Microsoft Excel Basics Fulton County Public Library Mobile Digital Media Lab.

Microsoft Excel Basics

Fulton County Public LibraryMobile Digital Media Lab

What is Excel and What can you do with it?

Spreadsheet softwareSum dataOrganize information in columns and rows

Create chartsGenerally used by businesses, but can be used at home as well!

Essential skill / useful to learn

Files and Printing

Templates: File > NewBlank Workbooks…

A Workbook is a spreadsheet you edit in MS Excel

A Worksheet is a single “page” of a Workbook

Open Existing Workbook: File > Open

Save Workbook: File > SavePrinting: File>Print

Tabs File (save & print) Home (common formatting) Insert (adding Charts, Pictures, etc.) Page Layout (set how it prints) Formulas (math functions) Data (managing information in cells)

Review (Spell Check and Translation) View (how the spreadsheet looks)

Parts of a Spreadsheet

Cells: individual segments of informationRows: horizontal strips of cells (unlimited)Columns: vertical strips of cells (unlimited)

RibbonCurrent Cell

Function in selected cell

Select All Cells

Columns vs. Rows Columns- Vertical

Rows- Horizontal

Moving about the cells Tab (to the right) Enter (down) Shift+Tab/Enter

moves opposite

Select Cells/Edit Cells Select Cell (click on it) & Start Typing Double Click to Edit Contents

Or Click in function box after selecting cell…

Text/Data Formatting (Home Tab)

Format TextAlignment

Left Center

Right Bold Italics Underline

Format CellRight Click > Format Cells…

General Number Currency Date Etc.

Print Formatting (Page Setup Tab)

Set your page up just as you want it… Margins Orientation

Portrait (vertical)Landscape (horizontal)

Insert/Copy/Paste/Etc. Pictures

Insert>Picture>Clip Art Insert>Picture>From File (photos)

Copy (Ctrl+c) Cut (Ctrl+x) Paste (Ctrl+v) Undo (Ctrl+z) Redo (Ctrl+y)

Sort Data Sort (Data>Sort)

Select Your Data (highlight cells) Alphabetically By Number

Formulas Many, Many, Many For Example…

Select the Cells you want to add

=SUM(A1:A15) Averages Difference Numerical Sequence/Count

Know where to get…

Help Use Help feature Call a friend or relative If you get stuck, call FCPL and

ask for Jon, Jim or Zak574-223-2713

eMail-- [email protected]