i MINISTRY OF PRODUCTIVITY PROMOTION ANNUAL PERFORMANCE REPORT 2011
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i
MINISTRY OF PRODUCTIVITY
PROMOTION
ANNUAL PERFORMANCE REPORT
2011
ii
His Excellency Mahinda Rajapaksa,
President of Sri Lanka
iii
Contents
Page No
1. Message from the Hon. Minister 1
2. Message from the Secretary 3
3. Ministry of Productivity Promotion 5
4. Staff, Ministry of Productivity Promotion 9
5. Training Programs 13
6. Development Activities 17
7. National Productivity Secretariat 19
iv
The Mahinda Chinthana – Vision for the Future
“Our main Development
Target for the present
decade is to raise the
productivity by 5 – 6
percent”
Th
e B
ud
get
Sp
eech
20
11
1
Message from Hon. Lakshman Seneviratne,
Minister of productivity Promotion
I am happy to issue a special message to this Annual Performance Report which
contains the services performed by the Ministry of Productivity Promotion and the
institutions thereunder from January to December 2011.
The prosperity of a country cannot be determined merely on the basis of economic
prosperity. Material development and human resource development are equally
important. The contribution of the social and political activities is equally so. His
Excellency the President who properly understood the subject of human resources
has established a Ministry of Productivity Promotion for the first time in Sri Lanka.
No government can totally reject the concepts and principles in the country’s social,
economic, political and cultural spheres upheld by the intelligentsia of this country. It
is my belief that no government since independence has earned the favors of the
intelligentsia as much as the present government.
In the development of a country, the essential factor is discipline. It should be a self-
discipline born of pride of one’s country and feelings of patriotism. In developed
countries such sentiments should be apparent in every sphere of work. Most of our
people think of their country only when they leave the country. That feeling is not
there anymore when they return to Sri Lanka. Similarly the feeling for common
property, the respect for others, tolerance of others’ views and such other feelings
should not be considered as mere trifles when it comes to development. I am glad
that our Ministry has by now taken many a step to bring about this attitudinal
change as well as to promote efficiency and productivity.
In order to promote productivity, the Productivity Secretariat has already initiated
several programs, hand in hand with the Ministry of Prisons and Rehabilitation, the
Police Department and various other government Institutions.
We have already devised plans to raise the sugar production in the Sugar Factories
at Sevanagala and Pelwatte by 40%. These are factories that were running at a loss
and were taken over by the government recently under the Under – utilized Assets
Act, because they were incurring loss. I believe that such measures would help
retain within our national economy large amounts of foreign exchange that were
being drained away from our shores.
2
I take this opportunity to express my gratitude to the Secretary of my Ministry, to the
Directress General of the Department of Manpower and Employment, the Directress
of the National Productivity Secretariat, all Ministry staff and all Heads of Institutions
and Divisions as well as the entire staff who work with devotion and dedication to
fulfill the objectives mentioned above.
Hon. Lakshman Seneviratne,
Minister of productivity Promotion
3
Message from the Secretary
Ministry of Productivity Promotion
It gives me great pleasure to issue this message to the Annual Performance Report of the
Ministry of Productivity Promotion for the year 2011.
Since the conversion of the subject of productivity promotion into a separate Ministry of
cabinet rank on 22nd November 2010, a great deal has been accomplished during the year
2011 for the realization of the broad objectives envisioned in the “Mahinda Chintana”-
vision for the future.
The National Productivity Secretariat implements its programs of productivity with 4 main
sectors in view, namely the state sector, the private sector, the school sector and the
community sector. By means of these programs, the institutions and the community are
made aware of the concepts of productivity and thereby through promotion of productivity
action is taken to fulfill the aims of National Development.
Similarly through training programs implemented by the Department of Manpower and
Employment, systematic awareness creation programs for self employment,
entrepreneurial and job – seeking programs implemented to minimize unemployment,
career guidance programs meant for external and internal undergraduates and school
students, by all these means, a contribution has been made in large measure to raise the
Productivity of Labour and to build up a strong and efficient labour force in the country.
In the exercise of transforming Sri Lanka to be the Miracle of Asia under Mahinda Chintana
- the vision for the future, productivity promotion is a most important factor. In this respect
I should like to mention that the advice and guidance received from Hon. Lakshman
Seneviratne, the Minister for Productivity Promotion who provides leadership to this
project is most praiseworthy.
I also take this opportunity to show my appreciation of the dedication shown by the Heads
of all the Institution and all the staff under the Ministry who work keenly and efficiently to
full fill the aims of the Ministry.
I earnestly request everybody to continue to work with devotion and dedication to make
our motherland the Centre for Productivity Promotion in Asia by the year 2016.
Lalith Kannangara Secretary Ministry of Productivity Promotion
4
Ministry of Productivity Promotion
No. 249, Stanly Tilakaratna Mw, Nugegoda
Web: - www.productivitymin.gov.lk
E mail: - [email protected]
Phone Number: - 011 2 856417
Fax: - 011 2 856418
5
Ministry of Productivity Promotion
Introduction
Having recognized in principle that the subject of Productivity Promotion should
have pride of place in the Mahinda Chintana - Vision for the Future, HE the
President Mahinda Rajapaksha established a separate Ministry of Cabinet rank for
Productivity Promotion on 22.11.2010, for the first time in Sri Lanka, in order to
share its benefits with all spheres of the development process in the country.
Since obtaining the membership of the Asia Productivity Organization in 1966, the
subject of Productivity Promotion in Sri Lanka is spearheading the adoption of the
international best practices in this country, and the responsibility of propagating the
relevant concepts in this country is cast on the Ministry.
This challenge includes the further elevation of the cumulative result of the
following projects and functions, and these have continued to expand until now.
The decade 1997 – 2006 has been declared the Decade of Productivity
The National Productivity policies have been introduced to the public and
private sectors alike, in the year 2002
The National Productivity Secretariat has been established to enforce the
policies of National Productivity
A National Level Productivity Promotion system has been introduced and
implemented to achieve the aims of National Development
6
Ministry of Productivity Promotion
Vision
Play the role of catalyst and motivator to transform Sri Lanka into a country that
resolutely marches on, to reach heights of productivity, progress, innovation, values,
prosperity and satisfaction.
Mission
Lay down a policy framework necessary for the observance of the good practices of
productivity, realizing the strengths and opportunities of the labour market, adopting
strategies and forming the social, economic and organizational environment for the
attainment of excellence, personally and collectively, by the individual, the
community and the organizations.
Objectives
Formulating and sustaining policies pertaining to the promotion of
productivity and the labour market trends.
Adding zest required for raising the productivity of every branch of Sri
Lanka’s economy for the systematic operation of the labour market, its
smooth functioning, stimulation and promotion.
Carrying out the functions of supervision and coordination in implementing
the labour market policies, productivity promotion programs and projects.
Improvement of the productivity management systems at all levels and in all
aspects of the Sri Lankan economy, exerting supervision and providing
guidance.
Establishing appropriate institutional framework and methodologies for the
realization of the above objectives.
7
For the fulfillment of the above objectives, tasks and responsibilities, the following
institutions operate within the purview of the Ministry.
Department of Manpower and Employment
National Productivity Secretariat
Jobs Net
To carry out the above functions and responsibilities the Ministry is structured as
follows:-
Human resources development division
Development Division
Accounts Division
The organization structure of this newly formed Ministry (22nd November 2010) and
the particulars of the staff are given bellow.
8
Ministry of Productivity Promotion
Organizational structure
Development
Assistant
Secretary
Additional Secretary
Senior Assistant
Secretary (HR)
Senior Assistant
Secretary (Development)
Chief
Accountant
Internal
Auditor
Administrative
Officer
IT Officer
Management
Assistant
Management
Assistant
Development
Assistant
Management
Assistant
KKS/ Driver
Assistant
Secretary
Assistant
Director
Assistant
Secretary
9
Ministry of Productivity Promotion
Appointments
Name Service Designation Appointment
Date
Mr. W. M. Bandusena SLAS 1 Secretary 22.11. 2010
Mr. S.E.R.T.M.S.P. Bandara SLAS 1 Additional Secretary 11.08. 2011
Mr. L.H. Thilakaratne SLAS 1 SAS (Development) 05.09. 2011
Mr. H. Padmaperuma P.M.A. P.M.A. 111 11.04. 2011
Mr. G.R.K.S. Ganegoda P.M.A. P.M.A. 111 11.04. 2011
Mr. J.M.T.R. Karunaratne P.M.A. P.M.A. 111 11.04. 2011
Ms. W.H.T. Kumuduni P.M.A. P.M.A. 111 11.04. 2011
Ms. M.N.H. Bhanu P.M.A. P.M.A. 111 11.04. 2011
Ms. T.S.S. Lakmini P.M.A. P.M.A. 111 11.04. 2011
Mr. T.S. Cooray K.K.S. K.K.S. 111 11.04. 2011
Mr. E.D.K. Deshapriya K.K.S. K.K.S. 111 26.01. 2011
Mr. D.M.P.S. Dhanapala Driver Driver 11 26.01. 2011
Mr.E.A.D.P.K Edirisinghe Driver Driver 11 26.01. 2011
Mr. F.H.S.M. Hettiarachchi Driver Driver 11 26.01. 2011
Mr. M.N.S. Kumara Driver Driver 11 26.01. 2011
10
Officers Attached from the Department of Manpower and Employment
Name Service Designation
Mr. W.A.G.C. Weerakoon Associated Service Development Assistant
Mr.J.M.K.U Jayawardena Associated Service Development Assistant
Mr.K.G.P. Shantha Associated Service Development Assistant
Ms. T.A.N. Dishanthi Associated Service Development Assistant
Ms. A.G.G.K. Aludeniya Associated Service Development Assistant
Ms. P.D. Ashoka Associated Service Development Assistant
Ms. K.K.G. Malkanthi Associated Service Development Assistant
Ms. G.L Kalupahana Associated Service Development Assistant
Ms. T.I. Thenabadu Associated Service Development Assistant
Ms. H.M.C.J. Gunaratne Associated Service Development Assistant
Transfers
Name Service Designation Date of
Appointment
Ms. S. K.C.R. Sooriaarachchi SLAS 1 Senior Assistant
Secretary (HR) 31.01. 2011
Mr. H.S.A Fernando SLAS 111 Assistant Secretary 07.12. 2010
11
Names of the Staff Officers
Name Designation
Date of
Assumption
of Duties
1 Mr. W. M. Bandusena Secretary 22.11. 2010
2 Mr. S.E.R.T.M.S.P. Bandara Additional Secretary 11.08. 2011
3
Ms. S. K.C.R. Sooriaarachchi
Senior Assistant Secretary
(HR) 31.01. 2011
4 Mr. L.H. Thilakaratne
Senior Assistant Secretary
(Development) 05.09. 2011
5 Mr. K.S.P. Perera Chief Accountant 21.12. 2010
6 Mr. H.A.S.Fernando Assistant Secretary 07.12. 2010
12
Ministry of Productivity Promotion
Summary of Expenditure - 2011
Head 181
Expenditure
Allocation
for the year
2011
Rs. Mn
Expenditure
as at 31st Dec
2011
Rs.Mn
Progress %
Recurrent expenditure 65.84 61.78 94%
Capital Expenditure 73.92 67.02 91%
Total Expenditure 139.76 128.81 93%
13
Training Programs (Local)
Name of the Course Institute that Conducted the
Training
No. of
Participated
Officers
01 Training Course for new recruits
to the PMAS
Public Service’ Training
Institute
27.06. 2011 - 08.07.2011
05
02 CIGAS Accounting program Ministry of Finance
05.09.2011 – 11.09.2011
02
03 CIGAS Payroll program Ministry of Finance
03.10.2011 – 08.10.2011
02
04 Procurement Management Course MILODA
24.10.2011 – 25.10.2011 01
05 Diploma in Information
Technology
Sri Lanka Institute of
Development Administration
27.11.2011 – 17.05.2012
01
14
Foreign Tours - 2011
SN Subject Name of Officer Designation Duration Country
01 For Job Ms. D.D. Gayani HRDA 13-05-2011
13-05-2013 Oman
02 Post Graduate
Degree Ma. S.N. de Silva
HRDA 10-02-2011
21-12-2012
New Zealand
03 For Job Mr.H.N.D.
Herath
HRDA 20-07-2011
20-07-2013 Korea
04
International
Conference on
Green
Productivity for
Sustainable
Energy &
Environment
Mr. H.A.S.
Fernando
Assistant
Director
10-02-2011
12-02-2011 India
05
Training of
Trainers in Green
Productivity
Mr. H.A.S.
Fernando
Assistant
Director
28-03-2011
22-04-2011 Malaysia
06
Training Course
on Total
Productive
Maintenance
Applications in
SMEs
Ms. S.
Weerakkodi HRDA
16-05-2011
20-05-2011 Bangladesh
07
Training Course
on Total
Productive
Maintenance
Applications in
SMEs
Mr. I Ratnakamal HRDA 16-05-2011
20-05-2011 Bangladesh
15
08
Seminar on ISO
26000:
Development of
Social
Responsibility
Ms. W.J.D.K.
Perera HRDA
08-08-2011
12-08-2011 Taipei
09
Training Course
on Development
of Productivity
Practitioners;
Basic Program
(DPP; Basic)
Mr. K.R.K.
Kankanamge HRDA
27-06-2011
22-07-2011 Philippine
10
Training of
Trainers in Total
Quality
Management for
the Service Sector
Mr.W.D.M.S.
Gonaratne Deputy Director
18-07-2011
22-07-2011 Indonesia
11
Multi country
observational
study mission on
SME Best
Practices in
Service
Excellence
Mr. B.A.D.A
Subasinghe
Assistant
Director
21-02-2011
25-02-2011 Japan
12
Multi country
observational
study mission on
Quality Awards
in APO Member
Countries
Ms. J.M.T.
Jayasundara Director
26-09-2011
30-09-2011 Japan
13
53rd
Session of
the APO
Governing Body
Mr. W.M.
Bandusena Secretary
19-04-2011
21-04-2011 Malaysia
14
Bilateral
Cooperation
between NPOs:
Hon. Lakshman
Seneviratna Minister
12-09-2011
16-09-2011 Korea
16
15
Bilateral
Cooperation
between NPOs:
Ms. I.C.N.
Seneviratne
Coordinating
Secretary
12-09-2011
16-09-2011 Korea
16
Bilateral
Cooperation
between NPOs:
Mr. W.M.
Bandusena
Secretary 12-09-2011
16-09-2011 Korea
17
Training Course
on Development
of Productivity
Practitioners :
Advanced
Program me
Mr.W.M.C.S.
Wijesekara
HRDA
26-09-2011
14-10-2011 Malaysia
18
Workshop for
Business
Excellence
Consultants
Mr. L. H.
Thilakaratne
SAS
(Development) 17-10-2011
21-10-2011 Singapore
19
52nd
Workshop
Meeting of Heads
of NPOs
Mr.
L.E.R.T.M.A.S.P.
Bandara
Additional
Secretary 18-10-2011
20-10-2011 Vietnam
20 Material Flow
Cost Accounting
Mr. K.S.P. Perera Chief
Accountant
11-09-2011
17-09-2011 Japan
21
52nd
Workshop
Meeting of Heads
of NPOs
Ms. J.M.T.
Jayasundara
Director 18-10-2011
20-10-2011 Vietnam
22
Participation in
International
Productivity
Congress
Mr.
S.E.R.T.M.S.P.
Bandara
Additional
Secretary 17-11-2011
18-11-2011 Pakistan
23
Workshop on
Development of a
Benchmarking
Index for SMEs
Mr. B.A.A.D.
Subasinghe
Assistant
Director –
National
Productivity
Secretariat
19-12-2011
23-12-2011 Malaysia
17
Development Activities
The Development Division in the Ministry of Productivity Promotion was formed in
the month of September 2011. A brief account of the work accomplished by the
Development Division during the short period from September to December 2011 is
given bellow:-
1. Attention was paid to the manner in which most of the fast developing
countries in the Asian Productivity Organization such as Malaysia, Korea and
Singapore, as well as developed countries in the western world such as the
European Community and the United States of America have achieved
excellent successes following a Business/Service Excellence Framework,
through a performance - based incentive and promotion scheme.
2. But it was observed that in Sri Lanka no such performance - based incentive
and promotion scheme has been in practice to this day. However the need
for the implementation of such a scheme, and the need of an institution
which holds the highest authority and firm and constant responsibility for
implementation and direction of such a scheme was plainly identified.
3. Having so identified, and with a view to implement such a scheme to
enhance performance so as to achieve excellent developmental objectives in
Sri Lanka by improving the performance of Government and Semi
Government Institutions by the implementation of such a scheme for
attaining excellence in Services and Businesses, the Hon. Minister submitted
a Cabinet Memorandum on 31st October 2011.This Cabinet Memorandum
received approval of the Cabinet of Ministers on 9th November 2011.
4. Thereupon a concept paper was prepared for setting up an Institution for
Productivity Promotion at National Level with a view to implement such a
Framework of Excellence in Businesses and Services.
5. All programs implemented by the Department of Manpower and
Employment and the Productivity Secretariat concurrently with the Deyata
Kirula 2010/2011 were coordinated and supervised by the Development
Division of this Ministry.
18
Cabinet Memoranda
Approvals were obtained on the following key Cabinet Memoranda during the period under
review.
Cabinet Memoranda (Development) up to 31st December 2011
Seria
l No
Cabinet
Memo
No
Date of
Cabinet
Memo
Subject Decision date Decision No
01 01/2011 27.02.2011 Renting a building for the
Ministry of Productivity
Promotion
24.02.2011 අමප/11/0294/55
6/001
02 03/2011 15.02.2011
Restructuring of “Jobs Net”
in order to streamline
National Employment
Service (NES) in
partnership with the
Department of Manpower &
Employment
24.03.2011 අමප/11/0418/55
6/003
03 06/2011 12.04.2011
Restructuring of “Jobs Net”
in order to streamline
National Employment
Service (NES) in
partnership with the
Department of Manpower &
Employment (Second
Phase)
12.05.2011 අමප/11/0882/55
6/006
04 11/2011 .07.2011
Project Proposals – 2012
National Productivity
Secretariat
18.08.2011 අමප/11/1488/55
6/010
05 12/2011 31.10.2011
Implementation of a Service
/ Business Excellence
Framework for increasing
performance of government
& semi government
institutions
17.11.2011 අමප/11/2088/55
6/011
19
The National Productivity Secretariat
Introduction
Sri Lanka secured membership of the Asian Productivity Organization in the
year 1966, and since then various measures have been taken to enhance the
productivity of the country. Accordingly the decade from 1997 – 2006 was declared
the decade of productivity, and in the year 2002, marking a distinctive milestone in
the history of the country, the Policy of National Productivity was promulgated for
the state sector as well as the private sector. In order to implement the policy, the
National Productivity Secretariat was set up under the Ministry of Labour. Under the
guidance of the Ministry of Labour Relations and Foreign Employment that then
prevailed, such programs as Awareness Programs for the Promotion of Productivity,
Award Presentations, Competitions, Setting up of Model Companies,
Encouragement to Small and Medium Scale Industries and so on have been
implemented through the four sectors, namely the state sector, the private sector,
the school sector and the community sector on an island wide scale. The present
government setting up the Ministry of Productivity Promotion and extending its
blessings to this massive program of productivity promotion can indeed be referred
to as another distinctive landmark in the annals of history.
The National Productivity Secretariat implements the programs of Productivity
Promotion, Productivity Training and Productivity Consultancies targeting four main
sectors, namely the state sector, the private sector, the school sector and the
community sector. Aiming at productivity promotion the programs of National
Productivity Competitions, National Quality Circle Competitions and Productivity
Poster Competitions are implemented annually, while the posters (5S, 3R, GP
Productivity) and the magazines (සඵල සඟරාව) are made use of to carry out a vast
amount of work to take the message of the productivity concepts to the print media.
Similarly training programs are being launched on productivity concepts, targeting
the state sector, the private sector, as well as the school sector. Particularly, the
community productivity programs are being launched, aimed at the community at
large, and such programs are receiving a wide response.
Aiming at the state sector and the private sector, training courses on productivity
concepts are being launched during the weekends, and a large number of people
have so far successfully completed such training. The National Productivity
Secretariat also conducts Consultancy Programs under special projects aimed at
stabilizing the productivity concepts within the institutions.
20
At present Productivity Consultancy Programs are being conducted targeting 20
small scale and medium scale entrepreneurs in the Gampaha District. Aiming at
carrying over the productivity concepts targeted for the community, the Super
Dwellings Community Productivity was started and the program is being effectively
conducted, targeting several selected villages.
The National Productivity Secretariat works as Sri Lanka’s coordinator to the Asian
Productivity Organization, and it has jointly with the member countries of the Asia
Pacific region and the Asian Productivity Organization introduced to this country
productivity concepts and methodologies, contributing to the country’s march
towards economic development to reach a very high degree.
It performs a vital role in contributing towards the economic development of the
country, by building up a productivity oriented culture in the country.
Performing a very correct and positive role, cooperating with the Asian Productivity
Organization, the National Productivity Secretariat is taking action to organize
various programs, jointly with that organization.
21
Vision
To become the Centre of Excellence in Asia by the year 2016 for the Promotion of
Productivity.
Mission
To gain the necessary strength to confront international competition by promoting
productivity in Sri Lanka and by contributing to national development ensuring a
high standard of living for the people.
Objectives
1. Developing the country’s labour force to match international competition
2. Helping in the promotion of productivity per person through creative approaches
3. Taking action to prevent duplication of work through productivity programs
4. Acquiring necessary knowledge for the management of resources in the state
and private sectors.
5. Building up productivity awards and targets for diverse sectors.
6. Creating a culture of productivity - consciousness throughout the country.
7. Taking action to raise productivity in the public institutions and in the private
sector
In order to fulfill the above aims and objectives, the National Productivity Secretariat
is carrying out a multitude of activities on a large scale under the following main
programs.
1. The Productivity Promotion Program
2. Productivity Training and Consultancies
3. The Research and Development Program
4. Coordinating activities and international programs for the Asian
Productivity Organization
5. Special Projects
22
The progress made by the National Productivity Secretariat under the main
programs and projects aforesaid up to December 30th 2011 is as follows;
1. 175 programs were held for the state sector to give publicity to the
productivity concepts. Awareness was created for 22,356 persons.
2. Steps have been taken to build up 30 schools as productive schools.
3. Implementation of productivity concepts has been started in 30 private
institutions gaining successful results.
4. About 32 special programs have been conducted, to create awareness
among the people, with a view to raise productivity at village level.
5. The National Productivity Secretariat has taken action to conduct several
special programs in the year 2011. [[[
6. With the cooperation and under the guidance of the Asian Productivity
Organization and the Japanese Productivity Centre, the progress review
seminar for stage one of the cooperation program for member countries was
held in 2011 and action has commenced for building up 5 more small and
medium scale factories under stage two.
7. Productivity programs were started under the themes “A handhold for a
simple life” – Sapala Diviyata Nisala Athvela and “Sapiri Dwelling” – Sapiri
Nivasa and the pilot project was held in the Internal Fishery Hamlet of
Dambulla – Kandalama.
8. In the two provinces of the North and the East, Productivity Promotion
Programs were started targeting the state sector and the private sector with a
view to build up a pool of resource persons in the Tamil medium for that
purpose. Two programs were conducted for the training of trainers, and
about 60 officers have been identified and introduced as trainers.
Propagating knowledge about productivity is the main responsibility of the National
Productivity Secretariat. This will be discussed under 4 heads.
1. Conducting programs for productivity promotion in the state sector
2. Conducting programs for productivity promotion in the private sector
3. Conducting programs for productivity promotion in the school sector
4. Conducting programs for productivity promotion at the community level
23
Training is not the main objective of the National Productivity Secretariat. The main
functions of the National Productivity Secretariat are as follows.
1. Conducting of programs for productivity training (in and outside the
institution)
2. Conducting of awareness programs
3. Conducting productivity awards competition series at provincial level and
national level
4. Conducting media programs on productivity (Electronic and print media
programs)
5. Publication of press notices
6. Giving publicity on productivity by means of CD, DVD and hand bills
7. Conducting international seminars jointly with the Asian Productivity
Organization
8. Conducting TES programs jointly with the Asian Productivity Organization
9. Developing Demonstration programs
10. Conducting E-learning programs jointly with the Asian Productivity
Organization
11. Conducting training programs at provincial and district level
12. Conducting the productivity certificate course
13. Conducting the competitions on productivity
14. Conducting seminars on Quality circles
15. Conducting special programs jointly with the Asian Productivity Organization
24
Organizational Structure
The financial and physical progress in the activities of the National Productivity
Secretariat carried out as at 30th December 2011 can be separately discussed as
follows.
Deputy
Director
Director
Deputy Director (Finance
& Administration)
Deputy
Director
Development
Assistant
(Productivity)
Management
Assistant
Minor Employee
Development
Assistant
(Productivity)
Development
Assistant
(Productivity)
25
National Productivity Secretariat
Up to 31st December 2011
No Program Activity Progress
Financial
Rs.Mn Physical
Programs Beneficiaries
1
Productivity training & development program
Training programs in the State sector
0.7
175 22356
Training program in the Private sector
30 3925
Training program in the School sector
30 10526
Productivity Programs Ministries
22 4892
Training program in the service sector
28 8346
BPN training programs 2 925
2 Productivity Capacity Development
Training programs in the banking sector
0.50 12 1025
Community Productivity Programs
32 3200
Coming up entrepreneurs program
1
26
Productivity short time program
1 145
3 Productivity Award Competition
Awareness Program for
Chief Productivity Executives 2.845 7 1222
Five day training program
for Productivity Promotion
Officers
10 705
Printing of applications 1
News paper advertisements
2
4 Productivity Promotion Programs
Quality circle competition series & conference
3.3 3
Productivity poster competition
1
Printing of the magazine සළුල
1
Training aids, Posters & Pamphlets
5 Printing Work Stickers 5.2 1
Printing of hand books (Tamil)
1
Printing of hand books (GP)
1
Bags 1 3000
6
Program of the Asian Productivity Organization
TES Program 3.023 1 80
Programs of the Asian Productivity Organization
2 125
7 Special Projects 0.46
27
Performance
Up to 31st December of the year of 2011
During the period the National Productivity Secretariat has conducted 287 programs,
covering the state sector, the private sector, the school sector and the community sector
with 50970 persons participating in such programs, which can be divided sectorwise, as
follows
0
50
100
150
200
State Sector School Sector Private Sector Community Sector
No. of Programs Conducted
Sector No. of programs conducted No. of participants
State Sector 175 22356
School Sector 30 10526
Private Sector 30 3925
Community Sector 32 3200
Total 267 40007
28
By now there is a rapid increase in productivity programs in the state sector. The number of
programs conducted (on a provincial basis)
Province No. of Programs
Western 110
Southern 36
Uva 19
Central 26
Sabaragamuwa 28
North Western 24
North Central 14
North & East 10
In addition to the above programs the National Productivity Secretariat has conducted
several special programs under ‘Decent Work’; among which are the following:-
Through the concept of environment – friendly institutions, the Green Productivity
Program was conducted under the safe worksites to ensure the workers’ safety.
0
20
40
60
80
100
120
29
Kaizen Entrepreneurs - This program was for small scale industrialists, with a view to
encourage them.
Selection of several zonal offices and taking action to promote productivity of each
office.
To effectively implement the concept - Productivity in the Home, during this year with
the subject “Handhold for simple living” as the theme.
Community productivity training programs in Meegahakiula, Soranathota and
Kandeketiya.
Training program at the Sri Lanka Foreign Employment Bureau
“Diriya Sanasa” super skills exchange program
CEB operative program
Awareness program conducted concurrently with the Deyata Kirula Development
Exhibition
State Timber Corporation’s Productivity Program
Neth Pinavana Sath Hadavat - Delightful good hearts program
Deya Nanvana Hela Viruvo - Sinhala heroes who raise up the Nation Program
National Quality Circle Competition Series
The National Quality Circle Competition Series held since 2009 was held this time at the
Main Auditorium of the National Youth Service Council, Maharagama, presided over by the
Minister of Productivity Promotion, Hon. Lakshman Seneviratne.
The institutions that applied for the competition and the institutions that were successful are
as follows
30
Sector No. of Applications
Received No. of The Wining
applicants
State Sector 15 12
School Sector 67 15
Private Sector 25 08
Total 101 35
The winning institutions presented their quality circles at the conference of quality circles
and a gathering of over 1500 invitees was present on this occasion.
The competition was held under schools’ sector I (Students’ quality circles) and school
sector II (Teachers’ quality circles)
Productivity Posters
In the annual productivity poster competition held since the year 2005, the competition in
respect of year 2010 was conducted on the theme “Let’s start productivity from home”. The
Award Ceremony of the Poster Competition was held at the Main Auditorium of the National
Youth Service Council at Maharagama presided over by the Minister of Productivity
Promotion, Hon. Lakshman Seneviratne.
Out of about 10000 posters that were presented for the competition, about 350 posters
were selected.
31
Sector No. of Posters Received
No. Selected
School Sector 1 3823 125
School Sector 11 4627 110
School Sector 111 1223 65
University Sector 64 08
Open Sector 127 42
School Sector 1 (Grades 1- 5)
School Sector 11 (Grades 6 - 10)
School Sector 111 (Grades 11- 12)
University Sector
Open Sector
National Award Presentation 2010
The National Productivity Secretariat had decided that the productivity award ceremony
conducted by the National Productivity Secretariat should be conducted in a novel way.
Accordingly arrangements were made for a Chief Productivity Executive and a Productivity
Promotion Officer to be named from every institution. For the Productivity Promotion
Officers a five day training program was conducted and officers of the state sector,
manufacturing sector and the service sector were trained under that program.
About 2000 institutions of the school sector, state sector and the private sector have
applied for the National Productivity Award this year.
The number of applicants for the National Productivity Awards this year: Sectorwise
distribution
State Sector School Sector Manufacturing Sector
Service Sector
903 870 130 183
32
Graph showing the number of applicants for the National Productivity Awards
Applicants for the National Productivity Awards – Yearly distribution
2005 2006 2007 2008 2009 2010
State
Sector
155 447 432 581 575 903
School
Sector
186 352 660 335 259 870
Private
Sector
21 33 28 34 29 130
Service
Sector
16 42 205 90 113 183
Total 378 874 1325 1040 976 2086
0
200
400
600
800
1000
State Sector School Sector Manufacturing Sector
Service Sector
0
200
400
600
800
1000
1 2 3 4 5 6
33
Province 2005 2006 2007 2008 2009 2010 / 2011
Western 85 143 162 138 236 582
Southern 36 45 283 239 198 298
Uva 57 74 92 95 101 173
Central 51 159 207 152 126 264
Sabaragamuwa 74 245 360 221 158 192
North Western 40 80 130 113 98 307
North Central 33 27 49 44 4 88
North & East 3 6 13 12 45 182
Total 378 874 1325 1040 966 2086
Arrangements were made to train all these applicants as Chief Productivity Executives
and Productivity Promotion Officers at district level and a 5 day training program was
conducted for the productivity promotion officers.
0
100
200
300
400
500
600
700
34
Awareness Training Program for the Chief Productivity Executives
Program for creating awareness in the Chief Productivity Promotion Executives
Province Sector No. of
Participants
Western Province State 130
Manufacturing & Services
100
Southern Province State, Manufacturing & Services
210
Sabaragamuwa State, Manufacturing & Services
62
Central State, Manufacturing & Services
220
Uva State 250
North Central & North Western
State, Manufacturing & Services
250
35
The five (5) day training program for productivity promotion officers
Province Sector No. of
Participants
Western Province State 150
Manufacturing & Services
100
Southern Province State, Manufacturing & Services
80
Sabaragamuwa State, Manufacturing & Services
61
Central State, Manufacturing & Services
120
Uva State 130
North Central & North Western
State, Manufacturing & Services
97
Income of the National Productivity Secretariat
Year Income (Rs.)
2003 713,775.00
2004 1,895,462.09
2005 1,216,232.00
2006 1,684,833.52
2007 2,583,347.50
2008 3,683,377.50
2009 1,932,586.00
2010 4,443,013.00
2011 4,882,500.00
36
Deyata Kirula Development Program
[
This program was conducted under this Ministry concurrently with the Deyata Kirula
Exhibition. The different productivity programs were conducted targeting the state sector,
the school sector and the service sector, with a view to create awareness in the public, and
the exhibition stall was arranged in the National Productivity Secretariat.
Under the Deyata Kirula 2011 Development Program, the Domestic Productivity Programs
were conducted with the village of Medaoyamaduwa in the Mahavilachchiya Divisional
Secretariat Division as the base. Here Domestic productivity programs are being conducted
targeting 84 family units.
Two day training programs have been conducted and already officers have been assigned
village level observation circuits.
Programs scheduled to be conducted in the year 2012 are as follows;
Quality circle competition series
National Productivity Award Festival 2010 -2011
Exchange of the experiences of the experts
Workshop on knowledge Management
Program for training of resource persons
Program for training of panels of judges
A certificate course
Program for training of Human Resource Development Assistants
Programs with the Asian Productivity Organization
37
E- learning programs
Model Companies Structure Project (MCSP) under the cooperative program
for member countries
Short term courses
Creating awareness in zonal education offices, Kaizen Entrepreneur
program , proper mission project including the Green Productivity program
Domestic productivity promotional program on the theme “ Firm handhold on
simple living”
Deyata Kirula Program
Special Programs
1) Community Productivity Promotion Program – Badulla
The National Productivity Promotion Secretariat implements the Community
Productivity Program as another Program designed to take the Productivity
concepts to the people, particularly the rural people. Arrangements were made to
hold the training program which targeted the Badulla District, at the Management
Training Institute at Uva, Pelgahatenna, under the chairmanship of Hon. Lakshman
Seneviratne, the Minister of Productivity Promotion.
38
Ten persons were identified as “Community Productivity Promotion Guides”
from each Grama Niladari Project, representative of all the Grama Niladari Divisions
within the Divisional Secretarial Divisions of Meegahakiula, Soranatota, and
Kandeketiya in the Badulla District. Arrangements were made to give them a three
day residential training in productivity concepts and leadership. What the National
Productivity Secretariat and the Ministry of Productivity Promotion intended was to
employ them as guides, to be entrusted with implementing the productivity concepts
in each Grama Niladari Division, thereby taking the productivity concepts to the
rural people and to entrust them with the responsibility of observing their program.
Name Date Divisions Villages Numbers of
Villages
Meegahakula 1 12-14 '06'2011 10
10 20
60 138
145 283 Meegahakula 2 3- 5 '07'2011 62
Soranatota 1 07- 11 '08'2011 13
12 25
60 140
125 265 Soranatota 2 17- 19 '10'2011 57
Kandeketiya 1 31 '07'2011 -
04'08'2011
13
13 26
60 150
145 295
Kandeketiya 2 19-21 '09'2011 62
39
Observation of Houses
GN Division Division No. of House holds
Kandeketiya 26 80
Soranatota 25 50
Meegahakiula 20 80
The follow up work done on the directions of the Productivity Promotion Ministry and the
National Productivity Secretariat plainly show the degree of success achieved. It was quite
clear that all Grama Niladhari divisions very earnestly and with utmost dedication devoted
themselves to the concepts of productivity.
Follow up work
The officers of the Ministry of Productivity Promotion made ready for the follow up with the
reports on their field observations. At this stage discussions were held with the occupants in
the houses in the respective Grama Niladhari Divisions, discussing with them the
application of the different concepts of productivity as well as the progress made.
2) Kaizen entrepreneurs
This is a pilot project launched by the District Secretariat Gampaha and the National
Productivity Secretariat, with a view to improve the industries of the small and medium
scale entrepreneurs in the Gampaha District.
40
Date of Inauguration:-
Introducing the concept of the 5S Program on Productivity at an Institution, where it was
launched by thie National Productivity Secretariat, at the Human Resource Training Centre
Morunna, Yakkala on 27.03.2010 with the participation of 40 entrepreneurs.
Serial No. Institution No of Employee
1. Udumbara Catering (Supply of food and refreshments on festive occasions)
150
2. Harward Fashions (Dress Making) 110
3. Motha (Fruit related Products) 07
4. Nishan Industries (Welding Work) 02
5. Mount Packs (Card board) 70
6. Unique Engineering 10
7. S.K. Polythene (Polythene) 07
8. Silverstar Paint (Paint Products) 50
9. Deshani Food (Fruit Product) 15
10. Canwid Engineering (Machinary) 22
11. Wickramarachchi Ayurveda (Ayurvedic Products) 30
12. Matammana Artificial Hands 15
13. Buddhika Industries (Cashew Machine Products) 65
14. Wickramarachchi Food 10
41
15. Nilrose Advertising 12
16. Dedunu Bakery Products 18
17. Chance Palace 25
18. Polymertec 60
19. Claude Enterprise 12
20. Ranmo Plastic 07
All participants were taken to the institutional sites by the Deputy Director and party and
the prevailing situation was studied and observed.
Gaining an understanding of the productivity techniques in sites.
Eg :- 1. Silverstar Paint - 5S at Work
2. Buddhi Industries – Improving Procedures
3. J.U. Catering – Green Productivity
[
Methodologies
Step 1 – Creating awareness in Heads of Institutions
Step 2 - Video tapes prepared to display the prevailing situation in all the institutions.
Step 3 – Conducting workshops to create awareness on Productivity and 5S for all the
institutions.
Step 4 – Organizing various training workshops for the work teams, by external resource
persons.
Building up attitudes
Security
Quality circles
Step 5 – Allowing opportunities for implementing of 5S at the institutional level and in
practice, organizing observation tours to state and private institutions.
42
Step 6 – Getting other training opportunities connected with the National Productivity
Secretariat. (APO Training courses / e - learning)
Step 7 - The team does the follow up work in the institutions, once a month.
Step 8 – To maintain the identity of the program and to maintain their dignity, preparing a
KAISEN sign board at institutional level.
Step 9 – Holding of an on the spot inspection by the National Productivity Secretariat.
By the end of 2011
I. Producing an attitudinal change in the entire work force of the institutions.
II. Building up faith in the KAISEN Entrepreneurs Program.
III. Building up hopes for the future through a vision of entrepreneurship.
IV. Higher income through higher production.
V. Rising of income by minimizing of Expenditure.
VI. Hidden opportunities of profit.
VII. Broadening of business opportunities.
VIII. Growth of new job opportunities.
IX. Mutual help in business through building up of inter personal relationships.
X. Creation of an attractive physical environment.
XI. Deviating towards new production opportunities / increase of investments.
XII. Identification and regularization of management techniques within the institutions.
XIII. Opportunities for knowledge sharing.
XIV. Birth of training opportunities of international level.
Steps taken to Minimize the Cost of the Project
1. Organizing Training Programs at institution level
2. Institutions volunteering to bear the cost of field circuits
3. Minimizing other expenses (T – Shirt, Logo, Board and Website)
43
3). Productive CEB
The program was implemented with a view to raise the Productivity of 75 electricity
consumer service stations which form the main service centre of the Ceylon Electricity
Board.
The workshop was organized with the objective of developing the attitudes of the
employees serving at the respective service stations to provide quality services, by
improvement of attitudes of the employees, application of productivity tools and
techniques. (Group Work, Concept of Quality Circles…….etc)
Stages No. of Participants
Stage 1 83
Stage 2 95
Stage 3 84
Stage 4 59
Stage 5 45
4). The Program – Deya Nanvana Hela Viruvo
The Heroic Sinhalese who raise up the Nation) this program operates for the purpose of
introducing the concepts of productivity to the officers and men serving in the three forces
in Sri Lanka, the Army, Navy and the Air Force. In this program the concepts of productivity,
particularly the 5S concept and its practices were made known and awareness was created
for productivity to be taken to the homes. This program was started on 28th June 2011 and
44
a practical plan as necessary to operate the program of 5S and productivity for a
forthcoming one year period, was also prepared.
The Camp where Program was held Date Participation
Security Forces Head Quarters – Jaffna 28.06.2011 156
Intermediate Camps (Forward Maintenance Area)
29,28.06.2011 88/96
Battalion 51 29,28.06.2011 175/108
Battalion 52 29,28.06.2011 201/170
Battalion 55 29,28.06.2011 108/135
Security Forces Head Quarters 29,28.06.2011 156
5). Productivity Promotion Project conducted in the Ministry of Defence by the
National Productivity Secretariat
Name of project: The date when Productivity Promotion was started in the Ministry of
Defense and the Departments under the Ministry 08.06.2011
Institutions where conducted:-
Ministry of Defence
Sir Lanka Army
Sir Lanka Navy
Sir Lanka Police
Ranaviru Seva Authority
Urban Development Authority
Department of Land Reclamation
45
National Dangerous Drugs Combat Board
Ranaviru apparel Institution (Yakkala)
Police Criminal Records Division
Subjects for Program
Productivity and 5S Attitudinal Development, KAISEN, Green Productivity, Avoidance of
waste and the 7 Japanese sins, Urban Agriculture for productive utilization of land,
Domestic Productivity.
[[
Beneficiaries
Direct - All members of the staff of the Ministry and Departments and the
beneficiaries of the Ministry and Departments.
Indirect - Members of families of the staff of Ministries, Army, Police and other
Departments. All state, Private and Community institutions and schools in the “vicinity” of
the above institution.
Progress as at Present:-
Institution Date Place No of Participants
Ministry of Defense 08.06.2011 and
29.06.2011
Institution’s Auditorium
400 Officers
Police Head Quarters
06.09.2011
Police Head quarters Auditorium
140 Senior Officers
46
Navy 05.10.2011 Navy Camp 45 Executive Officers
Land Reclamation Board
26.11.2010 Institution’s Auditorium
250 Officers
National Dangerous Drugs Combat Board Program - 04
.2011 Nittambuwa
Battaramulla
Piliyandala
195 Officers
December Rehabilitation Centre
Yakkala Ranaviry Apperal
17.07.2011
11.08.2011 and
27.09.2011
Ranaviru Appral Institution
900 Officers
Ranaviru Seva Authority
21.10.2011 Wadduwa Resort Hotel
40 Officers
Urban Development Authority
01.11.2011 Head Office - Battaramulla
55 Officers
6) Abode of Productive Labour beyond the seas – Meterin Eterate Phaladayi
Sramayaka Nivahana
Inauguration
The first awareness workshop of this project called “The Abode of productive labour
beyond the seas” was held presided over by Hon. Kingsley Ranawaka, Chairman of the
Foreign Employment Bureau. The inaugural address on productivity, 5S and positive
attitudes, was delivered by Mr. Upali Marasingha, the Former Director of the National
Productivity Secretariat. The workshop introducing Green Productivity, the Kaizen concept
and Quality Circles respectively was also conducted at the Bureau.
The Korean Division was selected as The Model Pilot project. Depending on its success, the
5S methodology and the Quality circles are by now being actively put in to practice in all
divisions of the Bureau. Further, a methodology for evaluating the most successful Division
where productivity is practiced best, is now under preparation, and for the forthcoming
year a plan of action has been made for the work to be taken in hand, and this too has
received the chairman’s total approval.
47
This concept which in now implemented in the head office is now being extended for
implementation at District Level as well. Accordingly the initial awareness programs have
been already held at the District Offices in Kandy and Matara. In fact, the fact that during
this year 12 branches including the Head office have entered the National Productivity
Competition to be held in 2010/2011 is a distinct success that we have achieved.
Productivity Programs in Hospitals
The National Eye Hospital
“Noble hearts that delight the eyes” – Neth Pinavana Sath Hadavath
Objectives
01. Creating awareness in the entire staff of the National Eye Hospital, on the
concepts of productivity, affirming its national importance.
02. Realizing the development targets through productivity, and offering a
consumer service of a high level.
03. Ensuring the need for all people, through their respective approaches, to
become partners to all achievements of the institution.
04. To make it an exemplary hospital among all large scale hospitals.
05. To present for the national productivity award competition and achieve
success
Duration
August 2011 to August 2012
Methodology of implementing the program
Setting up productivity promotion steering a committee representing the
services at all levels
Appointing an Internal Productivity Promotion Officer, to represent the higher
management
The action plan of the steering committee and enlisting the cooperation for its
implementation from persons of all levels drawing everybody’s attention
48
Introduction of the productivity promotional targets for all levels
Implementation of the basic productivity concepts.
Continuous vigilance on the performance
Introduction of in - house competitions and evaluation of the contribution of all
members of the staff at the competitions
Assessment of the satisfaction of all consumers, internal & external
Contribution of the National Productivity secretariat
Basic awareness programs and spreading knowledge of the productivity
concepts
Continuously working with the Productivity Promotion Officer of the institution
and serving as a facilitator
Introducing the essential competitions and the relevant criteria and obtaining
guidelines for judging the competitions.
The role of the National Eye Hospital.
Guides should be identified for the Productivity Promotion Program from among the
staff, and they should be appointed to form a committee, and the program should be
implemented through them.
Progress review.
The first progress review to be done by the end of December 2011.
Programs Scheduled for implementation in the year 2012.
Alternative techniques for Productivity Promotion from August 2012 onwards.
Eg: - Techniques for total Productivity Maintenance.
Progress of the Project
The aforesaid program was started on 10.02.2012, and by now, the productivity and
5S programs and 2 Quality Circle programs have been held. For these programs
about 400, representing all divisions of the staff participated and a sum of Rs.
6000/= has been spent by way of payment to resource persons.
Further, the productivity concepts imparted so far are being implemented within the
hospital premises and applications are being submitted for the National Productivity
Award Festival.
49
Bank of Ceylon Productivity Promotion Program
Improvement of productivity of the Banking field – a leading field in National
Development
Another basic objective is to provide more efficient services to the customers by
bringing about personal development as well as conceptual development in the
staff. The objective is to bring in new life to the staff by adopting the fivefold
concepts and implementing the Quality Circle Concept obtaining maximum benefit
to the consumer, as well as increasing profitability so as to face competition.
50
The National Productivity Secretariat together with the top - management of the
Bank of Ceylon, implements the program of enforcing the productivity concepts in
10 selected banks. The branches so selected were the following:-
Borella Branch
Biyagama Branch
Battaramulla Branch
Bambalapitity Branch
City Branch
Kaduwela Branch
Ratmalana Branch
Lakehouse Branch
Metropolitan Branch (5th Floor)
Project for Converting the “C” Bank into a Productive Institution
As a preliminary step for converting this “C” Bank into a productive institution,
initially all the places in the institution were observed and photographed. Thereafter
a workshop on productivity was conducted by a Deputy Director.
Afterwords a workshop was conducted by a resource person at the institution itself
to explain how in practice the fivefold concepts were to be introduced. An annual
plan has been drawn up and the future program explained to them. Unwanted and
redundant things have been already disposed of, and action is now being taken in
accordance with the annual plan.
Date of Convincement: - 17.08.2011
Institution where the project is being carried out – “C” Bank, Colombo 11
Title of the program - Promotion of Productivity
Beneficiaries - All employees of the Institution
51
Net work for exchange of superior experiences, for the “SANASA” Bannk
Objective
Within the SANASA Banking network search for their superior experiences,
learn them and exchange with other institutions in the net work. Through their
implementation raise the productivity within the institutions.
Increase of profit
Raise the market share
Creating Awareness
On 25th May 2011, exchange network of superior experiences was set up. In these
16 institutions, productivity promotion work is being implemented in 04 stages. The
first stage covers 3 branches including the Aturugiriya SANASA Bank Branch.
Progress
Progress of the present position of the Aturugiriya SANASA Bank, the procedures
and the physical environment to be studied. An awareness program is scheduled to
be held on 09th November 2011, for 16 branches with the fullest cooperation of the
chairman of the SANASA Union.
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