officer

Sophia Villasfer, DIA Secretary

Rob Copuyoc, ATF 2013

Danielle Gaite, SJC Audit Magistrate

Enzo Pepito, SJC HR Magistrate

Aldwin Segismundo, SJC Log

Magistrate

1 Arrived late; proxied initially by Ryan Yu.

2 Proxied by Renee Arabia.

3 Proxied by Josh Agpoon.

4 Left and returned; proxied during absence by Ga-el Mendoza.

5 Early departure; proxied by Coseto.

6 Proxied by Sophia Villasfer.

Daniel Antonio Remo President

Ryan Carl Yu Vice-President

Antonio Rafael Elicaño Secretary-General

Kristine Mae Andujare Finance Officer

Redentor John Dimla SOH Chairperson

Matthew Daniel Olivares SOH Secretary-Treasurer

Jose Javier Poe IV1

JGSOM Chairperson Maria Alexandra Tanjangco JGSOM Secretary-Treasurer

Mary Allyson Ty2

3 SOSE Exec Officer Jose Norberto Reyes 3 SOH CB Rep

Alisandro Joshua Agpoon 4 JGSOM Exec Officer

Larisse Mondok3

4 JGSOM CB Rep

Melisse Andreana Yutuc 2 SOSE Exec Officer

Pamela Anne Gaerlan 2 SOSE CB Rep

John Paul Racines 3 JGSOM Exec Officer

Luis Miguel De Jesus4

3 JGSOM CB Rep

Michaella Paula Aldea COA President

Von Vincent Cruz ARSA President

Jose Iñigo Acosta 2 JGSOM Exec Officer

Ray Cristofer Gomez 2 JGSOM CB Rep

Cathrina Dumancas DCR Chairperson

Jose Enrico Abesamis DEA Chairperson

Aldwin Maynard Dykimching5

DSLD Chairperson Rachel Mina DSWS Chairperson

Kristoffer Tadeo Chua DRS Chairperson

Roy Lambert Guerra SJC Chief Magistrate

Paolo Miguel De Los Reyes6

DIA Chairperson Samantha Hillary Co DPR Chairperson

Kevin Thomas Sison COMELEC Chief Commissioner





MINUTES

Prayer led by Ray Gomez, national anthem led by JV Poe.

Agenda reviewed by Dan Remo.

INTRODUCTIONS

BUKLOD ATENISTA

Remo: We have a biannual summit of Buklod Atenista, coalition of the five Ateneo schools that

creates policies for all Ateneans, like BAHA disaster response network, Ateneo Youth Agenda.

Remo: What needs to be decided: next ambassador, delegates. Expenses c/o Sanggu and

hopefully OSA, as it's a representation function. What we will need will be time, effort,

knowledge of systems. Ambassador: official representative of the university to the five other

universities. By tradition, CB Rep. Will regularly stay in contact with the network.

Remo: This year’s first congress is May 27-31. Need to know who's interested, bearing in mind

that enlistment is May 30-31.

Racines: Scope: who can go?

Remo: Anyone from Sanggu, named by the president.

Gomez: Program flow?

Remo: Yet to be given by organizers. By tradition, be there on the first day for the

opening, next two or three days spent in r congress itself. Last day is tour. Venue of the

summit changes midyear, so the next one in October will be in Naga.

Remo: Prepare: clothes, money.

Andujare: Presentation!

Remo: You have to be very much aware of the structure of Sanggu, national or local

issues which affect the school.

Remo: Floor is open. If no one speaks up, I will appoint.





Andujare: Reminder: CB-intensive yung Buklod. Consider that.

Interested: Gomez, Dimla, Gaerlan, Chua, De Jesus

Remo: Anyone else, you have until today to tell me.

Remo: Later, we'll be presenting for budget hearing the budget for Buklod. The amount will be

quite large: six delegates being sent to Zamboanga.

LIONS

Elicaño: LIONS was created two to three years ago as a service giving body for unaccredited orgs. So far, it coordinates RecWeek. We have been trying to build a sustainable organization, to give a place for these orgs to voice their concerns. This year we're trying to reboot it; this will be done by next Saturday. Very soon, LIONS will be talking to Sanggu to coordinate. Elicaño: LIONS, for the past three years, represents independent organizations and represents concerns unique to them. 20+ orgs with concerns that cannot be addressed, but Sanggu should through LIONS. They should have a voice, and have a say about how the school is run. With LIONS integrated and with support from Sanggu, we’ll have that avenue. My endgoal is for LIONS to become a recognized sector. Lucero: Kailan sila magiging sector?

Elicaño: Up to the Central Board. Criteria for student groups: they should represent a substantial part of student body; have unique concerns; and a structure that will survive. We are currently transitioning, and appointments will be done next week. Lucero: There are orgs that are not necessarily unstable. But they want to do projects normally not allowed by OSA, or produce profit for members. Poe: Monetary support of unaccredited orgs. What will separate them from accredited orgs?

Elicaño: They would probably still not be allowed to use the Ateneo name. Many other benefits to accreditation. We’re just making sure that they get support in spite of not getting these.

Price: Echoing that, that is a really big disadvantage for these orgs.





HOR Updates

Remo: Every year, we elect block and course reps and in the structure as it is now, there's no

body or process to help them participate in the system, with the exception of them being part

of the SB. Over the years, the SBs are inconsistent with rep communication, so HR is

underutilized, reps drop out or complain. The goals this year under my office is to create a

structure to help them create policy, be part of it. Current head is Astrid Ocampo.

Remo: Updates: by third and fourth week of May, will be gathering several reps in coordination

with DIA, hope to create training by second or third week of June. Once we finalize things with

COMELEC, after SpecEl, we'll have our first session of the House of Representatives. In the

meantime, request that most of us are in need of manpower: get block and course reps to join

your offices. Once the sign-up sheet is completed, orient them as to what you want them to do,

how they can participate in your departments and units, include them in your processes and

the planning or running of this institution.

Remo: Please manage expectations—when you create your sign-up sheet, leave it up to you to

encourage them how to join your different units, clear promotions with DPR. When you create

your sign-ups, explain what it is your department will do, what it does. Bear in mind that they

are block and course reps first, they cannot be overburdened. By next week—also for CB

Committees, if you will need people to include in your initiatives, use the reps. Bear in mind

that we are now well into the third month of our term, the reason why we've gone through

these seminars is you all have these initiatives by now, so make sure that you orient your

recruits as to these calendars.

Elicaño: Single centralized sign-up sheet?

Andujare: Can you make it?

Elicaño: Okay, but please give me the descriptions of your units, positions open, etc.

Remo: Structure: Speaker of the House elected from among the reps, four Deputy Speakers

(one per school), HOR Sec-Gen.

Racines: Who will vote for speaker?

Remo: Reps.





Gomez: What does being Speaker entail?

Remo: Convening, keeping order.

Sir Rem: Constitutionally, is this allowed?

Remo: HOR as a unit under Office of the President.

Villasfer: Deputies from the four schools?

Remo: Yes. Imbalance to representation

Villasfer: Failure of elections in SOSS—do we still get reps?

Remo: Haven't yet resolved. As of now, the elected reps will be part of HOR.

Gomez: Will there be any initiative to institutionalize?

Lucero: Bahala kayo. The provision for Con-Con will go through you guys first. If you

approve, then it's added to the list.

Remo: Main initiatives of OVP are ASCC and this.

Poe: When do you want us to start talking to our reps?

Remo: Hopefully module by the end of May, third or fourth week.

Andujare: Suggestion: start FB threads for issue discussion.

Remo: Will relay to Astrid and ASCC.

Odulio: How do you plan on telling the student body?

Remo: Now that we're amending the Consti, we're working on a mechanism to

announce. By June, public updates and consultation.

Cabochan: Concerned with the flow of the meetings. Unlike in CB, there's more people.

Remo: Potentially 176, can go as high as 215. Need suggestions for how to conduct.

Reyes: How will this work with CB? Do our agenda points have to go through them first?

Remo: This operates under the assumption that it is a special unit under OP. Any policy

that HOR passes is non-binding, so it will be coursed through the Office of the President

and brought up to CB. Important.





Lucero: CIP?

Remo: Coordinate with DIA.

THRUST

Remo: Goal for the year: institutionalization and integration. We haven't worded, so this

exercise will help us clarify these issues, smooth out the year. To conduct, trn over to Ryan.

Yu: Conclusion we got to last time—integration and institutionalization. Brainstormed,

considered what were the issues, came up with the general picture. What's not clear is specifics:

what I propose is to reach the framework in terms of identifying what are the needs, assume

that you guys have good ideas on what you want to do, so from those needs, we'll go to what is

our ideal end, projects will fit in the middle.

Yu: Activity: “Yes, and...”

<Activity.>

Yu: Five idea clusters: systems, spirit, leadership, context, reach.

Yu: Identify the biggest needs that you think Sanggu should be addressing. Needs of the people

we are serving. Not looking for specific issues yet, but needs as a whole within the Ateneo

community.

Lucero: Students need space, not just space within campus, but space from Sanggu. We

always try to intrude on their space, but we've never given it to them: here is Sanggu,

and we will give you space.

Yutuc: More competent set of Sanggu officers.

Poe: Students need support, availability.

Gomez: Security.

Villasfer: Protection in academics.





Yu: Baka I'm phrasing it wrong, didn't want to use problems. Maybe needs are things that have

yet to be provided.

Remo: Politics, politicization.

Gomez: To be slapped by reality.

Gaerlan: Social awareness and involvement.

Elicaño: Information.

Yu: Are these needs or perceived needs by us?

Poe: Politicization is something we want, but maybe have it available.

Mongcal: It's a need. People view elections as popularity contests, don't

understand that these are people who will influence their lives.

Gomez: Social awareness. Ateneo's seen as a good school, we keep

making students better, but that's all potential unless we make impact.

Price: Information, and regarding politicization/reality slap, as an

institution, from experience, you have to account for being able to

control for the output. You can't necessarily provide someone with the

political attitude, but we can provide the information. If you focus on that

as the deliverable, then you can promote the social awareness. Can't

come from us telling Ateneans that they have to be better—give them

info, give them platform, but you can't control that.

Poe: On competence, the notion that they need us to be competent because

we're guides might be overestimating our role in their lives. We need to be

competent, but let's not overstep.

Yu: Propose that it's not a need for the students, but for us and our job.

Gomez: Provide environment conducive for it, more than just info.

Yu: By the time the year ends, where do we want to move to from these? What is our

envisioned end?

Space

Poe: Have students independently achieve their goals and stuff, with Sanggu having been there

to support but not hand-hold. Their choices, be there when we need them.

Lucero: Students to acknowledge that I am not supposed to wait for Sanggu. It exists there, and

I should trust it.





Support

Andujare: More stable projects, sustainable.

Gomez: Students acknowledge us when we've achieved.

Elicaño: Making impact and being recognized for having made impact are different.

Remo: Disagree, think they go hand-in-hand.

Poe: When they had need, the systems were there.

Lucero: Are these needs particularly for the students?

Yu: Kahit for Sanggu, but in the context of the students.

Lucero: We don't really offer support—we're not always there, or responsive enough.

Compressed systems to allow us to act. We go through so much bureaucracy, so much system,

that the question gets lost midway. Less red tape.

Security

Lucero: Alive.

Yu: Less threats.

Poe: Safe in all senses of the word. Not be stolen from, late nights for work.

Toby: If anything does happen, efficient system for handling these threats.

Andujare: If students feel that they need protection, come to us for help.

Poe: Approachability and that the cases do come to us.

Remo: Also applies to academic security.

Gomez: Think it's important that all concerns shouldn't be left hanging





Politics

Lucero: For students to realize that everything they do is a political act, and if they're not part of

the solution, then they're part of the problem.

Poe: Want them to be taking action as well. Not enough to just realize.

Thrust Proper

Yu: Now, word the thrust to bridge the needs and the ends.

Andujare: Last year's: pursue the cultivation of the person by strengthening the Ateneo identity

towards building the nation

Lucero: The Sanggunian will enable and politicize the student body through integration and

institutionalization.

Remo: Working suggestion, still open to final wording, but the essence is there.

CALENDARING

Remo: Will take a break, units to calendar. Here's why: this morning, finance heads met with

CAO, new financial procedure. Tin will explain. After Tin's talk, we will reconvene, calendar,

submit your calendars to Sec-Gen.

Andujare: New system: propose for the budget for the whole year. Mahirap siya especially for

us because our budget hearings are spread over the year, and we have unfilled seats and are

waiting for freshmen pa. No violent reactions yet. Idea is to think long-term. By the 24th, will

submit budget until August. In August, will submit budget for the rest of the year. Trust that

your units have planned already, so what we have to do now is to be more specific. For every

project, plan out your cap.

Andujare: We have access to money that other orgs work harder for, but that doesn't mean we

have to cost-cut all the time. If we need this amount, as long as you can prove that you need it

and that it won't be wasted, propose. The access is supposed to enable us and our constituents.





Gomez: What if something happens midyear?

Andujare: I will talk to Sir Chris.

Remo: As to exact procedure, Tin will explain later. Questions as to why we need to calendar

now?

Remo: Break. Reconvene at 4, calendar now.

BUDGET HEARING

Remo: Agenda: resolution to be filed by the Finance Officer regarding cap costs, then budget

hearing proper. 30 seconds of silence.

Anthem led by JV Poe.

Opening prayer by Dan Remo.

Roll call by AJ Elicaño—at quorum.

Motion to approve agenda by 2 SOM CB, seconded by 2 SOSE CB.

Chua: Move DRS forward?

Amendment approved.

Motion approved unanimously.

CAP COST RESOLUTION

Remo: This will take effect when voted upon via simple majority.

Andujare: Motion to repeal the old cap cost resolution and all amendments pertaining.

Yu: Can't we add this as a provision—all earlier resolutions on this matter will be void.





Motion withdrawn, amendment to resolution accepted.

<Tin reads out the resolution.>

Remo: Open the floor to points.

Yu: General rationale behind what changed and why.

Andujare: Everything changed except tokens. Previous amounts were last amended in 2011,

consistent complaints that they weren't enough. These are just caps, we can approve smaller

amounts.

Elicaño: Implication of the second-to-the-last wherefore?

Andujare: Leave the final say to the CB, like for lower amounts and such.

Reyes: Clarify: meal cap costs per person

Elicaño: Amend to per person per meal, in case of multi-day events.

Andujare: 60 became 80, 80 became 100, 40 became 60.

Yu: Third-to-the-last wherefore as a whereas.

Remo: The chair wishes to remind everyone that when this is passed, this will be the new cap

cost of the institution. Any requests to exceed this will not be retained.

Dimla: Do we need to adhere to this for everything? Some events might be good to exceed,

such as FreshNight. Evals show consistently that people want better food.

Andujare: You can propose higher. This should only be guiding us as we propose.

Poe: I appreciate that transpo has gone up a bit. But given that it's a cap, do you think this is

suitable to be a cap? Or should we perhaps set regulations to give a higher cap, but with a more

understood regular amount?

Yu: Yung lumalabas is that it's a price index and not cap costs. If this gets approved, this

becomes a cap, not a standard.





Gomez: Transpo: 200 per head is confusing because a car is not a head.

JV : Calculated per head using the car.

Rob: What if, for example, you have senatoriables?

Andujare: That's why I wanted case-to-case basis.

Remo: Floor open to amendments.

Yu: Can add a provision, "Wherefore be it resolved that exemptions are permitted if and only if

approved by the CB,"

Lucero: Suggestion: 2/3 approval for exemptions.

Remo: Amendment adopted—any exemptions to cap costs will require a 2/3 vote from

the CB.

Motion to divide the house on the cap cost resolution by 2 SOM CB, seconded by 4 SOM CB.

Resolution passes unanimously.

BUDGET HEARING PROPER

Remo: Hold questions till after.

ORCOM Baunan Sponsorship P88,200.

Capinpin: Baunan sponsorship for OrSem. For the past few years, the Sanggunian has been

sponsoring the freshmen's baunans for the freshmen. For this year, we're planning to expand

the baunans to accommodate more food to fit the freshmen's needs.

Capinpin: Baunan will come from Home Buddy, P25.20 per piece. Total: 3500 baunans, P88,200.

2500 stickers, P10 each, for P25,000. Difference is because the 1000 extras are for the

volunteers who don't get stickers.

Capinpin: Only provided P20 last year per baunan. Have consulted OrCom, they're okay with

that. Up to the CB.





Andujare: This is a sponsorship. What else do we get other than the stickers?

Capinpin: Sanggu will get 30 minutes to all on the second day. School Nights get

exposure on the OrSem website.

Gomez: How big is the sticker?

Capinpin: 2 inches by 4 inches.

Yu: The P6 sticker is how much?

Capinpin: 2x3. Buffered the cost.

Capinpin: Open to P20 per baunan like last year, but we're proposing this in case you're willing.

Yu: Can we include contact numbers or something? Can DPR make the sticker?

Co: Meron na.

Poe: Is P10 accurate?

Andujare: Yes.

Remo: New proposal as amended is P103,200.

Remo: Reminding the audience that they can participate.

Villasfer: Where will the sticker be exactly?

Capinpin: Cover.

Poe: What did the P20 baunan look like and why did you change?

Capinpin: Don't have a sample now. Previous supplier was Sheena Lao.

Andujare: I really want to put the stickers on all baunans for more exposure.

Remo: Incremental cost would be P6,000.

Yu: I'm a no for that. Those will go to the volunteers, who should already have known

about us from their OrSem.

Motion to approve budget by VP, seconded by 2 SOM CB. Budget passes unanimously.





DRS

Chua: As usual, proposing for TranSem May 25, PlanSem 31, regular training for the entire

semester.

Yu: How many people?

Chua: 30 for TranSem.

Poe: Where is your TranSem going to be?

Chua: Bulacan.

Gomez: Why no accommodation budget?

Chua: Will be in former Chair's house

Reyes: Why quantity two for vehicles?

Chua: Not going to subsidize everything.

Remo: Caps are only general amounts; units can propose lower.

Yu: PlanSem: how many nights?

Chua: One night.

Gomez: Apprehensive about cost increase. Is the house necessary?

Chua: Yes, we need a venue.

Chua: Not full slate of officers yet, need this now to help institutionalize.

Andujare: Not under cap costs.

Remo: What would it be if we followed?

Andujare: P5250 for the venue.

Chua: It comes off expensive because we're only fifteen, but that reduces our food cost also.

Poe: Cap cost is set per head for logistical reasons: smaller venues cost less. If we go

with cap, each person would pay a bit less than 1K in addition to the subsidy.

Amendment to lower cost accepted by DRS.





Training Sessions

Andujare: Why 50 people?

Chua: All members. 15 were officers.

Gomez: How many trainings and why?

Chua: Eight, ensure competency of members.

Poe: Eight sessions—all on different topics? And are you guaranteed of full attendance in all?

Chua: Can lower attendance, some repetition but twice at most.

Yu: Recommendation: 2K per unique topic. Request to amend this budget to P10,000.

Motion to approve DRS budgets per project by Sec-Gen, seconded by VP.

TranSem and PlanSem budgets approved unanimously, Trainings budget approved:

YES – 7 NO – 1

Vice-President

Finance Officer

4 SOM CB

3 SOM CB

2 SOM CB

3 SOH CB

2 SOSE CB

Secretary-General

TOTAL DRS BUDGET: P33,000

JGSOM SB

Retroactive: Sophomores' PlanSem: P2541

Motion to approve budget by VP, seconded by FO. Budget approved unanimously.





SB PlanSem: P9850

Motion to approve budget by VP, seconded by 4 SOM CB. Budget approved unanimously.

DL Subsidies (P100 per head for printing and photocopying at selected stations): 300 total

subsidies for P30,300

Andujare: Scrap. This is already part of SSS, told Alex already. All schools get P80 photocopy,

P50 for printing, per DL.

Budget scrapped.

JGSOM Freshman Night: 127,620 (for 830 freshmen)

Andujare: The tarp does not cost P350, it's P315. What will happen to the film props/materials

afterwards? Please check the Sanggu Room for materials.

Poe: Marvel SOMics Presents Iron Man. Requires action parts.

Remo: Amendment to scrap toy guns, swords, colored paper, hair wig, borrow instead.

Gomez: Tokens and invites: merge?

Amendment rejected.

Yu: Reduce cost for director?

Poe: We've already been dealing with these people, can’t back out of payment now.

Gomez: Apprehensive for core team shirts.

Poe: Branding, strong Sanggunian image.

Dimla: Subsidize lang instead of paying for the shirts entirely? Blue Crew is P100-110.

Poe: So Core Team pays a bit?

Dimla: Yes.

Mendoza: Okay.

Amendment accepted.





Motion to approve budget by VP, seconded by 3 SOM CB.

YES – 6 NO – 2

Vice-President

Finance Officer

4 SOM CB

3 SOM CB

2 SOM CB

2 SOSE CB

Secretary-General

3 SOH CB

JGSOM Sanggu website: P7000

Poe: Felt iffy because we asked for money before, but the site needs to be improved. Last year's

was wasted. Willing to compromise a bit—subsidy, then we'll raise the money itself.

Andujare: Why not get in-house designers?

Poe: Last year's was done by CompSAt, it was bad.

Andujare: How will the payment scheme work?

Dimla: Annual fee for domain hosting? Kasama na yan or plus pa?

Andujare: If it's a website, should be sustainable.

Poe: Last year, P7000 was inclusive of hosting. This year, haven't spoken to Works of

Heart, but will make sure it gets covered.

Elicaño: You are aware that there will already be a Sanggu website and the centralized Blue

Bulletin email blasts? I find the extra hosting fees unnecessary given this. Consequence though

is that when we promote, we’ll just link to your stuff rather than repeat-featuring it.

Yu: Inclined to say no. Point is to get SOM students engaged. Good on paper, but will the

average SOM student check? We have a full Sanggu website already.

Poe: Discussed this with my team—FB eventually becomes treated like spam.

Co: Concern is branding. Will it look separate? Branding is not just in promotions.





Motion to approve budget by 2 SOM CB, seconded by 4 SOM CB. Budget rejected.

YES – 4 NO – 5

4 SOM CB

3 SOM CB

2 SOM CB

3 SOH CB

Vice-President

Secretary-General

Finance Officer

2 SOSE CB

President (due to tie)

Poe: Again, willing to only pay partially. Would there be a change in votes in that case?

Board: No.

Junior Career Talk P720


LAE Review P24,000

Yu: This is a dole-out. Not what I feel we should be doing.

POE: Similarity to SSS.

Yu: Not for a project or a need. Practically, it's a need, but not something for us as an institution.

Andujare: If we're going to subsidize this, shouldn't we also we subsidizing NMAT, med

school, etc. becomes a matter of individual interest.

Poe: Students have mentioned that they want this. Students may apply to SSS for a

conference fee—-this is individualistic.

Dimla: Last year, I was subsidized by OSA for a conference. They expect an output and

service. This doesn't have one.

Poe: We want students to excel, we want them to be the best that they can be, form

them holistically. Follow-up question: how much budget do we not use each year?

Gomez: SOM subsidizes basic services. Agree so we can cover basic services.

Elicaño: Encourage to provide output.





Motion to approve budget by 2 SOM CB, seconded by 3 SOM CB, objection by FO.

Andujare: Approve on the condition that there be mechanics for output.

Condition accepted.

YES – 6 NO – 2

Secretary-General

Finance Officer

4 SOM CB

3 SOM CB

2 SOM CB

2 SOSE CB

Vice-President

3 SOH CB

Veto by the President.

Andujare: Why?

Remo: I agree to encourage academic excellence, but I don't think we need to sponsor a

review class.

Motion to overturn veto by SG, seconded by 2 SOM CB.

YES – 4 NO – 4

Secretary-General

4 SOM CB

3 SOM CB

2 SOM CB

Vice-President

Finance Officer

3 SOH CB

2 SOSE CB

2/3 is necessary to overturn a presidential veto; motion fails. Veto is upheld, budget is denied.

Law School Forum P1,620

Yu: Can we establish that if we're going to do this, let's make it sustainable? Afraid lang that it

won't lead to anything.

Motion to approve budget by 2 SOM CB, seconded by 3 SOM CB. Budget approved unanimously.





LEX Law School Field Trip P8,600

Agpoon: Photocopies are for simulation classes: professors in law school classes give things that

must be photocopied.

Andujare: Remind everyone that we can help but money's not the only way.

Yu: Funding org projects: establish partnership, expand scope. Can I suggest a condition:

expand beyond SOM?

Poe: Agree.

Andujare: Put it on paper: all partnerships with orgs. MOAs.

Motion to approve budget by 4 SOM CB, seconded by FO. Budget approved unanimously.

Bazaar Talk P960

Elicaño: Why a talk? Can't you make it information available online?

Poe: Limited reach. If we disseminate it as a talk, JGSOM Dept can disseminate as

memo.

Motion to approve budget by VP, seconded by 2 SOM CB.

YES – 7 NO – 1

Vice-President

Finance Officer

4 SOM CB

3 SOM CB

2 SOM CB

3 SOH CB

2 SOSE CB

Secretary-General





To The Heart social issue videos P1,700

Yu: Why the lunch?

Poe: Token for non-reps.

Motion to approve budget by 2 SOM CB, seconded by 4 SOM CB.

YES – 6 NO – 2

Vice-President

4 SOM CB

3 SOM CB

2 SOM CB

3 SOH CB

2 SOSE CB

Secretary-General

Finance Officer

Accounting 101 Tutorials P900

Yu: Why 600 copies?

POE: pages.

Motion to approve budget by VP, seconded by Sec-Gen. Budget approved unanimously.

Finance Tutorials P920

Yu: MEA's also doing this, partner with them?

Motion to approve budget by FO, seconded by Sec-Gen. Budget approved unanimously.

Easy A Accounting Tutorials P1,250

Motion to approve budget by Sec-Gen, seconded by VP. Budget approved unanimously.





Enlistment, Advisement, and Registration talk P750

Yu: Make it an open forum and not just a talk. Avenue for admin to hear constituency.

Poe: Really intended to be a dialogue.

Gomez: Rep told me it was supposed to be 7K. Was supposed to be a dialogue with only reps,

make a fact sheet.

Andujare: Initially, SOM was proposing that everyone going be fed, but that was

scrapped. Suggested making a fact sheet before it was cleared up.


JTA Open Forum P6,000

Dimla: Why is SOM SB paying for the food? In SOH, it's the department that pays.

Poe: Amenable to taking this out, asking SOM Dept to shoulder food.

Yu: How many pages will the brochure be?

Poe: Not sure yet. Offering information on the JTA schools.

Motion to approve budget by FO, seconded by 2 SOSE CB. Budget approved unanimously.

Seniors PlanSem P3,080

Motion to approve budget by VP, seconded by 3 SOM CB. Objection by 4 SOM CB.

Agpoon: Increase lunch and dinner to 100.

Amendment accepted.

Motion to approve budget by 4 SOM CB, seconded by 3 SOM CB. Budget approved

unanimously.





CTM Seniors Career Course Talks P1,920

Agpoon: Amendment: remove lunch, P50 for snacks.

Motion to approve budget by Sec-Gen, seconded by 3 SOM CB. Budget approved unanimously.

4 MGT Batch Shirt P36,000 (LOAN)

Andujare: Terms of payment for MGT Batch Shirt? When and how will they pay? Make sure you

know these. And let’s ask the CB to approve loans together.

Motion to vote on omnibus approval of loans by FO, seconded by VP. Motion passes.

Budgets now on the table:

4 MGT Batch Shirt P36,000 (LOAN)

Seniors Fundraiser P4,400 (LOAN)

SOM 2014 shirt P81,500 (LOAN)

Yu: Are you confident that we're going to get this money back?

Andujare: As the head and graduating officer of your unit, should your unit not pay, you

will get a hold order. And me, and Dan.

Poe: I understand and will personally ensure the payment

Motion to approve loans budget by FO, seconded by 3 SOM CB. Budget approved unanimously.

Juniors PlanSem P3,200


TOTAL SOM SB BUDGET: P351,611 — 284,881 for 20 projects

Motion to recess for five minutes by FO, seconded by 2 SOM CB. Motion passes unanimously.





Session resumes at 6:44pm.

DSWS

Office Supplies P660

Motion to approve budget by VP, seconded by 3 SOH CB. Budget approved unanimously.

First GA P4,079

Andujare: Really 100 people?

Mina: Usually closer to 70.

Andujare: Please change to 80.

Amendment accepted.

Motion to approve budget by 2 SOM CB, seconded by 2 SOSE CB. Budget approved

unanimously.

Carpool P19,120

Andujare: Amount?

Mina: Same amount for last year's. Includes labor, etc.

Yu: Why the need for a dropbox?

Mina: Forms.


Consignment and Sales P5,327

Andujare: Why load?

Mina: Contacting consignors, etc.

Motion to approve budget by 4 SOM CB, seconded by Sec-Gen. Budget approved unanimously.





Comm P300

Gomez: What is the system for load?

Mina: Officers handle.

Andujare: P300 for how long?

Mina: Entire sem, not single card. We can split.

Motion to approve budget by VP, seconded by 2 SOSE CB. Budget approved unanimously.

EvSem (retroactive) P21,864


Finance P30


HR General Functions P2,280

Gomez: Why 105?

Mina: Aiming for that number. Need people. We usually get more.


Lost and Found P690

Andujare: Why photocopy? Amend.

Amendment accepted, budget increased to P790.

Motion to approve budget by 2 SOSE CB, seconded by VP. Budget approved unanimously.





Loans P5,441

Gaerlan: Why the iPhone 5 charger?

Lim: Different kinds of charger per phone.

De Jesus: Do you still have the old chargers?

Mina: Yes.

Andujare: Do you have umbrellas?

Mina: Lost and found umbrellas become DSWS property after a certain time, just print

logo.


Lockers Baklas P975

Motion to approve budget by VP, seconded by 3 SOH CB. Budget approved unanimously.

Lockers General P30


Locker Reg P23,070

Remo: Scrap the database payment pending confirmation by the FO re: last year's payment.

Andujare: Tarp size?

Mina: 3x6.


Andujare: MOA with MISA.





Org Room Clean-Up P2048


OrSem P3,620

Andujare: Flyers—environmental impact? Effectivity? Cut down to 90 based on number of

freshmen.

Amendment accepted.


PlanSem P26,040

De Jesus: Why the number change?

Mina: EvSem includes old core, this is new core.


PMD P1,399.50

Andujare: Get laminating film from Sanggu Room.

Amendment accepted.


PMTS P4,300

Remo: There is an amendment to lower the load to P100.

Amendment accepted.

Yu: If you're just going to make a call, wouldn't take that much.





Gomez: Difference from PlanSem?

Mina: PMTS is for old members, seminar for leadership training

De Jesus: Given that we have an active DIA, is this related to them?

Mina: More of internal to DSWS.


RecWeek P1,670

Motion to approve budget by 4 SOM CB, seconded by FO. Budget approved unanimously.

Sec-Gen Functions P1,015

Elicaño: Nametags redundant with DPR Nametags?

Lim: More for pigeonholes.

Motion to approve budget by FO, seconded by 4 SOM CB. Budget approved unanimously.

Salamat sa Tumutulong P1,350

Yu: Redundant with DCR?

Andujare: DCR will train their members.

De Jesus: Not familiar with this project

Mina: Yearly Christmas party for staff, second sem

De Jesus: When do you start working?

Mina: Sponsors early, work proper by October





De Jesus: Planning to put up posters early?

Lim: We have bottle drives, so these posters are for that. Also a talent show for the staff,

so deliberations and promos early.

Andujare: Not a problem to propose now.


Team Building Seminar P9,649

Gomez: Historically are there really this many seminars?

Mina: Yes.

Yu: Historically, they've been effective, income-generating, their processes work.

Motion to approve budget by 3 SOM CB, seconded by 3 SOH CB. Budget approved unanimously.

TranSem (retroactive) P1,737.20


TOTAL DSWS BUDGET: P115,092

DPR

Branding P7,585

Yu: Increase printing to include incoming officers?

Co: If I increase, not sure yet.

Yu: Hindi abot for second budget hearing, increase to four films.

Andujare: Take out laminating film—check Sanggu Room, if not, contingency will cover.

Both amendments accepted.


unanimously.





SOSS Freshman Night Task Force

FreshNight P112,550

Andujare: Take out miscellaneous expenses. Contingency fund will cover it.

Amendment accepted. Budget reduced to P110,850.

Yu: Why is video-editing that expensive?

Mapa: Found out that her fee is more expensive, so looking for one cheaper or free.

Andujare: Change to two snacks or not? Background, P50 is snack cap.

Mapa: Yes.

Amendment accepted. Budget changed to P97,850.


SOSE Freshman Night Task Force

Freshman Night P184,977.90

Yu: I think what inflated is the P60K.

Toby: Venue is Cov Courts.

Andujare: We didn't have to pay for these last year. OrSem had paid for them. And then

for lights and sounds and screen, it was 6,000. Who did you talk to for this?

Toby: JB Capinpin. What they wanted was one big contract.

Motion to suspend parliamentary procedures by FO, seconded by 2 SOM CB. Motion approved

unanimously.

Parliamentary procedures resume.

P60,000 for logistics removed.





Yu: Cost is still high, higher than SOM for less people. Not sure it's justifiable. What's bloating it?

Toby: Souvenirs? We're looking at lanyards.

Andujare: Do you need all those materials in those quantities?

Poe: Main issue is venue—60K. For SOM, Dean's Office is covering.

Toby: We can raise to the Dean’s Office. But since the issue of questionability was raised,

let's tackle that first.

Gaerlan: For the paint, siguro we don't need that much.

Paint reduced to half-gallons.

Remo: Ask TF heads to review breakdown, resume after 2 SOSE presents their batch budget?

Presentation deferred.

SOSE 2nd Year School Board

SOSE Sophomore PlanSem P10,800

Motion to approve budget by Sec-Gen, seconded by 4 SOM CB. Budget approved unanimously.


Budget amended to remove snacks, various materials and supplies.

Remo: Reminding everyone that we're not cost-cutting for the sake of cost-cutting. We're not a

poor student government. Don't want to threaten the integrity of the project, but just

questioning why the spending isn't commensurate to size. If you think you need it, propose it. If

you are amenable, can we defer to the end of the budget hearing?

Motion to defer presentation to the end of the budget hearing by 2 SOM CB seconded 2 SOSE

unanimous.





DIA

Officer of the Month P1,500

Yu: Be fair—200 per award, to meet the cap of the tokens.

Amendment accepted. Budget reduced to P600.


unanimously.

ID Tags 2,580

Gomez: How big?

Villasfer: ID size.

Yu: Admin requested no bigger than the ID.

Andujare: If they're ID-size, use laminating film in Sanggu Room and AJ’s laminator.

Elicaño: Recommend increase to include departments, offices

Villasfer: First wave of printing is for those already elected. Second wave for others. For

adjustments, can we just use the second wave?

Elicaño: Just use central online directory, base count off that, propose at emergency.

Motion to approve budget by 3 SOM CB, seconded by VP. Objection by Sec-Gen.

Elicaño: Pending increase in amounts?

Remo: Only approving current proposal. Requesting office can propose more later.

Objection withdrawn. Budget approved unanimously.

GA P4,575 De Jesus: For pens, cheapest you can buy is P8.

Poe: Canvassed at National lang? For markers for one event, cheaper should be fine.

Motion to approve budget as-is by VP, seconded by FO. Budget approved unanimously.





Creative Project Management Seminar P3,970

Yu: Target market?

Villasfer: Reps. Not all of them.

Yu: Peg at 40, but arbitrary.

Motion to defer to next hearing by VP, seconded by 3 SOH CB. Motion approved unanimously.

TOTAL DIA BUDGET: P5,655

SOH SB

PlanSem (retroactive) P10,650


Freshman Night P53,121.50

De Jesus: Catering?

Dimla: Same as last year.

Andujare: Clarify—food is above cap, so needs 2/3 approval. Recommend decrease to P100 in

line with cap and consistency.

Dimla: Can we increase head count to 220? For allowances for late confirmations.

Amendment accepted, budget only requires simple majority.


TOTAL SOH SB BUDGET: P63,771.50





DSLD

PlanSem P4,950

Motion to approve budget by VP, seconded by Sec-Gen. Budget approved unanimously.

Training and Seminar 1 P3,750

Andujare: Approve all seminars together na lang.

Motion to defer proposals for 2 and 3 to the emergency budget hearing by VP, seconded by 2

SOM CB. Objection by FO.

Andujare: Retroactive na lang for the others.

Motion withdrawn

Yu: Want to get opinions muna.

Motion to approve budget for seminar 1 by FO, seconded by 3 SOH CB. Budget approved

unanimously.

Motion to scrap budget proposals for seminars 2 and 3 by FO, seconded by 2 SOM CB.

Objection by 3 SOM CB.

De Jesus: Defer na lang to emergency.

Remo: That's the plan.

Objection withdrawn.





GA P4,320

Andujare: Member base?

Coseto: 100, but around half went.

Andujare: Request to lower expected headcount.

Amendment accepted: 80 people, P50/head for snacks.

De Jesus: Adjust printing quantity as well.

Amendment accepted.

Motion to approve budget by 3 SOM CB, seconded by 2 SOM CB.

YES – 7 NO – 1

Vice-President

Finance Officer

4 SOM CB

3 SOM CB

2 SOM CB

3 SOH CB

2 SOSE CB

Secretary-General

Empowerment Seminar 2,700

Coseto: Second seminar is a bit redundant with DIA, so halve quantities for now.

Reyes: What's going to be on the printing handout? Maybe print one and then photocopy.

Elicaño: In line with that, it would also reduce your costs.

Amendment accepted, budget lowered to P2,338.30.

Motion to approve budget by 3 SOM CB, seconded by VP. Budget approved unanimously.

TOTAL DSLD BUDGET: P15,358.30





Ateneo Task Force 2013

Gabby Halalan P1,380


PPCRV Parallel Count P1,932

Yu: Will your promotions be effective for this?

Rob: Yes. Increases visibility.

Andujare: Talk to Health Sci Program as well. Also, maximum number of tarps?

Sir Rem: You can write a letter to get more approved.

Motion to approve budget by 3 SOM CB, seconded by VP. Budget approved unanimously.

TOTAL ATF 2013 BUDGET: P3,312 DEA

Leadership Training Seminar P6,000

De Jesus: Why three snacks?

Abesamis: Late morning start, one snack on either side of lunch.


Juvenile Justice Kapihan P280 Andujare: Will P7 be enough per head? You still need to worry about cups and other things. Talk to AMPC, suggest that you increase costs to normal snack price. Amendment accepted. Budget is now P50 per head, P2,000 total. Motion to approve budget by VP, seconded by Sec-Gen. Budget approved unanimously.





Pol. Ed Committee PlanSem P3,000

Yu: Target?

Abesamis: Pol Ed Committee will consist of DEA, ADC Presidents, and some org officers.

Yu: Increase by three people for CB CSPA.

Amendment accepted, budget is now P3,600.


TOTAL DEA BUDGET: P7,488

OFO

ECA PlanSem P9,870

Remo: Food is over cap cost, needs 2/3 approval.

Elicaño: For minutes, because otherwise what comes out is we might end up approving an over-

cap-cost meal for ourselves without questioning: why approve this even if it's over cap cost?

Andujare: Ordered in bulk, but they don't allow bulk orders under a certain amount, so

because headcounts were uncertain, we followed a la carte prices.

Yu: Make it 50 people in attendance? Contingency money would cover it.

Andujare: Pasok siya sa max cap cost technically.

Remo: We've spent the money already.

Yu: 2/3 approval na lang.


Buklod Atenista Reg Fee P36,000 (P6,000 per head)

Andujare: Reg fee by Sanggu, air fare by OSA. President, ambassador, one CB, one SB rep, one

block or course rep, one dept chair. If you want to increase the number of delegates, you can,

but justify to the president why.





Poe: Itemized breakdown?

Remo: In the invite. That's the lump sum.

Andujare: Includes shirts, kits, lodging, etc.

Yu: We're increasing the number of delegates?

Andujare: From five last year.

Yu: This is one more than usual. Generally we send fewer. Okay with it, but just so

everyone knows.

Andujare: Honest reason why we can't propose in more detail: still haven't selected people.

Sir Rem: Previously, someone joined but paid for his own fee. If there are people who aren't

selected but want to come, maybe that's possible?

Andujare: You'd still be representing and working.


TOTAL OFO BUDGET: P45,870


New FreshNight Proposal: P112,646.65


ANNOUNCEMENTS

Remo: For all Top 55 officers, video shoot moved to next Thursday. Subject to scheduling by

Sec-Gen, can't shoot on a Sunday.

Remo: Tentative date for emergency budget hearing and next CB meeting: May 9, Thursday.





Andujare: Total approved: P858,791.65. Make good, relevant projects. Let’s be practical.

Andujare: Reminders: approved budgets, send within 24 hours, underscore approved.

Remo: Failure means the FO will not process your requests and I will not sign.

Andujare: With the changes in projects, everyone should start thinking about projects for the

year. We need to fix everything soon. Please find out what the procedures are, use templates

and file formats, etc. For good archiving. Also, review procedures as a School Board—you get

the final say not as bosses, but because you have the experience and mandate.

Andujare: Next budget prop is Aug, still deciding date. Want to know when elections will be first.

Andujare: SSS will have its first orientation Friday, June 21. Need your help in spreading this.

Retaining three categories, research and thesis, conference, special projects, plus

institutionalized DL subsidies. Caps change.

Sir Rem: Need to meet units to help you out, and if you're spending on something, request early.

Remo: Chairs, please see Sir Rem.

Elicaño: Sign-up sheet information to me ASAP. Will post reminder online.

Yu: Send descriptions of units, CIPs, any pertinent documents on identity to me.

Remo: Thank you all for coming, this won't be as often, but we needed to have this now for

systems. For next budget hearing, will be a CB meeting. Invite departments.

Motion to adjourn by 3 SOM CB, seconded by FO. Motion passes unanimously.

PREPARED BY: Jan Nikko I. Dela Paz Secretariat Team Office of the Secretary-General Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila

Antonio Rafael N. Elicaño Secretary-General Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila

Minutes 05-04-13 (PlanSem)

Documents

budget approved unanimously

budget hearing proper

motion approved unanimously

motion passes unanimously

emergency budget hearing

cap cost resolution

budget hearing

budget reduced