Membership Extension Dan Garrison, PDG Rotary International Membership Zone Coordinator
Membership
Extension
Dan Garrison, PDGRotary International
Membership Zone Coordinator
Extension
Is the organizing of new clubs Has been a major portion of Rotary’s
membership growth Offers opportunities for service to members of
the new club Provides service to the new club’s community
Consider Extension
When a community grows large enough to have enough classifications
When an existing club outgrows its meeting place
When the opportunities for service are greater than the current club’s capabilities
When other service clubs are folding in a community with no Rotary Club
Advantages of Extension
Offers more opportunity for service
Strengthens existing clubs
Serves community needs Offers make up
opportunities Offers a time choice to
members Strengthens Rotary
through numbers and commitment
How to organize a new club
Contact your district governor (or district extension committee)
Inform the club and district administration representative (CDA) for Western North America (James Damato)
Consult chapter two (The District) in the Manual of Procedure
Conduct the Organization of New Club Survey (available for download from rotary.org)
How to organize a new club
Organization of New Club Survey is signed by district governor and submitted to RI
District governor appoints special representative to oversee process
New Club Sponsor Form is submitted to RI by club(s) agreeing to act as sponsor club
Potential charter members are recruited
How to organize a new club
New Club Application Form with charter fee and list of charter members signed by district governor and special representative submitted to RI Board of Directors
Charter is presented to new Rotary club after approval
Recruiting Charter Members
Consider the following resources: Leading businesses and organizations in the area Current Rotarians in neighboring clubs who might find
the meeting time more convenient Former Rotarians in the area Retirees who previously held executive positions Local and business telephone directories Directories of other professional groups
Roles and Responsibilities
District Governor Organization of new clubs Appointing a district extension committee Approving and transmitting an official Organization of
New Club Survey to RI Appointing the special representatives Reviewing and signing the new club application Presenting the charter to the new Rotary club
Roles and Responsibilities
District Extension Committee Identify communities without Rotary clubs Identify communities where additional Rotary clubs could
be established Assisting, organizing, and establishing new clubs as
assigned by the district governor
Roles and Responsibilities
Special Representative Represents the district governor in organizing the club Convenes a planning meeting with members of the sponsor
club Determines the division of responsibilities among the
special representative, sponsor club, and organizing group Assures that recruitment of charter members meets
requirements of RI Provides assistance the new club will need to get started
successfully
Roles and Responsibilities
Sponsoring Rotary Club Should serve as mentor to the new club and report to
the district governor for at least a year Assist the special representative in planning and
organizing the administrative processes of the new club Help to organize the initial projects and programs of the
new club Guide the new club in its development in RI
Roles and Responsibilities
Charter Members Determine locality Establish club name Adopt the standard Rotary Club constitution Determine meeting location and time Adopt club bylaws and committee structure Elect club board and officers Establish club fees and dues
Tools for Extension
Rotary International Membership Publications at www.rotary.org
Zone Chair – Val Scanlan Zone Coordinators - Lynne Baker, Dan Garrison RI CDA for Zone 25 – James Damato Your District Governor Past District Governors Enthusiasm Focus