MessageSolution Archiving for Office 365 v.3

www.MessageSolution.com ENTERPRISE INFORMATION ARCHIVE +001 (408) 383-0100

MessageSolution Enterprise Email Archive

Archiving & eDiscovery for Office 365

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MessageSolution Enterprise Email Archive 2

What is MessageSolution Enterprise Information Archive

Award-winning Cloud solutions for email, SharePoint & file system archiving

Manage Retention

Search Content

Reduce Storage


Compliance Archiving & eDiscoveryfor Microsoft Office 365 - Hosted Exchange

Compliant Real-Time Archiving

Corporate Intelligence Protection

Auditable, Centralized

Data Repository

Diversified Data Storage & Protection

Plan

End-To-End, Outsourced eDiscovery

Data Immediacy &

Ownership

MessageSolution

Whose Problems Are We Solving?

“Traditional linear review accounts for 73% of Legal eDiscovery costs”

RAND Institute for Civil Justice

“E-mail archiving delivered as a service now accounts for more than one-third of the market.”

Gartner

• Improve server performance

• Shrink backup windows

• Reduce storage footprint

IT Management

“The number of mailboxes for SaaS based email archive solutions will increase by 344% between 2010 and 2015”

ESG

• Eliminate mailbox quota

• Restore accidentally deleted data

• Simplify search

End Users

• Simplify eDiscovery

• Manage legal holds

• Policy based retention

Legal/HR

“More than $6 billion was spent on compliance with Sarbanes-Oxley alone”

Gartner

• Satisfy regulatory requirements

• Complete auditing capabilities

• Control access

Compliance


Regulatory Compliance Management

5MessageSolution Enterprise Email Archive

Simplify compliance management through policy-automation & governance

Inbound, Outbound & Internal Email Data ArchivingArchive in Real-Time

Policy-Based, Permanent Data Deletion Automate

Data Retention

Integrity Assurance, Email Surveillance & Detailed ReportingEnsure Compliance

Governance

Configurable Auditor Access & Chain-of-Custody Preservation

Expedite Painful Audits

Configurable Internal Access Controls & External Security Protect Privacy &

Intellectual Property

Hierarchical Policy Management; Simultaneous Compliance Unify Regulatory

Requirements

eDiscovery & Litigation SupportEEA streamlines a collaborative process for search, review & data access


1. Role-Based eDiscovery (no IT involvement necessary)

2. Search, Review & Prepare TBs of Data in Hours, not Days

3. Apply Policy-Based or Manual Legal Holds

4. Produce Tamper-Proof Content by Deadline

Save Time & Money with a PREMPTIVE

Solution

EEA can pay for itself with ONE eDiscovery instance


Industry-Standard Litigation Support The EDRM – Electronic Discovery Reference Model

Collection

Preservation

Data Identification

Processing

Review

Analysis

Production Presentation

Information Governance

Volume Relevance

The MessageSolution Platform delivers end-to-end, EDRM-Compatible eDiscovery

Optimized Storage Management


Boost Email Server Performance

by offloading (stubbing) up to 80% of data

Bi-annually audited, SSAE Type II-Certified Data Centers & Certified Engineers

& High Availability

The MessageSolution Cloud Network

Transfer the storage burden from the email server to the cloud

Save Money & Increase Data Availability

with hierarchical storage in the MessageSolution Cloud

A MessageSolution Exclusive!


Office 365= Handicapped on its own…

Only Service Plans E3/E4 are Semi-

Comparable to EEA

No Centralized Access – Except with E4/E5 Plans We offer a centralized archive configurable access permissions

Limited eDiscovery Functionality EEA is an end-to-end EDRM-compatible eDiscovery solution

Not Compliant –Auto-Purges User-Deleted Data MessageSolution retains all data (including user-deleted data)

Risks a Vendor Lock-In EEA provides a contingency plan with local replication and diversified cloud storage

No Compliance Reporting Features We have configurable Email Monitoring for governance

Limited Archive Space MessageSolution has unlimited storage and future archiving

Microsoft Cloud Archiving, Hosted Exchange Only EEA offers cloud, on-premise & hybrid models

More Functionality & Data Protection

for the Same Price!

Why Not Office 365 “Archiving”?

• Hosted, no agents on email/SharePoint/File system servers

• Predictable per mailbox pricing

Simplicity of Hosted

• Purpose built database for unstructured data. 64-bit platform; increased performance

• Searches in seconds• Unicode for searching in any language

Faster, Multi-Language Search

• User-defined and policy-based retention management

• Self-service, roles based access and data restoration

Ease of Management

Key MessageSolution Differences



3 Business-Critical Solutions in 1

Each one could be a costly solution on

its own…

Enterprise Archiving • Data Immediacy • Retention Management • Content Archiving for Email, SharePoint

& File Systems

Legal eDiscovery• Outsourced Data Requests & Configurable

Legal Access• Streamlined EDRM-Compatible Workflow• Search, Review & Produce Data

Compliance Governance•Email Monitoring •Detailed Logs & Reporting •Configurable Supervisee Access

(Targeted & Crawling)

Offline Migration EML, PST, NSF, GroupWise File

Online Migration Directly from Exchange,

GroupWise, IBM, etc.

Timeline Factors:• Historical Data Volume• Percentage of PST files• Daily Migration Windows• Etc.

Implement Archiving in Under 30 min!

Organizations can be implemented for real-time archiving in under 30

minutes (provided the environment is ready). As with all enterprise-class

software, it’s the system optimization and historical data ingestion that

take time

Getting Started

Historical Data Ingestion



MessageSolution Archiving for Office 365 – How it Works

End User & Custodial

Access

SMTP

Hosted Mailbox in the MessageSolution

Cloud

EEA

Step 2: Archiving &

Secure Cloud Storage

IMAP/P

OPFirew

all

Step 1: Mail Forwarding from Office 365

MessageSolution Cloud

Step 3: Self-Serve

Search & Data Retrieval


MessageSolution Archiving for Office 365 – Local Replication

IMAP/POPSM

TPHosted Mailbox

MessageSolution Cloud

Step 1: Mail Forwarding from Office 365

Step 2: Archive to

On-Premise Storage like SAN, NAS or local

storage

Step 3: Self-Serve

Search & Data Retrieval

Firewall

EEA

End User & Custodial Access


Compression

Ind

exing

1. Secure Data Replication

2. Single Instance Storage (SIS) & De-Duplication

3. Data Compression

4. High-Performance Indexing

5. Ready for Search & Retrieval

The

Archiving Process

Additional Products & Services


Data Migration System

Compliant, Unified Solutions for Email, File & SharePointAvailable as Independent ModulesSimultaneously Search All Modules

Manage Multiple Legal Cases, Case-Specific Access Permissions, Data Review Task Delegation & Progress

Tracking, etc.

Migrate From Email Platform to Email Platform (including to Office 365 & GMAIL), From File Systems to SharePoint, etc.

Enterprise Archiving & eDiscovery – More Modules

Advanced eDiscovery Platform

Enterprise Data Migration Services

Enterprise Email Archive

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About MessageSolution, Inc.

• 100% Developed & Supported by in-house MessageSolution Engineers

• Recognized Magic Quadrant Industry-Leader for the Past 7 Years

• Based out of Silicon Valley with Operations, Partners & Clients Worldwide

• Founded in 2004, Well Established, with Thousands of Deployments


“[The Solution has] been designed from the ground up to be highly scalable with a broad feature set aimed at a diverse set of requirements …”

Senior Analyst Michael Osterman, Osterman Research

Since Archiving is a trusted service, here’s a bit about us….

Solution Summary

For less than a Starbucks Frappuccino/user/month….

Create high ROI by streamlining processes for admin & user efficiency,

compliance management & legal support


Compliant Archiving & eDiscovery in the Cloud

• Compliant Archiving for Office 365

• Policy-Based & User-Defined Retention Options

• Auditable, Self-Serve Search & Data Access

• Restore, Download, Email & Print Archived Data

• Role-Based eDiscovery & Legal Review

• Strict Data Access Control

• Web Portal Archive Access

ThankFor Your Time

YouComments, Queries, Questions? Feel free to email or call…

Rachel Milstein• [email protected]

Richard Santos• [email protected]

Next Steps:1) Technical & UI Demo

2) Pricing Discussion

3) Virtual Environment Access

4) Deployment Preparation

5) System Deployment & Installation

MessageSolution Archiving for Office 365 v.3

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