Michigan Department of Transportation 5100B (03/18) CHECKLIST TO DESIGNATE AREAS OF EVALUATION FOR REQUESTS FOR PROPOSAL (RFP) Page 1 of 2 REQUISITION NUMBER DUE DATE TIME DUE MDOT PROJECT MANAGER JOB NUMBER (JN) CONTROL SECTION (CS) DESCRIPTION MDOT PROJECT MANAGER: Check all items to be included in RFP. WHITE = REQUIRED ** = OPTIONAL Check the appropriate Tier in the box below CONSULTANT: Provide only checked items below in proposal When applicable, Best Value scoring criteria is listed separately in the RFP. TIER 1 ($50,000 - $150,000) TIER II ($150,000-$1,000,000) TIER III (>$1,000,000) Understanding of Service ** Innovations Organizational Chart Qualifications of Team Quality Assurance/Quality Control ** Location: The percentage of work performed in Michigan will be used for all selections unless the project is for on-site inspection or survey activities, then location should be scored using the distance from the consultant office to the on-site inspection or survey activity. N/A N/A Presentation ** N/A N/A Technical Proposal (if Presentation is required) 7 pages (MDOT Forms not counted) 14 pages (MDOT forms not counted) Total maximum pages for RFP not including key personnel resumes. Resumes limited to 2 pages per key staff personnel. PROPOSAL AND BID SHEET E-MAIL ADDRESS – [email protected]GENERAL INFORMATION Any questions relative to the scope of services must be submitted by e-mail to the MDOT Project Manager. Questions must be received by the Project Manager at least five (5) working days prior to the due date and time specified above. All questions and answers will be placed on the MDOT website as soon as possible after receipt of the questions, and at least three (3) days prior to the RFP due date deadline. The names of vendors submitting questions will not be disclosed. MDOT is an equal opportunity employer and MDOT DBE firms are encouraged to apply. The participating DBE firm, as currently certified by MDOT’s Office of Equal Opportunity, shall be listed in the Proposal. MDOT FORMS REQUIRED AS PART OF PROPOSAL SUBMISSION 5100D – Request for Proposal Cover Sheet 5100J – Consultant Data and Signature Sheet (Required for all firms performing non-prequalified services on this project.) (These forms are not included in the proposal maximum page count.) N/A N/A N/A 3 pages (MDOT Forms not counted) Resumes will only be accepted for Best Value Selections. The Consultants will receive an e-mail reply/notification from MDOT when the proposal is received. Please retain a copy of this e-mail as proof that the proposal was received on time. Consultants are responsible for ensuring that MDOT receives the proposal on time. * Contact Contract Services Division immediately at 517-373-4680 if you do not get an auto response.
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Michigan Department of Transportation
5100B (03/18) CHECKLIST TO DESIGNATE AREAS OF EVALUATION
FOR REQUESTS FOR PROPOSAL (RFP) Page 1 of 2
REQUISITION NUMBER DUE DATE TIME DUE
MDOT PROJECT MANAGER JOB NUMBER (JN) CONTROL SECTION (CS)
DESCRIPTION
MDOT PROJECT MANAGER: Check all items to be included in RFP.
WHITE = REQUIRED ** = OPTIONAL
Check the appropriate Tier in the box below
CONSULTANT: Provide only checked items below in proposal When applicable, Best Value scoring criteria is listed separately in the RFP.
TIER 1 ($50,000 - $150,000)
TIER II ($150,000-$1,000,000)
TIER III (>$1,000,000)
Understanding of Service **
Innovations
Organizational Chart
Qualifications of Team
Quality Assurance/Quality Control **
Location: The percentage of work performed in Michigan will be used for all selections unless the project is for on-site inspection or survey activities, then location should be scored using the distance from the consultant office to the on-site inspection or survey activity.
Any questions relative to the scope of services must be submitted by e-mail to the MDOT Project Manager. Questions must be received by the Project Manager at least five (5) working days prior to the due date and time specified above. All questions and answers will be placed on the MDOT website as soon as possible after receipt of the questions, and at least three (3) days prior to the RFP due date deadline. The names of vendors submitting questions will not be disclosed.
MDOT is an equal opportunity employer and MDOT DBE firms are encouraged to apply. The participating DBE firm, as currently certified by MDOT’s Office of Equal Opportunity, shall be listed in the Proposal.
MDOT FORMS REQUIRED AS PART OF PROPOSAL SUBMISSION
5100D – Request for Proposal Cover Sheet 5100J – Consultant Data and Signature Sheet (Required for all firms performing non-prequalified services on this project.)
(These forms are not included in the proposal maximum page count.)
N/A
N/A N/A
3 pages (MDOT Forms not counted) Resumes will only
be accepted for Best Value Selections.
The Consultants will receive an e-mail reply/notification from MDOT when the proposal is received. Please retain a copy of this e-mail as proof that the proposal was received on time. Consultants are responsible for ensuring that MDOT receives the proposal on time.* Contact Contract Services Division immediately at 517-373-4680 if you do not get an auto response.
The Michigan Department of Transportation (MDOT) is seeking professional services for the project contained in the attached scope of services.
If your firm is interested in providing services, please indicate your interest by submitting a Proposal, Proposal/Bid Sheet or Bid Sheet as indicated below. The documents must be submitted in accordance with the latest (Consultant/Vendor Selection Guidelines for Services Contracts.”
RFP SPECIFIC INFORMATION
ENGINEERING SERVICES BUREAU OF TRANSPORTATION PLANNING OTHER
THE SERVICE WAS POSTED ON THE ANTICIPATED QUARTERLY REQUESTS FOR PROPOSALS NO YES DATED ____________________ THROUGH __________________
Prequalified Services – See the attached Scope of Services for required Prequalification Classifications.
Non-Prequalified Services – If selected, the vendor must make sure that current financial information, including labor rates, overhead computations, and financial statements, is on file with MDOT’s Office of Commission AuditsThis information must be on file for the prime vendor andall sub vendors so that the contract will not be delayed. Form 5100J is required with proposal for all firms performing non-prequalified services on this project.
For all Qualifications Based Selections, the selection team will review the information submitted and will select the firm considered most qualified to perform the services based on the proposals. The selected firm will be asked to prepare a priced proposal. Negotiations will be conducted with the firm selected.
For a cost plus fixed fee contract, the selected vendor must have a cost accounting system to support a cost plus fixed fee contract. This type of system has a job-order cost accounting system for the recording and accumulation of costs incurred under its contracts. Each project is assigned a job number so that costs may be segregated and accumulated in the vendor’s job-order accounting system.
Qualification Based Selection / Low Bid – Use Consultant/Vendor Selection Guidelines. See Bid Sheet instructions for additional information.
For Qualification Review/Low Bid selections, the selection team will review the proposals submitted. The vendor that has met established qualification threshold and with the lowest bid will be selected.
Best Value – Use Consultant/Vendor Selection Guidelines, See Bid Sheet Instructions below for additional information. The bid amount is a component of the total proposal score, not the determining factor of the selection.
Low Bid (no qualifications review required – no proposal required.)
BID SHEET INSTRUCTIONS
Bid Sheet(s) are located at the end of the Scope of Services. Submit bid sheet(s) with the proposal, to the email address: [email protected]. Failure to comply with this procedure may result in your bid being rejected from consideration.
MDOT and ACEC created a Partnership Charter Agreement which establishes guidelines to assist MDOT and Consultants in successful partnering. Both the Consultant and MDOT Project Manager are reminded to review the ACEC-MDOTPartnership Charter Agreement and are asked to follow all communications, issues resolution and other procedures and guidance’s contained therein.
Qualification Based Selection - Use Consultant/Vendor Selection Guidelines.
16M 82062-01-020 US-12 (Michigan Ave) @ Central Ave
Revised Final Posted Scope: 10/1/2018 3
PROJECT DESCRIPTION:
This scope is to provide design services for an Adaptive Traffic Signal Control (ATSC) system on Gratiot Ave and Michigan Ave. The ATSC system is part of the Pre-Stage Maintenance of Traffic (MOT) Freeway Active Transportation and Demand Management (ATDM) project for the I-94 Modernization Project and includes the following:
• Develop final design, specification, and estimate package based on 100% complete traffic signal plans and provide a cost estimate for construction. Services include traffic signal, connected vehicle, and sidewalk ramp design services; geotechnical services; subsurface utility engineering; and e-Proposal for 47 traffic signal locations listed above.
• The Consultant may be required to assist MDOT and MDOT’s Owners Representative Consultant (ORC) in the investigation, evaluation, selection, and implementation of an ATSC software that is operated and maintained from MDOT’s Southeast Michigan Transportation Operations Center (SEMTOC).
• The ATSC system may be required to interface with the future Pre-Stage MOT Freeway ATDM and Final Alignment ATDM systems to be designed under separate RFPs, see Background Information section of this RFP for additional information.
• ATSC system shall operate with a traffic signal controller than meets MDOT’s latest specifications and that is interoperable with MDOT’s central signal system software.
• Coordinate with MDOT, MDOT’s ORC, and Pre-Stage MOT Freeway ATDM Final Designer, as required, to achieve complete ATDM system functionality.
• Establish signal timing parameters for the ATSC system, including backup timing permits.
• Integrate ITS components (i.e. CCTV cameras) into the existing MDOT ATMS software. Other components of the ATSC system may require the inclusion of data inputs/outputs and/or the ability to execute limited control of the component from the ATMS software.
• The Consultant may be required to provide design services during the construction phase of this project. If design assistance during construction is required, then a separate
authorization for those services may be issued. The extent of the traffic signal upgrade at each intersection will vary based on existing infrastructure. Intersections have been separated into the following two categories:
• Full Traffic Signal Modernization – to include, but not be limited to, full traffic signal reconstruction, ADA ramps, signal heads, pushbuttons, vehicle detection, communications equipment, roadside units (RSU), closed-circuit television (CCTV) cameras, etc.
• Traffic Signal Modification – to include, but not be limited to, controller upgrade, vehicle detection, communications equipment, RSU, CCTV cameras, supporting traffic signal
equipment (i.e. cabinets, conduits, handholes), etc. All equipment installed shall be interoperable with MDOT’s communications network and existing traffic signal infrastructure. The quantities shown below are an estimate of equipment proposed as part of this project and are subject to change. Anticipated quantities and locations of the field
17M 82062-01-019 US-12 (Michigan Ave) @ Lonyo Ave
18M 82062-01-018 US-12 (Michigan Ave) @ Trenton St
19M 82062-01-017 US-12 (Michigan Ave) @ Addison Ave / St James St
equipment are included in the conceptual layouts provided in Attachment A and will be further
refined by the Consultant during the design for this project.
Traffic Signal Upgrade Quantity
Full Traffic Signal Modernization 27
Traffic Signal Modification 20
Total 47
The Consultant will be responsible to refine locations of equipment, coordinate power service, engage stakeholders, develop plans and proposal information to 100% completion, develop cost estimate, define known or anticipated environmental issues, provide necessary geotechnical information, provide necessary survey information, define known or anticipated utility conflicts or traffic concerns, and develop a maintenance of traffic plan for the I-94 Pre-Stage MOT Arterial ATDM project.
The scope of work will be verified at a Scope Verification Meeting with MDOT personnel, the
MDOT Owner’s Representative Consultant (ORC) and the selected Consultant. The meeting will
be scheduled prior to the Consultant’s submittal of the Priced Proposal to the MDOT Project
Manager. The Consultant shall contact the Project Manager prior to beginning any work on the
project.
The Consultant project manager shall be an engineer licensed in the State of Michigan with
relevant experience in ATSC systems and traffic signal design services. The project manager shall
be an employee of the primary consulting firm responding to the RFP and not a sub-consultant.
ANTICIPATED SERVICE START DATE: December 2018
ANTICIPATED SERVICE COMPLETION DATE: December 2020
DBE PARTICIPATION REQUIREMENT: 7%
PRIMARY PREQUALIFICATION CLASSIFICATION(S): Design – Traffic: Signal Design – Traffic: ITS – Design & System Manager Design – Traffic: Signal Operations – Complex
SECONDARY PREQUALIFICATION CLASSIFICATION(S):
Design – Traffic: Work Zone Maintenance of Traffic
C. The Consultant Project Manager will participate in regular coordination meetings with
MDOT, ORC, and other design consultants. The frequency and location of these
meetings will be determined prior to submittal of the Priced Proposal. Key staff for the
Consultant Team will participate in regular Over-The-Shoulder review meetings at the
I-94 Project office.
Revised Final Posted Scope: 10/1/2018 10
D. Prepare plans, details, and specifications required for design and construction of
electronic traffic control devices which may include the following:
1. Modernization plans
2. Modification plans
3. ADA ramp plans (with pushbuttons as required)
4. Right-of-way (ROW) plans including:
i. Preliminary ROW Plans
ii. Marked Final ROW Plans
iii. Property Legal Instruments
5. Temporary signal plans as required for maintaining traffic during construction
6. Signal staging plans as required for maintaining traffic during construction
7. Pedestrian detour plans (if typical pedestrian detour plan is insufficient) as required
for maintaining traffic during construction
8. Geotechnical engineering services
E. Submit proposed plans (as required), details (as required), and specifications (as
required) to MDOT and attend milestone meetings at the following design stages:
1. Base plans
2. Preliminary ROW plans
3. Preliminary plans
4. Final ROW plans
5. OEC plans
6. Final plans
F. In addition to above design stages, Consultant shall prepare for and participate in regular
Over-The-Shoulder (OTS) reviews consisting of “in progress” plan submittals showing
design progress. Note “in progress” plan submittals are not considered formal submittals
subject to QA/QC certification.
G. Schedule and attend any project related meetings as directed by the MDOT Project
Manager including, but not limited to the following:
1. Site review meeting
2. Kick off meeting
3. Radio Interconnect field survey (as required)
i. Document results on the Signal Radio Survey Form #1516
4. Utility coordination field meetings as required (coordinate scheduling with ORC)
i. The consultant will stake proposed foundation locations in the field prior to
any field utility coordination meeting
ii. Provide list of utility companies that should be invited for each location
iii. Provide summary of known or potential utility conflicts by quadrant for each
location
5. Right-of-way meeting, if needed
Revised Final Posted Scope: 10/1/2018 11
6. For design related meetings, the consultant is responsible for inviting the following
personnel:
i. All local and maintaining agencies
ii. The following MDOT personnel:
TSC Traffic & Safety Engineer, Region Development Engineer, TSC
Construction Engineer, Utility Engineer, Electrician, Maintenance
Supervisor, Region Traffic Safety & Operations Engineer, Environmental
Coordinator, Region Real Estate Property Manager, Lansing Signals Design,
Lansing Signals Operations, and Project Manager
H. The Consultant will be required to work with an ATSC software provider during the
development of the plans and specifications to incorporate requirements for the specific
ATSC system solution. The ATSC software provider may provide input on software
installation procedures, detection type/location, physical space within cabinets and on
poles, end-user hardware requirements, and communications (i.e. bandwidth, reliability,
latency).
I. The Consultant will be required to communicate any proposed changes to the arterial
ATDM system determined during the design process to the MDOT ORC to ensure the
I-94 Pre-Stage MOT ATDM Concept of Operations, High-Level Design Requirements,
and/or Software Requirements are updated. MDOT’s ORC will be responsible for
incorporating the provided updates.
J. Obtain design survey and subsurface utility investigation as defined in P/PMS Task
3330.
K. Obtain soil borings of sufficient depth and number for the scope of work being proposed.
Perform a geotechnical analysis as defined in P/PMS Task 3510.
L. Geotechnical Engineering to support the foundation design for traffic signal pole
foundations.
M. Prepare special provisions and staging plans for maintaining traffic during construction
of the I-94 Pre-Stage MOT Arterial ATDM system. The Consultant shall finalize the
provided draft TMP as defined in MDOT’s current Workzone Safety and Mobility
policy.
N. Perform required design and functional technical specification writing to connect the
traffic signal facilities in the project area. The proposed communications facilities shall
include, but not be limited to connections to traffic signal controller/cabinet, RSU,
CCTV, and communications infrastructure.
O. Connected vehicle technologies and infrastructure shall be included as part of this
project. This includes but not limited to all necessary equipment and communication
systems needed to operate and communicate with the RSU including connections to the
Southeast Michigan Transportation Operations Center (SEMTOC), vehicles, and other
infrastructure.
Revised Final Posted Scope: 10/1/2018 12
P. Prepare any unique special provisions required for the project and coordinate with other
consultants. The MDOT Project Manager must be informed of the need for any unique
special provisions and of the need to modify any previously approved special provisions
to apply to the project. Unique special provisions, including previously approved special
provisions that are modified to apply to this project, should be submitted for review and
approval a minimum of 6 weeks prior to the Preliminary Plan submittal for the project.
Q. Prepare required plans 100% complete including details, details of equipment in
cabinets, communications, functional requirements and specifications required for
construction. MDOT shall provide any existing details and specifications applicable to
the proposed work in electronic format.
R. Compute and verify all plan quantities for the bid package.
S. The Consultant shall be responsible for showing on the plans the location and names of
all existing utilities within the limits of the project utilizing the base utility drawing
furnished by the MDOT ORC. In the course of resolving utility conflicts, the Consultant
shall make modifications to the plans or design details and provide assistance as directed
by the MDOT ORC and/or Project Manager. The Consultant shall attend any utility
meetings called to ensure that the concerns are addressed on the plans involving utilities.
The Consultant shall assist in the review of utility permit requests to ensure
compatibility with the project as directed by the MDOT ORC and/or Project Manager.
T. The Consultant is responsible for determining the availability of electric and
communication service to the proposed facilities at the locations described previously,
and for accurately showing the sources and locations of such facilities on the plans. Any
potential problems with utility electric and communication service shall be brought to
MDOT’s attention as soon as they are known. Securing power for the equipment and
devices shall be the Consultant’s responsibility, including coordination of required
inspections and certifications.
U. The Consultant shall prepare and submit a technical memorandum to provide proposed
device location coordinates, method of communications, site configurations, power
source, and other applicable technology recommendations and solutions to be reviewed
by MDOT before they are designed and placed on the construction plans. The plan
should include impacts to any existing traffic signal infrastructure within the project
limits.
V. Prepare and incorporate all documents for E-Proposal Submittal.
W. Provide solutions to any unique problems that may arise during the design of this project.
X. Maintain a Design Project Record on MDOT’s ProjectWise system which includes a
history of significant events (changes, comments, etc.) which influenced the
development of the plans, dates of submittals and receipt of information.
Y. The Consultant shall be required to prepare and submit a CPM network for the
construction of this project.
Revised Final Posted Scope: 10/1/2018 13
Z. The Consultant will be responsible for the design of the ATSC system into SEMTOC
and integration of ITS components into MDOT’s statewide ATMS software for
complete ATDM system functionality. The Consultant will be required to coordinate
and collaborate with MDOT, MDOT ORC, ATSC Software Vendor, DTMB technical
lead, and other stakeholders for the integration of the system.
AA. The Consultant representative shall record and submit type-written minutes for all
project related meetings to the MDOT Project Manager within two weeks of the
meeting. The Consultant shall also distribute the minutes to all meeting attendees.
MDOT will provide and distribute official meeting minutes for the Plan Review
Meeting.
BB. The MDOT Project Manager shall be the official MDOT contact person for the
Consultant and shall be made aware of all communications regarding this project. The
Consultant must either address or send a copy of all correspondence to the MDOT
Project Manager. This includes all Subcontractor correspondence and verbal contact
records.
CC. The Consultant shall design the project to fit within the MDOT provided right-of-way.
The Consultant shall contact the MDOT Project Manager immediately whenever design
alternatives have the potential to require changes in the scope, limits, quantities, costs,
or right-of-way acquisition is required for the project. If problem parcels are
encountered by MDOT during the right-of-way acquisition process, the Consultant shall
provide design support to avoid parcel impacts and/or support a necessity challenge.
DD. On the first of each month, the Consultant Project Manager shall submit a monthly
project progress report to the Project Manager. The reports shall include work
accomplished during the previous month; anticipated work items for the upcoming
month; real or anticipated problems on the project; update of previously approved
detailed project schedule, including explanations for any delays or changes; items
needed from MDOT; copy of Verbal Contact Records for the period.
EE. If excavation is required, submit the excavation locations which may contain
contamination. Project Manager then can proceed in requesting a Project Area
Contamination Survey (PACS).
FF. All plans, special provisions, estimates, and other project related items shall meet all
MDOT requirements and detailing practices (i.e., format, materials, symbols, patterns,
and layout) or as otherwise directed by the Project Manager.
GG. All plans, specifications, and other project related items are subject to review and
approval by MDOT.
HH. The Consultant may be asked to assist with the public outreach by providing information
that will be used at Public Information Meetings. This may include, but is not limited
to, providing CAD drawings, prints of developed plan sheets and attending meetings to
answer questions related to the project.
Revised Final Posted Scope: 10/1/2018 14
II. The Consultant will provide to MDOT a letter with each submittal required for this
project certifying that the Project QA/QC plan has been followed and completed. The
QA/QC reviews must be completed before submitting the package to MDOT.
JJ. Prepare and submit electronically (native format or Adobe PDF) any information,
calculations, studies, or drawings required by MDOT for acquiring any permit approvals
and related mitigation. MDOT will submit permit requests.
KK. The Consultant shall be responsible for assembling plan review submittal packages and
shall closely coordinate this work with MDOT, the MDOT ORC and other MDOT
design consultants.
LL. The consultant shall include DTMB, MDOT, MDOT ORC, and MDOT’s ATMS
software vendor, Parsons Corporation, in all communications regarding the ATMS and
ITS and SOM networks.
All work shall conform to AASHTO specifications, MDOT specifications, and MDOT design and
detailing practices. All submittals (excluding in progress submittals) to MDOT shall require
quality assurance review and meet the attached quality assurance document. The Consultant shall
maintain office records, submit monthly progress reports to the MDOT Project Manager, and
submit MDOT vouchers with their billings. The Consultant is advised that MDOT considers plans
30% complete upon approval of the base plans, 70% complete when the preliminary plans are
distributed, and 100% complete when final plans are submitted for review.
All submittals to MDOT shall be dated and identified by control section, job number including
phase, MDOT contract number, route and location. An electronic copy of each submittal will
uploaded to MDOT’s ProjectWise system.
A file containing project related correspondence, design, and any information resulting from research shall be submitted to MDOT with final deliverables.
DELIVERABLES:
The Consultant shall deliver all computer files associated with the project in their native format
(spreadsheets, CADD files, GEOPAK files, Roadway Designer Templates etc.) on DVD, and
upload all files to ProjectWise system, as directed by the MDOT Project Manager.
All CADD/GEOPAK files shall be created and identified with standard MDOT file names in
conformance with MDOT’s I-94 Document Control Plan. It is the Consultant’s responsibility to
obtain up to date MicroStation and GEOPAK seed/configuration files necessary to comply with
MDOT’s CADD standards which are published monthly to the MDOT website. Any
CADD/GEOPAK files that do not conform to MDOT standards will be returned to the Consultant
for correction at the Consultant’s expense.
The proposed signal plans will typically require a scale of 1”=30’ when plotted to 11” x 17”. Full
traffic signals must also include quadrant details at a 1”=10’ scale showing all utilities and
proposed facilities.
Revised Final Posted Scope: 10/1/2018 15
All plan sheets required for this project shall be completed by the Consultant. These include, but are not limited to:
• Title sheet
• Sidewalk ramp plans with pushbuttons (as required) including existing and proposed grades
• Right-of-way plans including: o Section end government corners o Consents to reconstruct sidewalk o Grading limits
• Survey plans, including, but not limited to: o Requested map scale: 1” = 30’ o Topo and ADA ramp survey o Property government corners o Property legal ROW determination o For utility and drainage: surface manifestations only o For terrain mapping: hard surface shots with defining ADA ramp description o For requested project deliverables:
o Additional survey comments: Topographic survey includes: Intersection geometry from tangent to tangent and 200' beyond tangents; All visible utilities and all MISS DIG utility markings (note surveyor must call in MISS DIG at least 14 days prior to survey to ensure they are marked. Please inform us when MISS DIG utilities are marked). Right of way survey includes: Defining location of existing ROW lines; ROW information must be sufficient for acquisition of additional ROW if needed; Topographic limits must include all existing ADA ramps, all traffic signal equipment, and 20' behind ROW line; ROW survey to include staking and/or painting of ROW lines (Please notify us prior to staking/painting). ADA ramp survey includes: Elevations of back of curb and gutter (edge and flowline) every 3' along the radii from tangent to tangent (and 20 feet beyond any existing ramps); Any drainage (or other) structures in or adjacent to the curb and gutter must be mapped to facilitate ADA ramp design.
• Communications and radio interconnect plan (as required), showing location of antennas,
masters, repeaters, and remotes per the completed radio survey.
• Construction staging and maintaining pedestrian access plans including: o Temporary signal plans for road or bridge projects o Signal staging plans for road or bridge projects o Pedestrian detour plans (if typical pedestrian detour plan is insufficient) may be
included as 8 ½”x11” sheets within the maintaining traffic special provision or in the plans as 11”x17” sheets.
• Pavement marking plans
Revised Final Posted Scope: 10/1/2018 16
• Utility contact sheet listing the contact names and phone numbers for each utility having facilities within the project limits
• Note Sheet
• Witness and benchmark sheet(s)
• Soil boring log sheet(s)
• Project Specific Special Details
Proposal documents shall be submitted in their native format with standard naming conventions
as well as combined into one Adobe PDF file in the sequence specified by MDOT. To provide text
search capabilities the combined proposal shall be created byconverting native electronic files to
PDF. Scanning to PDF is discouraged except in instances where it is necessary to capture a legally
signed document or a hard copy version of a document is all that exists.
Plan sheets shall be printed to an Adobe PDF set in 11” x 17” format. For final Plan Turn-In, a
title sheet shall be printed, signed, sealed, and then scanned for inclusion with the Adobe PDF set.
The original title sheet shall be sent to the MDOT Project Manager.
At final Plan Turn-In, Reference Information Documents (RID) shall be delivered to MDOT with
standard naming conventions and content in conformance with MDOT’s I-94 Document Control
Plan. The RID files included will depend on the design survey and work type of the project. These
files range from CADD, existing terrain, proposed cross sections, 3D models and files generated
for Automated Machine Guidance (AMG) and automated inspection/stakeout activities.
SAPW shall be used to generate the txt and csv files necessary for import into the Trns*port bid
letting software. The SAPW files shall be transmitted electronically utilizing MDOT’s
ProjectWise system.
The project removal, construction, and profile sheets will require a scale of 1”=80’or as approved
by the MDOT Project Manager.
All plans, special provisions, estimates, and other project related items shall meet all MDOT
requirements and detailing practices (i.e., format, materials, symbols, patterns, and layout) or as
otherwise directed by the Project Manager. All plans, specifications, and other project related items
are subject to review and approval by MDOT and/or MDOT’s ORC.
MDOT PERMITS: The Consultant shall be responsible for obtaining up to date access permits and pertinent information for tasks in MDOT Right of Way (ROW). This information can be obtained through the MDOT Utilities/Permits Section, Real Estate Division at (517) 373-7680.
Revised Final Posted Scope: 10/1/2018 17
PROJECT SCHEDULE:
Achievement of the project milestones will require a concentrated effort by the Consultant. Timely
communications, receipt of information, development and submittal of deliverables will be critical
to the success of the project.
The overall goal of the project is for the Pre-Stage MOT Arterial ATDM system to be operational
prior to mainline I-94 construction, which is proposed to begin in 2021. Therefore, it is critical the
milestones provided below are met to ensure the system is operational before I-94 reconstruction
begins in 2021. The start date for the consultant services will be immediately upon notice to
proceed (NTP). The anticipated scheduled is provided below:
• I-94 Pre-Stage MOT Arterial ATDM Final Plans Submittal – October 2019
• I-94 Pre-Stage MOT Arterial ATDM Pre-Bid Meeting – January 2020
• I-94 Pre-Stage MOT Arterial ATDM Bid Letting – February 2020
• I-94 Pre-Stage MOT Arterial ATDM Burn-In Completion – January 2021
The Consultant shall provide at the kick off meeting a detailed schedule of target dates for each
step of the design.
The Consultant shall use the following events to prepare the proposed implementation schedule as
required in the Guidelines for the Preparation of Responses on Assigned Design Services
Contracts. These dates shall be used in preparing the Consultant’s Monthly Progress Reports.
Revised Final Posted Scope: 10/1/2018 18
PROJECT SCHEDULE:
The Consultant shall use the following events to prepare the proposed implementation schedule as
required in the Guidelines for the Preparation of Responses on Assigned Design Services Contracts.
These dates shall be used in preparing the Consultant’s Monthly Progress Reports.
MDOT
Preconstruction Tasks Consultant Checklist
Planisware Form Only
MDOT PRECONSTRUCTION TASKS
CONSULTANT CHECKLIST
Version 15 Updated
09-11-2017
For questions on specific tasks, refer to the Preconstruction Task Manual located on the MDOT Website. For assistance in accessing this manual, please contact: Dennis Kelley: (517) 373-4614 Please indicate with a check in the box next to each task number whether you believe that task will require consultant involvement on the job. Milestones (a specific event at a point in time) are italicized and underlined. See the Preconstruction Task Manual for more details. Scheduling assistance may be accomplished with estimated completion dates. While not part of Planisware, an Authorization Milestone and Post-Design Tasks have been included for your reference.
STUDY (EARLY PRELIMINARY ENGINEERING)
PRECONSTRUCTION TASK NUMBER AND DESCRIPTION DATE TO BE
COMPLETED BY
(mm/dd/yyyy)
CONSULTANT CONTRACT AUTHORIZATION/EXECUTION / /
YES NO
INFORMATION GATHERING/STUDIES
1115 Traffic Data Collection for Studies / /
1120 Prepare Traffic Analysis Report for Studies / /
1125 Traffic Capacity Analysis for Studies / /
1155 Request/Perform Safety Analysis for Studies / /
1300 Traffic Impact Study / /
1350 Determine Need for Interstate Access Change Request / /
1400 Feasibility Study / /
1500 Corridor Study / /
1555 Interstate Access Change Request / /
155M FHWA Approval of Interstate Access Change Request / /
1600 Access Management Study Plan / /
1700 Other Miscellaneous Studies / /
EPE SCOPING ANALYSIS
2100 Scope Verification and Initiation of EPE Activities / /
2115 Prepare Traffic Analysis Report for EPE/Design / /
2120 Traffic Data Collection for EPE/Design / /
2125 Traffic Capacity Analysis for EPE/Design / /
2130 Prepare Project Purpose and Need / /
213M Concurrence by Regulatory Agencies with the Purpose and Need / /