Project Name & ID: Nepal Pilot Program for Climate Resilience: Building Resilience to Climate Related Hazards Executing Agency: Ministry of Agricultural Development Loan/Credit/Grant No.: Grant (P127508) Implementing Agency: MoAD 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 15 5 31 24 11 16 60 P NCB GoN 15-Jan-13 30-Jan-13 4-Feb-13 7-Mar-13 31-Mar-13 11-Apr-13 27-Apr-13 26-Jun-13 Center R NCB GoN 1-Jun-13 NA 5-Jun-13 6-Jul-13 NA NA 11-Jul-13 12-Jul-13 Center A NCB GoN NA NA 5-Jun-13 7-Jul-13 NA NA 14-Jul-13 14-Aug-13 Center P NCB GoN 22-Jan-13 NA 27-Jan-13 27-Feb-13 NA NA 15-Mar-13 14-May-13 Center R NCB GoN 15-Aug-14 NA 20-Aug-14 20-Sep-14 NA NA 6-Oct-14 5-Dec-14 Center A P NCB GoN 30-Aug-13 NA 4-Sep-13 5-Oct-13 NA NA 21-Oct-13 20-Dec-13 Center R NCB GoN NA NA 7-Sep-13 8-Oct-13 NA NA 24-Oct-13 23-Nov-13 Center A P NCB GoN 15-Mar-13 NA 20-Mar-13 20-Apr-13 NA NA 6-May-13 5-Jul-13 Center R NCB GoN NA NA 15-Sep-13 16-Oct-13 NA NA 1-Nov-13 1-Dec-13 Center A P Shop WB NA NA 25-Aug-13 1-Sep-13 NA NA 8-Sep-13 15-Sep-13 Center R A P Shop WB NA NA 25-Aug-14 1-Sep-14 NA NA 8-Sep-14 15-Sep-14 Center R PP approved by WB in 2012/13., For central level PP approved by WB in 2012/13., Previously there were 8 Motorbikes, one motorbike was procured in 2012/13 which is mention ed in Sl.No 30 Procurement of Motor bikes -10 nos (D.1.4) [PPCR/MoAD/G/NCB-02] 2 2.2 3.1.3, 3.1.7, 4B Procurement of Colouer printer 2 nos [PPCR/MoAD/G/shop-04 A] PP approved by WB in 2012/13. Procurement of desktop computers, monitors & UPS’s -9 sets, Laser B/W printers-9 sets(D1.2.1), color printers-1 no (For PMU) ((D.1.2.9) [PPCR/MoAD/G/NCB-04] Activities in under F/Y 13/14 Post Post Prior/ Post Review Ministry of Agricultural Development, PPCR, Agricultural Management Information System, Kathmandu, Nepal Annual Procurement Plan (PP) for Goods - for FY 2013/2014 15/10/2013 1 Procurement of vehicles (Double cap Pick up-1 nos) (D.1.4) [PPCR/MoAD/G/NCB-01] Post Completed, PP approved by WB in 2012/13. Remarks WB’s NOL to Bid Document Bid Invitation Public Opening of Bids WB’s NOL to Award Recommendation Procurement at center or district Contract signing Completion of the contract SNo. Description of Goods & Contract ID No. 3 Procurement of Motor bikes -7 nos (C 2.2) [PPCR/MoAD/G/NCB-03] BER & Award Recomm. to WB Proc. procedure: GoN or WB? Bid document to WB PP Status Method of Procurement Post 4A 3.1.7 Procurement of printer (multi function) 1 nos [PPCR/MoAD/G/shop-04 A] Post Previous mention in Sl.no. 7 4 Post Previously in Sl. No.4 Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized
27
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Project Name & ID: Nepal Pilot Program for Climate Resilience: Building Resilience to Climate Related Hazards Executing Agency: Ministry of Agricultural Development
Loan/Credit/Grant No.: Grant (P127508) Implementing Agency: MoAD
1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17
15 5 31 24 11 16 60
P NCB GoN 15-Jan-13 30-Jan-13 4-Feb-13 7-Mar-13 31-Mar-13 11-Apr-13 27-Apr-13 26-Jun-13 Center
R NCB GoN 1-Jun-13 NA 5-Jun-13 6-Jul-13 NA NA 11-Jul-13 12-Jul-13 Center
A NCB GoN NA NA 5-Jun-13 7-Jul-13 NA NA 14-Jul-13 14-Aug-13 Center
P NCB GoN 22-Jan-13 NA 27-Jan-13 27-Feb-13 NA NA 15-Mar-13 14-May-13 Center
R NCB GoN 15-Aug-14 NA 20-Aug-14 20-Sep-14 NA NA 6-Oct-14 5-Dec-14 Center
A
P NCB GoN 30-Aug-13 NA 4-Sep-13 5-Oct-13 NA NA 21-Oct-13 20-Dec-13 Center
R NCB GoN NA NA 7-Sep-13 8-Oct-13 NA NA 24-Oct-13 23-Nov-13 Center
A
P NCB GoN 15-Mar-13 NA 20-Mar-13 20-Apr-13 NA NA 6-May-13 5-Jul-13 Center
R NCB GoN NA NA 15-Sep-13 16-Oct-13 NA NA 1-Nov-13 1-Dec-13 Center
A
P Shop WB NA NA 25-Aug-13 1-Sep-13 NA NA 8-Sep-13 15-Sep-13 Center
R
A
P Shop WB NA NA 25-Aug-14 1-Sep-14 NA NA 8-Sep-14 15-Sep-14 Center
R
PP approved by
WB in 2012/13.,
For central level
PP approved by
WB in 2012/13.,
Previously there
were 8
Motorbikes,
one motorbike
was procured in
2012/13 which
is mention ed in
Sl.No 30
Procurement of Motor bikes -10 nos (D.1.4)
[PPCR/MoAD/G/NCB-02]2
2.2
3.1.3,
3.1.7,
4BProcurement of Colouer printer 2 nos
[PPCR/MoAD/G/shop-04 A]
PP approved by
WB in 2012/13.
Procurement of desktop computers,
monitors & UPS’s -9 sets, Laser B/W
printers-9 sets(D1.2.1), color printers-1 no
(For PMU) ((D.1.2.9)
[PPCR/MoAD/G/NCB-04]
Act
ivit
ies
in u
nd
er
F/Y
13
/14
Post
Post
Pri
or/
Po
st R
evi
ew
Ministry of Agricultural Development, PPCR, Agricultural Management Information System, Kathmandu, Nepal
Annual Procurement Plan (PP) for Goods - for FY 2013/2014 15/10/2013
1
Procurement of vehicles (Double cap Pick
up-1 nos) (D.1.4)
[PPCR/MoAD/G/NCB-01]Post
Completed, PP
approved by
WB in 2012/13.
Re
mar
ks
WB
’s N
OL
to B
id
Do
cum
en
t
Bid
In
vita
tio
n
Pu
bli
c O
pe
nin
g o
f
Bid
s
WB
’s N
OL
to
Aw
ard
Re
com
me
nd
atio
n
Pro
cure
me
nt
at
cen
ter
or
dis
tric
t
Co
ntr
act
sign
ing
Co
mp
leti
on
of
the
con
trac
t
SNo
. Description of Goods & Contract ID
No.
3
Procurement of Motor bikes -7 nos (C 2.2)
[PPCR/MoAD/G/NCB-03]
BER
& A
war
d
Re
com
m. t
o W
B
Pro
c. p
roce
du
re: G
oN
or
WB
?
Bid
do
cum
en
t to
WB
PP
Sta
tus
Me
tho
d o
f
Pro
cure
me
nt
Post
4A 3.1.7Procurement of printer (multi function) 1
nos [PPCR/MoAD/G/shop-04 A]Post
Previous
mention in
Sl.no. 7
4 Post
Previously in Sl.
No.4
Pub
lic D
iscl
osur
e A
utho
rized
Pub
lic D
iscl
osur
e A
utho
rized
Pub
lic D
iscl
osur
e A
utho
rized
Pub
lic D
iscl
osur
e A
utho
rized
Pub
lic D
iscl
osur
e A
utho
rized
Pub
lic D
iscl
osur
e A
utho
rized
Pub
lic D
iscl
osur
e A
utho
rized
Pub
lic D
iscl
osur
e A
utho
rized
Act
ivit
ies
in u
nd
er
F/Y
13
/14
Pri
or/
Po
st R
evi
ew
Re
mar
ks
WB
’s N
OL
to B
id
Do
cum
en
t
Bid
In
vita
tio
n
Pu
bli
c O
pe
nin
g o
f
Bid
s
WB
’s N
OL
to
Aw
ard
Re
com
me
nd
atio
n
Pro
cure
me
nt
at
cen
ter
or
dis
tric
t
Co
ntr
act
sign
ing
Co
mp
leti
on
of
the
con
trac
t
SNo
. Description of Goods & Contract ID
No.
BER
& A
war
d
Re
com
m. t
o W
B
Pro
c. p
roce
du
re: G
oN
or
WB
?
Bid
do
cum
en
t to
WB
PP
Sta
tus
Me
tho
d o
f
Pro
cure
me
nt
A
P Shop WB 7-Jan-13 NA 12-Jan-13 12-Feb-13 NA NA 28-Feb-13 29-Apr-13 Center
R Shop WB NA NA 30-Jun-13 15-Jul-13 NA NA 18-Jul-13 19-Jul-13 Center
A Shop WB NA NA 25-Jun-13 4-Jul-13 NA NA 4-Jul-13 5-Jul-13 Center
P NCB GoN 15-Aug-13 NA 20-Aug-13 20-Sep-13 NA NA 6-Oct-13 5-Dec-13 Center
R Shop WB NA NA 25-Sep-13 2-Oct-13 NA NA 17-Oct-13 1-Nov-13 Center
A
P Shop WB 7-Jan-13 NA 12-Jan-13 12-Feb-13 NA NA 28-Feb-13 29-Apr-13 Center
R Shop WB NA NA 30-Sep-13 7-Oct-13 NA NA 14-Oct-13 29-Oct-13 Center
A
P NCB GoN 15-Feb-13 NA 20-Feb-13 23-Mar-13 NA NA 8-Apr-13 7-Jun-13 Center
R NCB GoN 15-Aug-14 NA 20-Aug-14 20-Sep-14 NA NA 6-Oct-14 5-Dec-14 Center
A
P NCB GoN 15-Dec-13 NA 20-Dec-13 20-Jan-14 NA NA 5-Feb-14 6-Apr-14 Center
R NCB GoN 15-Dec-14 NA 20-Dec-14 20-Jan-15 NA NA 5-Feb-15 6-Apr-15 Center
A
P Shop WB NA NA 20-Dec-13 27-Dec-13 NA NA 3-Jan-14 10-Jan-14 Center
R
A
P NCB GoN 15-Mar-13 NA 20-Mar-13 20-Apr-13 NA NA 6-May-13 5-Jul-13 Center
R NCB GoN 15-Aug-14 NA 20-Aug-14 20-Sep-14 NA NA 6-Oct-14 5-Dec-14 Center
A
P NCB GoN 30-Sep-13 NA 5-Oct-13 5-Nov-13 NA NA 21-Nov-13 20-Jan-14 Center
R NCB GoN 30-Sep-14 NA 5-Oct-14 5-Nov-14 NA NA 21-Nov-14 20-Jan-15 Center
A
9A
10
6
Procurement of photocopy machine-1 nos,
(To start project activities) (D.1.2.8)
[PPCR/MoAD/G/shop-07]
4BProcurement of Colouer printer 2 nos
[PPCR/MoAD/G/shop-04 A]
Post
PP approved by
WB in 2012/13,
Previously there
were 8 Laptops
PP approved by
WB in 2012/13,
6 lap tops are
procured
PP approved by
WB in 2012/13.
PP approved by
WB in 2012/13,
Previously there
were 30 GPS
machines
PP approved by
WB in 2012/13.
Procurement of color scanner-2 nos (A3 &
A4 size), Electronic color digitizer-1 nos,
Plotter-1 nos (D.1.2.8)[PPCR/MoAD/G/NCB-
08)
Procurement of GPS machine-26 nos (for 25
districts & central offices) (D.1.2.8)
[PPCR/MoAD/G/NCB-09]
Equipment & system upgrade required
including, AMIS internet network system,
fibre optic MoAD and NITC to ensure high
speed access to the RDBMS and web server
(D.1.2.8) [PPCR/MoAD/G/NCB-10]
Post
Post
Post
Post
Post
PP approved by
WB in 2012/13.
Procurement of Laptop-10 nos (To start the
project activities initiallY) (D.1.2.8)
[PPCR/MoAD/G/Shop-05]
5 Post
3.1.1
3.1.2,
Procurement of Laptops-5 nos (For GIS &
Crop medeling purpose it requires high bit
capacity) (D.1.2.8) [PPCR/MoAD/G/Shop-
06]
2.21Procurement of GPS machine-4 nos (for 4
districts) [PPCR/MoAD/G/Shop-09A]Post
11
Desktop computer, UPS and laser color
printer - 130 sets (For DADO, DLSO of 55
districts & AICC, Departements)(D.1.5.1)
[PPCR/MoAD/G/NCB-11]
8
9
7
Previously in Sl.
No.4
PP approved by
WB in 2012/13,
For RAD, RLSD,
AICC,DADO,
DLSO, Micro
soft
professional is
taken out
Post
Act
ivit
ies
in u
nd
er
F/Y
13
/14
Pri
or/
Po
st R
evi
ew
Re
mar
ks
WB
’s N
OL
to B
id
Do
cum
en
t
Bid
In
vita
tio
n
Pu
bli
c O
pe
nin
g o
f
Bid
s
WB
’s N
OL
to
Aw
ard
Re
com
me
nd
atio
n
Pro
cure
me
nt
at
cen
ter
or
dis
tric
t
Co
ntr
act
sign
ing
Co
mp
leti
on
of
the
con
trac
t
SNo
. Description of Goods & Contract ID
No.
BER
& A
war
d
Re
com
m. t
o W
B
Pro
c. p
roce
du
re: G
oN
or
WB
?
Bid
do
cum
en
t to
WB
PP
Sta
tus
Me
tho
d o
f
Pro
cure
me
nt
P NCB GoN 30-Oct-13 NA 30-Oct-13 30-Nov-13 NA NA 16-Dec-13 14-Feb-14 Center
R NCB GoN 30-Oct-14 NA 30-Oct-14 30-Nov-14 NA NA 16-Dec-14 14-Feb-15 Center
A
P NCB GoN 30-Jan-14 NA 4-Feb-14 7-Mar-14 NA NA 23-Mar-14 22-May-14 Center
R NCB GoN 30-Aug-14 NA 4-Sep-14 5-Oct-14 NA NA 21-Oct-14 20-Dec-14 Center
A
P Shop WB NA NA 20-Dec-13 27-Dec-13 NA NA 3-Jan-14 10-Jan-14 Center
R
A
P Shop WB 30-Jan-14 NA 4-Feb-14 7-Mar-14 NA NA 23-Mar-14 22-May-14 Center
R Shop WB 30-Jan-15 NA 4-Feb-15 7-Mar-15 NA NA 23-Mar-15 22-May-15 Center
A
P DC WB 30-Jan-14 NA 4-Feb-14 7-Mar-14 NA NA 23-Mar-14 22-May-14 District
R DC WB 30-Jan-15 NA 4-Feb-15 7-Mar-15 NA NA 23-Mar-15 22-May-15 District
A
P NCB GoN 30-Jan-14 NA 4-Feb-14 7-Mar-14 NA NA 23-Mar-14 22-May-14 District
R NCB GoN 30-Jan-15 NA 4-Feb-15 7-Mar-15 NA NA 23-Mar-15 22-May-15 District
A
P Shop WB NA NA 20-Dec-13 27-Dec-13 NA NA 3-Jan-14 10-Jan-14 Center
R
Post
Post
For establishing
4 agro-info call
center
PP approved in
2012/13,
Previously it
was for 25
distrcts
Procurement of furniture (Computer table
1, Simple table -1,Wooden Chairs-4, Carpet-
15m2)-21 nos (For pilot districts) (D.1.5.2)
[PPCR/MoAD/G/NCB-16]
16
16A 3.1.9
Procurement of furniture, (chair 2, table 1
computer table 1 soft and haerd board 1,
sign board 1 to each district) (For 4 pilot
districts) (3.1.9) [PPCR/MoAD/G/Shop-
16A]
Post
Post
PP approved by
WB in 2012/13.,
Previously there
were 25 sets
PP approved by
WB in 2012/13.
PP approved by
WB in 2012/13.
14
Computer, Powerful backup system, laser
color printer-21 sets (For agri-info call
center) (D.1.5.2) [PPCR/MoAD/G/NCB-13]
Phone set, Digital display board -25 sets
(D.1.5.2) [PPCR/MoAD/G/Shop-14]
13A 3.1.9
Computer, Powerful backup system, laser
color printer-4 sets, Phone set, Digital
display board -4 sets, Phone number and
other accessories-4 (For agri-info call
center) (3.1.9) [PPCR/MoAD/G/Shop-13A]
For establishing
4 agro-info call
center, Phone
set, Digital
display board is
added from Sl
No 14
Laptops, Microsoft office professional 10
and laser color printer - 40 sets (For 20
mountain & remote hill districts) (D.1.5.1)
[PPCR/MoAD/G/NCB-12]
12
13 Post
Post
15**Phone number and other accessories-25
(D.1.5.2) [PPCR/MoAD/G/DC-15]
PP approved by
WB in 2012/13.,
For RAD, RLSD,
AICC,DADO,
DLSO
Post
Act
ivit
ies
in u
nd
er
F/Y
13
/14
Pri
or/
Po
st R
evi
ew
Re
mar
ks
WB
’s N
OL
to B
id
Do
cum
en
t
Bid
In
vita
tio
n
Pu
bli
c O
pe
nin
g o
f
Bid
s
WB
’s N
OL
to
Aw
ard
Re
com
me
nd
atio
n
Pro
cure
me
nt
at
cen
ter
or
dis
tric
t
Co
ntr
act
sign
ing
Co
mp
leti
on
of
the
con
trac
t
SNo
. Description of Goods & Contract ID
No.
BER
& A
war
d
Re
com
m. t
o W
B
Pro
c. p
roce
du
re: G
oN
or
WB
?
Bid
do
cum
en
t to
WB
PP
Sta
tus
Me
tho
d o
f
Pro
cure
me
nt
A
P NCB GoN 15-Aug-13 NA 20-Aug-13 20-Sep-13 NA NA 6-Oct-13 5-Dec-13 Center RDBMS transffered to SN 19.
R NCB GoN NA NA 15-Jan-14 14-Feb-14 NA NA 31-Mar-14 30-Apr-14 Center
A
P NCB GoN 15-Feb-13 NA 20-Feb-13 23-Mar-13 NA NA 8-Apr-13 7-Jun-13 Center
R NCB GoN 15-Aug-14 NA 20-Aug-14 20-Sep-14 NA NA 6-Oct-14 5-Dec-14 Center
A
P Shop WB 15-Mar-13 NA 20-Mar-13 20-Apr-13 NA NA 6-May-13 5-Jul-13 Center
R Shop WB NA NA 20-Dec-13 27-Dec-13 NA NA 3-Jan-14 10-Jan-14 Center
A
P DC WB 15-Aug-13 NA 20-Aug-13 20-Sep-13 NA NA 6-Oct-13 5-Dec-13 Center
R DC WB 15-Aug-14 NA 20-Aug-14 20-Sep-14 NA NA 6-Oct-14 5-Dec-14 Center
A
P NCB GoN 20-Feb-13 NA 25-Feb-13 28-Mar-13 NA NA 13-Apr-13 12-Jun-13 Center
R NCB GoN 20-Oct-14 NA 25-Oct-14 25-Nov-14 NA NA 11-Dec-14 9-Feb-15 Center
A
P NCB GoN 15-Feb-14 NA 20-Feb-14 23-Mar-14 NA NA 8-Apr-14 7-Jun-14 Center
R NCB GoN 15-Sep-14 NA 20-Sep-14 21-Oct-14 NA NA 6-Nov-14 5-Jan-15 Center
A
P Shop WB 5-Jan-13 NA 10-Jan-13 10-Feb-13 NA NA 26-Feb-13 27-Apr-13 Center
R
A Shop WB NA 17-Jun-13 18-Jun-13 NA NA 19-Jun-13 8-Jul-13 Center
21
23
Post22Satellite image-22 districts (D.2.2.4)
[PPCR/MoAD/G/NCB-22]
Post
Retrofit GIS office space (Proc. of office
furniture: computer cum office table-6 nos,
arm chairs-6 nos, tea table-3 nos, Book rack-
2 nos, cupboard-2 nos, Filing cabinet-1 nos,
Rounding table-1 nos, Revolving chairs-15
nos, Carpeting) (D.1.3)
[PPCR/MoAD/G/Shop-23]
17
Post
3.1.8
For establishing
4 agro-info call
center
20
PostWeb server/Data server-1 nos (3.1.8),
[PPCR/MoAD/G/NCB-17]
Post
18 Post
Procurement of softwares:
ArcGIS 10 -9nos , ArcView 10-9 nos, ArcGIS
Spatial Analyst-4 nos, ERDAS-2nos (D.1.2.2)
[PPCR/MoAD/G/NCB-18]
19 4.1,
16A 3.1.9
Procurement of furniture, (chair 2, table 1
computer table 1 soft and haerd board 1,
sign board 1 to each district) (For 4 pilot
districts) (3.1.9) [PPCR/MoAD/G/Shop-
16A]
Post
Procurement of softwares:
Microsoft office professional 10 nos and
Database softwares (RDBMS) - 1 nos
(D.1.2.3), [PPCR/MoAD/G/Shop-19]
PP approved by
WB in 2012/13.,
RDBMS is taken
out and re-
arranged
PP approved by
WB in 2012/13.
PP approved by
WB in 2012/13.
PP approved by
WB in 2012/13.
Completed
PP approved by
WB in 2012/13.
PP approved by
WB in 2012/13.
PP approved in
2012/13
*Digital spatial data-15 districts (D.2.2.4)
[PPCR/MoAD/G/DC-20]
Satellite image-3 districts (D.2.2.4)
[PPCR/MoAD/G/NCB-21]
Act
ivit
ies
in u
nd
er
F/Y
13
/14
Pri
or/
Po
st R
evi
ew
Re
mar
ks
WB
’s N
OL
to B
id
Do
cum
en
t
Bid
In
vita
tio
n
Pu
bli
c O
pe
nin
g o
f
Bid
s
WB
’s N
OL
to
Aw
ard
Re
com
me
nd
atio
n
Pro
cure
me
nt
at
cen
ter
or
dis
tric
t
Co
ntr
act
sign
ing
Co
mp
leti
on
of
the
con
trac
t
SNo
. Description of Goods & Contract ID
No.
BER
& A
war
d
Re
com
m. t
o W
B
Pro
c. p
roce
du
re: G
oN
or
WB
?
Bid
do
cum
en
t to
WB
PP
Sta
tus
Me
tho
d o
f
Pro
cure
me
nt
P NCB GoN 20-Oct-13 NA 25-Oct-13 25-Nov-13 NA NA 11-Dec-13 9-Feb-14 Center
R NCB GoN NA NA 6-Jan-14 6-Feb-14 NA NA 22-Feb-14 23-Apr-14 Center
A
P NCB GoN 15-Apr-14 NA 20-Apr-14 21-May-14 NA NA 6-Jun-14 5-Aug-14 Center
R NCB GoN 15-Oct-14 NA 20-Oct-14 20-Nov-14 NA NA 6-Dec-14 4-Feb-15 Center
A
P NCB GoN 20-Oct-13 NA 25-Oct-13 25-Nov-13 NA NA 11-Dec-13 9-Feb-14 Center
R NCB GoN NA NA 20-Dec-13 20-Jan-14 NA NA 5-Feb-14 7-Mar-14 Center
A
P DC WB 20-Oct-13 NA 25-Oct-13 25-Nov-13 NA NA 11-Dec-13 9-Feb-14 Center
R DC WB NA NA 20-Dec-13 27-Dec-13 NA NA 12-Jan-14 19-Jan-14 Center
A
P NCB GoN 15-Apr-14 NA 20-Apr-14 21-May-14 NA NA 6-Jun-14 5-Aug-14 Center
R NCB GoN 15-Sep-14 NA 20-Sep-14 21-Oct-14 NA NA 6-Nov-14 5-Jan-15 Center
A
P DC WB 15-Apr-14 NA 20-Apr-14 21-May-14 NA NA 6-Jun-14 5-Aug-14 Center
R DC WB 15-Sep-14 NA 20-Sep-14 21-Oct-14 NA NA 6-Nov-14 5-Jan-15 Center
A
P Shop WB 15-Jun-13 NA 18-Jun-13 25-Jun-13 30-Jun-13 7-Jul-13 Center
R
A Shop WB NA NA 1-Jul-13 8-Jul-13 NA NA 8-Jul-13 9-Jul-13 Center
P Shop WB NA NA 7-Jan-14 14-Jan-14 NA NA 21-Jan-14 28-Jan-14 Center
R
A
P Shop WB NA NA 15-Oct-13 22-Oct-13 NA NA 6-Nov-13 21-Nov-13 Center
29 Post
24 2.22
2.18
2.20
28 Post
Proc. of Rainguage, Thermometer-1000 set)
(D.4.3) [PPCR/MoAD/G/NCB-25]25 Post
Procurement of Mobile phones for farmer
representative and extension workers (3G
Mobile sets -1000 (D.3.1.1)
nos[PPCR/MoAD/G/NCB-28]
**Procurement of sim card--192
nos(D.3.1.1) [PPCR/MoAD/G/DC-27]
**Procurement of sim card-1000
nos(D.3.1.1) [PPCR/MoAD/G/DC-29]
Post
Post
Procurement of Rainguage, Thermometer-
192 set) (D.4.3) [PPCR/MoAD/G/NCB-24]
27
26
Procurement of Mobile phones for farmer
representative and extension workers (3G
Mobile sets --192 nos (D.3.1.1)
[PPCR/MoAD/G/NCB-26]
30
Procurement of Motor bikes -1 nos (D.1.4)
[PPCR/MoAD/G/Shop-30]Post
PP approved by
WB in 2012/13.,
Completed, For
central level
31 1.2
Procurement of furniture-( sofa set-1,
revolving chair 10, stools 5, table 4) (1.2)
[PPCR/MoAD/G/Shop-31]
Post
PP approved by
WB in 2012/13.,
Previously it
was 200 sets
PP approved by
WB in 2012/13.,
Previously it
was 200 sim
cards
PP approved in
2012/13
PP approved by
WB in 2012/13.
PP approved by
WB in 2012/13.,
Previously it
was 200 sets
PP approved by
WB in 2012/13.
32 3.1.4
Procurement of Lead Monitor -1 nos
[PPCR/MoAD/G/Shop-32] Post
Post
Act
ivit
ies
in u
nd
er
F/Y
13
/14
Pri
or/
Po
st R
evi
ew
Re
mar
ks
WB
’s N
OL
to B
id
Do
cum
en
t
Bid
In
vita
tio
n
Pu
bli
c O
pe
nin
g o
f
Bid
s
WB
’s N
OL
to
Aw
ard
Re
com
me
nd
atio
n
Pro
cure
me
nt
at
cen
ter
or
dis
tric
t
Co
ntr
act
sign
ing
Co
mp
leti
on
of
the
con
trac
t
SNo
. Description of Goods & Contract ID
No.
BER
& A
war
d
Re
com
m. t
o W
B
Pro
c. p
roce
du
re: G
oN
or
WB
?
Bid
do
cum
en
t to
WB
PP
Sta
tus
Me
tho
d o
f
Pro
cure
me
nt
R
A
P Shop WB NA NA 30-Sep-13 7-Oct-13 NA NA 22-Oct-13 6-Nov-13 Center
R
A
P Shop WB NA NA 15-Sep-13 22-Sep-13 NA NA 7-Oct-13 22-Oct-13 Center
R
A
P Shop GoN NA NA 15-Jan-14 22-Jan-14 NA NA 6-Feb-14 21-Feb-14 Center
R
A
P Shop GoN 25-Aug-13 NA 30-Aug-13 30-Sep-13 NA NA 16-Oct-13 15-Dec-13 Center
R
A
1
2. General Notes:
a.
b.
c.
d. In case of procurement under ICB, column for the publication of “GPN” should also be added to the PP format.
3
4 PP of Goods and Works: Similar format, but separate sheets should be used for preparing PP of Goods and Works.
5
6
7 Steps in Preparing PP & Method of Calculating Deadlines (Dates):
(i)
(ii) Col-5, Cost estimate: Preparation of cost estimate & approval by Procuring Entity (PE) ( … days). If the activity is divided into slices, separate cost estimate for each slice needs to be prepared.
(iii) Col-6, Method of Procurement: Select an appropriate proc. method based on estimated amount, FA, applicable procurement procedure and capability of contractors/ suppliers available in market.
(iv)
32 3.1.4
Procurement of Lead Monitor -1 nos
[PPCR/MoAD/G/Shop-32] Post
33 3.1.5
Procurement of Digital Camera -2 nos,
Viedo Camera 1 no. and other Electronic
Devices
[PPCR/MoAD/G/Shop-33]
Post
34 3.1.6
Procurement of Wi-Fi Equipments (3.1.6)
[PPCR/MoAD/G/Shop-34] Post
35 1.4, 1.6
Printing of publications of trimesterly, half
yearly and yearly report and printing of
calander (1.4, 1.6) [PPCR/MoAD/G/Shop-
35]
Post
36 1.7, 1.8
Printing of publications - Printing of leaflet,
Brochures (1.7,1.8) [PPCR/MoAD/G/Shop-
36]
Post For central level
Col-2, Description of Goods/ Works & Contract ID No: Give appropriate name to the procurement activity and formulate a simple, short & scientific Contract ID No. as mentioned in para-3 above.
Col-7, Proc. Procedure: GoN/WB: Based on the provisions of FA, identify the applicable procurement procedure and mention it on the PP, i.e. either proc. procedure is as per WB proc. GLs or GoN rules (PPA/PPR).
*Department of survey is sole agent for supply of digital spatial data. Hence, digital spatial data will be procured from Department of survey through Direct Contract Method
**Nepal Telecom (NTC) is sole agent for supply and delivery of phone number and sim card. Hence phone number and sim card will be procured from NTC through Direct Contract procurement method.
Abbreviations: FA = Financing Agreement, PAD = Project Appraisal Document, P = Planned, R = Revised, A = Actual, BER = Bid Evaluation Report, NOL = No Objection Letter, NA = Not Applicable, BEC = Bid Evaluation Committee.
This format of PP has been prepared for NCB method with post-qualification and prior review requirement and contains 17 columns which is a minimum requirement. In case of post review and/ or other methods of procurement, some columns may become fully or partly not
applicable. Likewise, some column heads may require different interpretation. For example, in case of “shopping method”, Col-8 may be interpreted as “preparation of quotation/ shopping document and its approval”. Thus, all column heads needs to be interpreted as required This format does not contain traditionally included columns, like “name of contractor”, “contract price”, “currency of contract price”, “some reference nos.”, etc, since these are reporting requirement but not the planning one.
In case of procurement procedure involving “Pre-qualification”, this format of PP needs to be expanded by adding a few more columns. It would be better to prepare PP of such activities in separate sheets to avoid too many columns for simpler activities.
Formula for defining Contract ID No.: Project Name/ category of procurement (G/W)/ selection Method – No. of Procurement under Goods or Works category in ascending order from the first year to the last year of the Project. i. e. “IWRMP/G/ICB-1”, “RAIDP/W/NCB/bara-9”,
etc. Bidding for Procurement Activity under Slicing Arrangement: (i) One Bid Doc for all slices, but BOQ/ Schedule of Prices, Technical Specifications, Qualification Criteria, Contract Completion Period, etc may be made slice specific & put in the same Bid Doc, (ii) Single Notice for
bid invitation for all slices. It reduces cost of bidding, time and other administrative burdens. However, this may be different under e-bidding process and, therefore should be adopted as required.
Use of Software in Preparing PP: It is highly recommended to use readily available, in the market, planning software (eg. MS Project) to prepare PP. Advantages are not comparable to that of manually prepared PPs. Software based PP are very user-friendly, easy and quicker to
revise/ update and tracking the status of procurement.
Act
ivit
ies
in u
nd
er
F/Y
13
/14
Pri
or/
Po
st R
evi
ew
Re
mar
ks
WB
’s N
OL
to B
id
Do
cum
en
t
Bid
In
vita
tio
n
Pu
bli
c O
pe
nin
g o
f
Bid
s
WB
’s N
OL
to
Aw
ard
Re
com
me
nd
atio
n
Pro
cure
me
nt
at
cen
ter
or
dis
tric
t
Co
ntr
act
sign
ing
Co
mp
leti
on
of
the
con
trac
t
SNo
. Description of Goods & Contract ID
No.
BER
& A
war
d
Re
com
m. t
o W
B
Pro
c. p
roce
du
re: G
oN
or
WB
?
Bid
do
cum
en
t to
WB
PP
Sta
tus
Me
tho
d o
f
Pro
cure
me
nt
(v) Col-8, Bid Document to WB: Prep. of bid doc & approval by PE (… days) + sending to WB for NOL, if any (… days required in drafting a letter & to get signed).
(vi) Col-9, WB’s NOL to Bid Doc: Await NOL from WB (2 to 4 weeks depending upon size and complexity of the procurement job).
(vii) Col-10, Bid Invitation: Publish notice of invitation for bidding (IFB) (… days) + Await for bids (approx. 30/NCB or 45/ICB days or else).
(viii) Col-11, Public Opening of Bids (fixed date): Fix an appropriate date for public bid opening considering to avoid weekends, holidays, absence of key official, etc.
(ix) Col-12, BER to WB: Evaluation of bids by BEC (… days). + approval by PE (… days). + sending of BER to WB for NOL (… days in drafting letter & getting signed by the authorized official of PE).
(x) Col-13, WB’s NOL to Award Recommendation: Await NOL to Award recommendation from WB (2 to 4 weeks depending upon size and complexity of the proc. job).
(xi)
(xii)
Final Notes:
a. Good arrangement of slicing and packaging is the key of good procurement planning.
Col-14, Award Notification and Contract signing: Issuance of notification of award (… days) + awaiting response (2 to 4 weeks) from the successful bidder + Preparation/ finalization of contract document (done simultaneously) + contract negotiation (… days) + contract signing
(… days).Col-15, Completion Date of the Contract: Based on size and complexity of the contract, seasonal effect, availability of working labors, remoteness of construction sites (in case of works) a realistic time period for contract execution should be worked out and accordingly
completion date should be fixed. In case of proc. of goods such a time period should be determined based on time required for manufacturing/ assembling/ packing, clearing for export, multi-modal transportation, custom clearance, if any, and so on. Experience of past
b. Adopt competitive methods of procurement as far as possible, i.e. ICB and NCB. Non-competitive methods like Direct Contracting and Shopping should be used as minimum as possible. While adopting such non-competitive methods, strong justifications should be
attached along with the PP for Bank’s review and clearance.
RDBMS transffered to SN 19.
Project Name & ID: Nepal Pilot Program for Climate Resilience: Building Resilience to Climate Related Hazards Executing Agency: Ministry of Agricultural Development
Loan/Credit/Grant No.: Grant (P127508) Implementing Agency: Ministry of Agricultural Development
P CQS WB 20-Jan-13 20-Feb-13 25-Feb-13 28-Feb-13 31-Mar-13 15-Apr-13 21-Apr-13 1-May-13 6-May-13 11-May-13 8-Oct-13 center
2.4 R CQS WB 15-Nov-13 5-Dec-13 10-Dec-13 13-Dec-13 13-Jan-14 28-Jan-14 7-Feb-14 22-Feb-14 1-Mar-14 8-Mar-14 13-Mar-14 28-Mar-14 26-Jul-14 center
A
P QCBS WB 15-Feb-13 18-Mar-13 28-Mar-13 31-Mar-13 1-May-13 16-May-13 1-Jun-13 16-Jun-13 1-Jul-13 11-Jul-13 16-Jul-13 21-Jul-13 19-Sep-13 center
2.2 R CQS WB 15-Jan-14 15-Jan-14 14-Feb-14 17-Feb-14 4-Mar-14 4-Mar-14 14-Mar-14 29-Mar-14 5-Apr-14 12-Apr-14 12-Apr-14 27-Apr-14 25-Aug-14 center
A
P QCBS WB 5-Nov-13 6-Dec-13 16-Dec-13 19-Dec-13 19-Jan-14 3-Feb-14 19-Feb-14 19-Feb-14 19-Feb-14 1-Mar-14 6-Mar-14 11-Mar-14 25-Apr-14 center
2.3 R CQS WB 1-Mar-14 16-Mar-14 19-Mar-14 22-Mar-14 22-Apr-14 29-Apr-14 6-May-14 16-May-14 23-May-14 24-May-14 27-May-14 3-Jun-14 1-Sep-14 center
A
P QCBS WB 5-Mar-14 5-Apr-14 15-Apr-14 18-Apr-14 19-May-14 3-Jun-14 19-Jun-14 19-Jun-14 19-Jun-14 29-Jun-14 4-Jul-14 9-Jul-14 23-Aug-14 center
R QCBS WB 5-Sep-14 6-Oct-14 16-Oct-14 19-Oct-14 19-Nov-14 4-Dec-14 20-Dec-14 4-Jan-15 19-Jan-15 29-Jan-15 3-Feb-15 8-Feb-15 25-Mar-15 center
A
P IND WB 5-Feb-13 8-Mar-13 13-Mar-13 16-Mar-13 16-Apr-13 1-May-13 7-May-13 17-May-13 22-May-13 27-May-13 27-May-14 center
R IND WB 5-Dec-13 5-Jan-14 8-Jan-14 23-Jan-14 22-Feb-14 21-Aug-14 center
A
P CQS WB 15-Aug-13 15-Sep-13 20-Sep-13 23-Sep-13 24-Oct-13 8-Nov-13 14-Nov-13 24-Nov-13 29-Nov-13 4-Dec-13 18-Jan-14 center
R CQS WB 15-Aug-14 15-Sep-14 20-Sep-14 23-Sep-14 24-Oct-14 8-Nov-14 14-Nov-14 24-Nov-14 29-Nov-14 4-Dec-14 18-Jan-15 center
PP approved
by WB in
2012/13
PP approved
by WB in
2012/13
PP approved
by WB in
2012/13
PP approved
by WB in
2012/13
PP approved
by WB in
2012/13
PP approved
by WB in
2012/13
Ministry of Agricultural Development, PPCR, Agricultural Management Information System, Kathmandu, NepalAnnual Procurement Plan (PP) for Consulting Services for FY - 2013/2014 15/10/2013
Post P IND WB 5-Sep-13 6-Oct-13 11-Oct-13 14-Oct-13 14-Nov-13 29-Nov-13 5-Dec-13 15-Dec-13 20-Dec-13 25-Dec-13 25-Jun-15
A IND WB 5-Oct-13 20-Oct-13 9-Nov-13 9-Nov-14 center
P CQS WB 5-Feb-14 8-Mar-14 13-Mar-14 16-Mar-14 16-Apr-14 1-May-14 7-May-14 17-May-14 22-May-14 27-May-14 25-Nov-15 center
R CQS WB 5-Dec-14 5-Jan-15 10-Jan-15 13-Jan-15 13-Feb-15 28-Feb-15 6-Mar-15 16-Mar-15 21-Mar-15 26-Mar-15 23-Sep-16 center
A
P IND WB 5-Jun-13 20-Jun-13 5-Jul-13 4-Aug-13 3-Oct-13 center
R
A IND WB 10-Jun-13 12-Jun-13 30-Jun-13 1-Sep-13
P CQS WB 2-Oct-13 17-Oct-13 19-Oct-13 22-Oct-13 6-Nov-13 6-Dec-13 4-Feb-14 center
R CQS WB 15-Dec-13 30-Dec-13 1-Jan-14 4-Jan-14 19-Jan-14 18-Feb-14 19-Apr-14 center
A
P CQS WB 5-Nov-13 20-Nov-13 22-Nov-13 25-Nov-13 10-Dec-13 9-Jan-14 8-Feb-14 center
R CQS WB 30-Dec-13 14-Jan-14 16-Jan-14 19-Jan-14 3-Feb-14 5-Mar-14 4-Apr-14 center
A
P CQS WB 25-Oct-13 9-Nov-13 11-Nov-13 14-Nov-13 29-Nov-13 29-Dec-13 28-Jan-14 center
R CQS WB 25-Jan-14 9-Feb-14 11-Feb-14 14-Feb-14 1-Mar-14 31-Mar-14 30-Apr-14 center
A
P IND WB 5-Feb-14 8-Mar-14 16-Mar-14 31-Mar-14 11-May-13 10-Jul-13 center
R
A
P IND WB 15-Oct-13 15-Oct-13 23-Oct-13 7-Nov-13 7-Dec-13 7-Mar-14 center
R
A
* Information communication consultant (Computer Engineer), Agro meteorologist, Crop modeler (Agronomist) will be hired for first 12 months of project @Rs 1.5 lakh per month for each post, **Procurement consultant
will be hired for 12 months input in 18 months period @ Rs 1.5 lakh per month
2.6
Climate vulnerable area
study and mapping of one
district
[PPCR/MoAD/CS/CQS-24]
Post
25 2.7
consulting service on survey
on alternatvely crop
management to minimise the
impact of climate change
[PPCR/MoAD/CS/CQS-25]
Post
28 2.12
Hiring of GIS/Remote sensing
expert [PPCR/MoAD/CS/IND-
28]
Post
29 2.17
Consulting services to
develop Software for mobile
applications
[PPCR/MoAD/CS/IND-29]
Post
26 2.8
Consulting service for the
preparation of GIS/GPS
manual for climate
vulnerable area mapping
[PPCR/MoAD/CS/CQS-26]
Post
24
PP approved
by WB in
2012/13
PP approved
by WB in
2012/13
PP approved
by WB in
2012/13
Consulting services for
Monitoring & Evaluation
studies (Impact study) (D.5.4)
[PPCR/MoAD/CS/CQS-22]
22 Post
2.13
2.14
* Information communication consultant (Computer Engineer), Agro meteorologist, Crop modeler (Agronomist) will be hired for first 12 months of project @Rs 1.5 lakh per month for each post, **Procurement consultant will be hired for 12 months input in 18 months period
Note: Please refer PP of Works/ Goods for guiding notes not covered here.
Abbreviations: FA = Financing Agreement, PAD = Project Appraisal Document, P = Planned, R = Revised, A = Actual, NOL = No Objection Letter, NA = Not Applicable, EOI = Expression of Interest, CE = Cost Estimate, SL = Short List, RFP = Request for
Proposals, TP = Technical Proposal, FP = Financial Proposal, FER = Final Evaluation Report, BEC = Bid Evaluation Committee.
This format of PP has been prepared for QCBS method with prior review requirement and contains 21 columns which is a minimum requirement. In case of post review and/ or other methods of procurement, some columns may become fully or
partly not applicable. Likewise, some column heads may require different interpretation. For example, in case of hiring “individual consultant”, one of the interpretations of Col-7 may be “issuance of invitation letters to pre-identified individual
consultants to submit proposals”. Thus, all column heads needs to be interpreted as required by the context based on selection method and prior/ post review requirement.
This format does not contain traditionally included columns, like “name of consultant”, “contract price”, “currency of contract price”, “some reference nos”, etc, since these are reporting requirement but not the planning one.
Formula for defining Contract ID NO.: Project Name/ category of procurement/ selection Method – No. of Procurement under services category in ascending order from the first year to the last year of the Project. i. e. “IWRMP/S/CQS-1”,
“RAIDP/S/QCBS-23”.
Bidding for Procurement Activity under Slicing Arrangement: (i) One RFP for all slices, but TOR, Qualification Criteria, Contract Completion Period, etc may be made slice specific & put in the same RFP, (ii) Single Notice for EOI for all slices. It
reduces cost of bidding, time and other administrative burdens.
Use of software in preparing PP: It is highly recommended to use readily available, in the market, planning software (eg. MS Project) to prepare PP. Advantages are not comparable to that of manually prepared PPs. Software based PP are very
user-friendly, easy and quicker to revise/ update and tracking the status of procurement.
Project Name & ID: Nepal Pilot Program for Climate Resilience: Building Resilience to Climate Related Hazards Executing Agency: Ministry of Agricultural Development
Loan/Credit/Grant No.: Grant (P127508) Implementing Agency: Ministry of Agricultural Development
1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17
P DC GoN 15-Jan-13
R
Staff
recruitm
ent
GoN 1-Jul-13 21-Jul-13 29-Aug-17
A
Staff
recruitm
ent
GoN 23-Jun-13 7-Jul-13 18-Aug-13
P DC GoN 13-Mar-13
R DC GoN 15-Sep-13 5-Oct-13 13-Nov-17
A
P DC GoN 1-May-13
R
Staff
recruitm
ent
GoN 1-Jul-13 21-Jul-13 29-Aug-17
A
Staff
recruitm
ent
GoN 23-Jun-13 7-Jul-13 18-Aug-13
P DC GoN 20-Feb-13 7-Mar-13 17-Mar-13 24-Mar-13 20-Sep-13
R DC GoN 25-Nov-13 15-Dec-13 13-Jun-14
A
P DC GoN 25-May-13 9-Jun-13 19-Jun-13 26-Jun-13 12-Jan-14
R DC GoN 25-Nov-13 15-Dec-13 13-Jun-14
A
P DC GoN 15-Mar-13 30-Mar-13 9-Apr-13 16-Apr-13 2-Nov-13
R
PP approved
by WB in
2012/13,
Completed
PP approved
by WB in
2012/13
PP approved
by WB in
2012/13,
Completed
PP approved
by WB in
2012/13,
Completed,
12
Compl
eted
PP approved
by WB in
2012/13
PP approved
by WB in
2012/13
3.11
4
4
4
3.12
Post
Recruitment of Computer Operator (For 60
months) (D.5.2)
[PPCR/MoAD/NS/DC-02]
Ministry of Agricultural Development, PPCR, Agricultural Management Information System, Kathmandu, NepalAnnual Procurement Plan (PP) for Non-consulting Services - for FY 2013/2014 15/10/2013
Bid
In
vita
tio
n
Bid
do
cum
en
t to
WB
Pri
or/
Po
st R
evi
ew
PP
Sta
tus
Me
tho
d o
f
Pro
cure
me
nt
Pro
c. p
roce
du
re:
Go
N
or
WB
?
WB
’s N
OL
to B
id
Do
cum
en
t
SNo
. Description of Non-consulting Service
& Contract ID No.
Co
ntr
act
sign
ing
Act
ivit
ies
in u
nd
er
F/Y
13
/14
Co
mp
leti
on
of
the
con
trac
t
Pro
cure
me
nt
at
cen
ter
or
dis
tric
t
Re
mar
ks
Pu
blic
Op
en
ing
of
Bid
s
WB
’s N
OL
to
Aw
ard
Re
com
me
nd
atio
n
BER
& A
war
d
Re
com
m. t
o W
B
5
1 Post
Recruitment of office assistant (For 60
months) (D.5.2)
[PPCR/MoAD/NS/Staff-01]
Foreign exposure visit to best practice AMIS
relevant institutions observation tour for 21
participants (D.4.1.3) [PPCR/MoAD/NS/DC-
06]
6
Prior
Participation in international workshops,
seminars, in GIS/RS, Crop modelling, ICT,
Agrometeorology, Data management by 10
offical involved PPCR-AMIS project (D.4.1.3)
[PPCR/MoAD/NS/DC-05]
Prior
4 Prior
Short term abroad training on GIS/RS, Data
analysis and crop modeling for 10
participants (D.4.1.2) [PPCR/MoAD/NS/DC-
04]
3
2 Post
Recruitment of Driver (For 60
months) (D.5.2)
[PPCR/MoAD/NS/Staff-03]
1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17
PP approved
by WB in
2012/13,
Completed
4
Bid
In
vita
tio
n
Bid
do
cum
en
t to
WB
Pri
or/
Po
st R
evi
ew
PP
Sta
tus
Me
tho
d o
f
Pro
cure
me
nt
Pro
c. p
roce
du
re:
Go
N
or
WB
?
WB
’s N
OL
to B
id
Do
cum
en
t
SNo
. Description of Non-consulting Service
& Contract ID No.
Co
ntr
act
sign
ing
Act
ivit
ies
in u
nd
er
F/Y
13
/14
Co
mp
leti
on
of
the
con
trac
t
Pro
cure
me
nt
at
cen
ter
or
dis
tric
t
Re
mar
ks
Pu
blic
Op
en
ing
of
Bid
s
WB
’s N
OL
to
Aw
ard
Re
com
me
nd
atio
n
BER
& A
war
d
Re
com
m. t
o W
B
1 Post
Recruitment of office assistant (For 60
months) (D.5.2)
[PPCR/MoAD/NS/Staff-01]
A GoN 12-Jul-13 14-Jul-13 20-Jul-13
P DC GoN 7-Jan-14 17-Jan-14 25-Jan-14 2-Feb-14 3-Jan-16
R DC GoN 7-Jan-15 17-Jan-15 25-Jan-15 2-Feb-15 2-Jan-17
A
P DC GoN 15-Feb-13 25-Feb-13 5-Mar-13 13-Mar-13 11-Feb-15
R
A
P DC GoN 1-Nov-13 21-Nov-13 24-Nov-13
R
A
P DC GoN 7-Jan-14 27-Jan-14 30-Jan-14
R
A
P DC GoN 7-Jan-14 27-Jan-14 30-Jan-14
R
A
P shop WB 15-Jan-14 4-Feb-14 7-Feb-14
R
A
P shop WB 7-May-14 27-May-14 30-May-14
R
A
P shop WB 15-Mar-14 4-Apr-14 7-Apr-14
R
A
P shop WB 7-Mar-14 27-Mar-14 30-Mar-14
R
A
Post
14 3.5
Training on Financial Management and
Procurement Management to project
officials-Local Level
[PPCR/MoAD/NS/Shop-14]
12
9 1.3Regional workshop on program formulation
[PPCR/MoAD/NS/DC-09]Post
10 1.9TV. Radio Broadcasting through AICC
[PPCR/MoAD/NS/DC-10] Post
10A1.10,1.
11
TV. Radio Broadcasting [PPCR/MoAD/NS/DC-
10A] Post
13 3.4
Training on climate vulnerable area
mapping-regional level to project
implemaeting districts
[PPCR/MoAD/NS/Shop-13]
Through
AICC
PP approved
by WB in
2012/13,
Completed,
12
PP approved
by WB in
2012/13
PP approved
by WB in
2012/13
Compl
eted
Inception meeting under Management
operations (D.5.5)
[PPCR/MoAD/NS/DC-08]
8
Foreign exposure visit to best practice AMIS
relevant institutions observation tour for 21
participants (D.4.1.3) [PPCR/MoAD/NS/DC-
06]
Advance degree in GIS/Remote Sensing,
Agroclimatology extension, Development
communication and crop modeling (D.4.1.1)
[PPCR/MoAD/NS/DC-07]
7
6
Prior
Post
Prior
Through
Public,
Private and
community
radio
3.2
Training on GIS and remote sensing to
Project officials
[PPCR/MoAD/NS/Shop-12]
Post
11 3.1
Data Analysis and Crop modelling training
for project officials-Local level
[PPCR/MoAD/NS/shop-11]
Post
Post
1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17
PP approved
by WB in
2012/13,
Completed
4
Bid
In
vita
tio
n
Bid
do
cum
en
t to
WB
Pri
or/
Po
st R
evi
ew
PP
Sta
tus
Me
tho
d o
f
Pro
cure
me
nt
Pro
c. p
roce
du
re:
Go
N
or
WB
?
WB
’s N
OL
to B
id
Do
cum
en
t
SNo
. Description of Non-consulting Service
& Contract ID No.
Co
ntr
act
sign
ing
Act
ivit
ies
in u
nd
er
F/Y
13
/14
Co
mp
leti
on
of
the
con
trac
t
Pro
cure
me
nt
at
cen
ter
or
dis
tric
t
Re
mar
ks
Pu
blic
Op
en
ing
of
Bid
s
WB
’s N
OL
to
Aw
ard
Re
com
me
nd
atio
n
BER
& A
war
d
Re
com
m. t
o W
B
1 Post
Recruitment of office assistant (For 60
months) (D.5.2)
[PPCR/MoAD/NS/Staff-01]
P DC GoN 7-Apr-14 27-Apr-14 30-Apr-14
R
A
P DC GoN 7-Sep-13 27-Sep-13 15-May-14
R
A
P DC GoN 7-May-14 27-May-14 30-May-14
R
A
P DC GoN 15-Apr-14 5-May-14 8-May-14
R
A
P DC WB 7-Jan-14 27-Jan-14 27-Apr-14
R
A
P DC WB 2-Oct-13 2-Oct-13 2-Oct-13
R
A
P DC WB 2-Jun-14 2-Jun-14 15-Jul-14
R
A
1
2. General Notes:
a.
b.
c.
* Direct contracting as based on Government rules & regulation.
Abbreviations: FA = Financing Agreement, PAD = Project Appraisal Document, P = Planned, R = Revised, A = Actual, BER = Bid Evaluation Report, NOL = No Objection Letter, NA = Not Applicable, BEC = Bid Evaluation Committee.
This format of PP has been prepared for NCB method with post-qualification and prior review requirement and contains 17 columns which is a minimum requirement. In case of post review and/ or other methods of procurement, some
columns may become fully or partly not applicable. Likewise, some column heads may require different interpretation. For example, in case of “shopping method”, Col-8 may be interpreted as “preparation of quotation/ shopping This format does not contain traditionally included columns, like “name of contractor”, “contract price”, “currency of contract price”, “some reference nos.”, etc, since these are reporting requirement but not the planning one.
In case of procurement procedure involving “Pre-qualification”, this format of PP needs to be expanded by adding a few more columns. It would be better to prepare PP of such activities in separate sheets to avoid too many columns for
simpler activities.
15 3.6
Farmers community climate related hazard -
training on the use of thermameter and rain
gauge
[PPCR/MoAD/NS/DC-15]
Post
16 3.7
District Level seminers on climate related
hazard
[PPCR/MoAD/NS/DC-16]
Post
Central Level seminers on climate related
hazard
[PPCR/MoAD/NS/DC-17]
Post
21 2.19Phone credit service fee
[PPCR/MoAD/NS/DC-21] Prior
17 3.8
Other seminers related with project
[PPCR/MoAD/NS/DC-18] Post18 3.9
20 1.12
Project Launching
Workshop/Oreintation/Implementation
Workshop)
[PPCR/MoAD/NS/DC-20]
Prior
19 3.10
Foreign exposure visit to best practice AMIS
relevant institutions observation tour (two
events, 5 persons in each event)
[PPCR/MoAD/NS/DC-19]
Prior
1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17
PP approved
by WB in
2012/13,
Completed
4
Bid
In
vita
tio
n
Bid
do
cum
en
t to
WB
Pri
or/
Po
st R
evi
ew
PP
Sta
tus
Me
tho
d o
f
Pro
cure
me
nt
Pro
c. p
roce
du
re:
Go
N
or
WB
?
WB
’s N
OL
to B
id
Do
cum
en
t
SNo
. Description of Non-consulting Service
& Contract ID No.
Co
ntr
act
sign
ing
Act
ivit
ies
in u
nd
er
F/Y
13
/14
Co
mp
leti
on
of
the
con
trac
t
Pro
cure
me
nt
at
cen
ter
or
dis
tric
t
Re
mar
ks
Pu
blic
Op
en
ing
of
Bid
s
WB
’s N
OL
to
Aw
ard
Re
com
me
nd
atio
n
BER
& A
war
d
Re
com
m. t
o W
B
1 Post
Recruitment of office assistant (For 60
months) (D.5.2)
[PPCR/MoAD/NS/Staff-01]
d.In case of procurement under ICB, column for the publication of “GPN” should also be added to the PP format.
3
4 PP of Goods and Works: Similar format, but separate sheets should be used for preparing PP of Goods and Works.
5
6
7Steps in Preparing PP & Method of Calculating Deadlines (Dates):
(i) Col-2, Description of Goods/ Works & Contract ID No: Give appropriate name to the procurement activity and formulate a simple, short & scientific Contract ID No. as mentioned in para-3 above.
(ii) Col-5, Cost estimate: Preparation of cost estimate & approval by Procuring Entity (PE) ( … days). If the activity is divided into slices, separate cost estimate for each slice needs to be prepared.
(iii) Col-6, Method of Procurement: Select an appropriate proc. method based on estimated amount, FA, applicable procurement procedure and capability of contractors/ suppliers available in market.
(iv)
(v) Col-8, Bid Document to WB: Prep. of bid doc & approval by PE (… days) + sending to WB for NOL, if any (… days required in drafting a letter & to get signed).
(vi) Col-9, WB’s NOL to Bid Doc: Await NOL from WB (2 to 4 weeks depending upon size and complexity of the procurement job).
(vii) Col-10, Bid Invitation: Publish notice of invitation for bidding (IFB) (… days) + Await for bids (approx. 30/NCB or 45/ICB days or else).
(viii) Col-11, Public Opening of Bids (fixed date): Fix an appropriate date for public bid opening considering to avoid weekends, holidays, absence of key official, etc.
(ix) Col-12, BER to WB: Evaluation of bids by BEC (… days). + approval by PE (… days). + sending of BER to WB for NOL (… days in drafting letter & getting signed by the authorized official of PE).
(x) Col-13, WB’s NOL to Award Recommendation: Await NOL to Award recommendation from WB (2 to 4 weeks depending upon size and complexity of the proc. job).
(xi)
(xii)
Final Notes:
a.
b.
Good arrangement of slicing and packaging is the key of good procurement planning.Adopt competitive methods of procurement as far as possible, i.e. ICB and NCB. Non-competitive methods like Direct Contracting and Shopping should be used as minimum as possible. While adopting such non-competitive methods,
strong justifications should be attached along with the PP for Bank’s review and clearance.
Formula for defining Contract ID No.: Project Name/ category of procurement (G/W)/ selection Method – No. of Procurement under Goods or Works category in ascending order from the first year to the last year of the Project. i. e.
“IWRMP/G/ICB-1”, “RAIDP/W/NCB/bara-9”, etc.
Bidding for Procurement Activity under Slicing Arrangement: (i) One Bid Doc for all slices, but BOQ/ Schedule of Prices, Technical Specifications, Qualification Criteria, Contract Completion Period, etc may be made slice specific & put in
the same Bid Doc, (ii) Single Notice for bid invitation for all slices. It reduces cost of bidding, time and other administrative burdens. However, this may be different under e-bidding process and, therefore should be adopted as required.
Use of Software in Preparing PP: It is highly recommended to use readily available, in the market, planning software (eg. MS Project) to prepare PP. Advantages are not comparable to that of manually prepared PPs. Software based PP
are very user-friendly, easy and quicker to revise/ update and tracking the status of procurement.
Col-7, Proc. Procedure: GoN/WB: Based on the provisions of FA, identify the applicable procurement procedure and mention it on the PP, i.e. either proc. procedure is as per WB proc. GLs or GoN rules (PPA/PPR).
Col-14, Award Notification and Contract signing: Issuance of notification of award (… days) + awaiting response (2 to 4 weeks) from the successful bidder + Preparation/ finalization of contract document (done simultaneously) + contract
negotiation (… days) + contract signing (… days).Col-15, Completion Date of the Contract: Based on size and complexity of the contract, seasonal effect, availability of working labors, remoteness of construction sites (in case of works) a realistic time period for contract execution
should be worked out and accordingly completion date should be fixed. In case of proc. of goods such a time period should be determined based on time required for manufacturing/ assembling/ packing, clearing for export, multi-modal