-
Microsoft® Word® 2010
Building Blocks
S P O T L I G H T G U I D E
T A B L E O F C O N T E N T S
The Building Blocks OrganizerThe Building Blocks Organizer is a
gallery of pre-designed Quick Parts that you can insert into your
document and customize to your liking. These Quick Parts include
cover pages, footers, headers, page numbering styles, text box
layouts, watermarks, and more.
Accessing the Building Blocks OrganizerTo open the Building
Blocks Organizer: under the tab, click Quick Parts and choose
Building Blocks Organizer. Alternatively, click the Quick Parts
icon on the Quick Access Toolbar, if available.To add Quick Parts
to the Quick Access Toolbar: under the tab, right-click Quick Parts
in the Text group. Select Add to Quick Access Toolbar from the
menu.
To remove Quick Parts from the Quick Access Toolbar: right-click
the Quick Parts icon located on the Quick Access Toolbar in the top
left-hand corner of your screen. Select Remove from Quick Access
Toolbar.
Building Blocks in Microsoft Word 2010 streamline and automate
repetitive tasks to help you produce professional-looking documents
with little time investment. Building Blocks are pre-designed Quick
Parts, such as cover pages, headers, footers, and text boxes, that
you can insert into your document immediately. Once a Quick Part is
inserted, you can easily customize it to suit your needs. You can
also save a section of a document that you use regularly, such as a
legal
clause or title page, as a new Quick Part for use in future
documents.Note: Since some basic knowledge of Word 2010 is assumed,
those in need of a starter guide are referred to the Word 2010
Quick Reference Guide by Nevada Learning Series.
www.nlearnseries.com
2 Building Blocks & Cover PagesMore Building Blocks
OrganizerInserting Quick PartsCover Pages Adding Logos
3 Quick PartsHeaders and FootersPage NumbersWatermarksTables
4 More Quick PartsText BoxesEquations and SymbolsCustom Quick
PartsSwapping Quick PartsDocument Properties
Quick Parts on the Quick Access Toolbar
Page number
Header. See Working with Headers, Footers & Page Numbers,
page 3.
Quick Parts text box. See To insert a built-in text box, page
4.
Quick Table. See
To insert a built-in
Quick Table, page 3.
Quick Parts in the Text group
-
Copyright © 2011 Nevada Learning Series USA, Inc.
2Working with the Building Blocks OrganizerFrom the Building
Blocks Organizer, you can organize, insert, edit, and delete Quick
Parts. To access the Building Blocks Organizer, click Quick Parts
under the tab and choose Building Blocks Organizer.
To organize Building Blocks by name, gallery, category, or
template: in the Building Blocks Organizer dialog box, click the
appropriate heading (e.g., Gallery). Word will reorganize the
Building Blocks according to your choice.To insert a Quick Part
from the Building Blocks Organizer: in the Building Blocks
Organizer dialog box, click to select a Quick Part from the list.
Click .To edit the properties of a specific Quick Part:1. In the
Building Blocks Organizer dialog box, click to select the Quick
Part that
you want to edit.2. Click .3. In the Modify Building Block
dialog box, make the desired changes, and click
OK when finished. Click Yes if prompted to confirm changes.
To delete a Quick Part from the Building Blocks Organizer: in
the Building Blocks Organizer dialog box, select the Quick Part
that you want to delete from the Building Blocks area. Click , and
click Yes to confirm.
Previewing Quick PartsTo preview a Quick Part: in the Building
Blocks Organizer dialog box, click to select the Quick Part you
wish to preview. A thumbnail image of the selected Quick Part is
displayed in the window to the right.Tip: You can also preview
Quick Parts by locating and clicking their individual galleries
(e.g., Cover Page in the Pages group, under the tab).
Working with Cover PagesCover pages create the first impression
of a document. Use built-in cover pages to quickly add a
professional touch to any report, or design and save your own
custom cover pages to reuse whenever you like.To insert a cover
page: 1. Under the tab, click Cover Page in the Pages group.2.
Select the desired option from the Built-In gallery.3. Click on the
placeholder text to add your own content.To customize a built-in
cover page:1. Insert the cover page into your document. (See To
insert a cover page, above).2. Under the tab, use the available
options to customize or add content.
Additionally, click on any tab (e.g., ) to customize your cover
page using the available options.
To add an organizational logo to a cover page:1. Under the tab,
click Picture in the Illustrations group.2. Locate the file that
contains your logo, and click .3. Hover the cursor over the image
until the four-pointed arrow cursor appears,
and then click and drag the image to reposition it.
Additionally, use the corner and edge handles to resize the
logo.
To save a customized cover page:1. Once you have customized a
built-in cover page, hold the SHIFT key and click
to select each graphic element (not a document property such as
a title) that you want to save as part of a new cover page.
2. Under the tab, click Cover Page in the Pages group.3. Choose
Save Selection to Cover Page Gallery from the fly-out menu.4. In
the Create New Building Block dialog box, fill in the required
information
(e.g., Name, Gallery), and click OK.
To remove a cover page: under the tab, click the Cover Page
icon. Choose Remove Current Cover Page from the fly-out menu.
Building Blocks & Cover Pages
Quick Part preview
Organizing Quick Parts. See To
organize Building Blocks by name,
gallery, category, or template, below.
Click and drag this handle to rotate the image.
Click and drag corner handles to resize the image.
Commands for inserting, editing,
and deleting Quick Parts.
Choose the gallery where a Quick Part is stored. This will make
it easier to find later.
Change the location where Word will insert this specific Quick
Part.
Create a custom description to remind you what to use this Quick
Part for.
Rename the Quick Part to suit your needs.
This built-in cover page contains three distinct graphic
elements that you must select to save as a new cover page.
These are document
properties.
-
Copyright © 2011 Nevada Learning Series USA, Inc.
3Quick Parts
Working with Headers, Footers & Page NumbersHeaders and
footers are areas located at the top or bottom of a document page
that contain layout elements or specialized information, such as
chapter titles and reference notes. Page numbers usually appear in
header or footer areas as well.To insert a header, footer, or page
number:1. Under the tab, click the Header, Footer, or Page
Number
icon in the Header & Footer group.2. Click to select a
header or footer Quick Part from the Built-In gallery, or
choose a page number style from the fly-out menu.Note: To insert
a header, footer, or page number from the Building Blocks
Organizer, see To insert a Quick Part from the Building Blocks
Organizer, page 2.To customize a built-in header, footer, or page
number:1. Insert the Quick Part into your document. (See To insert
a header, footer, or
page number, above). 2. Under the Header & Footer Tools
Design tab, use the available options to
customize your Quick Part. Additionally, click on any tab (e.g.,
) to add or change specific Quick Part elements.
3. When finished, click the Header & Footer Tools Design
tab, and click Close Header and Footer.
Note: If the Header & Footer Tools Design tab is not
available, double-click the Quick Part within the workspace to
select it.To edit a header or footer that has already been placed
in a document: right-click the header or footer, and click or .To
save a customized header or footer:1. Under the tab, click Header
or Footer and choose Save
Selection to Header Gallery or Save Selection to Footer
Gallery.2. In the Create New Building Block dialog box, fill in the
desired information,
and click OK. Note: The option to save a header or footer as a
new Quick Part is only available if you have made significant
changes to the original built-in Quick Part.To remove a header or
footer from a document: 1. Double-click the header or footer in the
document.2. Under the Header & Footer Tools Design tab, click
Header or Footer
in the Header & Footer group. Choose Remove Header or Remove
Footer.
To remove page numbers from a document: 1. Double-click the page
number in the document to select it.2. Under the tab, click the
Page Number icon in the Header & Footer
group.3. Choose Remove Page Numbers from the drop-down menu.
Working with WatermarksWatermarks are ‘stamps’ used to
communicate that a document is classified, a draft or revision, or
some other specific designation.To insert a built-in watermark:1.
Under the tab, click Watermark in the Page Background
group.2. Click to select a watermark from the gallery.Tip: To
create your own watermarks with text and/or images, click Custom
Watermark at the bottom of the Watermark gallery.To remove a
watermark: under the tab, click Watermark and choose Remove
Watermark.
Working with TablesYou can insert basic tables, Excel
spreadsheets, and Quick Tables — each of which can be customized
and saved.To insert a basic table:1. Under the tab, click Table in
the Tables group.2. Select table size (rows, columns) by moving
your cursor over the grid. Click
on the appropriate square to insert a table of that size.To
insert a table with custom properties:1. Under the tab, click Table
in the Tables group.2. Choose Insert Table from the fly-out menu.3.
In the Insert Table dialog box, type in the number of columns and
rows in
the Table size area. Choose the way your table will display in
the AutoFit behavior area.
4. When finished, click OK to insert the table.To insert and
work with Excel spreadsheets:1. Under the tab, click Table in the
Tables group.2. Choose Excel Spreadsheet from the fly-out menu.3.
Enter and format your spreadsheet data. You can change the size of
the
spreadsheet within your document by clicking and dragging the
corner and edge handles. Click outside of the spreadsheet to return
to normal Word functions. To edit the spreadsheet again,
double-click it.
Note: While working within a spreadsheet, the Ribbon will
temporarily replace Word tabs and options with features from
Excel.To insert a built-in Quick Table:1. Under the tab, click
Table in the Tables group. Choose
Quick Tables.2. Click to select a table from the Built-In area
of the fly-out menu.To customize a table:1. Insert a table or Quick
Table. (See To insert a basic table or To insert a built-in
Quick Table, above).2. Under the Table Tools Design tab, use
available options such as the
Table Styles gallery to customize your table. Additionally,
click on any tab (e.g., ) to customize using the available
options.
To draw a table:1. Under the tab, click Table in the Tables
group.2. Choose Draw Table from the fly-out menu.3. Click and drag
an outline for your table in the document workspace. Click
and drag horizontally or vertically to define rows and
columns.4. To finish drawing, click on the document workspace
(outside the table).
To save a customized table:1. Click the table until the handle
appears in the top left-hand corner of the
table. Click the handle to select the table.2. Under the tab,
click Table in the Tables group.3. Click Quick Tables, and choose
Save Selection to Quick Tables Gallery
from the fly-out menu.4. In the Create New Building Block dialog
box, fill in the required information
(e.g., Name), and click OK.To remove a table: click the table
until the handle appears. Right-click the
handle and choose Cut from the menu.
Note: Press the DELETE key to remove content from a selected
table without deleting the table outline or structure.
-
For information on customization, visit our website at
www.nlearnseries.com/customTo order other guides in our series,
please contact us by email ([email protected]) or by fax
(416-487-3121).Microsoft® Word® 2010: Building Blocks Spotlight
Guide copyright ©2011 Nevada Learning Series USA, Inc. We assume no
responsibility for errors or omissions in this guide. Word® is a
registered trademark of Microsoft®.
ISBN: 978-1-55374-277-7 Printed in the USA
4More Quick Parts
Working with Text BoxesText boxes are used to frame and organize
document text.To insert a built-in text box:1. Under the tab, click
Text Box in the Text group.2. Select the desired option from the
Built-In gallery.3. Click on the placeholder text to add your own
content. Note: To insert a text box from the Building Blocks
Organizer, see To insert a Quick Part from the Building Blocks
Organizer, page 2.To customize a built-in text box:1. Insert a text
box into your document.2. Under the Drawing Tools Format tab, use
the available options to customize
your text box. You can also click on other tabs (e.g., ) to view
additional options.
To draw a text box:1. Under the tab, click Text Box in the Text
group.2. Choose Draw Text Box from the fly-out menu.3. Click on the
document workspace and drag to create a text box of the desired
size. Release the mouse button when finished.4. Under the
Drawing Tools Format tab, use the available options to
customize
your text box. You can also click on other tabs (e.g., ) to view
additional options.
To save a customized text box:1. Click on the outside edge of
the text box to select it.2. Under the tab, click Text Box and
choose Save Selection to
Text Box Gallery from the fly-out menu.3. In the Create New
Building Block dialog box, fill in the required information
and click OK.To remove a text box: click the outside edge of the
text box to select it, and press the DELETE key.
Working with Equations and SymbolsWord 2010 enables you to
insert a variety of pre-formatted mathematical equations and
symbols.To insert a built-in equation or symbol:1. Under the tab,
click Equation or Symbol in the Symbols
group.2. Choose an equation or symbol from the Built-In
gallery.To create and insert a custom equation:1. Under the tab,
click Equation in the Symbols group.2. Choose Insert New Equation
from the fly-out menu.3. Design your equation using the options
under the Equation Tools Design tab.To save a custom equation:1.
Create your custom equation.2. Click on the equation to select it,
then click the drop-down arrow to the right
of the equation. Choose Save as New Equation from the fly-out
menu.3. In the Create New Building Block dialog box, fill in the
required information,
and click OK.
To remove an equation: click on the equation handle , and press
DELETE.
Creating Your Own Quick PartsThere may be times when you create
documents with recurring sections of text (e.g., legal clauses) or
other recurring items (e.g., a logo). Word 2010 makes it easy to
save these items as Quick Parts to be used in the future.To create
and save a Quick Part:1. Select the text or graphics that you want
to save as a Quick Part.Note: To save the paragraph formatting,
include the paragraph marks when you select the items. To display
paragraph marks, under the tab, click the icon in the Paragraph
group.2. Under the tab, click Quick Parts in the Text group.3.
Choose Save Selection to Quick Parts Gallery from the fly-out
menu.4. In the Create New Building Block dialog box, fill in the
required information,
and click OK. Tip: If you plan to regularly insert the same
Quick Parts (e.g., the same customized cover page, header, and
footer) in multiple documents, save them all to the Quick Parts
gallery. This will save you the time of locating them in their
individual galleries in the future.To insert a Quick Part that you
created: under the tab, click Quick Parts in the Text group and
choose Building Blocks Organizer. Select your Quick Part and click
.
Swapping Quick PartsIf you change your mind about the appearance
of a Quick Part, Word 2010 makes it a simple process to swap one
part for another (e.g., one cover page for another) without having
to re-enter content.To swap a Quick Part:1. Open the gallery that
contains the Quick Part that you want to swap. For
example, if you want to swap one header style for another, open
the header gallery under the tab.
2. Click the new Quick Part from the appropriate gallery and
Word will automatically insert all of the document parts (e.g.,
title, company name, author name) from the original Quick Part.
Note: Only the placeholders that the new Quick Part contains
will be swapped. For example, if the old cover page contains a
placeholder for a document abstract and the new one does not,
abstract text will not be included in the replacement cover
page.
Working with Document PropertiesDocument properties are the
content placeholders you see when you insert Quick Parts. Document
properties allow Quick Parts that contain the same placeholders for
consistency. For example, if you change the ‘title’ placeholder on
a cover page, Word will automatically update every other ‘title’
placeholder in the document (e.g., in a header or footer) to
match.To change the content in a document property: click inside
the placeholder to select it and type the new content. Click
outside the placeholder when you are finished making changes.To
insert a new document property: under the tab, click Quick Parts in
the Text group. Choose Document Property, and select the desired
document property from the fly-out menu.
Under the Drawing Tools Format tab, click Shape
Outline to add a colored outline to your text box.
http://www.nlearnseries.com/custom
Microsoft® Word® 2010 Building BlocksThe Building Blocks
OrganizerAccessing the Building Blocks OrganizerTo open the
Building Blocks OrganizerTo add Quick Parts to the Quick Access
ToolbarTo remove Quick Parts from the Quick Access Toolbar
Building Blocks & Cover PagesWorking with the Building
Blocks OrganizerTo organize Building Blocks by name, gallery,
category, or templateTo insert a Quick Part from the Building
Blocks OrganizerTo edit the properties of a specific Quick PartTo
delete a Quick Part from the Building Blocks OrganizerPreviewing
Quick PartsTo preview a Quick Part
Working with Cover PagesTo insert a cover pageTo customize a
built-in cover pageTo add an organizational logo to a cover pageTo
save a customized cover pageTo remove a cover page
Quick PartsWorking with Headers, Footers & Page NumbersTo
insert a header, footer, or page numberTo customize a built-in
header, footer, or page numberTo edit a header or footer that has
already been placed in a documentTo save a customized header or
footerTo remove a header or footer from a documentTo remove page
numbers from a document
Working with WatermarksTo insert a built-in watermarkTo remove a
watermark
Working with TablesTo insert a basic tableTo insert a table with
custom propertiesTo insert and work with Excel spreadsheetsTo
insert a built-in Quick TableTo customize a tableTo draw a tableTo
save a customized tableTo remove a table
More Quick PartsWorking with Text BoxesTo insert a built-in text
boxTo customize a built-in text boxTo draw a text boxTo save a
customized text boxTo remove a text box
Working with Equations and SymbolsTo insert a built-in equation
or symbolTo create and insert a custom equationTo save a custom
equationTo remove an equation
Creating Your Own Quick PartsTo create and save a Quick PartTo
insert a Quick Part that you created
Swapping Quick PartsTo swap a Quick Part
Working with Document PropertiesTo change the content in a
document propertyTo insert a new document property