COMPANIES ACT 1963 TO 2009 COMPANY LIMITED BY GUARANTEE AND NOT HAVING A SHARE CAPITAL MEMORANDUM OF ASSOCIATION OF SCOUTING IRELAND SERVICES (AS AMENDED BY SPECIAL RESOLUTION ON 8 th APRIL 2017) Page 1 of 41 1. The name of the company ('the Association') is Scouting Ireland Services. 2. The Aim of Scouting Ireland is to encourage the Social, Physical, Intellectual, Character, Emotional and Spiritual development of young people so that they may achieve their full potential and, as responsible citizens, to improve society. 3. In furtherance of the main object but not otherwise the Association shall have power: a. to undertake any activities as will assist it in achieving its aim in encouraging the development of young people and promoting the development of young people to others; b. to purchase, take on, lease or in exchange, hire or otherwise acquire any real, leasehold or personal estate which may appear convenient; c. to construct, maintain, manage and alter any halls, campsites, buildings, equipment or installations; d. to receive donations, contributions, grants, subscriptions and bequests, to accept any gift of property, whether subject to any special bust or not, for any purpose within the main principal object; e. to enter into any contracts or establish and maintain links or other arrangements with and make submissions to any Governments, State Agencies or Authorities, supreme, municipal, local or otherwise or take such steps by personal or written appeals, public meetings or otherwise as may seem expedient for the purpose of procuring contributions to the funds or property, real or personal, of the Association that may seem conducive to the attainment of the Association's main object or any of them; f. to print and publish any newspapers, periodicals, books or leaflets and engage in any publicity for the purposes of fostering the objects of the Association; g. to promote, commence or oppose any proceedings or applications as may seem necessary directly or indirectly to advance or prejudice the interests of the Association; h. to sell, lease, mortgage or otherwise deal with all or any part of the property of the Association; i. to borrow and raise money and secure its repayment in any manner and to give guarantees for persons, companies, or other associations or bodies where such is in furtherance of the main object of the Association; j. to invest the funds of the Association in or upon such investments, securities or property as may be thought fit. Prior permission to be obtained from the
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COMPANIESACT1963TO2009COMPANYLIMITEDBYGUARANTEE
ANDNOTHAVINGASHARECAPITAL
MEMORANDUMOFASSOCIATION
OFSCOUTINGIRELANDSERVICES
(ASAMENDEDBYSPECIALRESOLUTIONON8thAPRIL2017)
Page1of41
1. Thenameofthecompany('theAssociation')isScoutingIrelandServices.
2. TheAimofScoutingIrelandistoencouragetheSocial,Physical,Intellectual,Character,EmotionalandSpiritualdevelopmentofyoungpeoplesothattheymayachievetheirfullpotentialand,asresponsiblecitizens,toimprovesociety.
3. InfurtheranceofthemainobjectbutnototherwisetheAssociationshallhave
power:
a. toundertakeanyactivitiesaswillassistitinachievingitsaiminencouragingthedevelopmentofyoungpeopleandpromotingthedevelopmentofyoungpeopletoothers;
b. topurchase,takeon,leaseorinexchange,hireorotherwiseacquireanyreal,leaseholdorpersonalestatewhichmayappearconvenient;
c. toconstruct,maintain,manageandalteranyhalls,campsites,buildings,equipmentorinstallations;
d. toreceivedonations,contributions,grants,subscriptionsandbequests,toacceptanygiftofproperty,whethersubjecttoanyspecialbustornot,foranypurposewithinthemainprincipalobject;
e. toenterintoanycontractsorestablishandmaintainlinksorotherarrangementswithandmakesubmissionstoanyGovernments,StateAgenciesorAuthorities,supreme,municipal,localorotherwiseortakesuchstepsbypersonalorwrittenappeals,publicmeetingsorotherwiseasmayseemexpedientforthepurposeofprocuringcontributionstothefundsorproperty,realorpersonal,oftheAssociationthatmayseemconducivetotheattainmentoftheAssociation'smainobjectoranyofthem;
f. toprintandpublishanynewspapers,periodicals,booksorleafletsandengageinanypublicityforthepurposesoffosteringtheobjectsoftheAssociation;
g. topromote,commenceoropposeanyproceedingsorapplicationsasmayseemnecessarydirectlyorindirectlytoadvanceorprejudicetheinterestsoftheAssociation;
h. tosell,lease,mortgageorotherwisedealwithalloranypartofthepropertyoftheAssociation;
i. toborrowandraisemoneyandsecureitsrepaymentinanymannerandtogiveguaranteesforpersons,companies,orotherassociationsorbodieswheresuchisinfurtheranceofthemainobjectoftheAssociation;
j. toinvestthefundsoftheAssociationinoruponsuchinvestments,securitiesorpropertyasmaybethoughtfit.Priorpermissiontobeobtainedfromthe
Page2of41
RevenueCommissionerswhereitisintendedtoaccumulatefundsforaperiodinexcessoftwo(2)years;
k. toemploysuchpersonnelastheAssociationmaythinkdesirableornecessaryforthefurtheranceofitsmainobject;
l. toaccept,undertakeandexecuteanytrustsoranyagencybusinesswhichmayseemconducivetoitsmainobject;
m. tosubscribetoanylocalorothercharities,andtograntdonationsforanypublicpurposeortoenterintoanyarrangementforco-operationorreciprocalconcessionwithanyperson,localauthority,company,bodyorassociation,forthepurposeofadvancing,directlyorindirectly,anymainobjectoforanybusinesscarriedonorintendedtobecarriedonbytheAssociation;
n. toestablishandsupport,andtoaidintheestablishmentandsupportanyotherassociationformedtopromoteitsmainobject;
o. toamalgamatewithanycompanies,institutions,societiesorassociationshavingmainobjectwhollyorinpartsimilartothoseoftheAssociation;
p. topurchaseorotherwiseacquireandundertakealloranypartoftheproperty,assets,liabilitiesandengagementsofanybodywithwhichtheAssociationisauthorisedtoamalgamate;
q. totransferalloranypartoftheproperty,assets,liabilitiesandengagementsoftheAssociationtoanybodywithwhichtheAssociationisauthorisedtoamalgamate;
r. todevise,adopt,amendandsuspendsuchrulesandregulationsasmayberequiredfortheefficientorganizationoftheactivitiesoftheAssociationanditsmembers;
s. todoallsuchotherlawfulthingsasareincidentalorconductivetothepursuittotheattainmentofitsmainobject.
4. TheincomeandpropertyoftheCompanyshallbeappliedsolelytowardsthepromotionif
itsmainobjectsassetforthinthisMemorandumofAssociation.NoportionoftheCompany’sincomeandpropertyshallbepaidortransferreddirectlyorindirectlybywayofdividend,bonusorotherwisehowsoeverbywayofprofittomembersoftheCompany.NoDirectorshallbeappointedtoanyofficeoftheCompanypaidbysalaryorfees,orreceiveanyremunerationorotherbenefitinmoneyormoney’sworthfromtheCompany.However,nothingshallpreventanypaymentingoodfaithbythecompanyof:
a. reasonableandproperremunerationtoanymember,officerorservantofthecompany(notbeingaDirector)foranyservicesrenderedtotheCompany:
b. interestataratenotexceeding5%perannumonmoneylentbyDirectorsorothermembersoftheCompanytotheCompany:
c. reasonableandproperrentforpremisesdemisedandletbyanymemberofthecompany(includinganyDirector)tothecompany:
d. reasonableandproperoutofpocketexpensesincurredbyanyDirectorinconnectionwithattendancetoanymatteraffectingtheCompany:
e. fees,remunerationorotherbenefitinmoney’sworthtoanyCompanyofwhichaDirectormaybeamemberholdingnormorethanonehundredthpartoftheissuedcapitalofsuchCompany.
5. TheAssociationisavoluntary,uniformed,non-formaleducationalmovementforyoung
people.Itisindependent,non-political,opentoallwithoutdistinctionoforigin,race,creed,gendersexualorientationorability,inaccordancewiththepurpose,principlesandmethodconceivedbytheFounder,RobertBaden-PowellandasstatedbytheWorldOrganisationoftheScoutMovement.
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6. TheAssociationachievesitsaimthroughaofprogressiveselfeducation,knownastheScoutMethod,theprincipalelementsofwhichare:
• PromiseandLaw-thecommitmenttoacodeoflivingbasedonthevaluesofthe
Scoutmovement;• PersonalProgression-aschemetosupportthedevelopmentofknowledge,skills
andattitudesinallareasandtoproviderecognitionforindividualandgroupachievements;
• LearningbyDoing-anapproachthatprioritiseslearningthroughpractice,first-handexperience,andfrombothsuccessesandmistakes;
• SmallGroupSystem–progressive,democraticandself-governinggroups,usuallyof6-8youngpeople,arethebasicorganisationalstructureofScouting;
• SymbolicFramework-providesasettingforScoutingthatstimulatestheimaginationthroughsymbols,themesandstories;
• NatureandOutdoors-thenaturalenvironmentistheprimarysettingforScoutingofferinguniqueopportunitiesforthedevelopmentoftheyoungperson;
• YoungPeopleandAdultsWorkingTogether-apartnershipmodelinwhichyoungpeoplearesupportedtobecomeincreasinglyself-governingandindependent;and
• ServiceandCommitment-recognisestheimportanceofcontributingtosocietybycaringforothersandtheworldaroundus.
7. TheprinciplesoftheAssociationareenshrinedintheScoutPromiseandtheScoutLawandtheyinclude:
• Adherencetospiritualprinciples,loyaltytothefaiththatexpressesthemandacceptanceofthedutiesresultingtherefrom.
• Loyaltytoone'scommunityinharmonywiththepromotionofpeace,understandingandco-operation.
• Responsibilityforthedevelopmentofone'sself.• Participationinthedevelopmentofsocietywithrecognitionandrespectforthe
dignityofone'sfellowbeingsandfortheintegrityofthenaturalworld.• Useofamethodofprogressiveself-education,knownastheScoutMethod,
comprisingprogrammesadaptedtothevariousagegroups.
8. TheScoutPromise:OnmyhonourIpromisethatIwilldomybest,todomydutytoGod,toservemycommunity,tohelpotherpeopleandtolivebytheScoutLaw.
GealltanasnanGasóg:Geallaimarm’onóirgondéanfaidhmémodhícheall,modhualgasdoDhiaachomhlíonadh,fónamhadhéanamhdomophobal,cabhrúledaoineeileagusDlínanGasógachoimeád
ORthefollowingvariationOnmyhonourIpromisethatIwilldomybesttofurthermyunderstandingandacceptanceofaSpiritualReality,toservemycommunity,tohelpotherpeopleandtolivebytheScoutLaw.
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Geallaimarm’onóirgondéanfaidhmémodhícheall,mothuiscintagusmoghlacadhdenRéaltachtSpioradáltaachurchuncinn,fónamhadhéanamhdomophobal,cabhrúledaoineeileagusDlínanGasógachoimeád.ORthefollowingvariationOnmyhonourIpromisetodomybest,toupholdourScoutPrinciples,toservemycommunity,tohelpotherpeopleandtolivebytheScoutLaw.Geallaimarm’fhocalagusarm’fhírinne,gondéanfaidhmémodhícheallárbprionsabailGasógachaomhnú,fónamhadhéanamhdomophobal,cabhrúledaoineeileagusseasamhleDlínanGasóg.
9. TheScoutLaw:
1. AScoutistobetrusted.2. AScoutisloyal.3. AScoutishelpfulandconsideratetoall.4. AScouthascourageinalldifficulties.5. AScoutmakesgooduseoftimeandiscarefulofpossessionsandpossession.6. AScouthasrespectforselfandothers.7. AScoutrespectsnatureandtheenvironment
DlínanGasóg:
1. BíonnGasógiontaofa.2. BíonnGasógdílís.3. BíonnGasógcabhrachagustuisceanachdochách.4. BíonnmisneachagGasógingachdeachracht.5. BaineannGasógleasasac(h)uidamaagustugannaired’airíagusdomhaoin.6. BíonnmeasagGasógair/uirthiféinagusardaoineeile.7. BíonnmeasagGasógarandúlraagusarantimpeallacht.
10. IfuponthewindingupordissolutionoftheCompanythereremainsafterthesatisfactionof
allitsdebtsandliabilities,anypropertywhatsoever,thesameshallnotbepaidtoordistributedamongthemembersoftheCompanybutshallbegivenortransferredtosomeothercharitableinstitutionorinstitutionshavingmainobjectssimilartothemainobject(s)oftheCompanyandwhichshallprohibitthedistributionofitsortheirincomeandpropertyamongitsortheirmemberstoanextentatleastasgreatasimposedonthecompanyunderorbyvirtueofClause4hereof,suchinstitutionorinstitutionstobedeterminedbythemembersoftheCompanyatorbeforethetimeofdissolution,andifandsofaraseffectcannotbegiventosuchprovision,thentosomecharitableobject
11. Theliabilityofmembersislimited.
12. Noamendmentsofanykindshallbemadetotheprovisionsofclauses4and10ofthe
MemorandumofAssociationandnoamendmentsshallbemadetotheMemorandumandArticlesofAssociationtosuchextentthatwouldaltertheeffectofclauses4and10oftheMemorandumofAssociation,suchthattherewouldbenon-compliancewiththerequirementsofSection24(1)(a)and(b)oftheCompaniesAct1963.
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13. AnnualauditedaccountsshallbekeptandmadeavailabletotheRevenueCommissionerson
request.
14. AnyamendmentstothisMemorandumofAssociationshallrequireapprovaloftwo-thirdsmajorityofthemembersoftheNationalCouncilpresentandvotingattheAnnualGeneralMeetingofScoutingIrelandoratanExtraordinaryGeneralMeetingoftheNationalCouncilofScoutingIreland.NoamendmenttothisMemorandumofAssociationshallbemadebytheNationalCouncilotherwisethanonNoticeofMotiondulygivenandacceptedbyasimplemajorityatthemeetingoftheNationalCouncilimmediatelypriortothemeetingatwhichtheMotionistobemoved.
15. NoalterationmaybemadetoClauses1,2,5,6,7,8or9inclusivewithoutthewritten
consentoftheWorldScoutCommittee.
16. EachmemberundertakestocontributetotheassetsoftheAssociationintheeventofitsbeingwoundupwhileitisamemberorwithinoneyearthereafterforthepaymentofthedebtsandliabilitiesoftheAssociationcontractedbeforeitceasestobeamember,andofthecost,chargesandexpensesofwindingupandfortheadjustmentoftherightsofthecontributoriesbetweenthemselves,suchamountasmayberequiredandnotexceeding€1.
WE,thepersonswhosenamesandaddressesaresubscribed,wishtobeformedintoacompanyinpursuanceofthisMemorandumofAssociationNAMES,ADDRESSES,ANDDECRIPTIONSOFSUSCRIBERSMartinBurbridge,AccountantofWestward,Derryvarogue,Donadea,Naas.MarkO’Callaghan,Solicitor,of11,TheBrambles,PembrokeWood,PassageWest.NiallWalsh,Accountantof213BartonRoadEast,DundrumDublin16.BrendanMcNicholas,FireOfficer,of9BrookwoodRoad,ArtaneDublin5.KiernanGildea,CivilServany,of28TempleCourt,PalatineSquare,Dublin7.PeterKehoe,Priest,ofTheCarmelitePriory,Knocktopher,Co.Kilkenny.ChristyMcCann,BuildingContractor,ofBurrowRoad,Portrane,Co.Dublin.NoelMcCartney,Journalist,of32WoodviewCrescent,Lisburn,NorthernIreland,BT28ILF.JulieMalone,HomeMaker,of23CorrovorrinGrove,Ennis,Co.Clare.JoeMarken,CommunityServicesSupervisor,of8GlenEastonDrive,Lexlip,Co.Kildare.MichaelJShinnick,CompanyDirector,ofMoneen,Glanworth,Co.Cork.DerrickWatson,NationalSalesManager,ofBallymacaw,DunmoreEast,Co.Waterford.PaulFalvey,ClerkofWorks,ofForestPark,Brookhill,Glanmire,Co.Cork.AnnGeraldineFoley,MarketingExecutive,of15AlbertCollegeDrive,Glasnevin,Dublin9.OrlaMcCarthy,Teacher,of4SelskarCourt,Skeries,Co.Dublin.JohnMaher,Student,of30BrandonCrescent,DillonsCross,Cork.AmandaMerriman,Teacherof18HarbourView,Maynooth,Co.Kildare.PatMurphy,CompanyDirector,of33BlenheimHeights,Waterford,Co.Waterford.GarrettFlynn,MarketingManager,of1ArdmoreDrive,CityWest,Dublin24WitnessedBy:EamonnLynchChiefExecutiveOfficer
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5,OldRectoryPark,TaneyRoadDundrumDublin14Date:13/11/04
COMPANIESACTS,1963TO2009COMPANYLIMITEDBYGUARANTEE
ANDNOTHAVINGASHARECAPITAL
ARTICLESOFASSOCIATION
OFSCOUTINGIRELANDSERVICES
(ASAMENDEDBYSPECIALRESOLUTIONON8thAPRIL2017)
Page7of41
DEFINITIONS:
1. IntheseArticles:
"Constitution"meantheMemorandumofAssociationoftheCompanyandPartAoftheArticlesofAssociationoftheCompany.
"ConstitutionandRules"meanstheMemorandumofAssociationandtheseArticlesofAssociationoftheCompanytogether.
"Member"meansanindividualwhowishestopromotethemainobjectoftheCompany-ScoutingIrelandServicesandhasbeenregisteredasamemberinaccordancewiththeRulesbutwhoisnotentitledtovoteataGeneralMeetingoftheCompanyunlesshe/sheisalsoamemberoftheNationalCouncil.
"NationalCouncil"meansthebodycomprisingthemembersoftheCompanyforthetimebeingandfurtherdefinedherein.
"Rules"meansPartBoftheseArticlesofAssociationoftheCompany.
"ScoutingIrelandServices"meanstheAssociationasdefinedintheMemorandumofAssociationortheCompany-ScoutingIrelandServices.
PARTAAMENDMENTS
2. AnyamendmentstothisConstitutionshallrequireapprovaloftwo-thirdsmajorityofthemembersoftheNationalCouncilpresentandvotingattheAnnualGeneralMeetingofScoutingIrelandoratanExtraordinaryGeneralMeetingoftheNationalCouncilofScoutingIreland.NoamendmenttothisConstitutionshallbemadebytheNationalCouncilotherwisethanonNoticeofMotiondulygivenandacceptedbyasimplemajorityatthemeetingoftheNationalCouncilimmediatelypriortothemeetingatwhichtheMotionistobemoved.
3. NoalterationmaybemadetoArticle5withoutthewrittenconsentoftheWorldScout
Committee.
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INTERPRETATION
4. ThedetailonorclarificationofanymatterreferredtointhisConstitutionshallbecontainedintheRules.IntheeventofanyconflictbetweenthisConstitutionandtheRulesofScoutingIreland,thisConstitutionshallprevail.
THESCOUTPROMISE
5. TheNationalManagementCommitteemay,whereappropriate,allowtheuseofdifferentformsoftheScoutPromiseanddifferentformsoftheScoutLawtosuitdifferentagerangesandfaithsprovidedanysuchadaptationisinaccordancewiththepolicyoftheWorldOrganisationoftheScoutMovementandisapprovedbytheWorldScoutCommittee.
GENERAL
6. ScoutingIrelandrecognisesthesafetyandwelfareofitsmembersandleadersasaforemostpriority.
7. ScoutingIrelandshallmakethePrinciplesandProvisionsoftheUnitedNationsConvention
ontheRightsoftheChildwidelyknown,byappropriateandactivemeans,toadultsandyouthmembers.
8. ThemembersofScoutingIrelandwearauniform.
9. ThemottoofScoutingIrelandis'BiUllamh'or'BePrepared'.
10. TheemblemofScoutingIrelandshallbeusedinaccordancewiththeRules.
11. TheflagofScoutingIrelandshallbeusedinaccordancewiththeRules.
INTERNATIONAL
12. ScoutingIrelandisamemberoftheWorldOrganisationoftheScoutMovement.MEMBERSHIP&APPOINTMENTS
13. ScoutingIrelandshallhavethefollowingcategoriesofmembers:
i. Scouts;ii. Scouters;iii. HonoraryScoutersiv. Associatemembers;v. HonoraryLifemembers.
14. AnHonoraryScouterisanadultmemberwhowishestobeassociatedwiththeworkofthe
AssociationwhoisretiringfromanAppointmentorPositionandwhowillnolongerdelivertheYouthProgrammeofScoutingIrelandorholdanAppointmentorPositioninScoutingIreland.
15. AScoutisauniformedyouthmemberwhoreceivestheYouthProgrammeofScouting
Ireland.AllScoutsmakethecommitmentoftheScoutPromise.
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16. AScouterisauniformedadultmemberwhodeliverstheYouthProgrammeofScouting
IrelandorwhoholdsanAppointment.AllScoutersmakethecommitmentoftheScoutPromise.
17. AnAssociatememberisanadultwhowishestobeassociatedwiththeworkofthe
Association,forexampleasasupporter,parent,representativeofasponsoringauthority,treasurer,secretaryoradviser.AnAssociatememberdoesnotwearauniformandisnotrequiredtomakethecommitmentoftheScoutPromise.
18. AnHonoraryLifeMemberisanindividualwhomtheNationalCouncilhasrecognisedas
havinggivenexceptionalsupporttotheAssociation.AnHonoraryLifememberisnotrequiredtomakethecommitmentoftheScoutPromise.
19. RegistrationofmembershipandTerminationofmembershipshallbeinaccordancewiththe
Rules
20. TheAppointmentsandPositionsinScoutingIrelandareestablishedinaccordancewiththeConstitutionandRules.WhereapersonisappointedorelectedtoanappointmentorpositionwithinScoutingIrelandtheirtermofofficeshallbedeemedtocommenceeitheronthedateofnomination,inthecaseofanappointment,orinthecaseofanelectionitshallcommenceattheendoftheAnnualGeneralMeetingatwhichapersoniselectedtotheappointmentorpositionbytheparticularbodyandshallexpireattheendoftheAnnualGeneralmeetingoftheparticularbodyeitherinthefollowingyearorthethirdyearafterelectionasapplicabletotheparticularappointmentorpositionsubjecttotheincumbentcontinuingtoholdofficeuntilhis/hersuccessorisnominatedfororelectedtooffice.
21. AnyAppointmentsorPositionsmadearesubjecttotherightofScoutingIrelandtohave
suchAppointmentscancelled,withdrawnorsuspendedasnecessary.
22. Anymemberdissatisfiedwithadecisiontocancel,withdraworsuspendhisorherAppointmentorPositionmayappealsuchcancellation,withdrawalorsuspensioninaccordancewiththeproceduressetoutintheRules.
ORGANISATION
23. ScoutingIrelandisorganisedonthefollowingbasis:
i. ScoutGroupsii. ScoutCountiesiii. ScoutProvincesiv. National
THESCOUTGROUP
24. TheScoutGroupisthelocalandprimaryleveloforganisationinScoutingIreland.
25. TheScoutGroupisregisteredinaccordancewiththeRules.TheNationalManagementCommitteemaysuspendorcanceltheregistrationofaScoutGroupwhereaScoutGroupfailstocomplywiththeConstitutionandRulesoftheAssociation.
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26. TheScoutGroupconsistsofanynumberofProgrammeSectionsandisadministeredbytheScoutGroupCouncil,whosemembership;functionsandresponsibilitiesaresetoutintheRules.
27. ProgrammeSectionsoperateyouthprogramme(s)developedbyScoutingIrelandfor
appropriateageranges.SCOUTCOUNTY&PROVINCIALORGANISATION
28. AScoutCountycomprisesofanumberofScoutGroupsandissupportedbyaScoutCountyBoardandadministeredbytheScoutCountyManagementCommittee.TheNationalManagementCommitteedeterminesthegeographicalboundaryofeachScoutCounty.
29. TheScoutCountyManagementCommitteeshallconvenemeetings(includingtheAnnual
GeneralMeeting)oftheScoutCountyBoardtowhichtheScoutCountyManagementCommitteeshallreport.
30. AScoutProvincecomprisesofanumberofScoutCountiesandissupportedbytheProvincial
Management/SupportTeam.TheNationalManagementCommitteedeterminesthegeographicalboundariesoftheScoutProvince.
NATIONALORGANISATION–NATIONALCOUNCIL
31. TheNationalCouncilisthegoverningauthorityofScoutingIrelandandshallexerciseallpowersconferredonitbytheConstitution.
32. TheNationalCouncilmeetsatleastonceeachyearattheAnnualGeneralMeetingof
ScoutingIreland.
33. OthermeetingsoftheNationalCouncilarecalledbytheNationalSecretarywhentheNationalSecretaryreceivesarequestinwritingwhichclearlystatesthebusinesstobeconsideredbyanyoneofthefollowing:
i. TheNationalManagementCommitteeii. FiveScoutCountyBoardsiii. TenScoutCountyManagementCommitteesiv. TenScoutCountyYouthForabutsubjecttotheRulesv. Thirty-fiveScoutGroupCouncils
34. NoticeofallmeetingsoftheNationalCouncilisinaccordancewiththeRules.
35. ThequorumformeetingsoftheNationalCouncilotherthantheAnnualGeneralMeetingof
ScoutingIrelandis100members.IntheabsenceoftherequiredquorumtheChairpersondissolvesthemeeting.
36. ThemembersoftheNationalCouncilare:
(a) ChiefScout(Chairperson)(b) AllothermembersoftheNationalManagementCommittee(c) TheHonoraryVice-Presidents(d) TheProgrammeCommissioners
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(e) TheTrainingCommissioner(f) TheCountyCommissioners,CountyOfficers,tworepresentativesfromthe
ScoutCountyYouthForumfor;(i) Scouts,(ii)VentureScoutsand(iii)RoverScouts
(g) FourdelegatesnominatedbytheScoutGroupCouncilofeachregisteredScoutGroup,atleastoneofwhommustbearegistered Scout.
(h) Ninerepresentativesof;(i)theNationalYouthForumforScouts;(ii)theNationalYouthForumforVentureScoutsand(iii)theNationalYouthForumforRoverScouts.
37. EachmemberoftheNationalCouncilshallhaveonevote.
38. TheChiefScoutistheChairpersonoftheNationalCouncil.WhentheChiefScoutisnot
chairingthemeetingoftheNationalCouncilaChiefCommissionershallassumethechair.NATIONALORGANISATION–THEANNUALGENERALMEETINGOFNATIONALCOUNCIL
39. TheagendafortheAnnualGeneralMeetingoftheNationalCouncilofScoutingIrelandshallinclude:
i. TheappointmentofTellersii. Toapprovetheminutesofthepreviousmeetingiii. ToadopttheAnnualReportiv. TheAuditedAccountsofScoutingIrelandtobelaidbeforetheNationalCouncilv. TheReadingoftheReportoftheIndependentAuditorsvi. TheappointmentofAuditorsvii. ToelecttheChiefScout,ChiefCommissioners,NationalSecretary,National
Treasurerasandwhennecessaryviii. ToelectsuchothermembersoftheNationalManagementCommitteenominatedin
accordancewiththeRulesasrequiredix. ToelectHonoraryVice-Presidentsx. ToreceivetheAnnualReportoftheTrustCompaniesxi. [DELETED–14thApril2018]xii. ToconsideranymattersreferredtoitbytheNationalManagementCommitteexiii. ToconsideranyotherproposalssubmittedinwritingtotheNationalSecretarynot
lessthansixweeksbeforethedateofthemeetingorotherwiseinaccordancewiththeRules,byoronbehalfofanyScoutGroupCouncil,ScoutCountyBoard,oranyoftheNationalYouthFora.
xiv. ToconferthetitleofHonoraryLifeMemberonsuchindividualsnominatedbyanyScoutGroupCouncil,anyScoutCountyBoardorbytheNationalManagementCommittee.
xv. ToexerciseotherfunctionsresultingfromthisConstitutionortheRules.
40. YouthForashallbeestablishedinaccordancewiththeRules.
41. TheHonoraryVice-PresidentsareelectedbytheNationalCouncilbyasimplemajorityforatermofoneyearonthenominationoftheNationalManagementCommittee.
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NATIONALORGANISATION–THENATIONALMANAGEMNTCOMMITTEE
42. TheNationalManagementCommitteeshallexerciseallpowersoftheNationalCouncilduringtheperiodsbetweenmeetingsoftheNationalCouncilprovidedthatitshallnotbeempoweredtoamendthisConstitutionortheRulesnoractinrespectofanymattersspecificallyreservedtotheNationalCouncil.
43. ThemembersoftheNationalManagementCommitteeare;
i. TheChiefScout(Chairperson)ii. ChiefCommissioner(YouthProgramme)iii. ChiefCommissioner(AdultResources)iv. NationalSecretaryv. NationalTreasurervi. Chairperson(NationalSpiritual/ReligiousAdvisoryPanel)vii. ProvincialCommissionersviii. InternationalCommissionerix. CommunicationsCommissionerx. SixmembersofNationalCouncilelectedinaccordancewiththeRulesxi. OthersinaccordancewiththeRules.
TheChiefExecutiveOfficershouldattendmeetingsoftheNationalManagementCommitteeandhasarighttocontributetothedeliberationsoftheCommittee.
44. TheNationalManagementCommitteeshallhavethepowertocreatesub-committeesfor
suchpurposesandforsuchduration,asitdeemsnecessary.
45. TheNationalManagementCommitteeshallhavefourstandingcommitteesasfollows:
i. TheNationalTeamforPolicyImplementationandCo-ordinationii. TheNationalYouthProgrammeCommitteeiii. TheNationalAdultResourcesCommitteeiv. TheNationalSpiritual/ReligiousAdvisoryPanel
46. TheChiefScoutisthePresidentofScoutingIrelandandiselectedbytheNationalCouncilfor
atermofthreeyearsandiseligibleforre-electionforonefurthertermofthreeyears.
47. TheChiefCommissioner(YouthProgramme),ChiefCommissioner(AdultResources),NationalSecretaryandNationalTreasurerareelectedbytheNationalCouncilforatermofthreeyearsandareeligibleforre-electionforonefurthertermofthreeyears.
48. AScoutermaybenominatedforelectionasChiefScout,ChiefCommissioner(Youth
Programme),ChiefCommissioner(AdultResources),NationalSecretaryorNationalTreasurerbyaScoutGroupCouncil,aScoutCountyBoardorbytheNationalManagementCommittee.
49. TheAppointmentofChiefScout,ChiefCommissioner(YouthProgramme),Chief
Commissioner(AdultResources),NationalSecretaryorNationalTreasurermaybecancelled,withdrawnorsuspendedbytheNationalCounciloritmaybesuspendedbytheNationalManagementCommitteependingameetingoftheNationalCouncil.
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50. WhereavacancyoccursintheNationalTeamforPolicyImplementationandCo-ordinationtheNationalManagementCommitteeshallbeempoweredtoappointaScoutertothevacantpositionwhoshallholdsuchappointmentuntilthenextmeetingoftheNationalCouncil.
PROPERTY&FINANCE
51. MovableandimmovablepropertyofScoutingIrelandshallbevestedinaccordancewiththeRules.
52. [DELETED–14thApril2018]
53. [DELETED–14thApril2018]
54. BeforeaScoutGroup,ScoutCountyorScoutProvinceisformallydissolvedinaccordance
withtheRules,theScoutGroupCouncil,theScoutCountyManagementCommitteeortheProvincialManagement/SupportTeamasappropriatemustinformandseekinstructionsinrelationtoallpropertyofanykind,includingbankaccounts,heldorvestedinoronbehalfofaScoutGroup,ScoutCountyorScoutProvinceasapplicablefrom,inthecaseoftheScoutGroup,theCountyCommissioner,inthecaseoftheScoutCounty,theProvincialCommissionerandinthecaseoftheScoutProvince,theNationalTreasurer.TheScoutGroupCouncil,theScoutCountyManagementCommitteeortheProvincialManagement/SupportTeamasappropriateshallthentakeallstepsasdirectedtodealwithsuchproperty.
55. TheAccountsofScoutingIrelandshallbeauditedannuallybytheAuditorsappointedfor
thatpurposebytheNationalCouncil.TheAuditedAccountsshallbepresentedtotheNationalCouncil.
THESEAL
56. ThesealofScoutingIrelandshallbeusedonlybytheAuthorityoftheNationalManagementCommitteeorofasub-committeeorStandingCommitteeoftheNationalManagementCommitteeauthorisedbyitandeveryinstrumenttowhichthesealisfixedshallbesignedbytwomembersoftheNationalManagementCommitteeoneofwhomistheNationalSecretaryoranothermemberoftheNationalTeamforPolicyImplementationandCoordination.
PROFESSIONALSTAFF
57. TheNationalManagementCommitteeshallemployaChiefExecutiveOfficerasamemberoftheprofessionalstaffofScoutingIreland.
58. TheNationalManagementCommittee:
i. shallappointsuchprofessionalstaffasitmaydeemnecessaryfromtimetotime;ii. hasthepowertodismissprofessionalstaffasnecessary;iii. definesthetermsandconditionsofserviceofprofessionalstaff.
ThesefunctionsmaybedelegatedtotheNationalSecretaryandtheChiefExecutiveOfficeractingjointly.
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PartBGENERALUniform
59. TheuniformofScoutingIrelandisdeterminedbytheNationalCouncilontherecommendationoftheNationalManagementCommittee.
Mottos
60. TheNationalManagementCommitteemayauthorisetheuseofadditionalmottoesintheYouthProgrammeproducedbyScoutingIreland.
Emblem
61. TheEmblemofScoutingIrelandisdeterminedbytheNationalCouncilontherecommendationoftheNationalManagementCommittee.Votingontheemblemshallbeconductedbyproportionalrepresentation.
62. TheEmblemofScoutingIrelandmaybeusedasfollows:
i. OnofficialLetterheadedpaperofScoutingIrelandii. OntheuniformofScoutingIrelandiii. OnmembershipbadgesofScoutingIrelandiv. OnanypublicationofScoutingIrelandv. WiththewrittenpermissionoftheNationalSecretary
Flag
63. TheFlagofScoutingIrelandisdeterminedbytheNationalCouncilontherecommendationoftheNationalManagementCommittee.
64. TheFlagofScoutingIrelandmaybeusedasfollows:
i. ByanyScoutGroup,ScoutCountyorScoutProvinceatanymeeting,camporactivity
ofScoutingIreland;ii. OnotheroccasionsauthorisedbytheNationalManagementCommittee.
65. NationalFlagsofallcountriesshallberespectedandwhenusedbymembersofScouting
Irelandshouldbeaccordedduehonourandusedinaccordancewithcorrectprotocol.
66. AnyflagdesignedforusebyaScoutGroupissubjecttotheapprovaloftheScoutCountyManagementCommittee.AnyflagdesignedforusebyaScoutCountyissubjecttotheapprovaloftheScoutCountyManagementCommittee.
TheScoutSign
67. Thethumbonthenailofthelittlefingeroftherighthand,theotherthreefingersjoinedandextendedpalmtothefrontistheScoutSign.
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68. TheScoutSignisprimarilyusedbyaScoutoraScouterinuniformduringthemakingoftheScoutPromise.
TheScoutSalute
69. TheScoutSaluteismadebyholdingthefingersoftherighthandasfortheScoutSign,bringingyourhandsmartlytoyourforehead,followedimmediatelybybringingitstraightdowntoyourside.ScoutsandScoutersgivetheScoutSaluteonthefollowingoccasions:
i. AsagreetingtootherScoutsandScouters;ii. AsagreetingtomembersofotherScoutandGuideassociations;iii. OnpublicoccasionswhenaNationalFlagisraisedorwhenaNationalAnthemis
played;iv. WhencalledtoalertbyaScouterwhosalutes.
TheScoutHandshake
70. ScoutsandScoutersusethelefthandshakeasagreetingtootherScoutsandScouters.APPOINTMENTS
71. TheNationalCouncildeterminestheagelimitforayouthmemberofScoutingIreland
72. AnindividualmakesanapplicationtobeayouthmemberofScoutingIrelandbypresentinghim/herselftoaGroupScouterorcompletingtheappropriateapplicationformandgivingsametoaGroupScouter.TheGroupScoutertakesthenecessarydetailsandiftheapplicationissuccessfuladdsthedetailstotheRegistermaintainedbytheScoutGroup.
73. TheGroupLeaderforwardsnewadditionstotheGroupRegisterofmemberstotheNationalSecretarybyaddingthenewmembersdetailstotheScoutingIrelandDatabasewithinsixweeksofadditionofthenewmembersdetailstotheGroupRegister.
74. AnindividualmakesanapplicationtobeanadultmemberofScoutingIrelandinaccordance
withtheprocedureapprovedbytheNationalManagementCommittee.
75. ThegeneralminimumagerequirementforanAppointmentinScoutingIrelandis18years.TheagerequirementfortheProgrammeScouterAppointmentmustbegreaterthanthemaximumageforyouthmembersintherelevantProgrammeSection.
76. ThetitleofHonoraryMembershipisconferredinspecialrecognitionofthepatronage,
encouragementandsupportofanindividualtoScoutingIreland.
77. AnapplicantforanAppointmentmustmakeacommitmenttoTrainingassetoutinthePoliciesofScoutingIrelandasadoptedbytheNationalManagementCommittee
TheAppointmentsofScoutingIrelandare:
ScoutGroup: GroupScouter:ProgrammeScouters,GroupLeader,DeputyGroupLeader,
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GroupSpiritual/ReligiousAdvisor/Chaplain,GroupQuartermaster/Bo’sun,GroupTrainer.
ScoutCounty: CountyCommissioner,
DeputyCountyCommissionerCountySpiritual/ReligiousAdvisor/Chaplain,CountyProgrammeCo-ordinator,CountyTrainingCo-ordinator,
ScoutProvince: ProvincialCommissioner,
ProvincialTrainingCo-ordinator,ProvincialInternationalCo-ordinator.ProvincialAdultResourcesRepresentativeProvincialYouthProgrammeRepresentativeProvincialTreasurer
National: ProgrammeCommissioner,
TrainingCommissionerInternationalCommissionerCommunicationsCommissionerCampChief:NationalCampsite/ScoutCentreTeamLeaderCampsites/FacilitiesNationalSecretaryNationalTreasurerChiefCommissioner(AdultResources)ChiefCommissioner(YouthProgramme)ChiefScout
OtherPositionsinScoutingIrelandinclude:
GroupChairperson,GroupSecretary,GroupTreasurer,CountyChairperson,CountySecretary,CountyTreasurer,ProvincialSecretary.MembersoftheNationalSpiritual/ReligiousAdvisoryPanel,OfficersofaCampsiteManagementCommittee.
78. HoldersofaNationalappointmentunderArticle78maynotholdmorethanoneNational
Appointmentatanyonetime.
79. AmemberregisterseachyearbycompletingorbeingincludedinaRegistrationFormandforwardingtheformwithmembershipfeestotheNationalSecretary.
80. NotwithstandingthespecificprovisionsintheseRulesallAppointmentsand/orPositions
withinScoutingIrelandmaybecancelled,withdrawnorsuspendedbytheNationalManagementCommitteebutexcludingfromitsmembershipforsuchdecision,theNational
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Secretary(ortheChiefScoutwheretheAppointmentforconsiderationisthatoftheNationalSecretary).
80A.AMemberbyagreementmaytemporarilywithdrawfromanyAppointmentorPositiontheyholdforanagreedperiodoftime.
TerminationofMembership
81. MembershipofScoutingIrelandmaybeterminated;
i. Byexpulsionii. Byresignationiii. Bynon-paymentofmembershipfeeiv. Byfailuretoregisterasamemberannually
82. Thegroundsforcancellation,withdrawalorsuspensionofanAppointmentorPosition
include,interalia,wheretheholderoftheAppointmentorPositionfailstorendersatisfactoryservicetoScoutingIrelandorbecomesunfittohavechargeofyouthmembers.
83. AnindividualmaybeexpelledfrommembershipofScoutingIrelandonthegroundsof
misconductoractsnotinaccordancewiththeScoutPromiseorbreachofanytermsorconditionsattachingtomembershipofScoutingIreland.Expulsionshouldbebynoticeinwritingtothatmemberandservedpersonallyortothelastknownpostaladdressofthemember.ExpulsionproceedingswillbeissuedinaccordancewithScoutingIreland’sDisputesProcess.
RighttoAppeal
84. Anymemberdissatisfiedwithadecisionmadetocancel,withdraworsuspendhisorherAppointmentorPositioninScoutingIrelandorterminatehisorhermembershipofScoutingIrelandmayappealsuchcancellation,withdrawal,suspensionortermination,inwritingtotheNationalSecretaryorinthecasewheretheNationalSecretaryistheappellanttheChiefScoutwithin21daysofnotificationofsuchcancellation,withdrawal,suspensionortermination.AppealswillbeconductedandconcludedinaccordancewithScoutingIreland’sDisputesProcess.
DISPUTES&ARBITRATIONDisputes
85. Intheeventofadispute,everyeffortshallbemadetosettlethematterlocally.ScoutingIrelandsDisputesProcessshallbeusedtofacilitatearesolution.
Arbitration
86. AfterallproceduressetoutintheseRulesforresolvingdisputesanddifferenceshavebeenexhausted,alldisputesanddifferenceswhatsoeverarisingoutoforinconnectionwiththe
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ConstitutionandRulesofScoutingIrelandaresubjecttothearbitrationofasingleArbitratorwho,failingagreement,shallbeappointedbythePresidentorVice-PresidentforthetimebeingoftheCharteredInstituteofArbitratorsundertherulesoftheIrishBranchofthesaidInstitute.EachpartyshallbearitsowncostsandthecostsoftheArbitratorshallbebornebythepartiesequally.InrelationtoallmattersreferredtoarbitrationunderthisRuletherighttoappealisherebyexcluded.
ORGANISATION–LOCALLEVELTheScoutGroupFirstRegistrationofaScoutGroup
87. AScoutGroupshallberegisteredbeforeitcommencesScoutingandshallcomplywiththeprovisionsoftheScoutingIrelandScoutGroupCharter.
88. AnapplicationforfirstregistrationismadebyamemberonbehalfoftheproposedScout
GroupCounciltotheCountyCommissioner.
89. TheCountyCommissionermayaccepttheapplicationsubjecttothepoliciessetdownbytheNationalManagementCommitteeincludingtheundertakingoftheappropriateLeaderTraining,astheCountyCommissionerdeemsappropriate.
90. TheCountyCommissionermaymaketemporaryGroupAppointmentsasrequired.Such
temporaryGroupAppointmentsare,whenissued,validforamaximumperiodofthreemonthsandexpireoncetheholder’sapplicationforaGroupAppointmentisapproved.
91. MembersholdingtemporaryGroupAppointmentsmayformtheScoutGroupCounciland
bemembersoftheScoutGroupCouncilwhiletheyholdsuchtemporaryGroupAppointments.
FirstRegistrationofaProgrammeSection
92. EachProgrammeSectionmustberegisteredbeforeitcommencesScouting.
93. TheScoutGroupCouncilmakesanapplicationforthefirstregistrationofaProgrammeSectiontotheCountyCommissioner.
94. NoapplicationforthefirstregistrationofaProgrammeSectionwillbeacceptedunlessthe
applicationfulfilstheconditionsrequiredforapplicationandismadebyaGroupScouteronbehalfoftheScoutGroupCouncilorbyamemberofScoutingIrelandholdingatemporaryGroupAppointmentonbehalfoftheScoutGroupCouncil.
AnnualRegistrationofaScoutGroupanditsProgrammeSection(s)
95. AScoutGroupregisterseachyearbycompletingtheannualregistrationFormandforwardingsametogetherwiththeappropriateregistrationfeestotheNationalSecretary.WhereaGroupfailstocompletetheregistrationprocessandpaytheannualfeesinaccordancewiththeproceduressetdownbytheNationalManagementCommittee,theNationalManagementCommitteemaysuspendorcanceltheregistrationoftheScoutGrouportakeotherreasonablestepstoensurecomplianceoftheprocedures.
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ClosureofaScoutGroup
96. TheScoutGroupCharterisrenewedeachyearaftertheScoutGrouphassuccessfullycompletedtheannualregistrationprocedure.WhereaScoutGroupfailstocompletetheannualregistrationprocedure,andpaytheannualfees,orfailstocomplywiththeprovisionsoftheScoutGroupCharter,theNationalManagementCommitteemaysuspendorcanceltheScoutGroup’sCharterandtheregistrationoftheScoutGrouportakesuchotherreasonablestepsasitdeemsappropriate.
ClosureofaProgrammeSection
97. TheGroupLeaderor,intheabsenceofaGroupLeader,theScoutGroupCouncilmustnotifytheCountyCommissioneroftheclosureofaProgrammeSection.
TheScoutGroupCouncil
98. TheScoutGroupCouncilisresponsiblefortheadministrationandsupportofScoutingintheScoutGroup.
98A.ThemembersoftheScoutGroupCouncilshallbe:
a) TheGroupLeader;b) TheGroupChairperson;c) TheGroupSecretary;d) TheGroupTreasurer;e) TheGroupQuartermaster/Bo’sun;andf) UptotwoothermembersofScoutingIrelandovertheageof18years.
99. TheScoutGroupCouncilshallconveneanAnnualGeneralMeetingoftheScoutGroup.
100. TheScoutGroupCouncilshallmeetatleastfourtimesayear.
101. ThefunctionsoftheScoutGroupCouncilshallbeprescribedbytheNationalManagement
Committee
101A.TheNationalManagementCommitteemayprovideforotherorganisationalstructuresfortheScoutGrouptosupporttheScoutGroupandit’sProgrammeSectionsinthedeliveryoftheYouthProgrammeandtheimplementationoftheYouth&AdultInvolvementPolicyofScoutingIreland.
TheAnnualGeneralMeetingoftheScoutGroupCouncil
102. TheAgendafortheAnnualGeneralMeetingoftheScoutGroupshallconsistofthe
following:
I. TheapprovalofthereportoftheGroupLeader.II. TheapprovalofthereportoftheGroupSecretary.III. TheapprovaloftheaccountspreparedbytheGroupTreasurer.IV. TheapprovalofthereportoftheGroupQuartermaster/Bo’sun.
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V. TheelectionoftheGroupChairperson,GroupSecretary,GroupTreasurer,GroupSpiritual/ReligiousAdvisor/ChaplainandGroupQuartermaster/Bo’sun,whennecessary.
VI. ThenominationoftheGroupLeaderandtheDeputyGroupLeader(s),whennecessary.
VII. AnyotherrecommendationstotheScoutGroupCouncil.
MeetingsoftheScoutGroupCouncil
103. TheScoutGroupCouncilwillagreeasetofStandingOrders.
104. EverymemberoftheScoutGroupCouncilshallhaveonevote.Thechairpersonholdsacastingvote.
MembershipoftheScoutGroup
105. ThoseentitledtoattendandvoteattheAnnualGeneralMeetingoftheScoutGroupshall
include:
I. TheGroupLeader;II. TheDeputyGroupLeader(s);III. UptothreeProgrammeScoutersfromtheBeaverScouts,CubScouts,Scouts,
VentureScoutsandthreememberselectedbytheRoverScouts;IV. TheGroupChairperson;V. TheGroupSecretary;VI. TheGroupTreasurer;VII. TheGroupSpiritual/ReligiousAdvisors/Chaplains;VIII. TheGroupQuartermaster/Bo’sun;IX. UptothreeotherrepresentativesoftheParents&FriendsSupportGroup,whoare
membersofScoutingIreland,subjecttotheapprovaloftheScoutGroupCouncil;X. TheGroupTrainer;XI. ArepresentativefromtheScoutSection;XII. ArepresentativefromtheVentureScoutSection;XIII. ArepresentativefromtheRoverScoutSection;
GroupScouters
106. ThefollowingindividualAppointmentsarecollectivelyknownasGroupScouters:
i. TheGroupLeader;ii. DeputyGroupLeader;iii. ProgrammeScouter.iv. GroupTrainer
TheGroupLeader
107. TheGroupLeader isaScouternominatedbytheScoutGroup, recommendedby the
County Commissioner and appointedbytheChiefCommissioner(AdultResources),onbehalfofthe NationalManagementCommittee,foratermofthreeyears,andis eligibleforreappointmentbytheChiefCommissioner(Adult Resources),onbehalfof theNationalManagementCommittee,upon thenominationoftheScoutGroupandrecommendation
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of theCountyCommissionerforonefurthertermofthreeyears.Onthe expiryofthesecondthree-yearterm,theGroupLeadermaybereappointedbytheChiefCommissioner(AdultResources),onbehalfof theNationalManagementCommittee,forsubsequentone-yeartermssubjecttotheapprovaloftheScoutGroupandtheCountyCommissioner.
108. [Deleted18thApril2015]
109. TheAppointmentofGroupLeadermaybecancelled,withdrawnorsuspendedbytheChief
Commissioner(AdultResources)onbehalfoftheNationalManagementCommitteeontherecommendationoftheScoutGroupCouncilortheCountyCommissionerorwheretheGroupLeaderfailstoundertaketherelevantGroupLeaderTraining assetoutbytheNationalAdultResourcesCommittee.
110. ThedutiesandfunctionsoftheGroupLeaderinclude:
i. ToensurethattheScoutGroupCouncil,theProgrammeSectionsandtheGroup
meetsit’sresponsibilitiestoScoutinginthecommunity;ii. TomanagetheGroupresources;iii. ToensurethattheGroupmeetsitsresponsibilitiestoScoutingIrelandandcarries
outit’sfunctionsassetoutintheseRulesandinaccordancewiththeConstitution;iv. TorepresenttheScoutGroupCouncilatmeetingsoftheScoutCountyManagement
Committee;v. Toco-ordinateandsupporttheYouthProgrammeinoperationbytheProgramme
sectionstoachieveacontinuityintheyouthprogrammeofferedbytheScoutGroup;
vi. ToapprovethenominationbytheScoutGroupCouncilofProgrammeScoutersforappointmentbytheCountyCommissioner.
TheDeputyGroupLeader
111. ADeputyGroupLeaderisaScouternominatedbytheScoutGroupCouncil,recommended
bytheCountyCommissionerandappointedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommittee.
112. TheDeputyGroupLeaderholdshis/herAppointmentconcurrentlywiththeGroupLeaderin
officeatthetimeofAppointment.
111A.TheAppointmentofDeputyGroupLeadermaybecancelled,withdrawnorsuspendedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeontherecommendationoftheScoutGroupCouncilortheCountyCommissionerorwheretheDeputyGroupLeaderfailstoundertaketherelevanttrainingassetoutbytheNationalAdultResourcesCommittee.
113. TheDeputyGroupLeaderassistsaGroupLeaderincarryingoutthedutiesandfunctionsofa
GroupLeaderinadditiontoanyotherdutiesandfunctionsasdirectedbytheScoutGroupCouncil.
114. TheGroupTrainerholdshis/herAppointmentconcurrentlywiththeGroupLeaderinoffice
atthetimeofAppointment
ProgrammeScouters
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115. ProgrammeScoutersareScoutersnominatedbytheScoutGroupCouncil,approvedbythe
GroupLeaderandappointedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommittee.
116. ThenameofthepartoftheYouthProgramme,whichtheScouterdelivers,willappearon
theAppointment.
117. AnychangeofAppointmentofaGroupScouterfromoneProgrammeSectiontoanotherorfromtheroleofDeputyGroupLeaderorGroupTrainerissubjecttotheapprovaloftheGroupLeader.
118. TheCountyCommissionermaycancel,withdraworsuspendtheAppointmentof
ProgrammeScouterfromaScoutereitherontherecommendationoftheGroupLeaderorotherwise.
TheGroupChairperson,GroupSecretary,GroupTreasurerandtheGroupQuartermaster/Bo’sun
119. TheScoutGroupCouncilappointstheGroupChairperson,theGroupSecretary,theGroup
Treasurer,theGroupQuartermaster/GroupBo’sun.
120. TheGroupSecretaryistheSecretaryoftheScoutGroupandinteraliahasthefollowingduties:
i. TokeeparegisterofallmembersoftheScoutGroupandensuresthattheScout
GroupanditsmembersareregisteredwithScoutingIreland.ii. TorecorddecisionsmadebytheScoutGroupCouncil.iii. ToensurethatmeetingsoftheScoutGroupCouncilareproperlysummonedin
accordancewiththeStandingOrdersoftheScoutGroupCouncil.
121. TheGroupTreasureristheTreasureroftheScoutGroupCouncilandpreparestheaccountsoftheGroup.
122. TheGroupQuartermaster/Bo’sunisresponsibleforthemaintenanceofequipment
belongingtotheScoutGroupandkeepsaRegisterofallequipment.
123. TheScoutGroupCouncilinassociationwiththeScoutCountyManagementCommitteesetsoutotherdutiesoftheGroupSecretary,theGroupTreasurerandtheGroupQuartermaster/Bo’sun.
TheGroupSpiritual/ReligiousAdvisor/Chaplain
124. TheScoutGroupCouncilshouldappointGroupSpiritual/ReligiousAdvisors/Chaplains.
125. TheGroupSpiritual/ReligiousAdvisor/Chaplainassistswiththespiritualdevelopmentofthe
ScoutthroughtheYouthProgrammedeliveredbytheScoutGroup.TheParents&FriendsSupportGroup
126. TheParents&FriendsSupportGroupshallprovidesupportandassistancetotheScout
GroupandisresponsibletotheScoutGroupCouncil.
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127. TheParents&FriendsSupportGroupshallholdanAnnualGeneralMeetingforallparentsof
membersandfriendsoftheScoutGroup.
128. TheGroupTreasureristheTreasureroftheParents&FriendsSupportGroup.
SponsoredGroups
129. ScoutGroupsarepermittedtohaveasponsoringauthoritywhowillassistwiththeprovisionofScoutingtothelocalcommunity.
130. TheNationalManagementCommitteeshallestablishaprotocolfortheinvolvementof
sponsoringauthoritieswithScoutGroupsofScoutingIreland.
ORGANISATION–SCOUTCOUNTYLEVEL
TheScoutCounty
131. IndeterminingtheboundariesoftheScoutCountytheNationalManagementCommitteeshalltakeintoaccounttheLocalAuthorityareaswithinIreland. WhenchangingtheboundariesofexistingScoutCounties,agreementoftheeffectedScoutGroupsmustbeobtainedbeforethechangeisapprovedbytheNationalManagementCommittee.
132. ScoutCountieswithinLocalAuthorityareasshallco-operateforanycommonpurposes
withinthatLocalAuthorityarea.MeetingsoftherelevantCountyCommissionerswillfacilitatethiscooperation.WherenecessarythesemeetingsmaybechairedbytheProvincialCommissioner.
TheScoutCountyBoard
133. TheScoutCountyBoardmeetsatleastonceayear.Wherethereisonlyonemeetinginthe
yearitistheAnnualGeneralMeetingoftheScoutCounty.
134. TheScoutCountyBoardwillagreeasetofStandingOrdersformeetingsoftheScoutCountyBoard.
135. AllmembersoftheScoutCountyBoardshallhaveonevote.
MembersoftheScoutCountyBoard
136. ThemembersoftheScoutCountyBoardareasfollows:
i. AllmembersoftheScoutCountyManagementCommittee;ii. AllGroupScouters;iii. FourrepresentativesfromeachoftheCountyYouthFora.iv. OneregisteredScoutfromeachregisteredScoutGroup.
TheAnnualGeneralMeetingoftheScoutCountyBoard
137. TheagendafortheAnnualGeneralMeetingoftheScoutCountyBoardshallinclude,inter
alia,thefollowing:
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i. Approvaloftheminutesofthepreviousmeetingii. ReportoftheCountyCommissioneriii. AdoptionoftheAnnualScoutCountyReportaspreparedbytheCountySecretaryiv. AdoptionoftheAccountsoftheScoutCountyaspreparedbytheCountyTreasurerv. AdoptionoftheReportsoftheCountyProgrammeCo-ordinatorandtheCounty
TrainingCo-ordinatorvi. ToreceiveareportfromeachScoutGroupintheScoutCountyvii. ThenominationoftheCountyCommissionerforappointment,whenappropriateviii. TheelectionoftheCountyChairperson,theCountySecretaryandtheCounty
Treasurer,whenappropriateix. Toconsiderforapprovalproposals,includingproposalstotheNationalCouncil,
reportsandsubmissionssubmittedinwritingtotheCountySecretarynotlessthantwoweekspriortothedateofthemeetingbyanymemberoftheScoutCountyBoard.
x. TopresenttheprogrammeofeventstosupporttheScoutGroupsoftheScoutCounty.
xi. ThenominationoftheDeputyCountyCommissionerforappointment,whenappropriateandiftheCountyBoarddecidestofillthisrole.
Allreports,proposalsorsubmissionstobesubmittedinwritingtotheCountySecretarynotlessthantwoweekspriortothedateofthemeetingtofacilitatecirculationinadvanceofthemeeting.
TheScoutCountyYouthFora
138. TheScoutCountyYouthForaprovidefortheexpressionofviewsandformulationof
recommendations,recognisingthatsuchForainScoutingprovideadualopportunityforyoungmemberstodiscussissuesofinteresttothemandtomakerecommendationsonthese;andtolearntheskillsnecessarytoempowerthemtotakepartindecisionmakingintheAssociation.
139. TheScoutCountyManagementCommitteeisresponsiblefortheorganisationofScout
CountyYouthForainaccordancewiththeNationalYouth&AdultInvolvementPolicy.
140. TheScoutCountyYouthForainexercisingitsfunctionsunderArticle35oftheConstitutionmusthaveaquorumoftwentymemberspresentandvoting.
TheScoutCountyManagementCommittee
141. TheScoutCountyManagementCommitteeconsistsofthefollowing:
i. TheCountyCommissionerii. TheCountyOfficers:iii. TheCountyChairpersoniv. TheCountySecretaryv. TheCountyTreasurervi. TheCountySpiritual/ReligiousAdvisor/Chaplainvii. AllGroupLeaderswithintheScoutCountyviii. TheCountyProgrammeCo-ordinatorix. TheCountyTrainingCo-ordinator
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x. Notmorethanthreepersonsco-opted,iftheCommitteeseesfit,toholdofficeuntilthemeetingfollowingthenextAnnualgeneralmeetingoftheScoutCountyBoard.Suchco-opteesshallnothaveavote.
xi. TwoRepresentativesfromxii. theScoutCountyScoutYouthForumforScouts;xiii. theScoutCountyScoutYouthForumforVentureScouts;andxiv. theScoutCountyScoutYouthForumforRoverScoutsxv. TheDeputyCountyCommissioner
142. ADeputyGroupLeader(orinhis/herabsenceorwherethereisnoDeputyGroupLeader,
anotherGroupScouter)mayrepresenttheGroupLeaderintheeventthattheGroupLeadercannotattendameetingoftheScoutCountyManagementCommittee.
TheCountyCommissioner
143. TheCountyCommissionerisaScouternominatedbytheScoutCountyBoardandappointed
bytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeforatermofthreeyearsandiseligibleforre-appointmentbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeuponthenominationoftheScoutCountyBoardforonefurthertermofthreeyears.
144. TheScoutCountyBoard,subjecttotheapprovaloftheNationalManagementCommittee,
determinesthedutiesandfunctionsoftheCountyCommissioner.
145. IntheeventofaScoutGroupnotfunctioningsatisfactorilytheCountyCommissionermaydirectandsupporttheaffairsofsuchScoutGroup.
146. TheCountyCommissionermayattendmeetingsofanyScoutGroupintheScoutCounty.
147. TheappointmentoftheCountyCommissionermaybecancelled,withdrawnorsuspended
bytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeinaccordancewiththeRules.
TheScoutCountyDeputyCountyCommissioner
148. TheDeputyCountyCommissionerisaScouternominatedbytheScoutCountyBoard,recommendedbytheCountyCommissionerandappointedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommittee.
149. TheDeputyCountyCommissionerholdshis/herAppointmentconcurrentlywiththeCounty
CommissionerinofficeatthetimeofAppointment.
150. TheDeputyCountyCommissionerassistsaCountyCommissionerincarryingoutthedutiesandfunctionsofaCountyCommissionerinadditiontoanyotherdutiesandfunctionsasdirectedbytheScoutCountyManagementCommittee.
151. TheappointmentoftheDeputyCountyCommissionermaybecancelled,withdrawnorsuspendedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeinaccordancewiththeRules.
TheScoutCountyOfficers
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152. TheScoutCountyOfficersareelectedbytheScoutCountyBoardforatermofthreeyears
andareeligibleforre-electionforonefurtherperiodofthreeyears.TheCountyChairpersonshallchairmeetingsoftheScoutCountyBoardandtheScoutCountyManagementCommittee.
153. ThefunctionsoftheCountySecretaryinclude:
i. TheconveningmeetingsoftheScoutCountyManagementCommitteeandtheScout
CountyBoardinaccordancewiththeStandingOrders;ii. RecordingtheminutesofthemeetingsoftheScoutCountyBoardandtheScout
CountyManagementCommittee;iii. DealingwithalladministrativemattersoftheScoutCounty.
154. ThefunctionsoftheCountyTreasurerinclude:
i. DealingwiththefinancialaffairsoftheScoutCounty;ii. ThepreparationofthebudgetfortheScoutCountyfortheapprovaloftheScout
CountyManagementCommitteeiii. ThepreparationoftheaccountsoftheScoutCountyfortheapprovaloftheScout
CountyBoard.iv. SupportofScoutGroupswhererequiredinthepreparationoftheirAnnual
Accounts.v. ThecollectionofAnnualAccountsfromeachScoutGroupintheScoutCounty.
155. TheScoutCountyManagementCommitteemayaddtothefunctionsoftheCountyOfficers,
asitconsidersappropriate.
156. TheScoutCountyManagementCommitteeshouldappointaCountySpiritual/ReligiousAdvisor/Chaplainforatermofthreeyearsandiseligibleforre-appointmentforonefurthertermofthreeyears.
157. TheScoutCountySpiritual/ReligiousAdvisor/Chaplainassistswiththespiritualdevelopment
oftheScoutthroughtheYouthProgrammesdeliveredbytheScoutCounty.
TheScoutCountyProgrammeCoordinatorandtheScoutCountyProgrammeTeam.
158. TheScoutCountyProgrammeCoordinatorshallbeappointedbytheScoutCountyManagementCommitteeonthenominationoftheCountyCommissioner.TheCountyProgrammeCoordinatorshallleadaScoutCountyProgrammeTeam(consistingofanAssistantCountyProgrammeCoordinatorperProgrammeSection)toassisthim/herinsupportingtheYouthProgrammedevelopedandproducedbyScoutingIrelandandprovidingassistanceandguidanceonitsdeliverytotheScoutGroupsandtheirProgrammeSectionswithintheScoutCounty.TheCountyProgrammeTeamwillbeappointedbytheCountyProgrammeCoordinatorwiththeapprovaloftheCountyCommissioner.
159. TheCountyProgrammeCoordinatorandtheCountyProgrammeTeamshallconvene
meetingsofProgrammeScoutersandotherswithintheScoutCountyasrequiredtofulfilltheirfunctionanddutieswithintheScoutCounty.
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160. TheScoutCountyManagementCommitteesetsoutthefunctionsanddutiesoftheCountyProgrammeCoordinator.
161. TheCountyProgrammeCoordinatorsshallholdofficeconcurrentlywiththeCounty
Commissionerbywhomhe/sheisnominated.
TheScoutCountyTrainingCoordinator
162. AScoutCountyTrainingCoordinatorshallbeappointedbytheScoutCountyManagementCommitteeonthenominationoftheCountyCommissionertoensurethemanagementanddeliveryofAdultLeaderTrainingdevelopedandproducedbyScoutingIreland.
163. TheScoutCountyManagementCommitteesetsoutthefunctionsanddutiesoftheCounty
TrainingCoordinator.
164. TheCountyTrainingCoordinatorshallholdofficeconcurrentlywiththeCountyCommissionerbywhomhe/sheisnominated.
ORGANISATION-SCOUTPROVINCIALLEVEL
TheScoutProvince
165. ThereshallbeaProvincialManagement/SupportTeamwhosefunctionsshallbe:
i. Tomobiliseandco-ordinatethecombinedresourcesoftheScoutCountieswithin
theScoutProvinceforthegreaterbenefitofscoutingatlocallevel,ii. Toensuretheimplementationofthepoliciesandprogrammesdevelopedat
NationallevelwithintheScoutProvincethroughtheScoutCounties,iii. ToprovideinputtothedevelopmentofpoliciesandprogrammesatNationallevel,iv. Leaderrecruitmentandtraining,v. Membershipretentionandexpansion,vi. Tofacilitatebywayofprovisioninsofaraspossiblespecialisttypeservicesdirectto
LocalScoutingspearheadedbyfull-timeprofessionalstaff.Suchservicesmayinclude,butshallnotbelimitedto,LeaderTraining.
vii. AnyotherdutiesandfunctionssetoutbytheNationalManagementCommittee.
TheProvincialManagement/SupportTeam
166. TheProvincialManagement/SupportTeamconsistsofthefollowing:
i. TheProvincialCommissionerii. TheProvincialSecretary,asappointedbytheProvincialManagement/SupportTeamiii. TheProvincialTreasurer,asappointedbyTheProvincialManagement/Support
Teamiv. AllCountyCommissionerswithintheScoutProvincev. TheYouthProgrammeCommitteerepresentativevi. TheAdultResourcesCommitteerepresentativevii. TheProvincialTrainingCoordinatorviii. TheProvincialInternationalCoordinatorix. TheChairpersonoftheProvincialYouthForumforScouts,theProvincialYouth
ForumforVentureScoutsandtheProvincialYouthForumforRoverScouts.
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x. OthersasmaybeappointedbytheTeamxi. TheDeputyCountyCommissionermayattendintheabsenceoftheCounty
Commissionerifdelegatedtodoso.
OnememberoftheProfessionalStaffandothersasrequestedshouldattendmeetingsoftheProvincialManagement/SupportTeamandhasarighttocontributetothedeliberationsoftheTeam.
167. TheProvincialTrainingCoordinatorshallbeappointedbytheProvincialManagement
SupportTeamonthenominationoftheProvincialCommissionerinconsultationwiththeNationalTrainingCommissioner.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialTrainingCoordinatorshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.
168. TheProvincialInternationalCoordinatorshallbeappointedbytheProvincialManagement
SupportTeamonthenominationoftheProvincialCommissionerinconsultationwiththeInternationalCommissioner.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialInternationalCoordinatorshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.
169. TheProvincialAdultResourcesrepresentativeshallbeappointedbytheProvincial
ManagementSupportTeamonthenominationoftheProvincialCommissionerinconsultationwiththeChiefCommissionerAdultResources.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialAdultResourcesrepresentativeshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.
170. TheProvincialYouthProgrammerepresentativeshallbeappointedbytheProvincial
ManagementSupportTeamonthenominationoftheProvincialCommissionerinconsultationwiththeChiefCommissionerYouthProgramme.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialYouthProgrammerepresentativeshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.
171. TheProvincialTreasurershallbeappointedbytheProvincialManagementSupportTeamon
thenominationoftheProvincialCommissioner.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialTreasurershallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.
172. TheProvincialSecretaryshallbeappointedbytheProvincialManagementSupportTeamon
thenominationoftheProvincialCommissioner.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,the
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ProvincialSecretaryshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.
173. TheCountyCommissionermayberepresentedbyaCountyOfficerintheeventthatthe
CountyCommissionerisunabletoattendameetingoftheProvincialManagement/SupportTeam.
174. TheProvincialManagement/SupportTeamshallmeetatleastfourtimesperannum.
175. TheProvincialManagement/SupportTeamisresponsiblefortheorganisationofScout
ProvinceYouthForainaccordancewiththeYouth&AdultInvolvementPolicy.
176. TheProvincialYouthForaprovidefortheexpressionofviewsandformulationofrecommendations,recognisingthatsuchForainScoutingprovideadualopportunityforyoungmemberstodiscussissuesofinteresttothemandtomakerecommendationsonthese;andtolearntheskillsnecessarytoempowerthemtotakepartindecisionmakingintheAssociationandintheircommunities.
TheProvincialCommissioner
177. TheProvincialCommissionerisaScouternominatedbyaScoutGroupCounciloraScout
CountyBoardfromwithintheScoutProvinceandelectedbythemembersofNationalCouncilfromthatScoutProvinceforatermofthreeyearsandiseligibleforre-electionforafurthertermofthreeyears.WhereaProvincialCommissionervacatesofficetheProvincialManagement/SupportTeamwillappointaProvincialCommissioneruntilsuchtimeasaProvincialCommissionercanbeelectedinaccordancewiththisRule.
178. TheProvincialCommissionershallco-ordinatetheworkofthemembersoftheProvincial
ManagementSupportTeamand,wherenecessary,theworkoftheOfficersoftheScoutCountyManagementCommittee/swithintheProvince.
179. TheAppointmentofProvincialCommissionermaybecancelled,withdrawnorsuspendedby
theNationalManagementCommitteeontherecommendationoftheProvincialManagement/SupportTeamorotherwise.
180. ThefunctionsoftheProvincialTreasurerinclude:
i. DealingwiththefinancialaffairsoftheScoutProvince;ii. ThepreparationofthebudgetfortheScoutProvincefortheapprovalofthe
ProvincialManagement/SupportTeam;iii. ThepreparationoftheaccountsoftheScoutProvincefortheapprovalofthe
ProvincialManagement/SupportTeam.
ORGANISATION-NATIONALLEVEL
NationalCouncil
181. AllmembersoftheNationalCouncilshallbenotifiedofthetime,dateandvenueoftheAnnualGeneralMeetingoftheNationalCouncilatleasteightweeksinadvanceofthedateofthemeetingandatleastfourweeks inadvanceofthedateofthemeetingforanyothermeetingoftheNationalCouncil.NotificationshallbeconsideredtobeeffectiveonaScout
Page30of41
Group,ScoutCountyorScoutProvinceandYouthForumdelegateifitissentbyordinarypre-paidpostorbyelectronicmailtoeachGroupLeader,CountyCommissioner,ProvincialCommissionerandChairpersonsoftheYouthForumaswellasdirectlytopersonswhoaremembersoftheNationalCouncilbyvirtueoftheappointmentorpositiontheyhold.
182. TheNationalYouthForashallbeheldpriortothedeadlineforthesubmissionofmotionsfor
NationalCouncil.
183. ThenoticeoftheAnnualGeneralMeetingoftheNationalCouncilshallbeaccompaniedbythefollowing:
i. Thedraftminutesofthepreviousmeeting;ii. TheAnnualReporttobeadopted;iii. InvitationforproposalstotheNationalCouncil;iv. NominationformsforcompletionforthefollowingAppointmentswhennecessary:v. ChiefScoutvi. ChiefCommissioner(YouthProgramme)vii. ChiefCommissioner(AdultResources)viii. NationalSecretaryix. NationalTreasurerx. CommunicationsCommissionerxi. InternationalCommissionerxii. ProvincialCommissionerxiii. Nominationformsforcompletionfortheelectionofsixothermemberstothe
NationalManagementCommittee;xiv. NominationformsforcompletionformembersanddirectorsoftheScout
Foundationandotherrelevantentities;xv. NominationformsforcompletiontoconferthetitleofHonorarymembership.
184. AllcompletednominationformsmustbesubmittedtotheNationalSecretaryatleastsix
weekspriortothedateofthemeetingoftheNationalCouncil.
185. AsecondnoticeoftheAnnualGeneralMeetingoftheNationalCouncil shallbeforwardedbytheNationalSecretarytothosemembersofScoutingIrelandnotifiedwiththefirstnoticenotlessthanfourweekspriortothedateofthemeeting.Thissecondnoticeshallbeaccompaniedbythefollowing:
i. TheAgenda;ii. AllnominationsvalidlyreceivedbytheNationalSecretary;iii. AnymattersreferredtotheNationalCouncilbytheNationalManagement
Committee;iv. AnyproposalsreceivedbytheNationalSecretarybyoronbehalfofanyScoutGroup
Council,ScoutCountyBoardorNationalYouthForum.v. TheAuditAccountsofScoutingIreland.vi. TheAnnualReportoftheTrustCompaniesandotherrelevantentities;andvii. TheproposedNationalCouncilMeetingStandingOrders.
186. ThenoticeforanyothermeetingoftheNationalCouncilshallbeissuedbytheNational
Secretaryandaccompaniedbythefollowing:
i. TheAgenda;
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ii. Thedraftminutesofthepreviousmeeting;iii. Theproposalsormotionssubmittedonthebusinesstobeconductediv. TheproposedNationalCouncilMeetingStandingOrders.
VotingProcedures
187. AllmembersoftheNationalCouncilareentitledtoonevote.
188. Allvoting,apartfromvotinginanelectionforanyAppointmentbytheNationalCouncil,
shallbebyopenshowofvotingcardsorbyusinganelectronicvotingsystem.Ifthevoteistakenbyopenshowofvotingcardsthevotemaybetakenbysecretballotwhereaproposalforsuchisacceptedbyonethirdofthosememberspresentandvoting.
189. Allelections,savewherethereisonecandidateforaposition,shallbebyproportional
representationbysingletransferablevote.Wherethereisonlyonecandidateseekingelection,thecandidateshallonlybedeemedelectediftheyreceivefiftypercentplusonevoteofthevotescast.Thevotescastshallincludeanyspoiledvotescast
190. IntheeventofanequalityofvotestheChairpersonshallhaveacastingvotewhetherornot
theChairpersonexercisedanoriginalvote.
191. MotionsshallbepassedbyasimplemajoritysavewhereotherwiseprovidedintheConstitutionandbytheseRules.
TheNationalManagementCommittee
192. TheNationalManagementCommitteeshallmeetatleastfivetimesayear.
193. NotwithstandingthegeneralityofthefunctionoftheNationalManagementCommitteeset
outintheConstitutionthefunctionoftheNationalManagementCommitteeshallinclude:
i. TheprovisionofastrategyfortheimplementationoftheAimandPrinciplesofScoutingIreland;
ii. TherepresentationofScoutingIrelandbothnationallyandinternationally;iii. TheprovisionofsupporttoallmembersofScoutingIrelandthroughtheproduction
anddevelopmentofyouthprogrammesandmaterialtosupportthemanagementofadultresources;
iv. TheapprovalofthebudgetasproposedbytheNationalTreasurer;v. TheestablishmentofoperationalproceduresandguidelinesforScoutingIreland;vi. ThemakingofproposalsinrelationtoadditionsorchangestotheConstitution
and/orRulesforconsiderationbytheNationalCouncil.
194. TheStandingOrdersoftheNationalManagementCommitteeshallbeagreedbytheCommittee.
195. ThequorumformeetingsoftheNationalManagementCommitteeshallbesixmembers
includingatleasttwomembersoftheNationalTeamforPolicyImplementationandCo-ordination.
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196. Anysub-committeecreatedbytheNationalManagementCommitteeshallceasetoexistunlessitisre-appointedatthefirstmeetingoftheNationalManagementCommitteeaftertheAnnualGeneralMeetingoftheNationalCouncil.
NationalTeamforPolicyImplementationandCo-ordination
197. TheChiefScoutistheChairpersonoftheNationalTeamforPolicyImplementationandCo-
ordinationandco-ordinatestheworkofitsmembers.ThefunctionsanddutiesoftheNationalTeamforPolicyImplementationandCo-ordinationshallinclude:
i. EnsuringthefullimplementationofdecisionsanddirectivesoftheNational
ManagementCommittee;ii. Co-ordinatingtheworkoftheStandingCommitteesandSubCommittees.
198. ThemembersoftheNationalTeamforPolicyImplementationandCoordinationareas
follows:
i. ChiefScout;ii. NationalSecretaryiii. NationalTreasureriv. ChiefCommissioner(YouthProgramme)v. ChiefCommissioner(AdultResources)vi. Chairperson,NationalSpiritualReligiousAdvisoryPanel
199. TheChiefExecutiveOfficershouldattendmeetingsoftheNationalManagementCommittee
andhasarighttocontributetothedeliberationsoftheCommittee.
200. TheChiefScoutistheChairpersonoftheNationalManagementCommitteeandco-ordinatestheworkofitsmembers.TheChiefScouttakesonsuchotherfunctionsanddutiesasdirectedbytheNationalManagementCommittee.AChiefCommissionermaydeputisefortheChiefScoutasrequired.
201. TheChiefCommissioner(YouthProgramme)shallchairandcoordinatetheworkofthe
NationalYouthProgrammeCommittee.
202. TheChiefCommissioner(AdultResources)shallchairandco-ordinatetheworkoftheNationalAdultResourcesCommittee.
203. TheNationalSpiritual/ReligiousAdvisor/ChaplainprovidesguidanceonSpiritual/Religious
matterstoalloftheStandingCommitteesandProgrammeTeams.
204. TheNationalSecretaryistheSecretaryofScoutingIreland,theNationalCouncilandtheNationalManagementCommitteeandisresponsiblefortheadministrativefunctionsofscoutingIrelandandtakesonsuchdutiesastheNationalManagementCommitteemaydirectfromtimetotime,andmayformateam(s)toassistwiththedischargeofhis/herduties.
205. TheNationalTreasurerisresponsibleforthefinancialandtreasuryfunctionsofScouting
IrelandandtakesonsuchdutiesastheNationalManagementCommitteemaydirectfromtimetotimeandmayformteamstoassistwiththedischargeofhis/herduties.
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NationalYouthProgrammeCommittee
206. ThefunctionsoftheNationalYouthProgrammeCommitteeshallinclude:
i. Theco-ordinationofYouthProgrammeinScoutingIrelandonbehalfoftheNationalManagementCommittee;
ii. Theco-ordinationandmonitoringoftheProgrammeTeams;iii. TheappraisalandfurtherdevelopmentoftheYouthProgramme.iv. ThedevelopmentoftheYouthProgrammefordeliverybyProgrammeSectionsat
locallevel;v. OthertasksdelegatedbytheNationalManagementCommitteefromtimetotime.
207. ThemembersoftheNationalYouthProgrammeCommitteeareasfollows:
i. TheChiefCommissioner(YouthProgramme)ii. ProgrammeCommissionersiii. Threerepresentativesofiv. TheNationalYouthForumforScouts;v. TheNationalYouthForumforVentureScoutsandvi. TheNationalYouthForumforRoverScouts.vii. TheProvincialYouthProgrammerepresentativesviii. TheInternationalTeamrepresentativeix. UptothreeothersasmaybeappointedbytheNationalManagementCommitteeas
recommendedbytheChiefCommissioner(YouthProgramme)
NationalAdultResourcesCommittee
208. ThefunctionsoftheNationalAdultResourcesCommitteeshallinclude:
i. Theco-ordinationofAdultResourcesinScoutingIrelandonbehalfoftheNationalManagementCommittee;
ii. Theco-ordinationandmonitoringoftheTrainingTeam;iii. TheappraisalandfurtherdevelopmentofAdultResources;iv. TheprovisionofresourcesforthedevelopmentofAdultsinScouting:v. OthertasksdelegatedbytheNationalManagementCommitteefromtimetotime.
209. ThemembersoftheNationalAdultResourcesCommitteeareasfollows:
i. TheChiefCommissioner(AdultResources)ii. TheTrainingCommissioner;iii. ProvincialAdultResourcesRepresentatives;iv. TheInternationalTeamrepresentative.v. UptothreeothersasmaybeappointedbytheNationalManagementCommitteeas
recommendedbytheChiefCommissionerAdultResources.
NationalSpiritual/ReligiousAdvisoryPanel
210. TheNationalSpiritual/ReligiousAdvisoryPanelprovidesguidanceonmattersofspirituality/religionincludingadherencetospiritualprinciples,loyaltytothefaiththatexpressesthemandacceptanceofthedutiesresultingtherefrom.ThePanelprovidesresourcesto:
Page34of41
i. TheNationalYouthProgrammeCommitteeandtheProgrammeTeamsinthe
developmentofthespiritualaspectsoftheyouthprogrammesproducedbyScoutingIreland.
ii. TheNationalAdultResourcesCommitteeandtheTrainingTeaminthedevelopmentanddeliveryofspiritualaspectsoftheyouthprogrammethroughadultleadertraining.
211. MembershipofthePanelwillbeopentoarepresentativeofeachsuchFaith/Spiritual
interestwhowishestohaverepresentationonthePanelsubjecttotheapprovaloftheNationalManagementCommittee.Membershipisrenewedonanannualbasis.
212. ThePanelwillelectaChairperson(theNationalSpiritual/ReligiousAdvisor/Chaplain)from
withinitsmembership.ThetermofofficefortheChairpersonisoneyearandcanberenewedfortwofurtherterms.
213. ThefunctionsofthisindividualaretorepresenttheNationalSpiritual/ReligiousAdvisory
PanelatmeetingsoftheNationalManagementCommitteeandtoprovideguidanceonSpiritualandReligiousmatterstoallStandingCommittees.
TheProgrammeTeams
214. ProgrammeTeamsforthedevelopmentofyouthprogrammesofScoutingIrelandshallbe
establishedbytheNationalManagementCommitteethroughtheNationalYouthProgrammeCommitteeandtheProgrammeCommissioner.
215. ThefunctionsoftheProgrammeTeamshallinclude:
i. Thecontinuousdevelopment,monitoringandevaluationoftheYouthProgramme
withtheapprovaloftheNationalYouthProgrammeCommittee;ii. ToassistandsupporttheScoutProvincesinthedeliveryoftheYouthProgramme;iii. TosetouttheelementsoftheprogrammetotheTrainingTeamforthe
developmentofanadulttrainingcoursetoaidthedeliveryoftheprogramme;iv. AnyotherfunctionsassetfromtimetotimebytheNationalYouthProgramme
Committeeand/ortheNationalAdultResourcesCommittee.
TheProgrammeCommissioner
216. AProgrammeCommissionerisprimarilyresponsibleforthecoordinationoftheworkoftheProgrammeTeamandanyotherdutiesorfunctionsasdirectedbytheNationalManagementCommitteethroughtheNationalYouthProgrammeCommitteefromtimetotime.
217. AProgrammeCommissionershallbeappointedbytheNationalManagementCommittee
andshallholdofficeconcurrentlywiththeChiefCommissioner(YouthProgramme).He/shemaybenominatedforthepositionby:
i. AScoutGroupCouncilii. AScoutCountyManagementCommitteeiii. AnymemberoftheNationalManagementCommittee
Page35of41
iv. TheAppointmentofaProgrammeCommissionermaybecancelled,withdrawnorsuspendedbytheNationalManagementCommittee.
TheTrainingTeam
218. ATrainingTeamforthedevelopmentofAdultLeaderTraininginScoutingIrelandshallbe
establishedbytheNationalManagementCommitteethroughtheNationalAdultResourcesCommittee.
i. TheTrainingTeamincludesthefollowingmembers:ii. TheTrainingCommissioner;iii. ArepresentativefromeachUptothreerepresentativesfromtheNationalYouth
ProgrammeCommitteeiv. ProvincialTrainingCo-ordinatorasappointedbytheProvincialCommissioner.v. UptothreeothersasmaybeappointedbytheNationalManagementCommitteeas
recommendedbytheNationalTrainingCommissioner.
219. ThefunctionsoftheTrainingTeamshallinclude:
i. ThedevelopmentofAdultLeaderTrainingforthepurposesofsupportingthedeliveryofyouthprogrammeaccordingtotheelementssetoutbytheappropriateProgrammeTeamasdirectedbytheNationalAdultResourcesCommittee;
ii. ThedevelopmentofsuchAdultLeaderTrainingforpurposesasdirectedbytheNationalAdultResourcesCommittee;
iii. ToassistandsupporttheScoutProvincesinthedeliveryoftheAdultLeaderTraining;
iv. ThemonitoringandevaluationoftheAdultLeaderTraining;v. AnyotherfunctionsassetoutfromtimetotimebytheNationalManagement
CommitteethroughtheNationalAdultResourcesCommittee.
TheTrainingCommissioner
220. ThereshallbeaTrainingCommissionerwhoshallberesponsibleforthedevelopmentandimplementationofadultleadertrainingformembersofScoutingIrelandforthepurposeofprovidingtherequiredsupporttodelivertheyouthprogrammesdevelopedbyScoutingIreland.
221. TheTrainingCommissionerisprimarilyresponsibleforthecoordinationoftheworkofthe
TrainingTeamandotherdutiesandfunctionsasdirectedfromtimetotimebytheNationalManagementCommitteethroughtheNationalAdultResourcesCommittee.
222. TheTrainingCommissionerisappointedbytheNationalManagementCommitteeandshall
holdofficeconcurrentlywiththeChiefCommissioner(AdultResources).He/shemaybenominatedforthepositionby:
i. AScoutGroupCouncilii. AScoutCountyManagementCommitteeiii. AnymemberoftheNationalManagementCommitteeiv. TheAppointmentofTrainingCommissionermaybecancelled,withdrawnor
suspendedbytheNationalManagementCommittee.
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TheInternationalTeam
223. TheNationalManagementCommitteeshallestablishanInternationalTeamtopromoteanddeveloptheInternationaldimensionofScoutingIreland.
224. TheInternationalTeamincludesthefollowingmembers:
i. TheInternationalCommissioner;ii. ProvincialInternationalCoordinatorsasappointedbytheInternational
Commissioner;iii. TherepresentativestotheNationalYouthProgrammeCommitteeandtheNational
AdultResourcesCommittee;iv. TworepresentativesoftheNationalYouthForum.v. UptothreeothersasmaybeappointedbytheNationalManagementCommitteeas
recommendedbytheInternationalCommissioner.
225. ThefunctionsoftheInternationalTeamshallinclude:
i. ResponsibilityfortheinternationalrelationsofScoutingIreland;ii. ThepromotionoftheinternationaldimensionofScoutingIreland.
TheInternationalCommissioner
226. ThereshallbeanInternationalCommissionertopromoteanddeveloptheInternational
dimensionofScoutingIreland.
227. TheInternationalCommissionerisamemberofScoutingIrelandelectedbytheNationalCouncilonthenominationofaScoutGroupCouncil,aScoutCountyBoardortheNationalManagementCommitteetoserveasamemberoftheNationalManagementCommitteeforatermofthreeyearsandiseligibleforreelectionforafurthertermofthreeyears.
228. TheAppointmentofInternationalCommissionermaybecancelled,withdrawnorsuspended
bytheNationalManagementCommittee.
227A.WheretheInternationalCommissionervacatesofficetheNationalManagementCommitteeshallbeempoweredtoappointaScoutertothevacantpositionwhoshallholdtheappointmentuntilthenextmeetingoftheNationalCouncil.
TheCommunicationsCommissioner
229. ThereshallbeaCommunicationsCommissionerwhosedutiesandfunctionsshallinclude:
i. Themanagementandco-ordination,onbehalfoftheNationalManagement
Committee,oftheexternalandpublicrelationsofScoutingIrelandthroughallformsofmedia;
ii. ThedevelopmentandmaintenanceofacommunicationsprogrammeandstrategysuitablefortheneedsofScoutingIreland.
iii. ConsultationwiththerelevantgroupsofNationalYouthRepresentativespriortotheimplementationofinitiativesregardingtheportrayalofScoutinginthemedia.
iv. TheCommunicationsCommissionerisamemberofScoutingIrelandelectedbytheNationalCouncilonthenominationofaScoutGroupCouncil,aScoutCountyBoard
Page37of41
ortheNationalManagementCommitteetoserveasamemberoftheNationalManagementCommitteeforatermofthreeyearsandiseligibleforre-electionforafurthertermofthreeyears.
230. TheAppointmentofCommunicationsCommissionermaybecancelled,withdrawnor
suspendedbytheNationalManagementCommittee.
229A.WheretheCommunicationsCommissionervacatesofficetheNationalManagementCommitteeshallbeempoweredtoappointaScoutertothevacantpositionwhoshallholdtheappointmentuntilthenextmeetingoftheNationalCouncil.
NationalManagementCommittee-OtherMembers
231. SixmembersoftheNationalCouncilwillbeelectedbytheNationalCouncilonthe
nominationofaScoutGroupCounciloraScoutCountyBoardtoserveasmembersoftheNationalManagementCommitteefoeonetermofthreeyearsandareagaineligibleforelectionafteraperiodofthreeyears'absencefromtheNationalManagementCommittee.Threeofthesesixmembersshallbeundertwenty-sixyearsofageonthedayoftheirelection.
232. MembersoftheNationalManagementCommittee,electedunderRule225,maynothold
concurrentlyaNationalAppointmentasoutlinedunderRule78-National.
TheNationalYouthFora
233. TheNationalYouthForaprovidefortheexpressionofviewsandformulationoftherecommendations,recognisingthatsuchForainScoutingprovideadualopportunityforyoungmemberstodiscussissuesofinteresttothemandmakerecommendationonthese;andtolearntheskillsnecessarytoempowerthemtotakepartindecisionmakingintheAssociationandintheircommunities.
234. TheNationalManagementCommitteeisresponsiblefortheorganisationofNationalYouth
ForainaccordancewiththeNationalYouth&AdultInvolvementPolicy.
235. TheNationalYouthForashallelectCommitteesinaccordancewiththeirStandingOrderstoactontheirbehalfbetweeneachsittingoftheFora.
PROPERTY&FINANCE
236. Groupsareexpectedtobeself-supporting.
237. AllmoniesreceivedbyanymemberonbehalfofScoutingIrelandshallbelodgedtoan
accountheldbyarecognisedfinancialinstitutionbearingthenameoftherelevantCouncilorCommitteeandthewords'ScoutingIreland'.EveryaccountoperatedonbehalfofScoutingIrelandshallhaveatleasttwosignatorieswhoshouldbemandatedbytherelevantCouncilorCommittee.
238. ItisthepolicyofScoutingIrelandthateachScoutGroupshallhaveatleastoneaccountheld
byarecognisedfinancialinstitution.NootheraccountsforthepurposesoftheadministrationoftheScoutGroupshallbeopenedwithouttheconsentoftheScoutGroupCouncil.TheGroupTreasurershallasignatoryonallsuchaccounts.
Page38of41
239. AllCouncilsandCommitteesshallprepareaccountsannually.
240. TheNationalTreasurershallprepareaccountsannuallyforScoutingIreland.Theaccounts
shallbeauditedbyAuditorsappointedbytheNationalCouncilandmadeavailabletotheRevenueCommissionersonrequest.
241. Noaddition,alterationoramendmentshallbemadetotheseRulesfoethetimebeingin
forceunlessthesameshallhavebeenpreviouslyapprovedinwritingbytheRevenueCommissioners.
242. Clauses4and10oftheMemorandumofAssociationrelatingtotheIncomeandProperty,
andWindingupofthecompanyshallhaveeffectasiftheprovisionsthereofwererepeatedintheseArticles.
243. EveryScoutGroupCouncil,throughitsGroupTreasurer,mustsubmititsannualaccountsto
theCountyTreasurer.
244. EveryScoutCountyManagementCommitteeshallcomplywiththeproceduresadoptedbytheNationalManagementCommitteeinrelationtoAnnualReports,AnnualBudgeting,OperationalPlans,andFinancialControlsfortheScoutCounty.
245. EveryScoutProvince,throughitsProvincialTreasurer,mustsubmititsannualaccountsto
theNationalTreasurer.
TRANSITIONALPROVISIONSINTERIMNATIONALMANAGEMENTCOMMITEE
246. AnInterimNationalManagementCommitteeofScoutingIrelandwillberesponsibleformanagingthetransitionfromScoutingIreland(CSI)andScoutingIrelandS.A.I.toScoutingIrelandandwillactinaccordancewiththeProposedConstitutionandRulesofScoutingIrelanduponitsappointmentuntilsuchtimeaselectionsareheldbytheNationalCouncilofScoutingIrelandforappointmentstotheNationalManagementCommittee.
247. TheNationalExecutiveBoardofScoutingIreland(CSI)andtheManagementCommitteeof
ScoutingIrelandS.A.I.shallappointthemembersoftheInterimNationalManagementCommitteenolaterthan1stJuly2003.
248. ThemembersoftheInterimNationalManagementCommitteeshallbemembersofthe
NationalCouncilofScoutingIreland.
NAMESADDRESSESANDDESCRIPTIONSOFTHESUBSCRIBERS
1. MartinBurbridge,AccountantofWestward,Derryvarogue,Donadea,Naas.2. MarkO’Callaghan,Solicitor,of11,TheBrambles,PembrokeWood,PassageWest.3. NiallWalsh,Accountantof213BartonRoadEast,DundrumDublin16.4. BrendanMcNicholas,FireOfficer,of9BrookwoodRoad,ArtaneDublin5.5. KiernanGildea,CivilServant,of28TempleCourt,PalatineSquare,Dublin7.6. PeterKehoe,Priest,ofTheCarmelitePriory,Knocktopher,Co.Kilkenny.7. ChristyMcCann,BuildingContractor,ofBurrowRoad,Portrane,Co.Dublin.
Page39of41
8. NoelMcCartney,Journalist,of32WoodviewCrescent,Lisburn,NorthernIreland,BT28ILF.
9. JulieMalone,HomeMaker,of23CorrovorrinGrove,Ennis,Co.Clare.10. JoeMarken,CommunityServicesSupervisor,of8GlenEastonDrive,Lexlip,Co.Kildare.11. MichaelJShinnick,CompanyDirector,ofMoneen,Glanworth,Co.Cork.12. DerrickWatson,NationalSalesManager,ofBallymacaw,DunmoreEast,Co.Waterford.13. PaulFalvey,ClerkofWorks,ofForestPark,Brookhill,Glanmire,Co.Cork.14. AnnGeraldineFoley,MarketingExecutive,of15AlbertCollegeDrive,Glasnevin,Dublin
9.15. OrlaMcCarthy,Teacher,of4SelskarCourt,Skeries,Co.Dublin.16. JohnMaher,Student,of30BrandonCrescent,DillonsCross,Cork.17. AmandaMerriman,Teacherof18HarbourView,Maynooth,Co.Kildare.18. PatMurphy,CompanyDirector,of33BlenheimHeights,Waterford,Co.Waterford.19. GarrettFlynn,MarketingManager,of1ArdmoreDrive,CityWest,Dublin24.
WitnessedBy:EamonnLynchChiefExecutiveOfficer5,OldRectoryPark,TaneyRoadDundrumDublin14Date:13/11/04
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DetailsofAmendmentsNationalCouncilAGM2018
ArticlesAmended ArticlesAdded ArticlesDeletedMemorandum6 Memorandum52Memorandum39 Memorandum53Memorandum51 Article185
NationalCouncilAGM2017
ArticlesAmended ArticlesAdded ArticlesDeletedMemorandum2 Article98A Article83 Article101A Article84 Article85 Article87 Article96 Article99 Article100 Article101 Article102 Article105 Article107 Article244
NationalCouncilAGM2016
ArticlesAmended ArticlesAddedArticle181 Article185 Article186
NationalCouncilEGM2015
ArticlesAmended ArticlesAddedMemorandum8
NationalCouncilAGM2015
ArticlesAmended ArticlesAddedArticle36(g) Article107 Article108 Article109 Article111 Article111A
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Article136(iv) Article148 Article177
NationalCouncilAGM2014
ArticlesAmended ArticlesAddedArticle107 Article109
NationalCouncilAGM2013
ArticlesAmended ArticlesAddedArticle80A Article111AArticle110 Article150Article114 Article142 Article146 Article147 Article148 Article149 Article187
NationalCouncilAGM2012
ArticlesAmended ArticlesAddedArticle25 Article80(A)Article36 Article227(AArticle73 Article229(A)Article82 Article84 Article85 Article130 Article176 Article196(ii) Article217(ii)
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