Metrics for Property Management Eric Fassett
Jan 18, 2018
Metrics for Property Management
Eric Fassett
• Metrics - standards of measurement by which efficiency, performance, progress, or quality of a plan, process, or product can be assessed.
• Determine the outcome or purpose of acquiring metric data
• Internal health check• Management visibility• DCMA “Standard Operating
Procedure (SOP) Contractor’s Internal Assessment or Self Audit of their Property Management System” 5-25-11
• Determine what and how populations are to be sampled
• Capital• Tagged Customer• Material
• Determine the criteria to be evaluated
• Determine how the results are to be assessed
• Acquisition– Required– Contractually Authorized– Properly Charged– Support Documentation – Reviews of Available Excess– MILSTRIP Requisitions Properly
Prepared
• Acquisition (Cont.)– Demonstrates Appropriate Follow-up
Actions– Transfer Modifications Obtained
• Receiving– Receipt Recording Accuracy– Receipt Timeliness– Discrepancies Reported on Time– Identification Performed– Identification Timeliness
• Records– Posting Completeness– Posting Timeliness– Location Accuracy– Backup Documentation– Data Elements Recorded– Floor-to-record
• Physical Inventory– Performance– Posting Completed on Time– Line Item Accuracy– Dollar Value Accuracy
• Subcontract Management– Proper Flowdown of Property Clauses– Assessments Completed on Time– Limited Surveys Returned on Time– Reports Reconciled on Time– Acceptable Loss Report %
• Reports– LDD Reports Completed on Time– Physical Inventory Reports Completed
on Time– Self Assessment Reports Completed on
Time
• Relief from Stewardship Responsibility– Transactions Complete– Data Elements Accurate– Excess Reporting Timeliness– Authorized Disposals– Disposal Timeliness
• Utilization– Authorized Use of Assets– Justified Retention– Movement Authorized– Consumption Reasonable (material)– Storage Adequate
• Maintenance– Maintenance/Calibration Performed
• Contract Closeout– Timely Closeouts Performed– All Records Closed – Contract Closeout Forecast