Médecins Sans Frontières/Doctors Without Borders: The Codification Project

Médecins Sans FrontièresThe Codification Project

19 November 2014

Micropole FORUM MDM

Patrick Gobin

AgendaMSF Organisation

Project Scope landscape / scope / objectives

Project Phases

Data Governance

Lessons learnt

2

Worldwide Non Governmental Medical Organisation [2013]

3

5 million private donors35,000 Staff

953 million Eur

67 CountriesMore then 400 projects

9,029,100 Outpatient477,700 Inpatient

Doctors Without Borders/Médecins Sans Frontières (MSF) is a private international association. The association is made up mainly of doctors and health sector workers and is also open to all other professions which might help in achieving its aims. All of its members agree to honor the following principles:

Médecins Sans Frontières provides assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict. They do so irrespective of race, religion, creed or political convictions.

Médecins Sans Frontières observes neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance and claims full and unhindered freedom in the exercise of its functions.

Members undertake to respect their professional code of ethics and to maintain complete independence from all political, economic, or religious powers.

As volunteers, members understand the risks and dangers of the missions they carry out and make no claim for themselves or their assigns for any form of compensation other than that which the association might be able to afford them.

“…assistance to populations in

distress”“…neutrality and impartiality”

“…medical ethics”

“…independence from all political, economic, or religious powers.”

“…As volunteers, members make no

claim for themselves”

MSF Charter

23 "sections “ / 5 Operational Centres

5

3 European Supply Centres (Bordeaux, Brussels, Amsterdam)Regional supply centres

6

Project landscape = one central MDM

Project Objectives on Product Master DataMaintain the positive characteristics of the current codificationEnhance interoperability in the MSF movementEnhance quality of codes lists available in order toolsImprove ITC standard article informationImprove article information exchange between the technicians in MSF Reduce delay between the approval decision and the availability of the codes (Field & Catalogs)Define common classificationImprove information on Kits (products made by MSF)

7

UNIDATA PILOT SCOPE WITH MICROPOLE PHASE 1 MASTER DATA

Page 8

Article => ProductTechnical sheet => Specification of the product

Kits => Products that MSF assembles for emergencies

= Bill Of Material

UNIDATA PILOT SCOPE WITH MICROPOLE PHASE 1

Document repository

Knowledge Transfer to MSFPage 9

Validation Processes of products and specification

Data Quality Indicators

MSF PROJECT PHASES

Phase 0 match/dedupe/clean Load International articles (Standard, and 3 ESC Z codes) Load Technical Sheet / FFF (info needed for deduping) match/dedupe/clean

Phase 1 Articles / Catalog domain article, FFF, technical sheet, link to Chart of Accounts workflows (standardization/ article life cycle) Data metrics Catalog production (paper, CD Rom, Tukul) Real time link with Unifield + ESC Excel XML export to downstream system

Phase 2 Scope expansion Medical Product qualification master data and processes, including Manufacturer Kits Regular local codes and local codes rationalization Local codes and ITC master system access for coordination staff for countries with Inter

section projects

Page 10

MSF PROJECT PHASES CONTINUED

Phase X = These are potential candidates that have been identified. The formal decision to include them has not been taken The Manufacturer entity: ESC systems are managing the Manufacturer and are

therefore managing the article to manufacturer relationship. The chart of accounts as Master Domain with full governance processes Suppliers Country constraints: information on country importation rules or limitations for

specific articles Local codes and ITC master system access for coordination staff

These phases are decided by the Codification Steering Committee

Page 11

Planning Phase 1

12

Log FFF writing batch 1

2014 NovemberJune July August Sept. October 2015

High MSF involvement High MSF involvement Key milestonesKey milestones

Build & unit

tests

Pilot

run

Key User

training

Catalog OCB forecast

Phase 1 Articles

& catalog

Test

Preparation Unifield Live

Build

Assess

Test

Uni

data

Link

age

ESC

Build

MSF matching/dep

Key User training

MSF Supply

MSF Logistique

Assess

TestBuild

APU Assess Build Test

User

training

Design

Phase 0 Matching / Deduping

December January February

Log7 ??

Unifield ?? Assess Build Test

Assess Build Test

UAT

March

Stock InvCatalog info

Fiel

d

Design

Build

We are We are here !here !

Data GovernanceBased on the product Master Data contained in the ITC Catalogs => sent to the field

Clarify and Expand the rolePublication of rulesTraining on rulesChecking rules

Data Governance body to arbitrate and make decisions if needed Includes all stakeholders

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Lessons learnt … so far Foresee a reasonable scope, deliver in a gradual fashion

Start with known Master Data that is already aligned (ITC catalogs)

There is never enough communication to convince people to move outside their information silos

A good (project) data governance is an asset

Assortment rationalisation is a by product of the matching / deduping exercise

14

Thanks – Merci!