Michigan Department of Education Orientation Webinar Presentation by the Public School Academies Unit January 4, 2011.

Michigan Department of Education OrientationWebinar Presentation by thePublic School Academies UnitJanuary 4, 2011

Local Control• Not defined within the Revised School Code (MCL

380.1 -380.1853)• General Understanding: If the issue is not specifically defined in

the constitution or law then discretion is afforded to the local authority, typically the local administrator or the school board.• Examples: Placement and Retention of Students (with exceptions)• Enrollment Issues• Grades• Graduation Requirements (> MMC)• Discipline• Vendor Selection (Management Company to Snow Removal)• Uniforms• Local Board Policy Approval or Implementation 2

State Board Of Education• Created by Michigan’s Constitution (Article VIII, Section 3)

“Leadership and general supervision over all public education, including adult education and instructional programs in state institutions, except as to institutions of higher education granting baccalaureate degrees, is vested in a state board of education. It shall serve as the general planning and coordinating body for all public education, including higher education, and shall advise the legislature as to the financial requirements in connection therewith.”

• Nominated by political parties and elected by the general populace (Terms of eight years)

• Hire and evaluate the Superintendent of Public Instruction (SPI)• Holds monthly meetings (Available for viewing online)• Meetings held in Hannah Building, downtown Lansing 3

Superintendent Of Public Instruction

• Dr. Mike Flanagan• Works with the Governor as his Education Advisor• Works directly for and with the State Board• Leads and manages the MDE (State Executive Agency)• Coordinates with other State Executive Agencies• Works directly with 16 Office Directors, 1 Bureau Director, and

the State Historical Library• Has three deputies (CAO, Admin & Support, Great Start)• Approves the issuance public school academy district codes• Approves the issuance of all Charter School Planning grants

and signs grant award notification letters 4

MDE Bureau• A bureau is a larger division of an office• Currently, the MDE has one bureau• Bureau of Assessment and Accountability (BAA)

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Bureau of Assessment and Accountability (BAA)

ASSESSMENTS ACCOUNTABILITY

ELPA (English Language Proficiency Assessment) is for K-12 students eligible for English language learner (ELL) services. MEAP (Michigan Educational Assessment Program) assesses students in grades 3-9 based on Michigan Curriculum FrameworkMEAP-Access - is Michigan's alternate assessment based on modified academic achievement standards in grades 3-8 for students receiving grade-level instruction who have a current IEP.MI-Access is Michigan's alternate assessment program for students with significant disabilities and when IEP teams determine that MEAP or MEAP-Access, even with accommodations, is not appropriate.MME (Michigan Merit Exam) assesses students in grade 11 (and eligible students in grade 12) based on Michigan high school core content expectationsNAEP (National Assessment of Educational Progress) is a representative sample of Michigan schools selected for federally-sponsored and reported national assessment results.Secondary Credit Assessments are end-of-course assessments, or for students not attending classes

Michigan's Educator Evaluations Michigan will implement annual educator evaluations beginning in 2010-2011. AYP (Adequate Yearly Progress) measures student achievement on statewide assessments as required by federal No Child Left Behind Act (NCLB)EducationYes! measures school accreditation system based on student achievement and schools' self-assessmentMichigan School Report Card helps you compare your school academically with other schoolsShared Educational Entities (SEEs) A SEE is defined as a program to deliver a particular educational service to students coming from a group of two or more LEAs that have a business relationship for that purpose.Persistently Lowest Achieving Schools (PLAs) The list of Persistently Lowest Achieving Schools is developed following federal guidelines approved by the United States Department of Education. These rules require the Michigan Superintendent of Public Instruction to publish a list by September 1st of each year identifying the persistently lowest achieving public schools in the state.BAA Professional Learning is the home to the BAA Web Conference Series with web cast regarding Accountability, ELPA, MEAP, MEAP-Access, MI-Access, MME and much more.

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MDE Offices• Have a director who reports to SPI• Director supervises many Units and Programs• PSA Unit is part of the Office of Education Improvement and

Innovation (OEII)• Our Director is Linda Forward

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MDE Offices- Admin Law & Federal Relations - Great Start- Audits - Human Resources- Career & Technical Education - Michigan School for Deaf- Educational Assessment & Accountability - Professional Preparation Services

- Education Improvement and Innovation - Recognition Programs

- Education Technology & Data Coordination

- Special Education

- Field Services - State Aid and School Finance- Financial Management - Superintendent- Grants Coordination & School Support

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Website Info for Each Office OFFICE DESCRIPTION SERVICES

Education Improvement and Innovation The Office of School Improvement (OSI) is one of the largest offices within the Michigan Department of Education and is dedicated to providing leadership and assistance at a state and local level to improve the academic achievement of Michigan schools and students. OSI is comprised of three units. Curriculum and Instruction is responsible for the development of Michigan’s K-12 education standards, benchmarks, Grade Level Content Expectations, MI-Plan, and administers the federal Reading First program. The Field Services Unit provides leadership, guidance, and technical assistance to engage all schools in meaningful school improvement efforts, with a special focus on High Priority schools. In addition, this unit administers twelve federal grant programs, including Title I. The Academic Support Unit provides guidance and support to Public School Academies (Charter Schools), Migrant Education, and English Language Learner/Bilingual educational programs.

- Grade Level Content Expectations- March-April MI-Map Dates- High Priority Schools- MI-Map SI Tool Kit

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OEII• Each Office has many units and programs• The Office of Education Innovation & Improvement (OEII), is

made up of:• The Curriculum & Instruction Unit • The Educational Technology Program• The Public School Academies Unit• The School Improvement Support Unit

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MDE Programs and Units• Unit is a subdivision of an Office that has a supervisor that reports

to the Office Director and has at least two Education Consultants employees

• Program is a subdivision of an Office that has a supervisor who reports to the Office Director and one Education Consultant employee

• Due to funding shortfalls, some programs and units have less employees than might otherwise be the case.

• Some programs and units are almost totally funded by grants with consultants hired as independent contractors

• Public School Academies Unit (PSA Unit) Supervisor is Mark Eitrem

• In addition to Mark, the PSA Unit currently has three consultants, one secretary, one analyst and two independent contractors.

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Recommendations for Connecting with the MDE• Each Office and Most Units & Programs have a website or a link

from the Office website.• All MDE staff have e-mail addresses XXXXX@ michigan.gov. It is

NOT always just last name and first initial because of duplicate names.

• Later in this webinar we will go through the MDE website and show you the best screens to find contacts.

• Each Office/Unit has a secretary.

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More Recommendations

• The PSA Unit is not always the best contact for your questions.• Call the Office/Unit that handles that part of the program. If you

have a state aid issue, call that Office directly. If you have a special education question, call the Special Education Office, etc.

• We can and will help direct you to the best location within MDE that can help to resolve your issue.

• We help other MDE divisions with PSA issues.

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Offices- MDE• Audits- Kathy Weller, Director• Description: Performs technical assistance and oversight related

to financial and pupil membership audits as well as internal audit activities.

• Sample inquiry: What are regulations regarding a student who is suspended on/during the count period?

• Career and Technical Education- Director, Patty Cantu • Description: OCTE oversees high school instructional programs

that teach students skills in a specific career cluster.• Sample inquiry: What are some examples of standards

benchmark crosswalks between a vocationally focused course and a traditional core-content course. 14

Offices- continued• Office of Improvement and Innovation- Director, Linda

Forward• Description: promotes student learning and achievement by

providing statewide leadership, guidance, and support over a wide range of programs that have a direct impact on teaching and learning, school leadership, and continuous school improvement.

• Sample inquiries: What are regulations regarding dual enrollment/AP, personal curriculum? What is the status of the transition to the common core curriculum.

• Information about school improvement, state-wide system of supports, SIG, and PSA’s.

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• Field Services: Director, Mike Radke• Description: Field Services team members work together to help

local districts implement functional school improvement plans aligned to high standards, improve student performance on both State and local assessments, and target supplementary resources more effectively to support educators in achieving these results.

• Sample Inquiry: Are certain uses of money allowable as title or at-risk expenses?

• Office of Financial Management: Director, Janet Laverty• Description: The office is responsible for …disbursing, recording

and reporting grants; collecting revenue; developing and securing federally approved indirect cost rates; and procuring supplies and equipment.

• Sample Inquiry: What are rules regarding indirect costs, CMS, and vendor registration.

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• Coordination /School Support: Director, Mary Ann Chartrand• Description: Covers a wide range of topics and programs,

including school and summer meals; child and adult care food; free United States Department of Agriculture commodity food distribution; coordinated school health and safety; pupil transportation; educational technology and grant procurement and distribution.

• Sample Inquiry: Can our PSA qualify for summer school or after school food support?

• Early Childhood and Family Services: Director, Lindy Burch• Description: Manages the MSRP, parent education/ involvement

programs, Early On, early childhood special education programs, the Even Start Family Literacy Program, the 21st Century Community Learning Centers, as well as providing assistance and consultation to programs serving children birth through age 8.

• Sample Inquiry: Can our school qualify as a MSRP program center? 17

• Office of Professional Services: Director, Flora Jenkins• Description: Assures that all professional school personnel

complete quality preparation and professional development programs which meet standards established by the Michigan Legislature and the State Board of Education.

• Sample Inquiry: What are standards that apply to the appropriate placement of elementary certified teachers?

• Additional resources include information regarding:• NCLB Highly Qualified standards• Professional Development Resources• School Safety resources• Verification of Teacher Certification• New Teacher Mentoring• MI online educator certification system

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• Special Education: Director, Eleanor White• Description: Oversees the administrative funding of education and

early intervention programs and services for young children and students with disabilities.

• Sample Inquiry: What are rules regarding discipline of SE students, process of dispute resolution/mediation, and procedural safeguards.

• State Aid and School Finance: Director, Daniel Hanrahan• Description: Distribution of funds to school districts, guidance on

issues of school finance and tax policy, public school district financial accounting, various financing mechanisms available to school districts, and information on pupil accounting statutes and rules, also interpretation, analysis, and coordination of Departmental activities related to the annual development of the State School Aid K-12 budget.

• Sample Inquiry: How can our district receive status updates?

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Offices• School Reform and Redesign: Director, Deborah Clemmons• Description: Provides oversight in the identification of/notification

to Persistently Lowest Achieving (PLA) schools andreviews/monitors redesign plans.

• Sample Inquiry: What is the status of our PSA regarding inclusion on the PLA?

• Other Offices• Admin. Law and Federal Relations• Education Technology and Data Coordination• Human Resources• Recognition Programs• Michigan School for the Deaf

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The MDE Website

• How can I connect with the various offices?• What are my options for browsing and searching?• Which resources are available for me on the PSA Unit site and

which must I access from other offices?

www.michigan.gov/mde

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Points of Contact

• Beatrice Barajas, Secretary• Kim Sidel, Analyst• Neil Beckwith, Consultant• Karla Browning, Consultant• Ron Schneider, Consultant• Mark Eitrem, Supervisor

(517) [email protected]

http://www.michigan.gov/charters

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