MFILE_Presentation-1

Implementing M-Files Electronic Document Management System

PREPARED BY

NEXT IT & SYSTEMS LLCwww.nextuae.com

Presented To TAMAS

About Next IT & Systems LLC

• Abu Dhabi based IT Solution Provider• Management team with 100+ years compain

experience • Mission is to introduce new products to UAE

Who we are…

• In-House Development Lab• In-House Developed Products• Application Specialist and Sole

distributor for Archibus• Experts with indepth industry knowledge• Pool of experienced resources• Partnered with Industry Leaders

TIFM Solutions[ARCHIBUS]

ERPSolutions[OPEN ERP]

WEB Solutions

[SPIDER]

SMS Solutions

[SMART SMS]

WE OFFER Implementation, Deployment and Custom development services

Solution CompetenciesServices and Solutions

M-Files: OverviewDocument Management software and solutions have traditionally been dominated by expensive, complicated products that require major changes in business processes and extensive IT services and support.

M-FILES changes this by making document management easy and affordable without trading off important features such as fast search, secure user access permissions, check-in / check-out, version management, workflow and notifications, fast offline and remote use, support for scanned paper documents and email, a web interface and a robust interface for connecting to external databases such as an enterprise CRM or ERP system.

M-FILES EDMS is a powerful yet easy to use application that solves the problems of managing, finding, and tracking documents and information in companies and organizations of all sizes.

M-FILES: Why M-FILES

Windows Integration Reliability & Performance Flexibility Fast Search Revision Control

M-FILES: Why M-FILES Easy to Use Windows Interface

• Integrates with Windows Explorer - instantly familiar to everyone.

• The document repository appears as a virtual disk drive. • Drag and drop documents, e-mail messages, and other files

into EDMS-Files, or vice versa. • Very fast to adopt and start working with.

M-FILES: Why M-FILES Fast Search and Dynamic Views save Time Every Day

•M-FILES help you find the right documents instantly by typing words in the search box.• Dynamically view documents in any hierarchical structure

you choose.•Make the same document available from multiple folders

without creating copies.

M-FILES: Why M-FILES Independent of Location

• Remarkably fast over remote connections.• Traveling users can manage documents in offline mode,

with automatic synchronization.• Enable M-FILES Web Access to make documents available

to anyone with a Web browser.• Replication speeds up document handling in geographically

separate facilities.

M-FILES: Why M-FILES Security

• Control data visibility; hide sensitive documents while maintaining a single storage location.

• Simple options and customizable permission settings reduce the risk of human error.

• Compatible with Active Directory.• Electronic document management system

automatically schedules backups of all data.

M-FILES: Why M-FILES

Collaboration and Workflow

Customizable Vault and Metadata

Simple Installation and Implementation

Device Integrations

M-FILES: Why M-FILES

Application Integrations

Support for All File Formats

Extensive Integration with MS Outlook

View and Search Enhancements

Single file in Multiple Views

M-FILES: Add Ons

OCR (Optical Character Recognition)

For SharePoint

More add-ons available are

• M-Files ReportingFDA 21 CFR Part 11 Compliance Module• For Microsoft Dynamics CRM• M-Files Web Enable

M-FILES: More Features

• M-Files Cloud Vault is now available • Support for Microsoft Dynamics CRM 2011 and the family of

Dynamics ERP solutions,• Mobile Access• M-Files Reporting• Search enhancements• Metadata-driven permissions• Quality Management and Compliance with ISO 9001 and

FDA 21 CFR Part 11• Web Publishing supporting collaboration• Compatibility with Autodesk• TWAIN interface support• New language support

M-FILES: Benefits

• Doesn't Require Users to Change the Way They Work • Pursuing the paperless office with easy document

management• Always locate the right document instantly when it is

needed• A secure centralized document repository accessible

anytime, anywhere• Automate document review and approval processes and

eliminate paper

M-FILES:Digital Work Flow

Thank You

NEXT IT & SYSTEMSPB: 110974, Abu Dhabi | T: +971 2 4455200F: +971 2 4455002 | Abu Dhabi |United Arab Emirates

www.nextuae.com