Mim meetings & events capabilities 2012

Comprehensive Capabilities

History and Overview Founded in 1987

Full-service logistics and event planning

company

25+ years of consistent growth

Produce more than 500 meetings and events

annually for 10 to 1,000 attendees throughout

the world

Extensive experience in site selection

MIM has produced meetings and events in the following locations:

Global Experience Argentina

Austria

Australia

Belgium

Caribbean Islands

Canada

China

Costa Rica

Czech Republic

Denmark

France

Germany

Hong Kong

Ireland

Italy

Majorca

Malaysia

Mexico

The Netherlands

Portugal

Singapore

South Africa

Spain

Switzerland

Tunisia

United Kingdom

Types of Meetings & Events

Product Launches

Sales Meetings

Incentive Programs

Manager Meetings

Road Shows

Board of Directors Meetings

Advisory Boards

Association Meetings

Internal Training Meetings

Team Building

Keynote Dinners

Dine-Arounds

Receptions

Galas

Hotel site searches

Site comparison/analysis

Air analysis

Contract negotiations

No fee to client; commission paid by hotel

Site Selection

www.rightsiteintl.com

Site sourcing

Budgets

Fulfillment services

Sales Force support

VIP management

Attendee management

Travel management

Coordination of all vendors and teams involved in project

Pre-Meeting

Logistics Management

Logistics Management

Dedicated website

Automatic response emails

Real-time registration reports

Dedicated phone lines

Answered live with meeting name, if requested

Toll-free numbers

On-line Registration

Telephone Registration

Fax Registration or Confirmation

Logistics Management

Conduct pre-con

Oversee arrivals and departures

Staff registration/hospitality desk

Direct and manage all functions

VIP services

General troubleshooting

On-Site Management

Post-Meeting Management

Logistics Management

Program Evaluation Summary

Review of invoices & payment to all associated vendors

Final budget reconciliation

Strategic Meetings Management Programs

Standardized processes

– Meeting design and approval

– Preferred group hotel program, directed spend

– Coordination with corporate air agency, preferred airline and limo providers

– Payment process; corporate meeting card and/or purchase order

– Data reporting (spend, savings, performance metrics)

Centralized sourcing capability

– As lead sourcing agent or as participating logistics agency

– Leverage preferred hotel program and single point of contact by hotel chain

Strategic Meetings Management Programs

Enterprise meeting management technology

– i.e. StarCite, Cvent, etc.

– Venue sourcing and contracting

– Budgeting, spend and savings capture

– Attendee registration and communications

– Aggregate activity reporting and analysis

SMMP Implementation and Management

– Internal communications and user training

– Policy and program guidelines

– Leverage best practices across stakeholder groups

– Client-directed compliance training and awareness for all MIM staff

Production Set design & production

Lighting & sound design

Presentation slide development

Video writing, filming, editing and

post-production

Videotaping

CD Rom production and editing

Teleprompting

On-site technical direction and production

Creative Services Creative development to support brand messaging,

sales goals & objectives

Graphic design

Print production

Web design and production

Premiums design and production

Coordination with internal training department

Speaker Support

Presentation development

Script writing

Slide creation, development and editing

Presentation coaching

Incentives

Special Events

Special Events

Special Events

Special Events

Meeting Sets (variety of budgets)

Why MIM?

Our Only Business and Sole Focus is Corporate

Meetings and Events

Personalized Service

Experience Producing All Types of Meetings

and Events

Time-proven Meeting Management Systems

Why MIM?

Buying Power

– Hotels negotiate with MIM based on the

total “room nights” purchased on behalf

of all clients

– Ability to write generous attrition and

cancellation clauses

Why MIM?

MIM provides Centralized Sourcing for

Your Meetings

One-stop shopping for logistical and

production services

In-depth Knowledge of the Meeting Industry

A True Strategic Partner

Over 25 Years producing an array of

Meetings and Events

“Merrill Lynch has used MIM extensively. Their

performance in Orlando was excellent. Both their pre-

travel organization and communication as well as their

on-site execution was extremely professional. We did

throw them a few wrinkles through the planning as well

as the hotel and they handled all requests and changes

without a single flaw. They made it very easy for us to

deal with and assumed the majority of the burden from

an administrative standpoint.”

“Every person who works at MIM is beyond personable;

they are like your best friends immediately. On a

professional level, I have had many doctors tell me they

love all of the MIM meeting planners, and that’s

amazing.”

“I never worry when MIM plans and executes my

meetings. They are very professional, extremely

creative and are always on or under budget. the last

three years, they have met and exceeded my

expectations. Now my expectations are set very high

and they always deliver!”

“MIM is, by far, the best company I have ever

used. They continually exceed my expectations,

and remain within agreed budgets and they

make our lives incredibly easy….There is

tremendous value in their service.”

“I could have not pulled this launch event off

without MIM. They are the best meeting

planners in the business. Several doctors made

comments that it was the best function they had

ever attended.”

Case study presentations and references available on request

From our clients…

350 Seventh Avenue, Suite 700

New York, NY 10001

212.868.5505

www.mimmeetings.com