Microsoft Project 2010

Microsoft Project2010

Dr. Nouh Alhindawi

Jadara University

Project Management

Jadara UniversityFaculty of Information Technology

Department of Software EngineeringInstructor: Dr.Nouh Alhindawi

Mo’ad Salem Shatnawi

Calendars

• At the beginning of any project you must have a special business calendar .

• In MS Project 2010 you can use standard calendar like

- 24 Hours (No off day) - Night Shift (1PM – 11 PM) - Standard (8AM – 5 PM , Fri and Sat off) - Or Create new calendar

Calendars

*

Calendars

• Create new calendar

Calendars

• Now you can create the calendar from beginning or make a copy of the standards calendars and edit it .

Calendars

- Edit Calendar according the project .- Friday off- The other days, as in the picture

Calendars

• Exception : you can select a specific day to be on holiday or change the work time and repeat this day in a weekly, monthly or etc.

Calendars

• Linking the new calendar with the project

Calendars

• Linking the new calendar with the project in (Time scale)

Work breakdown structure (WBS)

• Split the project into smaller components connected to each .

WBS

• Insert Summery task

• To show WBS column right click on any column –insert column-.

WBS

• Right the Main task (Project name)

WBS

• Fill out the tasks table.

• And modify the WBS using each of the tools or change the number in WBS column

WBS

• Basis , Build and Finishing on same level .

Tasks

1- Timeline2-Gantt chart3-Indicator4-Task Mode5-Task Name6-Duration7-Start8-Finish

Tasks

1- Time Line : Line shows where we are from the timeline.

2-Gantt chart : Area which show tasks and everything related to and relationships between tasks.

3-Indicator : Information and note about task.

Tasks Mode

4-Task Mode : In MS-Project we have two types (mode) of tasks (Auto Or Manually)

* Auto : We define the duration of the task and the program calculate

the date of start and finish task. * Manually : We define the duration of the task and date of start and finish task.

Tasks

5-Task Name : The name of task.6-Duration : Duration of the work task (per day,

week, hour, etc.)7-Start : Task start date 8-Finish : 8-Task finish date

Predecessors & Successors

1-Right Click and select show split.2-Right Click and select Predecessors & Successors .

Predecessors & Successors

• Predecessor : the previous task • Successor : the next task• Any task has task before it or task after it or task

before and task after it .• The four relation between tasks1- F-S(Finish – Start ) : after finish task 1 start task 2 .2- S-S(Start – Start ).3- F-F(Finish – Finish ).4- S-F(Start – Finish ).

Predecessors & Successors

• How do you define Predecessors & Successors of task X .

• Select the task , then choose the predecessors and successors , Type, and Lag (time delay allowed)

Milestone Task

• Milestone task : To insert event without duration to the project.

Recurring Task

• Recurring Task : Activity or a task is repeated regularly (daily, weekly or etc).

- Such a meeting every Sunday at 8:00 AM.

Split Task

• If you want to split task (Painting , 10 days duration) each week, just two days.

1- select the task2- click on split task image3-by mouse cursor go to time scale and change as you like

Split Task

• 3-

Task Information

• To show or edit task information :1- Right click on any task and select Information.

2-Or double click on any task.

Task Information

• Estimated : If you not sure of the duration of the task , ”?” beside the duration to remind.

• Inactive : disable the task.

Task Information

* Dead line : select the last day to finish task.

* Constrain type : constrain on the task by time .

• Note : by duration we can add “e” before day to work without off days. (10 eday, 10 eweek,…)

Note , Attachment file

• You can add note to your tasks and attach files.

Filter, Highlight

• Filter : If you want to watch a specific set of tasks or certain conditions

• You can create new filter.• Highlight : the same of filter but without hide

the other task and highlight on specific task .• image below shows only the summery task by

filter and highlight .

.Filter

Highlight

Format

• To show specific task on timeline :1- click on add to timeline from task menu.2- Or right click on the task and click on add to timeline

Resources

• resources are required to carry out the project tasks. They can be people, hardware, software, funding, or anything .

Resources

• Recourses sheet :

Resources

1- Resource Name : the name of resource (human ,hardware,.. )2- Type : type of resource ( work, material, cost )3- Material : The material type or unit .4- Max : Percentage your use of this resource (100% = Fulltime)5- Std. Rate : standard salary.6-Ovt. Rate : over time salary .7-Cost use : cost paid for once when use the resource.8-Accure : payment method - Start : when start project - Prorated : after each activity

- End: after finish the work

Resources

9-Base: the base calendar

• Note : Change currency : File >> Option >> Display >> Currency .

Resources Information

• Right click or double click on any Resource :

Resources Information

• Booking type : (committed OR proposed), are you sure to use this resource or just a proposal?.

• Generic : this resource is generally (Job title) not employee ?.

• Windows Account : use with humans have outlook email .

• And many of option ….

Add Resources To Tasks

1- Back to Gantt chart. 2- Add column >> Cost 3- View split and chose cost

Resources & Tasks

Resources & Tasks

• Now add the resources to each task .• The cost calculated automatically .

Task Usage , Resource Usage

• Task Usage : Showing each task and resource of its .

• Resource Usage : Showing each resource and task of its .

Set Base Line Cost

• Set baseline cost:- Add column (Baseline cost)

- Go to project >>

Set Base Line Cost

- Make sure options- Ok .

Comparison

• Comparison between two project :- Open project 1- Project >>- Compare projects >>- Browse >> - Select project 2- Compare …

Report

• Print or view reports:- Open project- Project >>- Report >>- * Select the required report >>- Completed the usual procedures