Millennium Information Solution Ltd.SYLVIA'.pdf · R E P O R T S. Centralize Organization’s Training Data Streamline Training Setup, Scheduling and Assignment ... Banglalink Leave

Millennium Information Solution Ltd.

• Company Prospects

• Products & Services

• Experience & Expertise

• Clientele & Achievements

Why Millennium?

• More than 18+ years in software industry

• Prestigious reputed overseas clientele in Europe, USA & UAE and Bangladesh.

• Strong commitment to quality with ISO9001 certification

• Members are graduates from renowned Universities in USA, Australia and Bangladesh having excellent fluency in English.

• Members have professional certification from Oracle, Microsoft, Sun Java etc.

Products & Services

- Core Islamic Banking Solution

- Islamic Trade Finance Solution

- Islamic Treasury Management Solution

- Off-Shore Banking

- Islamic Mobile Banking

- Loan Originating System (LOS)

- ACH (EFTN, ACPS)

- Internet Banking

- Ar-Rahnu (Islamic pawn for gold)

- Ababil RTGS

- Agent Banking

- Human Resource Management Solution

Millennium Products

Today’s Agenda

Your Ultimate Tool for Human Resource Management Solution…

• Our Promise is not only about Software –

this is how we serve our valued customers

beyond the expectation.

• Multi-level Security Centric Architecture.

• Powerful Self-service Through Roles-

based Security.

• Fast, Reliable and Better Decision

Making Process, which Reduces finally IT

Maintenance Costs.

It Makes Your Business Easy & Consistent

Improved Decision-Making, Effectiveness

Improved Productivity, Security, Efficiency

Recruitment Module

HR Control Module

Work Time, Leave Modules

Payroll, Benefits Modules

Training , Performance Modules

HRM Functions & Sylvia Modules

• Administration

• System Administration

• Employee Profile Management

• Succession Management

• Separation Management

• Payroll

• Work Time

• Staff Benefit Management

• Company Asset Management

M O D U L E S O F S Y LV I A

• Recruitment

• Training

• Performance Management

• Attendance

• Leave

• Health and Safety Management

• LFA

M O D U L E S O F S Y LV I A

• Requisition Management

• Mail Alert

• File Bank and Data Upload (e.g. employee registration)

• Reports ( SAP, Business Object Crystal Report)

M O D U L E S O F S Y LV I A

Modular Architecture

HRD

Recruitment

HR Control

Work Time

Leave

Payroll

Benefit

Training

Performance

Administration

Basic Data

Storing Data: Sylvia Modules

DatabaseRecruitment

HR Control

Work Time

Leave Payroll

Benefits

Training

Performance

OracleRDBMS

DataUsers’ Web Browser

Viewers’ Web Browser

Data

Sylvia: Company Abstraction

Different Functions

Different Departments

Different Companies

The Organization Mother Company

Company1

Department1

Function1 Function2

Department2

Company2

Department1

Function1

Sylvia: Company Abstraction

Department

Responsibility Centers

Cost Centers

Payroll Sites

Offices / Plants

Locations

Sites

Company

Bank 1Branch 1

Branch 2

Bank 2 Branch 1

Sylvia: Jobs Abstraction

A job is a set of activities

Functions are performed by

people

The Set of Functions

Part of the Organizational

StructureDepartment

Function

Designation1

Activity1 Activity2

Designation2

Activity1

Sylvia: Grades Abstraction

Grade A

Grade B

Grade C

•Employees are compensated according to their Grades•Employee-wise configuration is also possible

Minimum Salary

Maximum Salary

Allowance

Bonus

Deduction

Leave

Sylvia: KPI Abstraction

KPI for the skills

Different types of

skills

Define different Skill sets

Skill set

Professional

Sales

Client Management

Engineering

Technologies

Analyze & Design

• Employee performances are measured by KPIs

Entities

Company

Company Code

Employee

Employee Code

Designation Code

Grade Code

KPI Group

Department

Department Code

Company Code

KPI Group

KPI Group Name

KPIs

KPI

KPI Name

KPI Items

Designation

Designation Code

Department Code

Grade

Grade Code

Minimum Salary

Maximum Salary

User

Login ID

Password

Employee Code

Roles

Salient Features

Attendance & Leave Management

4

Storing & maintaining Leave (paid / unpaid)

data

3

Apply, Assign,

Approve Leaves & count the

Leaves

2

Define Weekends, Holidays,

Leave quota (paid / unpaid)

1

Storing & maintaining Attendance

Data

AttendanceWeekends Holidays

Leave Quota

Leave Counter

Leave History

Comprehensive Payroll Management4

Currency conversion

with definable

conversion rate

3

Flexible Tax Calculation

for Local and

Expatriate Employees

2

Detailed Compensation,

Bonus, Allowances,

Deduction and Advance

Management

1

Grade according to Position as

well as Employee

wise configuration

Facility

Grade, Position

Bonus Allowance Deduction Advance

Tax Calculation

Currency Conversion

Process Salary

Built in Reports

Pay Slip, Pay Sheet

Salary Sheet, Statement,

Analysis

Bank Advice, Arrear

Adjustment

Terminal Benefit

Monthly Reconciliation

Income Tax Card, Statement

Income Tax Deduction Statement

Security & Administration

•Users have their own unique (Password protected) access right.

• Password Expiration & Change Notification.

• Extensive Login, Logout records.

• Department based access control system.

• User’s Role is configurable.

Sylvia: User Abstraction

A Role is a collection of

Privileges like Create, Delete,

Modify

User can be assigned by configurable Roles by the

Administrator

An employer becomes a user with a Login ID and Password

User

Role

Privilege

ModulesRecruitment Management

Employee Profile Management

Training Management

Staff Benefit Management

Health & Safety Management

Performance Management

Succession Management

Separation Management

Attendance Management

Leave Management

Company Asset Management

Requisition Management

Payroll Management

File Bank Management

Modules

– User

– Delegate

– Login User

– Change Password

– Change Email Password

– User Roles

Administration Module

Admin

User (1….n)

New User

Name of Institution

Location

Division

Departments

Designations

Activities

Branch

Cost Centers

System Administration Module

This includes…

Grades Responsibility CentersBankBank Branch CurrenciesCurrencies Conversion KPIKPI Grouping Disciplinary TypeCertificatesEducation Information. e.g. Board, Subject, Group etc.

System Administration Module

Employee Grades

– Employee Registration

– Employee History (Education Information,

Training Information, Past Employment Information, Family Information etc.)

– Supervisor Mapping

– Shift Employee Marking

– Search Employee

– Job History

– Authorized Signatory & Power of Attorney

Employee Profile Management Module

Employee Profile Management

Employee Registration

Employee History

Supervisor Mapping

Search Employee

Job History

Shift Emp. Marking

Provides instant visibility to critical and often unknown data about your employees

Provide a central place for employees to highlight their value, qualifications and career interests

Facility to integrated with all other modules

Data storageGo back

New User Registration

New User Registration (Cont.)

– Job Confirmation – Transfer – Increment Provision – Scale of Pay Creation & Fixation– Promotion – Increment – Define Rotation – Rotation Plan– Employee Assessment – KPI Based Increment

Succession Management Module

Employee Assessment for promotion

Job Promotion

Increment

Termination Check List

Discontinue

Lay off

Final Statement

Separation Management

• Allowances

• Allowance Grades

• Employee Wise Allowance

• Deductions

• Deduction Grades

• Employee Wise Deduction

• Bonuses

PAY R O L L

• Bonus Grades • Employee Wise Bonus • Income Tax Rules • Tax Certificate • Tax Chalan No. Configuration• Employee Wise Currency • Monthly Salary Process • Modify Monthly Salary • Modify Monthly Income Tax • Salary Processes • Salary by Foreign Currency

P A Y R O L L

Allowance

Income Tax Parameter

– Allowance

– Allowance Grades

– Employee Wise Allowance

– Gratuity Rules

– Modify Monthly Gratuity

– Provident Fund Rules

– Provident Fund Membership

– Loan Types

– Loan Issues

– Apply and Approval of Benefit

Staff Benefit Mgt. Module

Staff Benefit Mgt. Module

- Profit Posting

- Benefit Rules

- Loan Eligible Grades

- Benefit Input Fields

- Benefit Category

- Config Input Field

– Asset Types

– Asset Input Fields

– Config Input Field

– Config Category

– Limit Marking

– Config Grade

– Apply & Approve of Assets

Company Asset Management

– Job Specification

– Job Title

– Job Vacancies

– Jobs List

– Short Listing

– Application Analysis

Recruitment Module

Recruitment Process

Go back

Short Listing of Applicants

Benefit of Online Recruitment Solution

Reduce Recruitment Administration

Duties

Reduce Recruitment Time to Hire

Increase Quality Per Hire

Reduce Admin/Recruitment

costs

Define Types of Training (Payable or Not Payable)

Define External Trainers

Define Training Attendance

Define Training Calendar Summary

Evaluation & Notice Board

Define Training Need Assessment

Define Monthly Scheduling

Confirmation & Reminder

Training Management Module

Training Management

Analyze Performance

Problems

Monitor and Improve

Training needs Analysis

Design and Plan

Provide for the Training

Evaluate Training Outcome

PerformanceAnalyze

Training Calendar

Training Manager

Training Mgt. Sub Categories

BASIC INFORMATION

• External Trainer

• Category Entry

• Training Entry

• Departmental Matrix

• Miscellaneous

• Type Entry

• Code Prefix Entry

CONFIGURATION MANAGER

• Weight-age Setting

• Matrix Mapping

• Version Generate

• Path Creation

• Bypass Configuration

• File Upload

TRAINING

• Training Need Assessment

• Need Analysis

• Analysis Approval

• Monthly Scheduling

• Calendar Summary

• Confirmation

• Attendance & Evaluation

R E P O R T S

Centralize Organization’s Training Data

Streamline Training Setup, Scheduling and Assignment

Data Storage

Matrix Mapping With Department

– Target Setting• Employee Wise , Dept. Wise, Branch / Site / Zone Wise,

Institute Wise

– Scoring• Employee Wise, Dept. Wise, Branch / Site / Zone Wise,

Institute Wise

– Define Salary Increment Margin

Performance Management Module

KPI Scoring

Target Setting

Define Shifting

Shifting Plan

AttendanceExceptional

Login

Define Weekend for Attendance

Define New Shifting

Shifting Plan

Attendance

Exceptional Login

• Leave Activities

• Weekends

• Holidays

• Leave Categories

• Leave Types

• Config Leave Types

• Config Grade

• Allocate Leave Quota

• Leave Counter

L E AV E

• Modify Leave Quota

• CC Mail User Marking

• Assign Leave

• Apply Leave

• Pending for Approval

• Approve Leave

• Leave History

• Leave Plan Rule Creation

• Leave Plan Submission

• Encashment Verification

L E AV E

Apply Leave

Modify Leave Activities

Apply Leave

Leave Type Configuration

Define Leave Type

Leave Type Configuration

Approve Leave

• HSM Types

• HSM Input Fields

• Config Input Fields

• HSM Reporting

Health and Safety Management

Define New HSM Type

Define HSM Input Field

• LFA Request

• Pending for Approval

• Approve LFA Request

LFA Module

Approve LFA

• Requisition Types

• Requisition Input Fields

• Requisition Categories

• Config Input Field

• Config Category

• Limit Marking

• Config Grade

• Requisition

• Approve Requisition

Requisition / Reporting Module

Apply Requisition

Approve Requisition

• Mail User Configuration

• Rule Configuration

• Mail Send Date Configuration

• Mail Body Configuration

• Employee Advance Notification

• Pay Slip Notification

Mail Alerts Module

Pay Slip, E-mail Notification

• Attach All Important File

• Any file type (doc, rtf, txt, xlsx, xml, pdf, jpg)

• Any file Size

F I L E B A N K

– Employee Registered

– Employee's Info

– Transfer Info

– Increment Info

– Promotion Info

– Disciplinary

– Job History

– Assets Register

– Performance

– Performance Chart

– Pay Slip

– Pay Sheet

– Tax Statement

R E P O R T S

– Tax Card

– Tax Card With Certificate

– Certificate of Tax

– Monthly Tax Deduction

– PF Balance Status

– Provisioned Gratuity Analysis

– Accumulated Gratuity Analysis

– Employee Advance

– Employee cost

– Leave Register

– Health & Safety

R E P O R T S

– Daily Attendance

– Daily Attendance for HR

– Attendance Register

– LFA Summary

– LFA Report

– Requisition

– Attendance Summary

– Attendance Shifting Plan

– Dynamic Salary Report

– Bank Advice

– Bank Deposit

– Monthly Reconciliation

R E P O R T S

– Salary Sheet

– Tax Statement

– Salary Statement (Under Section 108)

– Salary Comparison

– Fluctuation

– Reconcile Report (Head wise)

– Perquisite

– Arrear Adjustment

– Salary Analysis

– PF Analysis

– Basic Salary Report

R E P O R T S

Client Name Project Name

Lafarge Surma Cement Ltd.

Payroll Management System, Leave Management System, Invoice Tracking

System, Complain Management System, L/C Management System and

Employee Insurance Management System, Material Issue Requisition

System, Electronic File Management System.

Uddipan Microfinance Complete and end to end HRMS with Electronic File Management System.

Al-Arafah Islami Bank LimitedEntire Human Resource Management System with Comprehensive Payroll

Management System and Electronic File Management System.

BEXIMCO Pharmaceuticals Ltd. Training Management System (TMS)

Banglalink Leave Management System (LMS)

Bangladesh Air Force (BAF) A comprehensive MIS integrating all functions of 58 different directorates.

GTZ Different Projects for FBCCI, Chittagong and Sylhet Chamber of Commerce

Ahmed Mashuque & Co.Human Resource Allocation System, Electronic File Management System,

Training Management, File Disbursement System & Payroll Management

Clients for HRMS: “Sylvia”

Questions?

--Your Ultimate Business Tool for Human Resource Management Solution