7:30 CALL MEETING TO ORDER • Non-Agenda Public Comment • Approval of PBID Minutes – March 26, 2019 (Pages 2-3) | ACTION FINANCIALS • Review & Approve FY20 Proposed Final PBID Budget (Pages 4-10 ) P. Rath | ACTION MEMBER DISCUSSION ADJOURN PBID BOARD OF DIRECTORS April 23, 2019 | 7:30 a.m. University Club 750 B Street, Suite 3400 AGENDA THIS INFORMATION IS AVAILABLE IN ALTERNATIVE FORMATS UPON REQUEST. To request an alternative format or to request a sign language or oral interpreter for the meeting, please contact the Clean & Safe Program office at least five (5) working days before the meeting at (619) 234-8900 to ensure availability. Assistive Listening Devices (ALDs) are available for the meeting upon advanced request. 1
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MEMBER DISCUSSION ADJOURN€¦ · Mr. Rath provided an overview of the Clean ad Safe and reviewed the draft FY20 Clean & Safe budget process. Mr. Rath explained next steps including
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7:30 CALL MEETING TO ORDER
• Non-Agenda Public Comment• Approval of PBID Minutes – March 26, 2019 (Pages 2-3) | ACTION
FINANCIALS
• Review & Approve FY20 Proposed Final PBID Budget (Pages 4-10 ) P. Rath |ACTION
MEMBER DISCUSSION
ADJOURN
PBID BOARD OF DIRECTORSApril 23, 2019 | 7:30 a.m.
University Club 750 B Street, Suite 3400
AGENDA
THIS INFORMATION IS AVAILABLE IN ALTERNATIVE FORMATS UPON REQUEST. To request an alternative format or to request a sign language or oral interpreter for the meeting, please contact the Clean & Safe Program office at least five (5) working days before the meeting at (619) 234-8900 to ensure availability. Assistive Listening Devices (ALDs) are available for the meeting upon advanced request.
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Board of Directors March 26, 2019
MEETING MINUTES
Call to Order
Chairman Sumeet Parekh called the meeting to order at 7:35 a.m.
The following members of the Board of Directors were present: Jessica Abbo, Ruben Andrews, Adam Attia, Maddie Baudoin, Craig Benedetto, Betsy Brennan, Stephanie Brown, Michael Burton, Frank Busic, Melissa Cameron, Jeff Cavignac, Natalie Dahl, Perry Dealy, Steve Espino, Jennifer Farnham, Tod Firotto, Brian Fish, Jeff Forrest, Michael Freidman, Bill Geppert, Ashley Gosal, John Greenip, Wayne Guymon, Ed Hartless, Derek Hulse, Michael Johnson, Keith B. Jones, John LaRaia, James Lawson, MaeLin Levine, Sean Marcel, Mero Marme, Amber Mauer, Howard Mills, Neil Mohr, Cynthia Morgan-Reed, Justine Nielsen, Sumeet Parekh, Sam Patella, David Potter, Diana Puetz, Glenn Quiroga, Phil Rath, Daniel Reeves, Rana Sampson, Ken Sauder, Christine Takara, Deacon Jim Vargas , Pedro Villegas, Bess Wakeman, and Tim Winslow.
The following non-voting, advisory members were present: Rear Admiral Bette Bolivar, Jaymie Bradford, Molly Chase, David Hazan, Tomas Herrera-Mishler, Stephen Hill, Haney Hong, Eric Jones, Jamie Moraga, Clifford Rippetoe, Bill Sauls, Claudine Scott, Deanna Spehn, Joyce Summer, and Joe Terzi.
The following DSDP staff members were present: Carey Algaze, Alexandra Berenter, Lana Harrison, Alicia Kostick, Kalei Levy, Kaitlin Payne, Carolyn Perkins, Taylor Stahl, Mari Katherine Urtasun , Alonso Vivas, and Sean Warner.
The following guests were present: Brad Richter and David Malmuth.
Motion: To approve the March 27, 2018 PBID meeting minutes – Mr. Lawson /Mr. Rath – approved unanimously. The following Board of Directors members abstained due to absence from the January meeting: Ruben Andrews, Adam Attia, Michael Burton, Jeff Cavignac, Tod Firotto, John Greenip, Wayne Guymon, Ed Hartless, Derek Hulse, Keith B. Jones, John LaRaia, MaeLin Levine, Sean Marcel, Mero Marme, Neil Mohr, Cynthia Morgan-Reed, Glenn Quiroga, Christine Takara, and Deacon Jim Vargas.
Ms. Kostick reviewed the BID FY20 Budget explaining Revenue increases and expenses focused on business retention and promotion.
Motion: To Approve the Final FY20 BID Budget and Approve entering into an amendment to the agreement with the City (if needed). No amendment has been presented by the City. – Ms. Sampson/Ms. Morgan-Reed
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Mr. Rath provided an overview of the Clean ad Safe and reviewed the draft FY20 Clean & Safe budget process. Mr. Rath explained next steps including that staff will be meeting with board members to further detail the services of each neighborhood in the FY20 budget.
The meeting adjourned at 7:45 a.m.
Mr. Vivas reviewed the FY20 Vendor Contracted Services, which include Security, Power washing, Tree Trimming, and Water Feature Maintenance. Mr. Vivas explained how staff completed a full RFQ/RFP process for contracts for FY20 and the changes in rates.
Motion: To approve the FY20 Vendor Contracted Services – Ms. Sampson/Mr. Morgan-Reed
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FY20 CLEAN AND SAFE BUDGET REVIEW PACKET
• FY19 Actual/Projected vs. FY20 Proposed• Proposed FY20 Clean and Safe Budget• FY20 Proposed Service Levels• FY20 General Benefit Coverage
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Revenue FY19 Actuals + Projected
Prelim. FY20 Budget Variance % Difference
Assesments 8,918,912.08$ 9,545,355.30$ 626,443.22$ 7%Decrease Federal Assessment (160,250.47)$ (160,250.47)$ 0%Contingecy - Allowance for Bad Debt (267,119.31)$ (281,553.14)$ (14,433.83)$ 5%Interest 150.00$ 180.00$ 30.00$ 20%General Benefit: Water Feature Reimbursement (50%) 40,000.00$ 40,000.00$ -$ 0%General Benefit: Median Maintenance Reimbursement 20,000.00$ 21,074.00$ 1,074.00$ 5%Program Management 15,000.00$ 20,000.00$ 5,000.00$ 33%
Variance 0.00$ 0.00$ (0.00)$ (0.00)$ 0.00$ (0.00)$ (0.00)$ (0.00)$ East Village Green Park Maintenance is not refelcted in this budget and will not be assessed for until the Park is open
* Neighborhood percentage is based off of Assessment Revenue only
** General Benefit is 3.11% of Budgeted Amount and is based on value and not accural cash The broader budget categories may be ajusted by up to fifteen percent (15%) of the total. There is no limitation on the reallocation of funds between individual line budget.
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MAINTENANCE Core FY 20 Services
Columbia FY 20 Services
Gaslamp FY 20 Services
East Village FY 20 Services
Cortez FY 20 Services
Marina FY 20 Services
Maintenance Ambassadors 7.5 4 10 13.5 4 3Sidewalk Sweeping (days per week)Removal of Trash & Debris (days per week)Waste Removal Illegal Dumps Doggie StationsTree Grates/Lids CleaningLandscaping Team Landscaping Special Projects Tree TrimmingTree Replacement Tree Watering Corner Planters Serviced 2x/wk Serviced 2x/wk N/A Serviced 2x/wk Serviced 2x/wk Serviced 2x/wkMedian Maintenance/BeautificationHanging Baskets N/A N/A N/A N/A Serviced 3x/wk N/ASpecial Projects Team Hot Spot Powerwashing Team Captians Trash Trucks Driver TeamTrashcan InstallationPainting Lightpoles Community Events Hot Spot Maintenance Gum Removal Brick Enhancement Repair Banners As Needed As Needed N/A N/A As Needed As Needed
Safety Ambassadors *FTE 8 2 5 18 3 4.50Safety Supervisors*FTEProgram ManagerBusiness Visits Direction Assistance Security Checks Welfare Checks Impeding Sidewalk Assistance Sustance Abuse Activity Escort Provided Homeless Outreach** Partially paid through the DSDP Foundation
Serviced 7 Days a week Serviced 7 Days a week Serviced 7 Days a week Serviced 7 Days a week
4 - ALL NEIGHBORHOODS**
Serviced 7 Days a week
As NeededAs Needed
Quarterly/as request per neighborhood As NeededAs NeededAs Needed
5 Days a week
3 - ALL NEIGHBORHOODS1 Program Manager- ALL NEIGHBORHOODS
Serviced 7 Days a week Serviced 7 Days a week
2 Team Members - ALL NEIGHBORHOODS
As needed As needed
5 Team Members - ALL NEIGHBORHOODS As needed
Monthly/As Needed As needed
Twice a week per neighborhood
Once a week per neighborhood
3 Team Members - ALL NEIGHBORHOODS 2 Team Members - ALL NEIGHBORHOODS 2 Team Members - ALL NEIGHBORHOODS
As needed
DOWNTOWN SAN DIEGO CLEAN & SAFE FY20 SERVICE LEVELS
Serviced 7 Days a week Serviced 7 Days a week Serviced 7 Days a week
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FY20 General Benefit AmountGas Tax $21,074.00Water Feature $40,000.00Homeless 501c3 (Donation Stations, Make Change Count) $12,000.00Grants (County, Bank of America, Housing Commision) $844,000.00In-Kind Work (Pro-bono Legal, Public Service Announcements) $81,000.00Volunteer Program $5,000.00Conference Fees Value $2,250.00Meeting Room Rental Value $2,000.00
Total Projected General Benefit Funding $1,007,324.00Required 3.11% General Benefit Funding $294,403.76
Variance $712,920.24
Downtown San Diego Clean and Safe FY20 Proposed Budget Review