Microsoft Project 2013 Advanced Course 01 - Managing the Project Environment
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Microsoft Project 2013 Advanced
Course 01 - Managing the Project
Environment
Slide 1
OV 1 - 1
Course Outline
Managing the Project Environment
Managing Task Structures
Generating Project Views
Producing Project Reports
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Slide 2
OV 1 - 2
Course 01: Managing the Project Environment
Link Projects
Baseline a Project
Work with Custom Fields
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Slide 3
OV 1 - 3
Topic A: Link Projects
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Slide 4
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Linked Tasks and Projects
Task A
Task B
Linked Tasks Linked Projects
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Slide 5
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Insert Subproject
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Slide 6
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Insert Subproject Options
Option Result
Link to project +
InsertTwo-way link between subproject and the master project
Link to project +
Insert Read-OnlyOne-way link between subproject and the master project
Insert Copy of subproject in master project
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Slide 7
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Links Between Projects
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Slide 8
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Topic B: Baseline a Project
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Slide 9
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Baseline
A project baseline is an approved
plan for a project.
Comparing actual project data
against the baseline enables you
to monitor the project’s
performance.
Project Area Monitoring Questions
Scope
Are we doing the tasks we planned to do?
Are we doing more or different tasks than anticipated?
Are we doing fewer tasks than anticipated?
Time
Are we behind schedule?
Are we on schedule?
Are we ahead of schedule?
Cost
Are we under budget?
Are we on budget?
Are we over budget?
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Slide 10
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Set a Baseline
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Slide 11
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Clear a Baseline
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Slide 12
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Topic C: Work with Custom Fields
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Slide 13
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Custom Fields
Definition
Data fields that you can
configure for your unique
project or organizational needs.
Uses
Organization-specific data
Formulas for calculation
Lookup tables for data entry
Graphical indicators to flag
important items
Hierarchical coding structures
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Slide 14
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Add Custom Fields
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Slide 15
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View Custom Fields
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Slide 16
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Lookup Table
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Slide 17
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Formula
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Slide 18
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Reflective Questions
1. Will you baseline your next project? Why or why not?
2. What custom fields would you find useful in your project management
environment?
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Review Questions:
1. True or False: A summary task is a project that is linked to a larger master
project.
A. True
B. False
2. A ____________ is a project that is linked to one or more smaller subprojects.
A. Master Project
B. Summary Project
C. Summary Task
D. None of the above
3. When you link two tasks together in Microsoft Project 2013, what are you
creating between their start and finish dates?
A. A successor
B. A predecessor
C. A dependency
D. A subproject
4. A ____________ is a measurement, calculation, or location used as a basis for
comparison.
A. Timeline
B. Relationship
C. Dependency
D. Baseline
5. How many baselines are you allowed to set in Microsoft Project 2013?
A. 1
B. 4
C. 10
D. 11
Answer Key:
1. B
False. A subproject is a project that is linked to a larger master project.
2. A
A master project is a project that is linked to one or more smaller subprojects.
3. C
When you link two tasks together in Microsoft Project 2013, you are creating a
dependency between their start and finish dates.
4. D
A baseline is a measurement, calculation, or location used as a basis for
comparison.
5. D
You are allowed to set 11 baselines in Microsoft Project 2013.
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