MEETING OF THE WOOD VILLAGE CITY COUNCIL July 14, 2020 … · 7/14/2020 · Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment AmountNumber 10011 COLUMBIA

MEETING OF THE WOOD VILLAGE CITY COUNCIL

July 14, 2020 AGENDA

6:00 P.M. PLEDGE OF ALLEGIANCE

1. Citizen Comments (non-agenda items)

2. Public Safety Report (MCSO)

3. Review of Bills Paid: June 2020a. Contracts: $2,500 - $50,000

• Portland Industrial Services: City Hall Heat Pump/ACInstallation - $14,800.00

• Tyler Technologies: Annual Contract - $11,466.75

4. Consent Calendara. City Council Minutes

• June 9, 2020• June 23, 2020

5. Resolution 28-2020: League of Oregon Cities Legislative Priorities List

6. Discussion: Updates on Arata Road Fencing Project – John Niiyama

7. Resolution 29-2020: Annual System Development Charge Rate Adjustment – Seth Reeser

8. Discussion: Master Fee Schedule – Seth Reeser

9. City Manager Evaluation – Mayor Harden

ADJOURN The meeting location is wheelchair accessible. This information is available in large print upon request. To request large-print documents or for accommodations such as assistive listening device, sign language, and/or oral interpreter, please call 503-667-6211 at least two working days in advance of this meeting. (TDD 1-800-735-2900).

NEXT MEETING: Thursday, July 30th, 2020

7/8/2020 4:20:31 PM Page 1 of 4

Check ReportCITY OF WOOD VILLAGE By Check Number

Date Range: 06/01/2020 - 06/30/2020

Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount

Bank Code: AP River-AP Riverview Bank

10105 AL'S GARDEN CENTERS & GREENHOUSE 06/05/2020 238441,386.00Regular 0.00

10056 BATTERIES PLUS BULBS 06/05/2020 2384519.50Regular 0.00

10033 CHR CREATIVE 06/05/2020 23846270.00Regular 0.00

0505 CITY OF FAIRVIEW 06/05/2020 2384792.98Regular 0.00

0979 ENERSPECT MEDICAL SOLUTIONS 06/05/2020 23848145.52Regular 0.00

1049 FEI PORTLAND WATERWORKS #3011 06/05/2020 2384965.01Regular 0.00

1200 GLOBAL NETWORK SUPPORT INC. 06/05/2020 238501,863.00Regular 0.00

10247 JUAN GONZALES 06/05/2020 238511.75Regular 0.00

10246 LANDO ARCHITECTURE INC 06/05/2020 238526,012.98Regular 0.00

10166 MIG, INC 06/05/2020 23853832.50Regular 0.00

10122 NET ASSETS 06/05/2020 2385475.00Regular 0.00

1910 NOLAN'S TIRE FACTORY 06/05/2020 2385526.00Regular 0.00

10241 NW NATURAL 06/05/2020 2385626.51Regular 0.00



0611 PAMPLIN MEDIA GROUP 06/05/2020 238592,627.05Regular 0.00

2210 PARKROSE HARDWARE 06/05/2020 2386063.67Regular 0.00

10236 PORTLAND GENERAL ELECTRIC 06/05/2020 23861164.71Regular 0.00



1056 PORTLAND WEB DESIGN 06/05/2020 23864110.00Regular 0.00

10003 RIVER CITY ENVIRONMENTAL 06/05/2020 238651,431.40Regular 0.00

10202 SMM REAL ESTATE LLC 06/05/2020 238664,215.53Regular 0.00

10232 UNIT PROCESS COMPANY 06/05/2020 238672,235.09Regular 0.00

2970 UNITED RENTALS NORTHWEST, INC 06/05/2020 238681,819.05Regular 0.00

10225 WSP USA INC 06/05/2020 238699,602.89Regular 0.00

0510 CITY OF GRESHAM 06/12/2020 2387034,436.28Regular 0.00

0530 CITY OF PORTLAND 06/12/2020 238713,936.71Regular 0.00

10242 DAVID EVANS & ASSOCIATES 06/12/2020 238726,860.71Regular 0.00

0340 GRESHAM LOCKSMITH, INC. 06/12/2020 23873252.50Regular 0.00

1290 HACH COMPANY 06/12/2020 23874668.45Regular 0.00

0960 KIP EDGLEY 06/12/2020 238751,640.00Regular 0.00






10237 OXARC INC 06/12/2020 2388111.71Regular 0.00

2244 PITNEY BOWES, INC 06/12/2020 23882183.48Regular 0.00

**Void** 06/12/2020 238830.00Regular 0.00



10236 PORTLAND GENERAL ELECTRIC 06/12/2020 238861,817.26Regular 0.00





2703 RMT EQUIPMENT 06/12/2020 238911,049.35Regular 0.00

2586 ROSE CITY BLUEPRINT & 06/12/2020 238921,151.25Regular 0.00

10025 STREET DECOR INC 06/12/2020 23893608.40Regular 0.00

1390 ALLSTREAM 06/19/2020 23894565.85Regular 0.00

2704 APPLETREE 06/19/2020 2389561.07Regular 0.00

0505 CITY OF FAIRVIEW 06/19/2020 238965,586.75Regular 0.00

0520 CITY OF GRESHAM 06/19/2020 23897117,476.75Regular 0.00

Check Report Date Range: 06/01/2020 - 06/30/2020

7/8/2020 4:20:31 PM Page 2 of 4


10011 COLUMBIA LABORATORIES 06/19/2020 2389874.40Regular 0.00

1220 GRAINGER 06/19/2020 2389912.82Regular 0.00

1500 LEAGUE OF OREGON CITIES 06/19/2020 2390020.00Regular 0.00

1610 MASTERTECH SECURITY SVC 06/19/2020 2390180.85Regular 0.00

**Void** 06/19/2020 239020.00Regular 0.00


1960 OFFICE DEPOT CREDIT PLAN 06/19/2020 2390479.61Regular 0.00

0611 PAMPLIN MEDIA GROUP 06/19/2020 2390599.00Regular 0.00

2250 PLATT ELECTRIC SUPPLY 06/19/2020 239061.56Regular 0.00



2530 REYNOLD'S SCHOOL DISTRICT #7 06/19/2020 23909419.22Regular 0.00

2586 ROSE CITY BLUEPRINT & 06/19/2020 239101,037.75Regular 0.00

2855 TRAFFIC SAFETY SUPPLY CO. 06/19/2020 2391149.50Regular 0.00

0287 BRENNTAG PACIFIC INC 06/26/2020 239121,405.91Regular 0.00

10181 JENSEN PRECAST 06/26/2020 239131,188.36Regular 0.00





2350 POSTMASTER 06/26/2020 23918730.00Regular 0.00

10165 SERVICE MASTER BUILDING SERVICES 06/26/2020 23919913.35Regular 0.00

1049 FEI PORTLAND WATERWORKS #3011 06/30/2020 2392217,328.16Regular 0.00

2256 FERGUSON ENTERPRISES LLC #3325 06/30/2020 23923330.00Regular 0.00

1290 HACH COMPANY 06/30/2020 23924244.22Regular 0.00

10239 KELLEY CONNECT 06/30/2020 23925143.52Regular 0.00

1571 LOWES COMPANIES, INC 06/30/2020 23926711.02Regular 0.00

**Void** 06/30/2020 239270.00Regular 0.00

1760 MOEN MACHINERY COMPANY 06/30/2020 23928186.27Regular 0.00

1910 NOLAN'S TIRE FACTORY 06/30/2020 2392922.50Regular 0.00


10000 THE MOLE LADY WEST LLC 06/30/2020 23931100.00Regular 0.00

1120 ZIPLY FIBER 06/05/2020 DFT000182295.98Bank Draft 0.00

2270 PGE 06/12/2020 DFT000182324.22Bank Draft 0.00



2270 PGE 06/12/2020 DFT00018261,922.83Bank Draft 0.00










2245 PITNEY BOWES/RESERVE ACCOUNT 06/12/2020 DFT0001836400.00Bank Draft 0.00


1710 MILLER NASH GRAHAM & DUNN LLP 06/19/2020 DFT00018383,056.00Bank Draft 0.00

1920 NW NATURAL 06/26/2020 DFT0001839224.97Bank Draft 0.00

10109 RIVERVIEW CC - CM 06/26/2020 DFT0001840581.34Bank Draft 0.00

10108 RIVERVIEW CC - FD 06/26/2020 DFT0001841655.00Bank Draft 0.00

10176 RIVERVIEW CC - OPS 06/26/2020 DFT0001842731.51Bank Draft 0.00


7/8/2020 4:20:31 PM Page 3 of 4


10110 RIVERVIEW CC - PW 06/26/2020 DFT00018432,707.74Bank Draft 0.00

Regular Checks

Manual Checks

Voided Checks

Discount

PaymentCountPayment Type

Bank Code AP River Summary

Bank Drafts

EFT's

83

0

3

22

0

0.00

0.00

0.00

0.00

0.00

108 0.00

Payment

236,946.54

0.00

0.00

17,395.18

0.00

254,341.72

PayableCount

121

0

0

69

0

190


Page 4 of 47/8/2020 4:20:31 PM

All Bank Codes Check Summary

Payment Type DiscountPayment

Count PaymentPayable

Count

Regular Checks

Manual Checks

Voided Checks

Bank Drafts

EFT's

83

0

3

22

0

0.00

0.00

0.00

0.00

0.00

108 0.00

236,946.54

0.00

0.00

17,395.18

0.00

254,341.72

121

0

0

69

0

190

Fund Name AmountPeriod

Fund Summary

01 POOLED CASH FUND 254,341.726/2020

254,341.72

REGULAR MEETING OF THE WOOD VILLAGE CITY COUNCIL

June 9, 2020 MINUTES

PRESENT: Mayor T. Scott Harden, Council President Patricia Smith, Councilors John Miner, Bruce Nissen, and Brian Loy, City Manager Greg Dirks, Assistant to the City Manager Rose Douglass, Public Works Director John Niiyama, Finance Director Seth Reeser, and interested parties.

ABSENT: None.

CITIZEN COMMENTS (NON-AGENDA ITEMS):

PUBLIC SAFETY REPORT: Lieutenant Weber presented the public safety report. Weber spoke about the peaceful protests around the areas in East County. As a brand-new Lieutenant, it is one of the first times he has seen this kind of demonstration. There have been demonstrations in Troutdale and Gresham organized by the same individual.

There has been somewhat of a “roller-coaster” with COVID and law enforcement was only responding to calls for service or things that happened in front of them. There were proper protocols for traffic stops and other interactions to limit exposure. One thing that was seen through this period was that initially everyone went into lockdown and then were taking advantage of law enforcement stepping back. There were a lot of traffic violations with the decrease in police presence. Someone was pulled over for running a red light and said, “Oh, I thought you guys weren’t pulling people over right now.”

There is not a traffic unit in Wood Village, but Portland and Gresham put their traffic unit back into place. Troops have been brought back in on traffic issues.

Regarding the murder of George Floyd, all of MCSO understands the issue and are appalled with what happened. Everyone is very supportive of the peaceful protests. There has also been a large rise in mental health issues and people needing mental health intervention.

There were 113 traffic stops as opposed to 58 the month prior. There is nothing remarkable regarding response to call times and these numbers will be sent to individual Council members for review.

Shamar Lennox is the gentleman who has been organizing the peaceful protests in the area. There was information that a protest was going to happen and that it was going to initiate at Reynolds High School. Lennox was reached out to and text messages were exchanged to determine what the group needed. There were no violent actors and the group was completely peaceful. A plan was put in place for traffic control and the Sheriff came out to march with the group and established rapport.

The group initially wanted to end at City Hall in Troutdale, but there was not enough room for 300 people, so the group worked with law enforcement and the City to determine a new route to the Mayor’s square. There were no complaints from the group or businesses. There was no damage to any property or the park.

There were social media posts that Antifa Oregon was going to come to the area and “trash” the outlet mall and Fairview, but that was not the case.

If Lennox wants to do a demonstration in Wood Village, he is a very nice young man and easy to work with.

Council President Smith commended the department for their professionalism, kindness, and sense of community. Councilor Nissen thanked the department for their service and assistance. Councilor Miner thanked Weber for handling the traffic concerns, specifically on Arata Road. Miner thanked the department for their unifying stance. Miner has a son that is an office in Austin and has experienced a wide range of behaviors from the public. Councilor Loy stated that he hopes that the department continues to be an instrument for change and continues to listen to citizens’ concerns. Loy also commended Weber for the work of the department. Mayor Harden thanked Weber for his work with the protests in Troutdale and communication with Mr. Lennox.

There were no further questions or concerns.

REVIEW OF BILLS PAID: April 2020 a. Contracts: $2,500-$50,000

-City of Fairview: $5,586.75 – Watering Hanging Baskets -Lando Architecture, Inc: $22,687.00 – Wetland Park Design -Pumptech, Inc: $24,900.00 – Replace Two Pumps at 238th Lift Station -Code Publishing Company: $6,405.00 – Municipal Code Codification Project -FEI Portland Waterworks: $17,240.00 – Metro Radio Read Software and Equipment

CONSENT CALENDAR: a. City Council Minutes -May 12, 2020 -May 28, 2020 b. Resolution 21-2020: Mount Hood Cable Regulatory Commission FY 2020-21 Budget

Mayor Harden stated that Julia Omelchuck is going to retire from the MHCRC after thirty-three years with the agency. Omelchuck has held many roles with the agency and has worked towards communication goals in the area. For thirty-three years, the annual budget has been unanimously approved by the Councils of the four Cities. Omelchuck stated that she has enjoyed coming to City Council meetings and coming to see what small communities are involved in and supporting throughout their community.

Nissen made a motion, seconded by Loy, and passing 5-0 to approve the Consent Calendar.

There are no questions or comments at this time.

DISCUSSION: Committee to Review Banking Service RFP Finance Director Seth Reeser stated that the City is planning on taking out an RFP for banking services. The last time this has been done was November 2016. There were areas where the current banking services provider has increased the amount of fees and decreased the amount of interest credit. The City is not unsatisfied with the service, but it is typical to see banking service fees increase after about three years. One of the work-from-home projects for the City Accountant has been to update and compare some information. Anyone who has an interest in financial institutions to be on the RFP committee to review the bids for banking services. Councilor Loy stated that he would like to join the committee. Mayor Harden stated that he would like to be part of this committee as well.

Council President Smith asked if the City was looking at credit unions or banks. Reeser states that the City needs a financial institution that can meet the specifications of the City’s needs, which has historically not been the case with Credit Unions, but is starting to change and they may be contenders at this time. Smith suggested First Community Bank. Reeser stated that this bank will be in the group to review.

There were no further questions at this time.

RESOLUTION 22-2020: IGA with Multnomah County for an Updated Business Income Tax Agreement City Manager Greg Dirks stated that over the last couple of meetings there have been some discussions on the Business Income Tax agreement with Multnomah County. There has been one rate with the County and each City has been given an allocation along with the County. The rate was initially .6%. Throughout the years, the County changed the rate. In 2007, the County stated that the Cities were on their own. But, in 2008, there was the Great Recession, so that decision was tabled. After this, the County changed the rate again. There was a resolution to this issue that was going to be decided in May of this year, but was delayed. The IGA was adopted by the County at the May 28th meeting and the rate is going from .6 to .8%, but it expires in one year. This will give the four Cities a chance to take a holistic look at the commercial activity in East County and how the region wants to be represented and reflected in the IGA.

The Councilors commended Reeser and Mayor Harden for this work on this issue. Mayor Harden stated that there was a gap in dollar amount funds for the original IGA. Dirks stated that there are some changes due to the unknown economic activity due to COVID. It is unknown if the quarterly payments will increase due to the rate increase, or the tax increase will mask the downturn in revenue due to COVID.

Smith made a motion, seconded by Nissen, and passing 5-0 to amend the IGA with Multnomah County for an Updated Business Income Tax Agreement.

DISCUSSION: Utility Assistance Program City Manager Dirks stated that there are some updates on the Wood Village Utility Assistance Program. This program was created by Council in response to COVID-19 as citizens were losing their jobs and businesses have lost revenue. Reeser found funds in the budget to direct towards this fund and Council approved this fund of $140,000.

The application is all online, but can be filled out in person if needed. The program was advertised in the Outlook, City Newsletter, Wood Village water bills, the City website, and community partners. There were personal calls made to people who were on the utility shut-off list as well.

The administration of this program has been one month of utilities with a cap of about $250.00 per household. The City already had a Utility Relief fund supported by City staff, but this was a significant increase and regulations were relaxed.

A contingency of this program was that the bill had to be submitted and the resident was encouraged to complete the 2020 Census. To date, about $8,000 has been spent on this program.

For City utilities (water and Sewer), the balance of past due account is about $21,000. To pay all outstanding utilities through June would be about $30,000.

There are several options moving forward. The City could reconcile all accounts through the shut-off dates and allow people to apply for the assistance for the remaining balances, which would result in no shutoffs until August.

Another option is to reopen the program for another round of applicants and for people to reapply a second time. This does not satisfy the question of what to do about shutoffs.

A last option is to keep consistent with the current program: one application, one month of service.

There could be an expansion to the program to allow for rent, internet, or other services. Council can change the premise of the program as well. Fairview opened their assistance program today for the amount of $252.00 in the form of a credit for City utility bills for up to four months.

Council President Smith stated that she likes the ongoing program and would like to true up the bills and push shutoffs to August. Councilor Nissen agreed with truing up the bills and liked the option for restarting the program at the beginning of the next fiscal year. The problem with expanding the program is that it becomes more complex and complicated. Councilor Miner complemented staff for reaching out to residents and stated that the program should continue as is and see how the crisis plays out and the economy recovers. Councilor Loy agreed with keeping the program going and that some of the funds could be used for signage around the City for the assistance program. Loy stated that rent assistance would be helpful, but that it would be an administrative nightmare. Mayor Harden stated that getting people to take the Census was a great idea. Wood Village has already beat its 2010 voluntary response rate. Harden agreed with truing up the accounts in arrears and then going into the new fiscal year with allowing people to apply. Harden also stated that he likes the idea of adding the garbage utility. Dirks stated that the amount could be kept the same, but that Waste Management could be added to the list of possible accounts to submit for payment. Miner stated that this is a good choice because Waste Management is an option that people may cut if money is very tight and the garbage may end up in a place where it does not belong. Councilor Loy stated that adding Waste Management would be a good thing to do.

To summarize, Mayor Harden stated that the City is going to true up the City utility accounts that are in arrears, Waste Management is going to be added to the possible bills, and the program will continue. Reeser clarified that the City will take care of March and April bills and leave May bills open and continue with shut offs in August with late fees in July. If the individual is in arrears in July with their June bill, they are able to reapply in the new fiscal year. All were in agreement.

DISCUSSION: Phase One Reopening Dirks stated that if Multnomah County enters Phase One on June 15, there is the option to have an in-person meeting with Councilors on June 23. Mayor Harden stated that he is less concerned with the image presented to the public and more concerned with everyone’s safety. Dirks stated that there is a tentative groundbreaking for the new City Hall site on June 23rd in Donald Robertson Park.

Councilor Miner stated that it is good to have the option of an in-person meeting, but that we don’t know where we will be in two or three weeks. Mayor Harden stated that he hopes everyone feels safe at the groundbreaking and masks can be worn.

There are no further comments or questions at this time.

ADJOURN: With no further business coming before the Council, the Council adjourned at 7:30pm.

________________________________ T. Scott Harden

Mayor

____________________ Date

ATTEST:

_____________________________ Rose Douglass; City Recorder

JOINT MEETING OF THE WOOD VILLAGE CITY COUNCIL

AND PARKS COMMISSION June 23, 2020

MINUTES

PRESENT: Mayor T. Scott Harden, City Council President Patricia Smith, Councilors Bruce Nissen, John Miner, and Brian Loy, Parks Board Chair Jim Mott, Parks Board Members Michelle Advisio, Charles Crowder, Mark Clark, and Mary Clark, City Attorney Jeff Condit, City Manager Greg Dirks, Finance Director Seth Reeser, Public Works Director John Niiyama, Assistant to the City Manager Rose Douglass, and interested parties.

ABSENT: None

CITIZEN COMMENTS (NON-AGENDA ITEMS): None at this time.

DISCUSSION: PROCESS ENGINEERING AWARD City Manager Dirks stated that Reservoir One was historically dangerous and did not have proper and safe access to the reservoir. There was a significant amount of money budgeted for the stairs and excavation. Utility Lead Loren Wilton said that he could beat the price by doing it himself by taking a few hours every week aside from regular work. The staircase came in at about $3000 as opposed to the original quote of $11,000. Because Wilton was able to do this, there was a savings of $7,700. As a result of the process engineering award created by Council, Wilton will be awarded $1,933.88. This project was reviewed by Mayor Harden, Finance Director Reeser, and City Manager Dirks with a recommendation to award Wilton with the proposed amount.

RESOLUTION 27-2020: GUARANTEED MAXIMUM PRICE CONTRACT FOR NEW CITY HALL City Manager Dirks stated that the City Council decided to go with the CMGC project management process for building the new City Hall. The price with quotes is locked in and there is a maximum allowed price. There can be contingencies and variables as well. The competitive RFP process was awarded to Kirby Nagelhout. The building is just under 9,000 square feet in Donald Robertson Park. The building is community-focused and selling the old City Hall site brings in new tax revenue. The money used for this building is coming from the City and taxpayers, so outreach was done to find local contractors. There was a full-page ad in the Business Tribune for bids as well.

The construction costs are projected at $4,456,039. About $370,000 is awarded to contractors in the 97060 zip code. $1,043,289 is from the Portland Metro area. The GMP for the project is $5,972,945. The GMP fits within the budget parameters, there is direct Wood Village participation and great close-in participation. The recommendation from staff is to authorize the City Manager to sign and execute the Guaranteed Maximum Price contract amendment for the City Hall construction site.

Miner made a motion, seconded by Loy, and passing 5-0 to approve Resolution 27-2020 authorizing the City Manager to sign and execute the Guaranteed Maximum Price contract amendment for the City Hall construction project.

DISCUSSION: MUNICIPAL PARKS CODE City Manager Dirks stated that there was a Parks meeting in May and the bicycle usage rule was discussed. It was a surprise to some members that bicycles were not allowed in the park. The City’s park rules are in the Municipal Code under Chapter 12. The code dates to 1995 when there were major updates to the parks code.

In reading the City and other Cities’ parks code, there is very standard boilerplate language that covers most regulations. The current Municipal Code states that bikes are only designated on specific paths and are not allowed to be ridden on pedestrian paths, which goes through DLR park. Fairview has similar language, but has more connected paths that may allow bicycle traffic. Troutdale has the same language that prohibits bicycle traffic on grassy or wooded trails. Tualatin Hills parks system seems to be the authority on parks in Oregon and their specific language states that bicycle trails are paved and at least 10’ wide. Neighborhood trails are 6-8’ wide and may or may not be paved. These are what are present in DLR Park. Another concern is for boardwalks, which can be slippery and dangerous for bikes.

The pathways in DLR Park are not suited for bicycle usage. The signage may not reflect this. Some of the pathways may be appropriate for bike usage where the trails are substantially wider. Some of the trails have exposed roots or other potential hazards for bicycles. Dirks displayed photos of several areas of the park where bicycles may or may not be appropriate.

When looking at the code in other areas, there is a portion that prohibits propelled objects, but does not specify drones. The code specifies not taking animals out of their habitat, but does not specify that fishing is prohibited. Lastly, under conduct, there is a rule against obscenities. This is not enforceable unless an individual is being loud or yelling. These could be changed based on what the Council and Parks Board would like.

Mark Clark stated that it is fine to leave the language the way it is. Mary Clark stated that the signage should reflect that no bicycles are allowed. Dirks stated that this will be corrected. Chair Mott stated that updating the signage is the most important to give people a clear direction in regard to bicycles and fishing. Council President Smith stated that the code should remain the same. Crowder stated that signage should be updated. Councilors Loy and Nissen agreed with the signage updates. Nissen stated that updating the propelled objects to include drones would be too time-specific and would have to be updated when there is new technology. Dirks started that the signage can be more specific since it must be regularly updated. Miner agreed with keeping the code the same. Miner asked why illicit drug use was not listed as prohibited. Dirks stated that it is because they are already illegal.

There were no further comments or questions.

RESOLUTION 26-2020: URA BOND ADJUSTMENT Finance Director Reeser stated that the Resolution is a recognition of the bond agreement to

adjust revenue received and appropriations therein. There is no cash involved in this transaction. This shows the auditors the transaction of the URA bond.

There were no further questions or comments.

Miner made a motion, seconded by Nissen, and passing 5-0 to approve Resolution 26-2020 to adjust the receipt of full faith and credit bonds and making supplemental appropriations to the fund.

RESOLUTION 25-2020: IGA WITH CITY OF FAIRVIEW FOR THE SEPARATION OF A PARCEL City Manager Dirks stated that this is an application for joint land use. There is a parcel that is in Wood Village and an adjacent parcel that is in Fairview. The initial parcel is in the tax description of Fairview, so both Cities must take action. The property is behind Pressure Safe. The property owner would like to do a lot line adjustment, but they cannot do that because the lot is tied to the legal description of the lot in Fairview. The IGA with Fairview will be for a partition or property line adjustment with Fairview. Sunshine Properties wishes to make the lot larger. Any future development will go before the planning commission and land use processes.

Smith made a motion, seconded by Loy, and passing 5-0 to approve Resolution 25-2020 authorizing the City Manager to sign an IGA with the City of Fairview for a single lot line partition application.

RESOLUTION 23-2020: APPROVING 2020-2025 COLLECTIVE BARGAINING AGREEMENT City Manager Dirks stated that the current collective bargaining agreement expires at the end of June. The City met with Union Representative and refined callouts, removed gender pronouns, updated COLA, and a few other items of substance. The City gathered with the Union for six sessions to decide on the new contract.

This will be a five-year contract. The union membership was updated to match federal laws. Callout was updated to one hour of overtime if called out within one hour of the start of a shift. Pyramiding was addressed and language was added to prohibit this occurrence. Uniforms were changed to an allocation and is less prescriptive. Healthcare was changed to the Union provided plan, which is a 90/10 split, which is cost neutral to the City.

The Council thanked the management team for their work in negotiations.

Nissen made a motion, seconded by Smith, and passing 5-0 to approve Resolution 23-2020 authorizing the City Manager to sign a labor contract with Oregon and Southern Idaho District Council of Laborers, Laborers International Union of North America, and Local 737 Laborers.

RESOLUTION 24-2020: SUPPORT FOR MAIN STREETS ON HALSEY TGM GRANT APPLICATION City Manager Dirks presented that Fairview is putting together a grant application that, if awarded, will be managed by Troutdale that administers the Main Streets on Halsey project. Fairview is currently looking at modifying the zoning and development code and working with

developers on what is developable and realistic. After this, the street scape will be explored such as matching signage and on-street parking. The City is looking at pedestrian access and pathways. There is not a specific dollar amount for the grant as of right now and is expected to be in the range of $160,000-$200,000. There is a 12% match that can be given in-kind through outreach and attending meetings. This is a great next step towards enhancing the project.

There were no questions or comments.

Miner made a motion, seconded by Loy, and passing 5-0 to approve Resolution 24-2020 to support the Main Streets on Halsey TGM grant application.

DISCUSSION: EMERGENCY DECLARATION City Manager Dirks stated that the emergency declaration was initiated in March and extended in April. This is related to COVID-19 in which schools were closed, and both Portland and Multnomah County issued a state of emergency on March 12, 2020. Wood Village declared a state of emergency on March 13, 2020. The State and County extended the emergency declaration as did the City of Wood Village. Multnomah County has initiated Phase One on June 19, 2020. As of tomorrow (June 24, 2020), face masks will be required in all public places. All large events are cancelled through at least September, regardless of what Phase the County is in.

The City has put together a Utility Assistance Program, which has been well-received in the community. The City enabled work-from-home, and staff were brought back to the office on June 8, 2020. Council meetings have been remote, and City Hall has been closed. The playground will remain closed until at least Phase Two and the basketball court will remain closed past Phase Two.

The emergency declaration expires on June 30, 2020, and Council can decide what to move forward. Council President Smith stated that the emergency declaration should be extended to the end of July. Councilor Loy asked if the City needs to match what the County does. Dirks stated that the City does not need to match the County, but it does keep things consistent. However, the Council determines what is best for Wood Village. Loy states that the end of July extension seems reasonable. Councilor Nissen asked what neighboring Cities have done. Dirks stated that Fairview has declared a state of emergency, but Troutdale has not. Nissen states that pushing the emergency declaration to the end of July or following the County would be best. Miner stated that the declaration should be extended. Nissen suggested extending the declaration to the end of September so that it does not need to be readdressed each month. Mayor Harden stated that the original proposition was to leave a date off the declaration. Harden stated that it is believed that the same issues will arise later in the year in regard to financial troubles with citizens. Council President Smith stated that the September extension would work. Councilor Loy agreed.

Nissen made a motion, seconded by Smith, and passing 5-0 to approve Resolution 26-2020, extending the Emergency Declaration signed by the Mayor on March 13, 2020 in response to the COVID-19 pandemic until September 30, 2020.

DIRECTOR’S REPORT: PUBLIC WORKS Public Works Director John Niiyama stated that the Arata Road Fence project is over 50% complete. The crew started on the Wood Village Boulevard portion and the mock rock is in place. The project total is at $370,000 and is below the $390,000 projection. Rick’s Custom Fence and Decking has been a pleasure to work with.

The UFSWQD had a meeting and adopted the budget and selected a Vice Chair. The Board’s roles and responsibilities, bylaws, and mission were discussed as well. EMCTC met this month. Gresham discussed crosswalks for schools and Fairview presented the Halsey Street Corridor. Troutdale presented their Town Center Master Plan.

Niiyama attends a weekly COVID meeting with Fairview, Troutdale, Gresham, and Rockwood Water. These entities are united on the safety of staff.

Utility staff has completed the Reservoir One project, conducting monthly meter reads, routine ground maintenance at DLR Park, center medians, Wood Village Boulevard, and the Mayor’s Corner. Staff also conducted annual hydrant flushing.

There were 20 permits issued in May. Erika has been working with the submittals for the new City Hall building. There were 67 cases of code enforcement, 18 of which were closed. This was a large increase from April.

Kyler Roberts completed his six-month introductory period and a new Groundskeeper, Stephen Katulak, was hired and began yesterday.

There were 10,432,879 gallons of water used and system loss was 5.25%.


DIRECTOR’S REPORT: FINANCE Finance Director Seth Reeser presented the finance report for the month of May. The City is almost all the way through the fiscal year and most of the projects are complete or being wrapped up at this time. On the revenue side, revenue is coming in over budget in all areas except for the state gas tax. If there isn’t a COVID impact this year, there will be next year. There was a very wet May and June, so water revenues are heavily dependent on weather. There are not additional uses until there are three consecutive hot days, of which there have been none so far.

Councilor Loy asked what the business income tax decrease would be for June. Reeser stated that there are a lot of factors and the IGA is supposed to be retroactive to January, but may not go into effect this fiscal year. Dirks stated that businesses can spread large payments over several years, so there may be no significant increase or decrease.

There were no further questions or comments.

CITY MANAGER’S REPORT City Manager Dirks presented some dais options from LRS Architects for the new City Hall building. The Council Chambers is designed to hold 60 people. There are two views for Council

Chambers, one of which is rounded and one of which is more angular that can be folded into a large conference table. One option also included a tempered glass screen to hide pens, papers, and personal belongings of Councilors. Mayor Harden stated that he saw the options last week and liked the angular option with the conference table, but without the screen. Councilor Loy did not have a preference on design. Councilor Nissen initially liked the rounded look, but likes the option of a large conference table more. Councilor Miner likes the option of the conference table as well.

Dirks stated that as Nite Out had to be cancelled, but there is an option to partner with MCSO for a social distancing parade. The neighborhood streets cannot be utilized as the time and date would impede parking. MCSO was very specific about not allowing candy and not allowing people to gather. Another concern was that there may be the impression that there is an event after the parade, but there will not be as people are not encouraged to gather.

Council President Smith stated that there are too many obstacles to overcome and the event should not move forward. Councilors Loy, Nissen, and Miner and Mayor Harden agreed.

Dirks presented the highlights to the APP. Projects are being wrapped up as the fiscal year comes to a close. Some of the projects will not be finished this fiscal year such as the Arata Road project, but that was expected. Undergrounding the utilities is being discussed with PGE and this project is unknown at this time. The formal evaluation on municipal broadband is not complete, but the City has information that municipal broadband would not be beneficial, but that widespread WIFI could be. Through COVID dollars reallocated, this could be a possibility with free WIFI in the park. Main Streets on Halsey zoning is running behind due to COVID, but will be completed. Safety trainings could not be completed in full, but there have been a lot of safety briefings through COVID.


MAYOR’S REPORT: BLACK LIVES MATTER MARCH Mayor Harden discussed the march through Wood Village to support Black Lives Matter. There were 65 people in attendance, and most were wearing masks. Jairo Rios-Campos brought masks and hand sanitizer to give out as well. MCSO representatives joined the march as well. The organizers allowed people to speak in the PA on their experiences and people carried signs. Teachers were invited up to speak about the issues they have faced in the classroom. Public Works Administrative Coordinator Johnathon Pierce and Census Coordinator Crystal Otero from Fairview attended as well. The demonstration was peaceful, and Mayor Harden was glad a march was brought to the City.

Dirks stated that he worked on the back end of the demonstration to ensure safety and success of the demonstration. It was important that the event was meaningful and impactful, and also took into consideration traffic patterns and safety of participants.

Mayor Harden stated that unfortunately institutional racism is the status quo and these kinds of demonstrations are necessary. Harden was very glad that these demonstrations did not include violence, injuries, or tear gas. MCSO was also very helpful in this event.

Councilor Miner stated that after teaching for several years in East County, education has been on the forefront of injustice, so teachers are a good place to look for changes. This not only applies to racial injustice, but economic and social injustice as well. Miner stated that over time, it has been apparent that “one and done” events can shape a person’s opinion and impact their ideas and choices. Miner stated that what he would like to see at Council is a discussion about institutional racism and Black Lives Matter, as these ideas do not mean the same thing to everyone. Miner has been through equity training and suggested these trainings for Council and staff. Mayor Harden stated that Black Lives Matter only means that black lives matter.

Dirks stated that next year’s APP could include some specific trainings.

ADJOURN: With no further business coming before the Council, the Council adjourned at 8:12pm.

________________________________ T. Scott Harden

Mayor

____________________ Date

ATTEST:

_____________________________ Rose Douglass; City Recorder

City Council Agenda Item Staff Report Meeting Date: July 14, 2020

TO: Mayor and Councilors FROM: Greg Dirks: City Manager DATE: July 6, 2020 SUBJECT: Resolution 28-2020 League of Oregon Cities Legislative Priorities Requested Council Action Provide input and direction on the top four items for consideration in the legislative session of 2021. Background The League of Oregon Cities is the primary lobbying arm of local governments in Oregon. To prepare the agenda for legislative issues in the 2021 session, the League utilizes a series of standing committees that reviews potential issues and develops specific recommendations for consideration. Each policy committee provides a series of issues, along with explanations to bring to the member cities for their votes, seeking a consensus from the communities about the most important issues. The Board of Directors for the League will then make the final decisions about key issues. Even with the specific agenda identified, issues will arise during the session that require the League to move quickly to promote or protect municipal interests. Some issues will simply not be able to move (non-starters), and others will be rapidly progressing in a manner that could harm our local government interests and need to have a legislative response. We can express our interests, and they will be considered along with the over 200 other local governments. Even when the priorities for this session are established, there will be modifications based on the circumstances of the session. We are attaching the background information from the League, describing their process and seeking our responses for our top four legislative priorities. Next Steps Once our four priorities are identified, staff will send them in to the League for consideration. Staff will also be monitoring the 2021 session for potential additional Council action. Fiscal Impact Depending on the selected outcomes, the impacts to the financial systems in our local government could be significant.

City Goal Depending on the selected issues, this action could impact all seven adopted City Council Goals. Suggested Motions We recommend the Council identify their top four priorities and direct the City Manager to complete the form and return to the League of Oregon Cities. “I move to direct the City Manager to complete all necessary documents to record the outcomes of the City Council directions for priorities for the pending legislative session and forward the results to the League of Oregon Cities.”

June 5, 2020

Dear Chief Administrative Official:

For the past three months, seven policy committees have been working to identify and propose specific

actions as part of the LOC’s effort to develop a pro-active legislative agenda for the 2021 session. They

have identified legislative objectives as set forth in the enclosed ballot and legislative recommendation

materials. These objectives span a variety of issues and differ in the potential resources required to seek

their achievement. Therefore, it is desirable to prioritize them in order to ensure that efforts are focused

where they are most needed.

While the attached ballot reflects the top policies developed in each of the policy committees, each

undertook a broad look at a range of issues impacting cities. Many issues reflect the LOC’s ongoing

mission to support cities’ work and their home rule authority to develop and use a variety of tools to meet

the needs of residents. Each city is being asked to review the recommendations of the policy committees

and provide input to the LOC Board of Directors as it prepares to adopt the LOC’s 2021 legislative agenda.

After your city council has had the opportunity to review the proposals and discuss them with your staff,

please return the enclosed ballot indicating the top four issues that your city council would like to see the

LOC focus on during the 2021 session. The deadline for response is August 7, 2020. The board of

directors will then review the results of this survey of member cities, along with the recommendations of

the policy committees, and determine the LOC’s 2021 legislative agenda.

Your city’s participation and input will assist the board in creating a focused set of specific legislative

targets that reflect the issues of greatest importance to cities. If you have individual questions about the

ballot topics do not hesitate to reach out to committee members who serve on the seven policy committees.

Thank you for your involvement, and thanks to those among you who gave many hours of time and

expertise in developing these proposals.

Do not hesitate to contact me or Jim McCauley, Legislative Director, with additional questions.

Sincerely,

Mike Cully Jim McCauley

Executive Director Legislative Director

INSTRUCTIONS

Each city should submit one form that reflects the consensus opinion of

its city council on the top four legislative priorities for 2021. Here are

the ways to submit your ballot. Ballots in any form must be submitted

by August 7, 2020.

1. Fill out the online survey that has been sent to your city’s chief

administrative official; or

2. Fill out the attached hard copy form and return it to the LOC at the

address or fax number provided below. Simply place an X or

check mark in the space to the right of the city’s top four

legislative proposals. The top four do not need to be prioritized.

Return hard copy ballots to:

Jenna Jones

League of Oregon Cities

1201 Court St. NE, Suite 200

Salem, OR 97301

Fax – (503) 399-4863

[email protected]

Thank you for your participation.

City of: _________________________________

Legislation

A. Beer and Cider Tax Increase

B. Broadband Infrastructure and Technical Assistance Funding

C. Building (Reach) Code – Energy Efficiency Local Option

D. COVID-19 Economic Recovery Investments

E. Digital Equity and Inclusion

F. Expedited Siting for Shelter and Affordable Housing

G. Green Energy/Renewables – Expanded Local Option

H. Housing and Services Investment

I. Increased Budgetary Flexibility During Budgetary Emergency

J. Infrastructure Financing and Resilience

K. Local Climate Action Planning Resources

L. Local Energy Generation Project Support

M. Local Speed Setting Authority

N. Long Term Transportation Infrastructure Funding

O. Low-Income Energy Efficiency and Affordability Programs

P. Marijuana Tax Local Rate Limitation Increase

Q. Mental Health Service Delivery

R. Municipal Broadband and Municipal Pole Protection

S. New Mobility Services

T. Photo Enforcement Safety Cameras

U. Property Tax Reform

V. Reducing Wastewater Impacts from Wipes and Other “Non-Flushables”

W. Right-of-way/Franchise Fees Authority Preservation

X. State Highway Funds Formula

Y. Tort Liability Reform

Z. Water Utility Rate and Fund Assistance

In addition to your ranking of the priorities shown above, please use this space to provide

us with any comments (supportive or critical) you may have on these issues, or thoughts on

issues or potential legislative initiatives that have been overlooked during the committee

process.):

Please mark 4 boxes with an X or check mark that reflects

the top 4 issues that your city recommends be added to the

priorities for the LOC’s 2021 legislative agenda.

A. Beer and Cider Tax Increase

Legislation:

The League proposes increasing the state taxes on beer and cider to assist with rising public safety costs,

improve public health, reduce alcohol consumption by minors, and provide alcohol tax equity with wine

and liquor.

Background:

Oregon’s tax has not been increased since 1978 and is currently $2.60 per barrel which equates to about 8

cents on a gallon of beer. The tax is by volume and not on the sales price, meaning the tax is less than 5

cents on a six-pack. Oregon has the lowest beer tax in the country, and to get to the middle of the states

Oregon would need to raise the tax to $30.00 per barrel or 54 cents per six pack (a more than 10-fold

increase). Given recent challenges to the craft brewing industry tied to bar and restaurant closures it may

be appropriate to delay or phase-in the increase. Cities are preempted from imposing alcohol taxes. In

exchange, cities receive approximately 34% of the state alcohol revenues, but the state takes 50% of beer

and wine taxes off the top prior to this distribution. Cities have significant public safety costs related to

alcohol consumption, and the beer tax does not come close to covering its fair share of these costs.

Presented by the Finance and Taxation Committee

B. Broadband Infrastructure and Technical Assistance Funding

Legislation:

Seek additional state support and funding for increased broadband infrastructure deployment and technical

assistance.

Background:

The deployment of broadband and telecommunications networks and services (public and/or private) throughout

Oregon is critical to economic development, education, health and safety and the ability of residents to be linked

to their governments. Research shows areas of the state either not served or underserved by competitive

broadband technology. A significant barrier to the deployment of broadband infrastructure is funding. Cities need

additional funding and support from various sources, including the state and federal government, allocated for

increased or new, reliable, low latency broadband infrastructure that reaches speeds of at least 25 Mbps download

and 3 Mbps upload or any updated speed standards as adopted by the FCC. Many federal grant programs require

localities to have a broadband strategic plan in place before they are eligible for funds. Therefore, there is a need

for funding sources to help cities with technical assistance as well as infrastructure.

Presented by the Telecom, Broadband & Cable Committee

C. Building (Reach) Code – Energy Efficiency Local Option

Legislation:

The LOC will pursue/support legislation to allow communities to adopt the Reach Code as the mandatory

residential or commercial building code within the city’s jurisdictional boundaries. The Reach Code would

represent a building energy code that would be at least 10 percent more efficient than the statewide

building code. Under this proposal, cities would be able to adopt the more efficient Reach Code or would

continue to use the standard statewide building code as the base code.

You are reviewing the hard copy of the ballot. There are hyperlinks in the digital copy that

may provide more background information. You can find the digital version with hyperlinks

by going to this web address: https://www.orcities.org/download_file/1038/0. It is best opened

in Google Chrome.

https://www.orcities.org/download_file/1038/0

Background:

Under current state law, cities are preempted from adopting local building codes. Instead, development is

subject to statewide codes, including for new residential and commercial development. In 2009, legislation

was passed to implement a new, optional code (Reach Code) that would allow developers to exceed

statewide codes and streamline the construction of higher-performance buildings through efficiencies

gained in the building exterior envelope as well as heating, ventilation, air conditioning, piping insulation

and lighting. The Reach Code is optional for builders to use, but a local government can’t mandate a

builder to use it. This legislative recommendation would allow a city to adopt the Reach Code within their

jurisdiction in order to promote additional energy efficiency for new residential and commercial structures.

If a city does not wish to adopt the Reach Code, the statewide code would remain in place. The LOC

Energy & Environment Committee discussed whether this recommendation would impact housing costs

and believes that long-term cost savings may be gained through increased energy efficiency in newly built

units. Ultimately, the decision on whether to utilize the standard code or the enhanced (Reach) code would

be at the discretion of the city.

Presented by the Energy and Environment Committee

D. COVID-10 Economic Recovery Investments

Legislation:

The League will advocate for continued economic recovery strategies and investments for small business

and workforce assistance in response to the economic impacts of the COVID-19 pandemic.

Background:

The COVID-19 pandemic has had a devastating impact on Oregon’s small businesses and workforce.

While the federal government and the state have made recent investments to support small business, these

resources have yet to meet current needs and more resources will be needed to support long term economic

recovery for Oregon’s communities. The League will work in coordination with economic development

partners to advocate for continued investments to support long-term recovery and economic development.

Presented by the Community Development Committee

E. Digital Equity and Inclusion

Legislation:

Support legislation and policies that are inclusive and equitable to all, individuals and communities, so that they

have the information technology capacity needed for full participation in our society, democracy and economy.

Background:

Connectivity is crucial to modern life. It is being relied on more for how people do business, learn, and receive

important services like healthcare. As technology has evolved, the digital divide has become more complex and

nuanced. It is no longer about the existence of technology in certain places. Now, the discussion of the digital

divide is framed in terms of whether a population has access to hardware, to the Internet, to viable connection

speeds and to the skills and training they need to effectively use it. The LOC will partner with schools, healthcare,

and other stakeholders to ensure technologies are relevant, available, affordable, and accessible to the diverse

populous and communities of Oregon. Additionally, the LOC will advocate for digital literacy programs to help

learn these new technologies.


F. Expedited Siting for Shelter and Affordable Housing

Legislation:

The League will pursue legislation to expedite the siting of emergency shelter and other affordable housing

that follows the intent of the 2020 shelter siting bill (HB 4001) but retains more local decision making in

the process. The League will pursue this priority in coordination with affordable housing partners and

other land use stakeholders.

Background:

The League worked closely with city and county partners during the 2020 session to gain improvements to

HB 4001, which sought to preempt all local siting and zoning regulations and the land use appeals process,

for approving the siting of emergency shelters for a one-year period. HB 4001 received strong legislative

support in 2020. Draft omnibus legislation for a potential future special session has included the text of HB

4001 and the League expects to see HB 4001 reintroduced in the 2021 session.

This priority will empower cities and counties to proactively introduce alternative legislation, similar to

existing statute in California, which requires jurisdictions to identify places where shelters can locate

instead of mandating that jurisdictions allow shelters to be sited anywhere. The California model requires

cities and counties to accommodate their need for emergency shelters on sites where the use is allowed

without a conditional use permit and requires cities and counties to treat transitional and supportive

housing projects as a residential use of property.


G. Green Energy/Renewables – Expanded Local Option

Legislation:

The LOC will pursue/support policies that increase local control opportunities for cities that want to

establish a community-scale green energy program. This program would be optional for cities that choose

to pursue it. Cities who choose to, would be allowed to adopt resolutions that would opt-in residential,

commercial, and industrial customers to a voluntary renewable energy option if it is provided by an

investor owned utility that serves the city and its electric customers. Under this proposed program, a city

would be able to pursue a more aggressive green energy portfolio and would better position cities to meet

local climate action goals.

Background:

Under current law, customers of investor-owned utilities can opt-in to voluntary renewable energy options

for their customers. These options allow customers to invest in additional green energy generation. In

2019, the state of Utah passed legislation (SB 411) that allows cities and counties to opt-in to programs on

a community-scale basis, while still allowing individual customers to opt-out. Under this proposal, any city

within the territory of an investor-owned utility, would be able to pursue this option for community-scale

renewable energy (net-100% renewable).


H. Housing and Services Investment

Legislation:

The League will support increased investments for affordable housing, homeless assistance, and related

services including funding for: shelter, homeless services, case management, rent assistance, the

development and preservation of affordable housing, and permanent supportive housing.

Background:

Cities large and small were facing escalating homelessness rates before the COVID-19 pandemic and the

current economic downturn will only increase the number of Oregonians facing eviction or experiencing

homelessness. State general fund programs like the Emergency Housing Assistance (EHA) and State

Homeless Assistance Program (SHAP) have seen record investments in previous legislative sessions. The

legislative emergency board also voted recently to dedicate $12M in general funds to support rent

assistance and safe shelter in response to COVID-19.

Oregon’s lack of available housing, high rents and high home prices are causing housing instability and

homelessness to increase. The Legislature has made record investments in recent years to fund the LIFT

affordable housing program and preserve Oregon’s existing affordable housing infrastructure. These

programs are funded through general obligation bonds and lottery backed bonds.

Permanent Supportive Housing is a key strategy for ending chronic homelessness that reduces downstream

costs to public systems like public safety, emergency health care and corrections. The 2019 Legislature

invested over $50M to stand up a three-pronged permanent supportive housing program that includes 1)

development costs to build, 2) rent assistance to keep units deeply affordable, and 3) wrap around services

that are key to ensuring residents’ long-term stability. The state should continue investing in this model to

bring more Permanent Supportive Housing across the state and ensure that the housing developed with the

original $50M continues receive the necessary ongoing funding for rent assistance and supportive services.


I. Increased Budgetary Flexibility During Budgetary Emergency

Legislation:

The League proposes relaxing budgetary constraints in state law so that cities may better be able to

withstand revenue losses related to natural disasters and public health emergencies. These losses will

inevitably force many cities to cut services and lay off staff, the legislature can reduce the effect of losses

by increasing flexibility for use of funds during and after a declared emergency.

Background:

Cities anticipate a tremendous loss in revenue due to the COVID-19 pandemic. Reduced revenues already

include losses to lodging taxes, gas taxes, park fees, development fees, parking fees, utility charges, and so

on. Further out, there is widespread concern that there will be impacts to the real estate market going into

2021, and by extension a reduction in 2021-22 property tax revenues. Cities want maximum flexibility in

using funds that are subject to statutory limitations but will negotiate terms on individual funding sources

including payback requirements if necessary. This flexibility should apply during and after declared

emergencies, including both the current pandemic and future natural disasters.

Presented by the Finance and Taxation Committee

J. Infrastructure Financing and Resilience

Legislation:

The League will advocate for an increase in the state’s investment in key infrastructure funding sources,

including, but not limited to, the Special Public Works Fund (SPWF), Brownfield Redevelopment Fund,

and Regionally Significant Industrial Site loan program. The advocacy will include seeking an investment

and set aside through the SPWF for seismic resilience planning and related infrastructure improvements to

make Oregon water and wastewater systems more resilient.

Background:

Cities continue to face the challenge of how to fund infrastructure improvements (both to maintain current

and to build new). Increasing state resources in programs that provide access to lower rate loans and

grants will assist cities in investing in vital infrastructure. Infrastructure development impacts economic

development, housing, and livability. The level of funding for these programs has been inadequate

compared to the needs over the last few biennia and the funds are depleting and unsustainable without

significant program modifications and reinvestments. This priority will focus on maximizing both the

amount of funding and the flexibility of the funds to meet the needs of more cities across the state to

ensure long-term infrastructure investment.


K. Local Climate Action Planning Resources

Legislation:

The LOC will seek grant funding and technical assistance resources for cities to pursue, adopt or expand

local climate action plans. In addition, the LOC will pursue opportunities to work with the Oregon Climate

Change Research Institute (through Oregon State University) to provide cities and counties with

local/regional data that can better inform the adoption and implementation of climate adaptation and

mitigation at the local level.

Background:

According to the Oregon Department of Energy’s 2018 Biennial Energy Report (BER), since the early

1990s, major international and U.S. scientific assessments have concluded that both climate change

mitigation and adaptation efforts are necessary in response to climate change. The BER goes on to explain

that adaptation is often thought of as actions “to prepare for and adjust to new conditions, thereby reducing

harm or taking advantage of new opportunities or simply to reduce society’s vulnerability to climate

change impacts.” Local climate action plans, adopted by cities or counties, can help communities better

understand how climate change will impact their communities, and can provide localized solutions to help

mitigate against the impacts of climate change. The LOC is aware of fourteen cities that have adopted local

climate action plans. There are other cities that are interested in doing the same but that do not have the

financial and/or staffing resources that are necessary.


L. Local Energy Generation Project Support

Legislation:

The LOC will support/pursue funding, technical assistance and other tools that make local energy

generation more feasible for cities to pursue.

Background:

Local energy generation projects can better position cities to pursue and achieve local climate action goals,

address capacity constraints of existing electric transmission lines, and can help cities respond to

individual businesses that may be seeking green energy options. The types of local energy generation

projects discussed by the committee include, but are not limited to, small-scale hydropower, in-conduit

hydropower, methane capture, biomass and solar. Such projects are not intended to conflict with existing

low-carbon power purchase agreements but can position cities to pursue local climate action goals and

supplement energy needs through renewable generation. Under this recommendation, the LOC will work

to identify barriers and potential solutions to local energy generation and will pursue funding assistance for

feasibility studies and project implementation.


M. Local Speed Setting Authority

Legislation:

Support legislation that provides legislative authority for ODOT to delegate local speed setting authority to

Oregon cities that meet state criteria. I Improve safety and speed limit consistency in Oregon cities by

establishing a clear delegation process that is consistent with recently adopted statewide speed zone rules.

(OAR 734-020-0014, 734-020-0015, and 734-020-0016). This will be permissive legislation allowing

cities to opt-in and thus will not be a mandate.

Background:

The state of Oregon and cities across the state are all committed to improving safety on our streets.

National and international research has shown that setting appropriate speed limits on city streets is a

critical tool for improving safety and saving lives. During the 2020 legislative session, HB 4103 gained

widespread support for setting up a collaborative process with ODOT and cities that opt into a process for

gaining local speed setting authority. Despite strong support, HB 4103 did not pass due to the legislative

clock running out. Going forward, LOC will work with safety advocates and cities and use HB 4103 from

the 2020 session as a template for legislation in 2021. Delegated authority should be made available to all

cities that meet ODOT’s criteria; participation by cities is permissive (not required). Cities should be able

to determine speeds that are adequate and safe for their communities, working within the OAR speed zone

framework. This will improve safety and make speed setting more consistent across local government

jurisdictions.

Presented by the Transportation Committee

N. Long Term Transportation Infrastructure Funding

Legislation:

Support expansion and consideration of revenue-generating options to fund multimodal transportation

infrastructure, which includes state and local facilities. Support state and local projects that are part of the

Statewide Transportation Improvement Program.

Background:

Oregon has made two significant state-wide transportation investments in the last 15 years. In 2009 the

Jobs and Transportation Act (JTA). This was a successful effort from local governments and the business

community to invest in maintenance and capacity building projects state-wide. In 2017, HB 2017

established Oregon’s first ever comprehensive, multimodal, transportation investment with what is known

as “Keep Oregon Moving,” which was a $5.3 billion package. Although HB 2017 will not have its full

funding until 2024 LOC and other transportation advocates will need to constantly explore other sources of

revenue including a possible future replacement of Oregon’s gas tax with a road user charge system.

Oregon has been pioneering a vehicle miles traveled (VMT) tax within the MyOReGo pilot program. The

program is voluntary and can provide several benefits to users. Ultimately the long-term structure for

transportation investment may well take on a similar structure.

Presented by the Transportation Committee, endorsed by the Community Development Committee

O. Low-Income Energy Efficiency and Affordability Programs

Legislation:

The LOC will provide support for programs that seek to expand upon low-income energy and heating

assistance programs, including programs targeted to make energy more affordable for rental properties. In

addition, the LOC will work to support programs that provide for energy bill payment assistance and

expand opportunities for low-income Oregonians to access resources for home weatherization.

Background:

According to Oregon Housing & Community Services, approximately 396,182, or about 25 percent of all

households, are considered energy-burdened because of their energy-related expenditures (as of 2018). A

household is considered energy burdened if six percent or more of its gross income is consumed by

energy-related expenses. In recent years, legislation has been introduced in Oregon that would have

provided additional assistance to low-income homeowners and renters that struggle with energy

affordability. Unfortunately, legislation did not pass. The need for such assistance has increased as a result

of the economic hardships resulting from COVID-19. In addition to bill payment assistance, there is a need

for programs that will support low-income home weatherization in order to make energy bills more

affordable in the long-term.


P. Marijuana Tax Local Rate Limitation Increase

Legislation:

The League proposes increasing the current 3% cap on local marijuana taxes. This would give local voters

greater choice in choosing a rate that reflects their needs or their community.

Background:

Retailers licensed by the Oregon Liquor Control Commission (OLCC) are required to charge a state-

imposed retail sales tax of 17 percent for all recreational marijuana sold. Cities and counties

(unincorporated areas only) may also impose a local retail sales tax of up to 3%, subject to voter approval.

Tax rates for recreational marijuana vary widely across the states, but the total Oregon tax burden at a

maximum of 20% is the lowest of West Coast states. Washington imposes a 37% state excise tax, but with

a state sales tax of 6.5% and local rates of up to 1.9% the total rate can reach over 45%. California has a

retail tax of only 15%, but with a state sales tax of 7.5% and local taxes up to 15.25% the total rate can

reach up to 37.75%. Oregon consistently ranks among the lowest of the states for marijuana prices. Cities

are sensitive to the desire to not push consumers to the black market and will work with the legislature on

an increased cap that balances that concern with local revenue needs.

Presented the Finance and Tax Committee

Q. Mental Health Service Delivery

Legislation:

Support the delivery of mental health services in order to reduce negative police interactions and ensure

that those in need receive the help they require.

Background:

The Committee and the LOC membership have prioritized the delivery of mental health services periodically over

the last 5 years. Items contained in this priority have included crisis intervention training for police officer,

mobile police and social worker teams to proactively work with people in danger of going into crisis, jail

diversion, mental health courts and greater access to care. In the immediate past short session, the LOC worked

with its coalition partners to obtain $9 million in additional funding for aid-and-assist, community care and jail

diversion but was unsuccessful due to a lack of quorum.

While the measurements are subjective and not in general agreement, most surveys of behavioral health and

alcohol and drug addiction service availability place Oregon near or at the bottom of state rankings. As a result,

Oregon ranks third in the nation for alcohol related deaths, and above the national average in suicides.

Anecdotally, most police chiefs that have participated in LOC conversations on this topic report a growing

number of calls for service stemming from people in mental health crisis. The COVID-19 pandemic has

exacerbated some of these issues with Portland Police Bureau reporting a 41% increase in suicide related calls

(including attempts and threats) over this time last year. This priority would include but not be limited to:

Investment: The stark truth is that Oregon has never financially supported mental health services at a level

commensurate with need. More beds and more capacity will allow for greater delivery. The spending plan may

be complicated but many advocates bristle at the idea of “mental health reform” when it’s never been funded as a

priority. The League does not have a specific number at this time but is in conversation with partners to develop

one.

Decimalization of Mental Illness: People suffering from mental illness that interact with the criminal justice

system typically spend more time incarcerated and suffer a disruption in treatment. Jail diversion has been

something the League has advocated for in previous sessions and but will require changes in law, training and

investments.

Workgroups Outcomes: There are currently several workgroups developing behavioral health reform plans that

have yet to be completed, much of that work has been interrupted by COVID 19. LOC staff can update the

Committee on these their work continues but cannot make recommendations on them now.

Alcohol Availability: The prevalence of cheap and potent alcoholic beverages that are produced and sold for the

express purpose of achieving rapid intoxication has been a concern for Oregon Recovers, an advocacy group for

those recovering from addiction. OLCC sells several 750 ml bottles for under $10 and some as low as $5.

Creating a minimum price per international unit of alcohol has had an impact on consumption of cheap, potent

beverages in Scotland and is believed to have had an impact on consumption there. Raising the price of low cost

but high-volume products would also increase city shared revenue and provide additional funding for behavioral

health services.

Mental Health Parity: Oregon and the federal government have enacted statutes to ensure that mental health

services are treated as a health issues in a manner identical to physical health by health insurers. The legislative

intent behind these laws has not been met as evidence by reports of denied coverage. Ensuring effective parity

would increase treatment an access. Presented by the General Government/Human Resources Committee, endorsed by the Community

Development Committee

R. Municipal Broadband and Pole Protection

Legislation:

Oppose legislative efforts to restrict existing municipal authority to provide broadband services, and own and

operate poles in the rights-of-way.

Background:

As the public grows more dependent on the Internet for expanding parts of their lives, community choices for

gaining access at a reasonable price, for both consumers and producers, are dwindling. Some municipalities

choose to become service providers themselves. Municipal broadband is sometimes the only way to bring high

speed internet to a community and it can serve as an access point to neighboring communities. Additionally,

municipal broadband adds competition to the market and can help lower prices for community members. As there

is a push for more connectivity and bridging the digital the divide, the LOC will protect localities rights to be

internet service providers for their own communities. Additionally, as more and more small cell and 5G

technology is deployed in the rights-of-way, the LOC will protect the right of municipalities to own, operate and

regulate attachments that are allowed on their poles.


S. New Mobility Services

Legislation:

Support for a variety of new mobility services that promote a safe, sustainable, and equitable multimodal

transportation system, while preserving local government's authority to regulate services and ensure they

best serve the local context.

Background:

Transportation mobility has been rapidly changing over the last few years. The emergence of ridesharing

services such as Transportation Network Companies (TNCs) now provide the public with more options to

get from point “a” to point “b.” New platforms continue to emerge such as scooters, shared bikes, electric

delivery tricycles for package delivery and the possibility of future driverless delivery and vehicle fleets.

Cities must have the flexibility to address the impacts of emerging technologies on their communities such

as increased congestion and air pollution while protecting consumers and maintaining a safe transportation

network that recognizes the unique needs of individual communities.


T. Photo Enforcement Safety Cameras

Legislation:

Support continuation and expansion of fixed speed and red-light cameras and mobile speed radar state-

wide to improve public safety in high-crash corridors. Explore changes that enable more streamlined

processing of citations. Allow for local governments to form IGA’s with other local governments to

facilitate the use of safety cameras and mobile radar in their communities.

Background:

The Oregon Transportation Safety Action Plan sets a goal of no deaths or life-changing injuries on

Oregon’s transportation system by 2035. In 2015, the Oregon Legislature granted the city of Portland the

authority to implement a fixed speed safety camera program (HB 2621). Portland’s fixed speed camera

systems have been operating on “urban high crash corridors” for the past several years. Data collected at

these locations shows a distinct change in driver behavior that has reduced the risk of collisions (See

PBOT Report). Under existing statutes, photo radar is allowed in the cities of Albany, Beaverton, Bend,

Eugene, Gladstone, Medford, Milwaukie, Oregon City, Portland and Tigard. LOC’s goal is to bring this

authority state-wide providing all cities with the choice of operating speed radar in their communities to

improve safety and reduce the risk of high-speed crashes.


U. Property Tax Reform

Legislation:

The League of Oregon Cities proposes that the Legislature refer a constitutional measure and take statutory

action to reform the property tax system as part of the 2021 session. With the passage of the Corporate

Activities Tax Oregon has taken a step towards long term financial stability at the state and school district

level, but local budgetary challenges persist and the legislature must take action to allow cities and other

local governments to adequately fund the services that residents demand.

Background:

The property tax system is broken and in need of repair due to Measures 5 and 50, which are both now over 20

years old. The current system is inequitable to property owners and jurisdictions alike, is often inadequate to

allow jurisdictions to provide critical services, removes all local choice, and is incomprehensible to the majority

of taxpayers. Local governments and schools rely heavily on property tax revenues to pay for services and capital

expenses. Therefore, the League will take a leadership role in forming coalitions to help draft and advocate for

both comprehensive and incremental property tax reform option packages. The League will remain flexible to

support all legislation that improves the system, with a focus on a property tax package that includes, but may not

be limited to these elements:

• To restore local choice, a system that allows voters to adopt tax levies and establish tax rates outside of

current limits and not subject to compression (requires constitutional referral).

• To achieve equity, a system that has taxpayers’ relative share tied to the value of their property, rather

than the complex and increasingly arbitrary valuation system based on assessed value from Measure 50

(requires constitutional referral).

• To enhance fairness and adequacy, a system that makes various statutory changes, some of which would

adjust the impact of the above changes. For example, as a part of comprehensive reform the League

supports a new reasonable homestead exemption (percentage of RMV with a cap) but also supports

limiting or repealing various property tax exemptions that do not have a reasonable return on investment.

Presented by the Finance and Tax Committee, endorsed by the Community Development Committee

V. Reducing Wastewater Impacts from Wipes and Other “Non-Flushables”

Legislation:

The LOC will work with other stakeholders, including the Oregon Association of Clean Water Agencies

address challenges resulting from wipes and other non-flushable items. Legislation pursued will likely

focus on requirements for manufacturers to clearly label product packaging to indicate that the product

should not be flushed, however, the LOC will additionally explore other viable opportunities to address the

public health, environmental and economic challenges resulting from improper disposal of these products.

Background:

In recent years, public wastewater systems have experienced significant increases in sewer line clogs,

environmental impacts, infrastructure impacts and costs associated with wipes being flushed down toilets.

Most wipes don’t break down when flushed, and even wipes that are labeled as “flushable” can clog

pipelines and pumps and can cause sewage overflows in residences and the environment. The COVID-19

pandemic has made this challenge even worse due to shortages of toilet paper and increased use of

disinfecting wipes. The EPA and other national organizations, as well as statewide and local wastewater

agencies, are working to get the message out to avoid costly as well as environmental impacts of wipes in

our sewer and treatment systems. In March of 2020, the state of Washington passed legislation requiring

manufacturers to label products with a “do not flush” logo if the product does not meet national

“flushability” standards (i.e. breaking down in the sewer system).

Presented by the Water/Wastewater Committee

W. Right-of-Way/Franchise Fees Authority Preservation

Legislation:

Oppose legislation that, in any way, preempts local authority to manage public rights-of-way and cities’

ability to set the rate of compensation for the use of such rights-of-way.

Background:

In its commitment to the protection of Home Rule and local control, the LOC consistently opposes restrictions on

the rights of cities to manage their own affairs. From time to time, in the context of public rights-of-way

management authority discussions, legislative proposals to restrict this authority arise. Efforts to restrict local

authority often include proposals for a statewide right-of-way access policy and compensation system as well as

limiting the ability of cities to charge fees of other government entities. This is contrary to local government

management authority; the ability to enter into agreements with users of the right-of-way either by

agreement/contract or ordinance; to set terms of right-of-way use and to set the rate of compensation. In recent

years the FCC has passed rulemaking through various orders like the Small Cell Orders (FCC 18-133 and FCC

18-111) and the Cable Franchising Order (FCC 19-80) that erode cities’ right-of-way and franchising authority.

Local governments around the U.S. are fighting these orders in court. There is a fear that the language of these

orders will be codified in state legislatures. This would mean if the orders are overturned in court at the federal

level, they will still impact cities in states that have passed laws codifying the orders.


X. State Highway Funds Formula

Legislation:

Consider opening the state highway fund distribution formula to allow for an additional percentage to

cities. Currently the split is 50-30-20 with the State receiving 50%, Counties receiving 30% and the

balance going to Cities 20%.

Background:

Oregon has had a distribution formula for the state highway fund for decades. This fund combines the

revenues generated from the state’s gas tax, weight-mile tax on heavy trucks, licenses, fees, and bond

proceeds. Approximately 77 percent of the total revenue collected by Oregon Department of

Transportation (ODOT) is from state sources, while only 23 percent comes from federal sources. During

the 2017 session base level funding for the least populated counties was established along with a $5

million-dollar small city fund for cities under 5,000 in population with a maximum award of $100,000 and

no match requirement. LOC will engage with other transportation interests to determine if there is

adequate support to advance legislation that would revisit the current 50-30-20 distribution.


Y. Tort Liability Reform

Legislation:

COVID-19 and existing federal court decisions have added risk exposure to cities in areas where their

authority has been limited or have not received adequate support. This priority seeks to ensure that cities

are not held liable in these areas.

Background:

CIS has already had a COVID related claim filed against it for a COVID related exposure. While there

may be many legitimate reasons for a person to seek damages related to the outbreak, local governments

have been hampered by inadequate supplies of PPE, testing capability, direct financial support, and

legislative relief.

Additionally, the Boise decision that prevents cities from enforcing no camping rules and ordinances

subject cities to additional tort liability. The ruling holds that if a person has no place else to go, a city

must allow them to sleep somewhere. While there is a logical basis for the core of the ruling, if a city

allows a person to sleep in an area that is not designed for camping, such as a park, the person may seek

damages. Please note that recreational users of parks may not seek damages due to Oregon’s recreational

immunity statute that were corrected in 2017.

Finally, in previous sessions, legislation has been introduced but not passed to require cities to permit

shelters in areas where they may not be appropriate and “codify” the Boise decision in state law. This

legislation did not include immunity from tort liability while removing city authority.

Presented by the General Government/Human Resources Committee

Z. Water Utility Rate and Fund Assistance

Legislation:

The League will work during the 2021 legislative session to provide water utility funding assistance for

ratepayers that are experiencing ongoing or recent economic hardships. In addition, the LOC will work to

identify opportunities for additional investments in public infrastructure, including water supply,

wastewater treatment, stormwater management, green infrastructure opportunities and resilience for water

systems. Finally, the LOC Water & Wastewater Policy Committee has identified a need for additional,

targeted grant funding assistance that will benefit smaller communities. This includes additional funding to

conduct rate studies, feasibility studies and funding to help communities comply with new regulatory

requirements, including the requirement to include a seismic risk assessment and mitigation plan within

regular water master plan updates.

Background:

In response to economic impacts associated with the spread of COVID-19, many of Oregon’s drinking

water and wastewater utility providers have offered additional assistance to ratepayers. The LOC is aware

that most water utility providers have temporarily ceased water service shut offs (disconnections) for non-

payment or past due bill collection during this period of economic hardship. Impacts associated with

residential ratepayer revenue losses and decreased water consumption from businesses that have either

closed or limited operations has resulted in revenue losses for many Oregon water utility providers. Some

water utilities have outstanding debt from prior infrastructure investments and have expressed concerns

that reductions in revenue may impact the ability to make the ongoing debt payments. In addition, the

economic hardships that are being experienced by many Oregonians, especially in low-income and

minority communities, will be ongoing; highlighting the need for additional ratepayer assistance

investments that focuses on equity and our most vulnerable populations.

The LOC will work to identify funding for water utility ratepayer assistance and will work to establish a

framework for the distribution of funds and will seek to ensure that this crisis does not exacerbate existing

inequities, especially for Black, Indigenous, other Communities of Color and for rural Oregonians.

In addition, while COVID-19 has created unique revenue challenges for water utility providers, a key issue

that most cities continue to face is how to fund infrastructure improvements (including maintaining,

repairing and replacing existing infrastructure and building new infrastructure to address capacity and

regulatory requirements). Increasing resources in programs that provide access to lower-rate loans and

infrastructure-specific grants will assist cities in investing in vital infrastructure improvements which will

also help bolster economic recovery. Infrastructure development impacts economic development, housing,

and livability. The level of funding for these programs has been inadequate compared to the needs over the

last few biennia and the funds are depleting and unsustainable without significant program modifications

and reinvestments.

The LOC will pursue additional funding through the state’s Special Public Works Fund, which provides

funding assistance through Business Oregon for a variety of public infrastructure needs and will explore

state bonding capacity opportunities for water-specific infrastructure needs. In addition, LOC will pursue

funding for small communities that face regulatory and operational challenges. Examples of small-

community funding assistance opportunities may include expanded grant opportunities through existing

funding programs and additional funding assistance to help communities with regulatory compliance and

engage in utility best practices, including rate studies.

Presented by the Water/Wastewater Committee, endorsed by the Community Development Committee

Acknowledgements

Thank you to all that participated in the policy committee process.

Community Development

Committee

Brian Latta, Dallas (Chair)

Timothy Rippe, Forest Grove (Vice-Chair)

Tom Armstrong, Portland

Michael Boquist, La Grande

Barbara Bull, Corvallis

Steve Clements, La Grande

Katy Dunsmuir, Estacada

Len Goodwin, Veneta

Allen Hobson, Winston

Kelly Madding, Ashland

Hilary Norton, Halsey

Heather Richards, McMinnville

Scot Siegel, Lake Oswego

Michael Sykes, Scappoose

Derrick Tokos, Newport

Ryan Wells, Cornelius

Kenna West, Willamina

John Williams, West Linn

Steve Wright, Seaside

Stacy Cowan, Portland

Erik Kancler, Bend

Ethan Nelson, Eugene

Eric Noll, State, Portland

Anne Davies, Lane Council of

Governments

Spencer Parsons, Beery, Elsner &

Hammond

Ariel Nelson, LOC

Energy & Environment

Committee

Steve Uffelman, Prineville (Chair)

Kathryn Hyzy, Milwaukie (Vice-Chair)

Thomas Brownson, Astoria

Steve Dahl, Drain

Steve Forrester, Prineville

Jerry Gillham, Sutherlin

Tonya Graham, Ashland

Scott Hill, McMinnville

Theresa Kohlhoff, Lake Oswego

Vinh Mason, Portland

Sandra Spelliscy, Talent

Biff Traber, Corvallis


Jennifer Joly, OMEU

Tracy Rutten, LOC

Finance & Taxation Committee

Don Hudson, Tualatin (Chair)

Paul Chalmers, Pendleton (Vice-Chair)

Martha Bennett, Lake Oswego

David Bodway, Sherwood

Nancy Brewer, Corvallis

Thomas Brownson, Astoria

Gretchen Buehner, King City

Barbara Bull, Corvallis

Katy Dunsmuir, Estacada

Jessica Eden, Portland

Joseph Gall, Sherwood

Peter Hall, Haines

Bessie Johnson, Albany

Suzanne Lineen, Hillsboro

Heidi Lueb, Tigard

Anthony Martin, Hillsboro

Brian McDowell, Union

Seth Reeser, Wood Village

Tim Rosener, Sherwood

Byron Smith, Hermiston

Jim Snyder, Phoenix

Andrew Struthers, Corvallis

Tyler Wallace, Portland

Kenna West, Willamina

Steve Wright, Seaside

Eric Chambers, Gresham


Eric Noll, Portland

Carol Samuels, Piper Sandler & Co.

Mark Gharst, LOC

General Government/Human

Resources Committee

Jake Boone, Cottage Grove (Chair)

Aaron Cubic, Grants Pass (Vice-Chair)

David Allen, Newport

David Bodway, Sherwood

Jerry Gillham, Sutherlin

Mark Gissiner, Eugene

Jeff Groth, Sherwood

Cathy Henson, Portland

Allen Hobson, Winston

Bessie Johnson, Albany

Heidi Lueb, Councilor, Tigard

Stephanie Moran, Junction City

Lisa Morgan, Prineville


Jim Snyder, Phoenix

Steve Uffelman, Prineville

Tyler Wallace, Portland


Eric Noll, Portland

Scott Winkels, LOC

Telecom, Broadband and Cable

Committee

Peter Truax, Forest Grove (Chair)

Ryan Zink, Salem (Vice-Chair)

Pam Berrian, Eugene

Steve Callaway, Hillsboro

Len Goodwin, Veneta

Anne Hill, Portland

Robert Kellogg, Tualatin

Marilyn Morton, Independence

Elisabeth Perez, Portland

Seth Reeser, Wood Village

Heather Richards, McMinnville


Byron Smith, Hermiston

Pam Vaughan, Corvallis

Nancy Wyse, Corvallis

Maja Haium, Portland

Jennifer Joly, OMEU

Eric Noll, Portland

Reba Crocker, ROW Consultants LLC

Anne Davies, Pricipal Attorney, Lane

Council of Governments

Spencer Parsons, Beery, Elsner &

Hammond

Chris Tamarin, Buisness Oregon

Jenna Jones, LOC

Transportation Committee

Ken Woods, Dallas (Chair)

Timm Slater, North Bend (Vice-Chair)

Mike Bisset, McMinnville

Tom Boyatt, Springfield

Gretchen Buehner, King City

Steve Callaway, Hillsboro

Shoshana Cohen, Portland

Joseph Gall, Sherwood

Scott Hill, McMinnville

Rob Inerfeld, Eugene

Robert Kellogg, Tualatin

Theresa Kohloff, Lake Oswego

Jamie Kranz, Troudale

Brian Latta, Dallas

Keith Mays, Sherwood

Walt Perry, Jefferson

Michael, Quilty, Central Point

Timothy Rippe, Forest Grove


Michael Sykes, Scappoose

Biff Traber, Corvallis

Julie Warncke, Salem

John Williams, West Linn


Kayla Hootsmans, ODOT

Jim McMauley, LOC

Water/Wastewater Committee

Jason Pulley, Salem (Chair)

Niki Iverson, Hillsboro (Vice Chair)

Alice Brawley-Chesworth, Portland

Steve Dahl, Drain

Tim Gross, Newport

Jan Lee, Sandy

Brian McDowell, Union

Sara Petrocine, Portland

Paul Rheault, Bend

Dean Sawyer, Newport

Julie Smitherman, Ashland

Eric Noll, Portland

Susie Smith, ACWA

Tracy Rutten, LOC

ItemA. Beer and Cider Tax IncreaseB. Broadband Infrastructure and Technical Assistance FundingC. Building (Reach) Code – Energy Efficiency Local OptionD. COVID-19 Economic Recovery InvestmentsE. Digital Equity and InclusionF. Expedited Siting for Shelter and Affordable HousingG. Green Energy/Renewables – Expanded Local OptionH. Housing and Services InvestmentI. Increased Budgetary Flexibility During Budgetary EmergencyJ. Infrastructure Financing and ResilienceK. Local Climate Action Planning ResourcesL. Local Energy Generation Project SupportM. Local Speed Setting AuthorityN. Long Term Transportation Infrastructure FundingO. Low-Income Energy Efficiency and Affordability ProgramsP. Marijuana Tax Local Rate Limitation IncreaseQ. Mental Health Service DeliveryR. Municipal Broadband and Municipal Pole ProtectionS. New Mobility ServicesT. Photo Enforcement Safety CamerasU. Property Tax ReformV. Reducing Wastewater Impacts from Wipes and Other “Non-Flushables”W. Right-of-way/Franchise Fees Authority PreservationX. State Highway Funds FormulaY. Tort Liability ReformZ. Water Utility Rate and Fund Assistance

Mayor CP Smith Nissen Miner Loy Niiyama Reeser Dirks 1

11 1

1 1

1 11

1 1 1 1

1

Total10012002000000002100401000

City Council Agenda Item Staff Report

Meeting Date: July 14, 2020

____________________________________________________________ TO: Mayor and City Council FROM: Greg Dirks, City Manager Authored by: John Niiyama, Public Works Director DATE: July 7, 2020 SUBJECT: Arata Road Fence Project Update Requested Council Action No action needed. Providing project update for the Arata Road Fence Project. PROJECT BACKGROUND & UPDATE The Urban Renewal Agency adopted Resolution URA 2-2020 directing the Agency Manager to award the Arata Road Fence Project to Rick’s Custom Fencing & Decking April 21,2020. Adopted budget appropriations for Fiscal 2019-20 $390,000. To place fencing in County Right-of-way that supports City Code and partnership with Multnomah County. David Evans & Associates provided survey staking for the project. City staff have been working closely with occupants/owners, providing mock-up’s and discussing the placement and type of fencing to be installed. The option to remove existing fence was provided to all owners. Several owners are taking advantage of this service. After several on-site visits with Rick’s Custom Fencing & Decking, all observed a high-volume of pedestrian / bicycle traffic. Rick’s provided the City with an alternative to the 1” aluminum rail fencing. A new commercial grade aluminum rail fence that is 1 ½” square. They also provided alternative heights. Available at the time was a height of 36”. The City Code states frontage height not to exceed 42”. A Change Order was signed by both parties for the installation of the 1 ½” x 42” aluminum rail fencing. There were additional items listed on the Change Order: Longer posts to accommodate slope and vegetation removal. The aluminum rail fencing was delayed due to availability and delivery delays related to COVID-19 shutdown. The project is scheduled to complete by August 31,2020.

Fence Totals: 2,000 LF 6’ Simtek Rock Pattern Fencing 1,300 LF 42” Aluminum Rail Fencing

Fiscal Impact Project Total Approved Budget: $390,000 Current Total: $370,420 Survey $ 6,860 Projected Total: $377,280

** Note: There will be an additional Change Order for concrete ** Estimate $3,500

City Goal The Arata Road Fence Project supports City Goals: GOAL 1 A safe, clean, inclusive community with a sense of pride and strong

identity. GOAL 6: Effective local, state and regional partnerships. Recommendation No action necessary, just providing a project update.


TO: Mayor and Councilors FROM: Greg Dirks, City Manager AUTHORED BY: Seth Reeser, Finance Director DATE: July 8, 2020 SUBJECT: Resolution to Adjusting the Water, Sewer, and Parks System

Development Charge for the current ENR Construction Cost Index Requested Council Action: Adopt the Resolution establishing COLA indexed Parks, Water, and Sewer System Development Charges. Background: The City of Wood Village has System Development Charges for Water, Sewer, and Parks with adopted methodologies for each. Existing code allows for indexing of SDC to ensure that the projects identified in each master plan and methodology are appropriately funded when the time comes to construct or acquire said projects. Historically, the City has indexed to the Construction Cost Index as published by the Engineering News Record annually. The last update to the SDC rate was effective on July 10, 2019 and indexed the cost from December 2017 to December 2018. Costs since December 2018 have grown by 2.2627% as of July 2020. Adjusting the current SDC to reflect this increase is reflected in the tables below:

The resolution was prepared with an effective date of August 1st for the new rates. Next Steps: Review the background and consider the alternatives. City Council Goals: The adoption of the resolution adjusting SDC rates for the sewer utility will further City Council GOAL 4: Long-term financial stability, economic vitality and growth. Alternatives & Fiscal Impact:

1. Accept the fee as they are presented. 2. Adjust the fee to other amounts. 3. Reject the increase.

Suggested Motions:

1. I move to approve Resolution 29-2020, A resolution adjusting the Water, Sewer, and Parks System Development Charges for cost of living based on the Engineering News Report Construction Cost Index.

RESOLUTION 29-2020

A RESOLUTION ADJUSTING THE WATER, SEWER, AND PARKS SYSTEM DEVELOPMENT CHARGES EFFECTIVE AUGUST 1, 2020

WHEREAS:

1. The City authorized the current Water, Sewer, and Parks system SDC rates on July 10, 2019, and

2. Indexing the SDC rates to the Engineering News Record Construction Cost Index helps to avert future increases and maintains the purchasing power of the funds raised by the SDC, and

3. The Wood Village Municipal Code specifically provides for the adjustment of SDC by Resolution.

NOW, THEREFORE, BE IT RESOLVED by the common council of the City of Wood Village that the Water SDC rates for connections to the water system are raised to the following amounts on August 1, 2020:

Motion to approve by ________________________; seconded by __________________ and adopted this 14th day of July, 2020. YEAS _______ NAYS _______ ______________________________

T. SCOTT HARDEN, MAYOR ATTEST: ___________________________________ Rose Douglass, City Recorder


TO: Mayor and Councilors FROM: Greg Dirks, City Manager AUTHORED BY: Seth Reeser, Finance Director DATE: July 8, 2020 SUBJECT: Discussion on Water, Sewer, and Street Utility Fee Adjustments Requested Council Action: Discuss utility rate COLA changes effective January 1, 2021. Background: The most recent water and sewer rate increase was effective on January 1, 2020 when City Council approved a Cost of Living (COLA) increase of 2.4%. It has been the City’s previous policy to adjust the water and sewer rates with a COLA increase in January or February of each year with the consideration that it is easier on the citizens to have a cost increase on lower usage months. Therefore we are recommending this year’s COLA increase of 2% based on the CIP-U All Cities Jan-Jan to be effective on January 1, 2021. Typically for water and sewer rates, the City has increased the base fee and consumption fee by the COLA. Last year, the Council considered two fee update options and chose option 2.

1. Increase base fee and consumption fee by 2.4% 2. Increase consumption fee by 5%, no change to base fee.

As part of the Council’s annual retreat in January 2020, the discussion around the water and sewer fund’s relative fiscal health. It was noted that the Water fund had a much healthier net operating margin than sewer and had relatively less short-term capital needs than sewer to fund out of this margin. This led to a determination to keep the overall utility bill in line with inflation, but to load the COLA increase all to the Sewer Fund and leave the water rates flat. Accordingly the Budget for fiscal year 2020-21 was prepared with this assumption and adopted by the Council. Below is a table that shows the difference for a typical single family residence impact would be with a straight COLA increase across all charges and the proposed impact of shifting the water increase to sewer:

Next Steps: Discussion and feedback on the methodology for the utility rate adjustment. Based on the discussion, a resolution increase utility rates for COLA effective January 1, 2021


TO: Mayor and Councilors FROM: Greg Dirks: City Manager DATE: July 7, 2020 SUBJECT: City Manager Evaluation Requested Council Action Review and discuss the City Manager’s six-month evaluation presented by the Council appointed review committee of Mayor Harden and Councilor Nissen. Background As part of the employment agreement with the City Manager, section seven outlines that a six-month evaluation is to be completed by the Council, with an annual evaluation every year thereafter. At the May 28th Council meeting, the City Council elected to use the evaluation instrument previously used with the former City Manager, and put together a personnel committee consisting of Mayor Harden and Councilor Nissen to conduct the evaluation. The completed evaluation will be presented at the Council meeting. Next Steps The City Manager will accept and follow the recommendations and directions provided in the evaluation. The Council indicated at the May meeting that a more robust process including a 360-evaluation method be used for the annual evaluation next year. Staff will help facilitate this process as that time nears. Fiscal Impact There is no direct fiscal impact with this action. The Council sets the wage of the City Manager at the time of each annual evaluation. Since this is an interim evaluation, no financial impact is anticipated. City Goal The effective management and oversight of the City Manager impacts all seven City Goals. Suggested Motions If the Council concurs with the evaluation as conducted by Mayor and Harden and Councilor Nissen, the recommended motion is as follows: “I move to approve the six-month interim evaluation of the City Manager.”

MEETING OF THE WOOD VILLAGE CITY COUNCIL July 14, 2020 … · 7/14/2020 · Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment AmountNumber 10011 COLUMBIA

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