Microsoft Project Users Group (MPUG) Chicago Edward W. Rosenthal, Sr., MPM, PMP Program Manager Edward W. Rosenthal, Sr., MPM, PMP Program Manager.

Microsoft Project Users Group Microsoft Project Users Group (MPUG) Chicago(MPUG) Chicago

Microsoft Project Users Group Microsoft Project Users Group (MPUG) Chicago(MPUG) Chicago

Edward W. Rosenthal, Sr., MPM, PMPEdward W. Rosenthal, Sr., MPM, PMPProgram ManagerProgram ManagerEdward W. Rosenthal, Sr., MPM, PMPEdward W. Rosenthal, Sr., MPM, PMPProgram ManagerProgram Manager

Presentation OverviewPresentation Overview

Topics/Demos: •Graphical MPUG Theme (GMT)

– Project Central Updates (5min)– Taking a Look at Gantts (30min)

• Ed Rosenthal - Rockwell Electronic Commerce– Using Graphical Formulas (30min)

• Elvis Rodriguez - Pcubed– Digital Dashboard (20min)

• Dan Carroll - Pcubed

Project Central (updates)Project Central (updates)

•Project Central can assist your organizationin the following ways:

– Collaboration – General & Administrative Cost– Materials & Equipment – Faster Time to Market Savings– Return on Investment – Project Web cast:

http://support.microsoft.com/servicedesks/webcasts/wc020601/wcblurb020601.asp

Project Central (updates)Project Central (updates)

• In a Gartner Research study dated July 2000 rated thirty one project and resource management tools:– Microsoft Project 2000/Central was rated #1 in

Ability to Execute– Completeness of Vision - “expanding” – “Microsoft Project has let the traditionally defined

project management market from approximately $50 million annually a few years ago to approximately $400 million in 1998 -- as it grows toward a $1 billion market”

– Growth is based on the Web-based collaborative features

Project GanttsProject Gantts

•Gantt Chart– Graphic display of schedule-related information– Activities / Project elements are listed down

the left side of the chart– Dates are across the top– Activity durations are displayed against the X & Y axes– Date-placed on horizontal bars– Named after is developer Henry L. Gantt

Project GanttsProject Gantts

•Sometimes called: – Bar Chart showing the Project Schedule– Time Line

•Most visible component of the Project Plan•Highly effective when used with a “Phase-Gate” methodology (Concept, Development, Production, etc.)

•Show activity start & end dates as well as expected duration•Usually does NOT show dependencies (PERT chart does)•Frequently used in management presentation

Clear GanttsClear Gantts

•“An Industry Crisis” written by Jon M. Wickwire, Attorney at Law, Wickwire Gavin

– The Return to the Bar Chart...– “we have lost the ability to see what is critical

and what is not. The end result is an apparent movement from logic diagrams back to Gantt.”

Clear GanttsClear Gantts

•Keeping It Simple– What is to be delivered?– When will it be delivered?– How are we doing?– What are the handoffs?

Why Gantts?Why Gantts?

•When a Gantt chart is pinned up on bulletin boards, there is acceptance!

•A strong method of communication!•First step is building a schedule•Excellent management view of all the work to be done

Project GanttsProject Gantts

•“Think ahead. Don't let day-to-day operations drive out planning.” - Rumsfeld’s Rules

Design & DevelopmentAutoQuote

System TestInternal TrainingDocumentation

Test Readiness Review

Sample OrderFirst Factory Order

Field TrialsLaunch Plans

Sales ChannelsExtranet Web

General ReleaseLessons Learned

Field WatchMigration

Future

DefinitionDevelopmentVerification Implementation Phase Phase Phase Phase

FIA EAR FCA CCA/PCA

ConceptBusiness CaseInitial PlanningMarket ReviewCustomer Input

MRD/SRDProject Plans

Field Configuration Audit

Controlled Configuration Audit Production Configuration Audit

Engineering Appropriation Request

Funds In Advance

Global Decision Phase ProcessGlobal Decision Phase Process

GA

Gantt ExampleGantt Example

Gantt ExampleGantt Example

SummarySummary

Successful Projects Just Don’t Happen…

They’re Managed!

Graphical IndicatorsGraphical Indicators

•Tools•Customize•Fields•Graphical Indicators