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"9'l.?tJ;1,.J/fRepublic of the Philippines 1.2 .i!'r?WI7
DEPARTMENT OF PUBLIC WORKS AND HIGHWAYSCENTRAL OFFICE
Manila
Fri 9 DEC 2011DEPARTMENT MEMORANDUM )
)
82 )CIRCULAR NO. )Series of 2019
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---------.---.-------.-----------.---INTER-AGENCY TASK FORCE ON
THE HARMONIZATION OF
NATIONAL GOVERNMENT PERFORMANCE MONITORING, INFORMATION AND
REPORTING SYS t:(Administrative Order No. 25 s. 2011 ). _
'.MEMORANDUM CIRCULAR NO. 2019--L
NovemberS 2019
TO
SUBJECT
All Heads of Departments, Bureaus, Offices and Other Agencies
ofthe National Government, including Constitutional
Commissions,Congress, The Judiciary, Office of the Ombudsman,
StateUniversities and Colleges, Government-Owned
or-ControlledCorporations, Local Water Districts, and Local
Government Units
Supplemental Guidelines on the Grant of the
Performance-BasedBonus for Fiscal Year 2019 under Executive Order
(EO) No. 80, s.2012 and EO No. 201, s. 2016
1.0 BACKGROUNDAND PURPOSE
The Administrative Order (AO) No. 25 Inter-Agency Task Force on
the Harmonizationof National Government Performance rvlonitoring,
Information and Reporting Systems(AO 25 IATF) has issued Memorandum
Circular (MC) No. 2019-1 (Guidelines on theGrant of the
Performance-Based Bonus for Fiscal Year 2019 under Executive
OrderNo. 80 s. 2012 and Executive Order No. 201 s. 2016) dated
September 3, 2019.
Consistent with rvlC No. 2019-1, the Department of the Interior
and LocalGovernment (DILG), Local Water Utilities Administration
(LWUA), and theGovernance Commission for Government-Owned
or-Controlled Corporations [GOCCs](GCG) issued separate guidelines
for the grant of the FY 2019 Performance-BasedBonus (PBB) for Local
Government Units (LGUs), Local Water Districts (LWDs), andGOCCs,
respectively.
The issuance of this Supplemental Guidelines shall provide
clarifications and updateson the requirements and deadlines stated
in MC No. 2019-1, released by the AO 25IATF on September 3,
2019.
2.0 SUPPLEMENTAL GUIDELINES
The Supplemental Guidelines shall apply to the following
sections of the IATF MC No.2019-1, and all issued Interim FY 2019
PBB Guidelines for GOCCs under GCG, LocalWater Districts (LWDs),
and Local Government Units (LGUs):
2.1 On Section 4.0 - Good Governance Conditions (GGCs)
The following GGCs are set based on performance drivers of the
Results-Based Performance Management System (RBPMS) and the
priorities of the
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Duterte Administration for 1) heightened transparency; 2)
stronger publicaccountability; and 3) .more inclusive and
people-centered public services:
a. MaintainlUpdate the .agency Transparency Seal (TS) pursuantto
Section 106 of the General Provisions of the FY 2019
GeneralAppropriations Act (GAA). The TS page should be accessible
byclicking the TS logo on the home page. Status of compliance shall
beposted both DAP website throughhttps://www.dap.edu,phfrboms/and
DBM website at
www.dbm.gov.phfindex.phD/news-update/transparency-seal compliance
See Annex 2: Guideline onTransparency Seal for full details of
requirements.
b. Update the PhilGEPS posting of all Invitations to Bids
andawarded
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• Transaction costso Primary transaction cost/feeso Other
transaction costs
• Substantive ComplianceCost• Citizen/client satisfaction
results
c. In order to assist the AO 25 Composite Teams in understanding
thegovernment services provided by the departments/agencies, a more
detailedreport of these services and the streamlining criteria must
be declared inModified Form Al, which should also include the
following additionalinformation:
• Name of Service - state as declared in the Citizen's or
ServiceCharter or its equivalent.
• Responsible delivery/processing units - declare all delivery
unitscontributory to the completion of the reported government
service.
• IdentifiecJClients/Custorners - identify all documented types
ofclients/customers who avail of the government service.
• Number of client visit/s in 2019 - report the total number
ofvisitls (including returns) the client underwent in completing
theentire service.
• Volume of Transactions in 2019 - provide data on the volume
oftransactions of the declared servicesdelivered by the agency.
• Remarks - indicate justifications, explanations, and/or
supportingdata on the service.
d. Ensure that the submitted Modified FOrmsA and Al (see
attached) are dulysigned by the Supervising Officer and approved by
the Department/AgencyHead or DesignatedOfficial.
e. Small agen.ciesshall submit their Modified Forms A and At on
or beforeFebruary 28,2020 and big departments/agencies on August
31, 2020.
2.3 On section 5.4a - Computation of Agency's FY 2019
BudgetUtilization Rate (BUR)
Pursuant to Section 1 of EO No. 91, s. 2019~,
Departments/Agencies shalladopt the Cash Budgeting System (CBS)
effective January I, 2019.Accordingly, all authorized
appropriations shall be available for obligation anddisbursement
only until the end of each fiscal year (FY).Departments/Agencies
shall observe Section 5 - Transitory Provisions whichstates:
"In the first year of implementing the CBS, the concerned
nationalgovernment agencies and qualified GOCCsshall strictly
comply with thefollowing:
a. Appropriations for infrastructure capital outlays, including
subsidy releasesto GOCCsfor infrastructure projects, shall be valid
for obligation until 31December 2019. Meanwhile, the completion of
construction inspectionand payment shall be made not later than 31
December 2020; and
.7 Adopting the Cash BlJdgetingSystem Beginning RsCilI Year
2019, artd for Other Purposes
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b. Appropriations for maintenance and other operating expenses
as well asother capital outlays shall likewise be valid for
obligation until 31December 2019. On the other hand, the. delivery,
inspection and paymentshall be not later 30 June 2020."
2.4 On SeCtion 5.4
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Deadline of posting of Approved Contract and Notice to Proceed
in PhilGEPSis on or before January 31, 2020 ..Agencies NOT
receiving budgetarysupport from the national government are
excluded from· this PSSrequirement.
Heads of the Procuring Entity (HOPE) of covered
departments/agencies shallsubmit to the GPPB a Certifi
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Deadline Requirements Tosubmit/refer
• Post QMS Certification in TSpage
• Submit certified true copy ofQMS certificate to GQMCthrough
DBM-SPIB
GeneralAdministrationand Su d Se/1licesMarch 30, 2019 • COA
Financial Reports
small a encies• FY 2019 APP-non CSE• Results of FY 2018
APCPI
S stemSeptember 30,2019 • Indicative FY 2020 APP-non • Posting
in the Transparency Seal
CSEDecember 15 2019 • FY2020 APP-CSEDecember 31,2019 • Sustained
Compliance wi
Audit Flndin s• Early Procurement Activities
March 31, 2019
January 31, 2020
Other ..cross CurtinOctober 1,2019
November 30, 2019
j January 31, 2020
uirements• Agency SALN ReView and
Compliance Procedure• Agency's System of Rating
and Rankin· of Delive Units• People's FOI Manual
• FOI Reports
• Submit Certification under Oathof Compliance to EPA to
theGPPB
• Posting of all Contracts andNotice to Proceed of
successfulEPAs
• To be posted in theTransparency Seal
• To be posted in theTransparency Seal
• Agency Information Inventory• 2019 FO! Registry and FOI
Summary Report• Screenshot of agency's home
e
3.0 EFFECTIVITYCLAUSE
This Supplemental Guidelines to the AD 25 IATF MC No. 2019-1
dated September.3,2019 shall take effect immediately.
Certified true copies of this Circular shall be posted on the
RBPMS website and theOfficial Gazette, and shall be filed with the
University of the Philippines (UP) LawCenter.
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ANNEX 3A
MODIFIED FORM A -DEPARTMENTI AGENCY PERfORMANCE REPORT
DEPARTMENT/AGENCY: _
STREAMLINING AND PROCESS IMPROVEMENT OF GOVERNMENT SERVICES
TRANSACTION COSTSNAME OF SERVICE! NUMBER TURNAROUND NUMBER OF
NUMBER OF PRIMARY OTHER SUBSTANTIVE CITIZEN/CLIENT
OF STEPS TIME (TAT) SIGNATURES REQUIRED TRANSACTION TRANSACTION
COST COMPlIANCE SATISFACTIONDOCUMENTS COST/FEES COST RESULTS
TI\RGET STATUS Of TA~GET STATUS Of TARGET STATUS Of TARGET
STATUS Of TARGET :'IATUS Of TARGET STATUS Of TARGET STATUS OF
TARGET STATUS OFIN STREAMUi'tlNG tN STREAMUNING IN STREAMUNING IN
STREAMliNING IN STREAMUNING IN STll£AMLINlNG IN STREAMUNING IN
STREAMUNING
FY 2019 EFFORTS IN FY FY 2019 EFFORTS IN FY FY 2019 EFFORTS IN
FY FY 21Jl9 EFFORTS!N FY FY 2019 EFFOJUS IN FY FY 2019 EFFORTS IN
FY FY 2019 EFfORTS IN FY FY2019 EFFORTS IN FY2019 2019 2fJl9 2019
2019 2019 2019 2019
Frontline Services
Name of Service 1
--Name of Service 2Name of Service 3
--Non~FrontJineServicesName of Service 1
--,~Name of Service 2
I-- ------------ ---,
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Date posted in online URS: _Date posted in online URS: _Date
posted in online URS: _Date posted in online URS: _
MODIFIED FORM A - DEPARTMENT! AGENCY PERfORMANCE REPORT (PAGE
2)
t. GENERALADMINISTRAnON AND SUPPORT SERVICES (GASS)
A.Budget Otilixatioll Rate (BUR)
BUR FY2018 FY2019 REMARKSACCOMPUSHMENT ACCOMPLISHMENT
Obh atlons BUR• Disbursement BUR
B. Sustained Compliance with Audit Findings
..• , •... "' •••••...•....• '.'.' •. t
.•...•...•.•.•.•..•.•.•..•..•••...•..••......• __•••••.•••....•. '
..._.-'. I. ," -''''-,'""'. __ .... " t, • ; .' -. -
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GUIDEUNES IN ACCOMPUSHINGFORM A ....MODIFIED DEPARTMENT IAGENCY
PERFORMANCE REPORT
I. Streamliningand Process Improvement of the Agency's
Criticalservice
1. Indicate the name of the frontline/non~frontline service.
2. Indicate the Targets .in FY 2019 and FY 2019 Status of
Streamlining efforts for each service.
3. Indicate the Target in FY 2019 and FY 2019 Status of
StreamlininQ Efforts in the Fees Paid for eachservice.
4. IndicateTarget inFY 2019 and FY 2019 Status of Streamlining
Efforts in the Other Transaction Feesfor each service.
S. Indicate theTarget in FY 2019 and FY 2019 Status of
Streamlining Efforts in the SubstantiveCompliance Cost for each
service.
6. Indicate the Tan;1et in FY 2019 and FY 2019 Status of
Streamlining Efforts in the Number ofSignatures for each
service.
7. Indicate the Target inFY 2019 and FY 2019 status of
Streamlining Efforts in the Number of RequiredDocuments· for each
service.
8. Indicate the Target in FY 2019 and FY 2019 Status of
Streamlining Efforts in the Turnaround Time foreach service.
9. Indicate the Target in FY 2019 and FY 2019 Status of
Streamlining Efforts in the Citizen/ClientSatisfaction Results fOr
each service.
II. GeneralAdministrationand SupportServices (GASS)
L Indicate the FY 2018 and FY 2019 Accomplishments for the
BUR.
2. IndiGate the results of agencY's compliance with COA audit
findings.
3. Indicate the required dates for the Quarterly BFARs and COA
Financial Reports.
4. Indicate the reouired dates for the compliance with the each
Procurement Requirements.
5. Indicate the. required dates for compliance with QMS
Certification requirement.
III. GoodGovernanceConditions
L Indicate the date when all requirements fOr TS were complied
with.
2. Indicate the most recent date when PhilGEPS postings were
updated.
IV. Other Cross-Cutting Requirements
3. Indicate the date when the Review and Compliance Procedure
was posted in the TS paqe.
4. Indicate the required dates for the comoliance with FOI
program.
5. Indicate the date when the Agency's System of Ranking
Delivery Units was posted in the TS page.
Page 3 of 3Annex3A
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ANNEX 38
MODIFIED FORM At-DETAILS OF BUREAO/OFFICEPERFORMANCE REPORT1
(1) Name of Dep •••.tment/Agency: _
(2) Name of.Sel'Ylce: ---- _
(3) Re$POnsible Delivery lInits I PrOC4JS$ingUnits: ------ _
(4) Identified Client/CUstOI1'\er(s) (5) Number of clients
visits (6) Volume of Transac:tionsin 2019 in 2019
1. Number of Steps
2. Turnaround Time (TAT)'
3. Number of signatures)
4. Number of required documents'
5. Transaction Costs
5.1 Primary transactionco tees
5.2 Othertral'lSGlctlon costs
6. Substantive Compliance Costs
7. alent/Citizen Satisfaction Results
Prepared by: _
_______ .AN_a•.•-•.••••.••n••..f..•.Offi•••.•.•_cer /
Designation I Date, Departmen/siAgencl6s m
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GUIDELINES IN ACCOMPUSHINGI .MODIFIED FORM Al - DETAILS OF
BUREAU/OFFICE PERFORMANCE REPORT
Row 1. Indicate the name of the department/agency.
Row 2. Indicate the natTIed' the critical Qovernment service.
This form isused to present each of the critical government
services.Departments/agencie$ shall reproduce this form based on
the number ofcritical government services that the
department/agency provides.(Example: Business Enterprise
Registration, Accreditation and LicencingService, Provision of
Technical Assistance, Application for Claims andBenefits, Conduct
of Research for Stakeholders, Production of IECMaterial, Request
for Status of Reports).
Row 3. Indicate the bureaus/officesldelivery units/processinG
unitsresponsible in the processing, delivery, and completion of the
criticatgovernment service.
Column 4~ Identify theclientl customer(s) who avail the critical
governmentservice/s declared by the agency.
COlumn5. Report the number of client/customerls) who availed the
criticalgovernment service in FY 2019. If there are variations of
the service,indicate the disaggregated data on the number of
client/customers for FY2019.
Column 6. Report the volume of transactions for FY 2019 for the
criticalgovernment service. If there are variations of the service,
indicate thedisaggregated data on the Volume of Transactions for
FY2019.
Column7. The department/agency shall indicate the status of each
criteri.onsas of FY2018,. under each government service (frontline
and non-frontline).
1. Number of Steps - required number of steps to complete the
criticalservice.
2. Turnaround Time (TAT) - total time required, including the
waitingand processingtime, to complete the government service.
3. Number of Signatures - required number of signatures to
completeeach government service; including initials.
4. NlImber of Required Documents - total number of
reqUireddocuments to complete the government service.
Page20f3An~x 3B
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5. Transaction Costs--
5.1Primary Transaction Costs/Fees- fees declared in
tneagency'sCitizen's Charter to be paid to the agency by an
applicant orrequesting party for availing a government service.
5.20ther Transaction Costs- other fees to be paid by an
applicantor requesting party to obtain supporting information
fromanother agency in order to secure necessary primaryinformation.
Example: Transportation cost of applicant/client,photocopying cost!
cost of getting other government issueddocuments etc.
6. Substantive Compliance Costs - are incremental costs,.other
thanadministrative costs, incurred by a transacting public in the
course ofcomplying with a regulation. These costs may include
implementationcosts! direct labor, overhead, equipment, material,
and external servicecosts.
7. Citizen/Client Satisfaction Results - data on the results
ofconducted Citizen/Client Satisfaction surveyor feedback
pergovernment service.
Column8. R.eportagenc:v target in FY 2019 by the
department/agency in eachcriteria of the government service
(frontline and non~frontline).
Column 9. Report FY 2019 streamlining efforts accomplished by
thedepartment/agency ineath criteria of the government service
(frontlineand n()n~frontJine)..
Column10. In the event that the department/agency is unable to
provide data in eachcriterion, departments/agencies shall provide
justifications/explanationsusing the remarks column. The acceptance
of explanation/s shall besubject to the review and
recommendationsof the validating agency/jes.
Pag&30!3Annex 38
page1titlesFri 9 DEC 2011 82 ) Series of 2019