Mechanex 2017 – Build-up/Breakdownmechanex.info/.../uploads/2017/08/buildup-for-sandown.pdf · 2018. 9. 14. · Mechanex 2017 – Build-up/Breakdown Following are guidelines for

Mechanex 2017 – Build-up/Breakdown Following are guidelines for build-up and breakdown: 1)

Build-up Monday 6th November Space Only Exhibitors 10.00am – 7.00pm Shell Scheme Exhibitors 12.00pm – 7.00pm Gangways must be cleared by 7.00pm Tuesday 7th November All Exhibitors 8.00am – 9.30am Gangways must be cleared by 9.30am PLEASE NOTE EXHIBITORS ARRIVING BEFORE THESE TIMES CANNOT BE GUARANTEED ACCESS TO THEIR STAND. Breakdown Wednesday 8th November 4.00pm – 7.00pm BREAKDOWN MUST BE COMPLETED AND HALL CLEARED BY 7.00PM

Please ensure that any contractors working on your stand are also aware of all regulations and restrictions. 2) FOR IMMEDIATE ATTENTION

Due to the width of the show’s gangways, any exhibitor displaying a large item on their exhibition stand ie an item that should be in your allocated stand area before the exhibition shell scheme is erected (eg a vehicle) must notify me immediately. I will need to allocate a specific time for your build-up. If I am not notified of your special requirements before Friday 27th October, I cannot guarantee we will be able to accommodate you on the day.

3) I have enclosed various maps showing venue location and unloading facilities at the exhibition hall. The exit doors shown on the plan will give direct access into the hall. Parking is free at Sandown for all exhibitors and contractors at Mechanex.

4) Car Parking at Sandown is free of charge for exhibitors and contractors.

Exhibitors are able to park on the Grandstand Apron area for the exhibition. Please ensure a completed vehicle pass is displayed in your vehicle at all times.

The exhibition vehicle gate will be accessible for exhibitors use for open and build up days. On event open days the gate will be closed approximately 10 minutes prior to the event opening time (10am) and will be opened approximately 10 minutes after the event closing time depending on the amount of visitors still in the halls. Exhibitors/contractors will not be given access to this area during the

event open times for health and safety reasons and are also not encouraged to leave this area. Should exhibitors/contractors wish to leave during event hours they should park within the main car park area. Vehicle movement during open hours of events is strictly prohibited..

5) Stand personnel must wear Exhibitor/Contractor badges at all times. These can be pre-ordered from the show website (www.mechanex.info).

6) There will be members of staff from Hamerville on site during build up, who can

assist your staff during the day and there will also be staff from our contractors on hand to help with your shell scheme or electrical requirements. A service desk will be set up in the exhibition hall.

Please provide the staff who will be building up your stand with the necessary copies of forms that needed to be completed for the shows contractors, for reference on the day, as these should have been returned directly to the contractors. Hamerville do not have copies of these forms so resolving any problems on the day would be made much easier if these were available.

The Organiser’s Office is situated in the Surrey Hall behind stand F1. The contact number in the office, from Monday 6th November, is 01372 461300.

7) Show open times are: Tuesday 7th November 10.00am – 4.00pm Wednesday 8th November 10.00am – 4.00pm However by 9.30am on each morning, we would expect all the ‘finishing touches’ to your stand to be completed and all stand personnel ready to receive any ‘early’ visitors. 8) There has been a change in the law within the Events Industry in regards to CDM

(Construction Design and Management). Sandown Park is enforcing this new legislation. It is very important that you read the CDM Site Induction. Please make sure that you brief all staff working on your stand. If you have any contractors on your stand, they will also need to be given a copy of the CDM Site Information.

ESHER

THAMESDITTON

HINCHLEYWOOD

HAMPTONHAMPTONCOURTCOURT

HAMPTONCOURT

RIVER THAMES

HA

MP

TON

C

OU

RT

WAY

A2

44

ESHER BY-PASS

A3

K

ING

STO

N

BY-PASS

STA

TIO

N R

OA

D

EMB

ER L

AN

E

E

SH

ER

RD

.

B

33

79

HO

OK

RO

AD

A

24

3

A309 KINGSTON BYPA

SS

R

OAD A309

A308 to M3Junction1& M25

To M25, J10

To M25, J9(Eastbound only)

To CentralLondon

CLAYGATE

TOLWORTH

THAMESDITTON

HamptonCourtPark

Sandown ParkSandown ParkRacecourseRacecourse

Sandown ParkRacecourse

ESHERHINCHLEY

WOOD

WESTONGREEN

A3050

A307

A307

HAMPTON CT. RD.

EMBER COURT RD.

Starthere

A3 Northbound

Starthere

Hampton CourtRoundabout

ESHER P

K

SANDOWN R

D

A2

44

CH

UR

CH

MO

RE

LA

NE

ST

HIGH ST A307

PORTSMOUTH

RD

LANE GRN

LAMM AS ES H E R

RACECOURSE

ES

HE

RLA

NE

N

Heathrow

✈

✈

CENTRALLONDON

Section detailedbelow

10

The M23-Crawley &

Gatwick Airport

M25

M25

M25

A24

A24

A24

M3

M4M4

A3

A3

A40

A406

A217

StainesStainesStaines

A316

The A3-Guildford &

(Portsmouth)

The A24-Horsham &Worthing

UxbridgeUxbridgeUxbridge

A205

A4

SuttonSuttonSutton

A23

A23

Kingston-Kingston-upon-Thamesupon-Thames

Kingston-upon-Thames

9

1 A308/9

A243

54B

2

8 8

7

HeathrowHeathrowHeathrow

CENTRALCENTRALLONDONLONDONCENTRALLONDON

Section detailedSection detailedbelowbelowSection detailedbelow

SurbitonSurbitonSurbiton

4 12

7

M23

The M3-Basingstoke

& SouthamptonA3

EsherLeatherheadA244

LondonKingston

(A3)

0 0 0 00,0 km

0 0 0 20,3 km

0 0 0 00,0 km

0 0 0 00,0 km

0 0 2 03,2 km

0 0 1 93,1 km

SandownPark

Staines A309Esher

PortsmouthGuildford A3

A309StainesEsher

L’Head A243

Dorking (A24)

(M25)Walton A244

LondonA307

GuildfordA307

Sandown Park &Exhibition

St GeorgesChurch

ClaremontLandscapeGardens

(A3)

(A3)

LondonSutton

SCILLY ISLES

KingstonA307

A309 (A3)

SandownPark

Esher A307Guildford (A3)

11'9"

15'9"

Guildford(A3)Esher A307Sandown

Park

(M3)Staines (A308)Hampton Court A309

SCILLY ISLES

Exceptrace days

Sandown ParkRacecourse &

Exhibition Centre

0 0 2 23,5 km

Sandown ParkRacecourse

Exhibition Cemtre

Sandown ParkLeisure Complex

N

Sandown Park, Portsmouth Road,Esher, Surrey, KT10 9AJ

Tel: 01372 464348 Fax: 01372 461334email: [email protected]

www.sandown.co.uk

By Rail, Esher Station. Connections from London Waterloo on the Woking Line. 10 minutes walk to entrance.

Heathrow Airport. Approximately 13 miles from racecourse - 30 minutes drive.

Gatwick Airport.Approximately 27 miles from racecourse - 45 minutes drive.

✈

Public Transport

Locator Map

Section Detail

OS data. PU 100040256. Crown 2003.

Give Way 2007 TM Tel: 0800 019 0027.

Issue Number : 147Issue Date : 30 May 2017Updated By : cshannonScale : N.T.S.

7th & 8th November Mechanex 2017

t

t

t

t

t

Exit Exit Exit

Exit

ExitExit

Exit Exit Exit Exit

Entrance

Surrey Hall

6

3

4645

33

6

3

6

3

6

3

3

3

3

6

3

6

3

6

6

3

6

7

5

3

3

3

3

3

3

4

3

4

6

5

33

2

6

6

16

3

6

3

3

3

3

3 3

3

4

6

6

2

6

3

3

6

8

6

2

65

3

44

47

6

6

6

6

6

66

6 6

6

2

5553

2

5

3

3

6

9

2

4

3

3

3

6

3

3

3

4

6

3

2

6

4

3

4

6

64

2

3

3

6

6

3

6

4

2.5

1.5

8

6

3

4

2

3

2

7

6

3

8

4

6

3

3

4

7

3

3

3

3

6

3

6

4

2

3 4

4

3

7

6

7

3

3

4

8

4

4

4

8

181218121518 18

18

9

9

18

18

18

18

42

15

6

9

9

1212

18

15 6

18

96

18

9 9

9 9

24

1218

184812

15128 1221

36363636

18121515156

15

18

1812

9

18

9

12

18

6

24 12

36

128

18

18

24

3.75

33

8

6

42

24

24

9

12

21

99

1824

6 16

12

42

9

32 32

2 2 3 2.61

2.13

2.132.5

2

2.09

2.29

2.09

2.29

3.33

2

2.04

2.5

2.53

2.52.5

5.01

3.09

2.51

3.34.5

1

2.5

22

2

2

2

3.27

2.23

2

1

2.02

3

2.91

2.43

3.25

1 1

2.5

2

2

A10A9A7A5A2A1 A3

B5

C4

C5

B4

C3

B3

C2

B1

C1

B6

B7

B7b

B7a T6

C6B9

B10

A17

A14

A12

B13 B14

C9 C11

D18D32

D17

E16

D16

E14

F24F22F15

F19F18

D14D13/E12D12 E10

F10F7

F6F5F2F1

D7

E7

F13F11

D6

E6

D5

E4

D2

E2

D1 D28D24

F16F8

B12

A13

D15

C12

D10

B6a

D31

T10T1

D1a

A4

C10

E8

D4 D8

E5E1

T18T8

B16B11

D3

G2 G4

KYBUniversalForteNTN SNRAxes Systems Liftmaster

Terraclean

PCL

Tecno

NebularSystems

MAHA

MOTJuice

WynnOil

NGK

Rotronics

PM Tech

All Data

Roadrunner

Manbat Trico

RMIF

Carweb PlanGroup

Sogefi

Schaeffler

PremierDiagnostics

ImpactTech.

ServicesEDT

DarwenDiesels

ClassicFriendly

Bosch BG ProductsSKF UK

HawekaMAM Software

AutomotiveTainingBartec

Mafco Thermobile

SealeyGROUP AUTODaycoC.A.T

E-QuipfixCarbonClean

BTN TurboDNAInsuranceAbsolute

Alignment

Ring

Dometic

HickleysShaftech

TheIMI

Launch

Pico

Revive

Parts Alliance

Eclipse

Tyre Bay Stanners

Sykes

DuraKAP

TechMan

Hella

Delphi

W.C.F.M.C

Gemco

FIS

Tripple XTrading

Top GearTuningValeo

JHMButt

Hidria

Ceramex

KnipexEasyview

Mobitron

Bailcast

UltraParts

SIPIndustrial

ABCDiagnostics

Sandown Park Exhibition Centre

Site Induction Construction Design & Management

Contents Introduction Emergency Evacuation Procedures Traffic Management Procedure Welfare facilities on site-

Ø Toilets Ø Catering Facilities Ø First Aid

Smoking PPE Build up & Breakdown procedures

Site Induction It is essential that anyone working in and around any CDM site with Sandown Park participates in this induction. This includes all organisers, exhibitors, contractors and Sandown Park staff.

It is important whilst working at Sandown Park that you are aware of the safety rules and procedures that are in place.

All of your contractors and employees are required to read this document prior to working at Sandown Park.

Emergency Evacuation Procedures Please ensure that you are familiar with your nearest Emergency Exits

If you discover a FIRE raise the alarm immediately via the nearest ‘Break Glass’ or by informing a member of staff or Duty Manager

Fire extinguishers & break glasses are located next to each Fire Exit within the Halls

Emergency Evacuation Procedures On hearing the alarm leave the building via the nearest fire exit. Sandown Park staff will evacuate the building. There will be an announcement made following the alarm stating:- “Ladies and Gentlemen we have an important announcement to make. You are requested to leave the building by the nearest available EXIT” This message will be repeated TWICE. Once evacuated out of the building please make your way to either Assembly Point B or Assembly Point C as directed by a member of Sandown Park staff. An announcement will be made when visitors can be re-admitted to the building.

Assembly Points

C

B A

Welfare Facilities Toilet locations – Ø  Lower Main Foyer

Ø  Upper Main Foyer

Ø  Surrey Hall, Centre (no disabled facility)

Ø  Surrey Hall, door 7

Ø  Esher Hall

Food & Beverages Ø  Food Hall

Ø  Costa Coffee in Food Hall

Ø  Esher Hall Bar

Ø  All taps at Sandown provide suitable drinking water

Welfare Facilities First Aid In the event of requiring First Aid, please contact Ø  Sandown Park Staff

Ø  Sandown Security 07741 249721

Ø  Visit Organisers Office (Door 4 or Esher Hall)

The First Aid Room is located in the centre of Surrey Hall between Door 6 and 12

First Aid boxes locations Ø  Organisers Office (Door 4 and Esher Hall)

Ø  Security Desk, Main Foyer

All incidents and near misses must be reported to your Event Manager

Site Plan – Lower Ground Floor

Site Plan – Ground Floor

Site Traffic Rules Loading / unloading during Events Report to the security on arrival and follow instructions and directions given Vehicles entering Sandown Park must conform to speed limits (5MPH) and road signs Do not park on double yellow lines or hatched areas Do not park of pavements or pedestrian walkways as this may obstruct pedestrians Slow down when approaching junctions, narrow roadways and in areas of congestion

Avoid obstructing points of access or exit When a pass system is in operation always display your pass in the windscreen

A queuing system for loading / unloading on occasions will be in operation

Site Traffic Rules Loading / unloading during Events Adhere to times allocated for loading / unloading given to you by the organisers. Sandown Park will not allow access without the permission of the Event Organisers.

Once you have unloaded your vehicle you will be directed to a car park

All pedestrians please be aware of vehicles loading and unloading and moving / reversing vehicles including forklifts. Always use designated pedestrian walkways

Vehicles parked in unauthorised areas may be removed by Sandown Park.

Access to the unloading/loading doors is prohibited during Event opening times.

Breakdown Procedure Familiarise yourself with the breakdown procedures and timings as issued from the event organiser. This is key to ensuring the understanding of arrangement and co-operation in maintaining a safe environment.

It is essential that breakdown does not commence until all visitors have left the hall.

Breakdown Procedure Please also be aware of site rules, ensuring that this information is passed on to all contractors and exhibitors working at the TIC. Ø  No persons under the age of 16 are permitted in the exhibition Halls during

these periods

Ø  No vehicles will be allowed to load / unload or enter / exit the venue until authorised by a member of the venue security team

Ø  No large items i.e. pop-up stands or trolleys may be taken through any of the main public entrances. All equipment must exit the building via the fire exit doors at the rear and side of the Halls

Ø  Stands must not be broken down until all public are clear from the hall

Ø  No vehicles allowed with the halls to unload/load at any time

Smoking Sandown Park is a No Smoking Venue. This includes e-cigarettes

Smoking is permitted outside the halls overlooking the Racecourse or the Parade Ring

Site Rules During all event build ups and breakdowns ALL staff, organisers and contractors are required to wear hi vis clothing. It is advisable to wear safety shoes within the CDM site depending on the task you are completing Fire routes must be kept clear from obstruction at all times

No hot works can take place without a hot works permit being issued

Any person suspected to be under the influence of drugs or alcohol will be ejected

Only persons who have received suitable training are permitted to operate plant or machinery (including fork lift trucks) and Sandown Park must see all relevant licenses

Thank you for your co-operation. If you have any queries regarding the above, please contact an Event

Manager

TOOLFAIR & ELEXMECHANEX VEHICLE PASSEXHIBITOR:

STAND NUMBER:DRIVER'S CONTACT NUMBER:

Valid for duration of exhibition

from Monday 6th November to Wednesday 8th November

Exhibitors are able to park on the Grandstand Apron area for the exhibition. The exhibition vehicle gate will be accessible for exhibitors use foropen and build up days. On event open days the gate will be closed approximately 10 minutes prior to the event opening time (10am) and will beopened approximately 10 minutes after the event closing time depending on the amount of visitors still in the halls. Exhibitors/Contractors willnot be given access to this area during the event open times for health and safety reasons and are also not encouraged to leave this area. Should Exhibitors/Contractors wish to leave during event hours they should park within the main car park area.VEHICLE MOVEMENT DURING OPEN HOURS OF THE EVENT IS STRICTLY PROHIBITED

* PLEASE COMPLETE AND DISPLAY IN VEHICLE VEHICLE WINDSCREEN

This is not a parking permit

Mechanex 2017 – Build-up/Breakdownmechanex.info/.../uploads/2017/08/buildup-for-sandown.pdf · 2018. 9. 14. · Mechanex 2017 – Build-up/Breakdown Following are guidelines for

Documents