Microsoft Word 2000, Tabs and Tabbed Columns ITSW 1401, Intro to Word Processing Instructor: Glenda H. Easter.

Microsoft Word 2000, Microsoft Word 2000, Tabs and Tabbed Tabs and Tabbed

ColumnsColumns

ITSW 1401, Intro to

Word Processing

Instructor:

Glenda H. Easter

Tabs and Tabbed Columns 2

Some Definitions PleaseSome Definitions Please

Tabs are a paragraph-formatting feature that you use to create columns and business documents.

A tab is a set amount of space that is used to align text.

When you press the Tab key, Word inserts a character .


Some Definitions Please Some Definitions Please (Continued)(Continued)

Word moves the insertion point to the tab setting, called the tab stop. You can set tabs or use Word’s default settings.

Tab settings are stored in the paragraph mark at the end of a paragraph. Each time you press Enter, the tabs and their settings are copied to the next paragraph.

You can set tabs before you key text or set tabs for existing text.


Setting TabsSetting Tabs

Word defaults to ½ inch from the left margin for tabs.

If you wish to change the tabs, you can either change the distance between the default tab stops, or create custom tabs.


Custom TabsCustom Tabs

There are four types of custom tabs that you can create:– Left Aligned– Centered– Right-Aligned– Decimal-Aligned


Setting Tabs Using the Tabs Setting Tabs Using the Tabs Dialog BoxDialog Box

Select Format from the menu. Select Tabs Type the position desired for your tab. Select the type of alignment for that tab. Click the Set button. If no additional tabs need to be set, click

Okay.


Setting Tabs Using the RulerSetting Tabs Using the Ruler

Click the tab alignment button on the left side of the ruler bar.

Each time you click it, it changes to a different type of alignment.– Right – Centered– Left – Decimal Tab

After selecting the type of alignment, click the position on the ruler bar.


Setting Tabs Using the Ruler Setting Tabs Using the Ruler (Continued)(Continued)

1. When you point your mouse and click here, you can change the type of tab before setting the tab.

2. In this case, wherever the tab is set, it will become a Center tab.


Selecting Show/Hide Displays Selecting Show/Hide Displays the Tabs Usedthe Tabs Used


Setting Custom TabsSetting Custom Tabs

When you set a custom tab, Word clears all default tabs to the left of the new tab marker.

The default tab is a Left Tab.

A Decimal Tab can be used to line up decimals or for dot leaders to guide the eyes of the reader


Setting Custom Tabs Setting Custom Tabs (Continued)(Continued)

A first line indent will indent the first line following a paragraph symbol (Enter).

Creates a Center Tab


Setting Custom Tabs Setting Custom Tabs (Continued)(Continued)

Creates a Hanging Indent Tab

A Bar Tab is used in creating a table-like affect on tabbed columns

A Right-Aligned Tab will align the text to the right of the tab stop


Note below that there is one left-align tab set at 1.5, a center tab at 3.0, and two

right aligned tabs at 4.0 and 5.0

Setting Custom Tabs with Setting Custom Tabs with the Ruler Barthe Ruler Bar


Setting Dot LeadersSetting Dot Leaders

You can set tabs with leader characters, which are patterns of dots or dashes that lead the reader’s eye from one tabbed column to the next.

Word offers three leader patterns:– Dotted Line– Dashed Line– Solid Line


Setting Dot Leaders Setting Dot Leaders (Continued)(Continued)

1. Select Format/Tabs

2. Type position of tab in the Tab Stop Position.

3. Select Decimal4. Select the type

of dot leader you wish to use.

5. Click Set, and Ok


Clearing TabsClearing Tabs

You can clear custom tabs individually or all at once.

Three ways to clear a tab:– Use the Tab dialog box.– Use the ruler to drag the tab off.– Press Ctrl/Q.


Adjustments to Tab SettingsAdjustments to Tab Settings

When you change tab settings with the ruler, be careful to drag the tab marker only to the right or to the left. If you drag the tab marker up or down, you might clear it from the ruler.

When you press Alt while positioning the pointer on the tab marker, Word displays the tab stop measurements. (Alt/Drag)


Determining the Longest LineDetermining the Longest Line

Type the longest line in each of the columns and space between six to ten spaces in between each column heading.


Creating Tabbed ColumnsCreating Tabbed Columns

Tabbed Column: A tabbed column is a side-by-side vertical list of information.


Rules for Setting Up Tabbed Rules for Setting Up Tabbed ColumnsColumns

Center the table horizontally within the margins.

Leave between 6 to 10 spaces between each column.

Do not allow the table width the exceed the width of a document’s body text.

Leave at least one blank line before and after the table when used with text.


Setting Up the Table for the Setting Up the Table for the Longest LineLongest Line

Type the longest line in each column, spacing between 6-10 spaces.

Scroll the line directly beneath the ruler, and set tabs visually.


Setting Up the Table for the Setting Up the Table for the Longest Line--A Closer LookLongest Line--A Closer Look


• To select a vertical block of text, hold the Alt key while dragging the mouse down.

Selecting A Tabbed ColumnSelecting A Tabbed Column


Insert Bar TabsInsert Bar Tabs

A Bar Tab: Inserts a vertical line at a fixed position, creating a border between columns.

Bar Tabs are used to make the text appear more like a table.

You can only set a bar tab using the ruler or using the Tabs Dialog Box.


Creating Bar TabsCreating Bar Tabs

Highlight text and select Format/Tabs

Type Tab Position desired.

Click Bar Button Click Set Click OK


Sorting Paragraphs and Sorting Paragraphs and Tabbed ColumnsTabbed Columns

Sorting is the process of reordering text alphabetically or numerically.

Text can be sorted in ascending order (such as 0 - 9).

It can also be sorted in descending order (Z-A).


Sorting Tabbed TablesSorting Tabbed Tables Choose Sort from the Table Menu. The first dialog box (Sort By) is the primary

key. Next you sort by the second key. Lastly you sort by the third key. Please note that because you selected the

column headings with your text, you can sort by the data in each column.


Sorting to Include Header Sorting to Include Header Row and Column HeadingsRow and Column Headings

1. You can sort by the column heading, and it automatically changes the type of sort based on the content of the column.

2. When you click Header Row, it indicates that the sorted text is to include the column headings.

Microsoft Word 2000, Tabs and Tabbed Columns ITSW 1401, Intro to Word Processing Instructor: Glenda H. Easter.

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